HomeMy WebLinkAboutFixing Maxium Salaries and Wages of Appointed Officers and Non-Bargaining Employees for Calendar Years 2015ORDINANCE No. 10329 -14
Passed by the Common Council of the City of South Bend, Indiana
Attest:
Presented by me to
October 13, 20 14
Mayor of the City of South Bend, Indiana
October 14, 20
14
City Clerk
President of Common Council
JOHN VOOIRDE
Approved and signed by me OCA�11o�
20
City Clerk
ORDINANCE NO. ( 331–— I `1
AN ORDINANCE FIXING MAXIMUM SALARIES AND WAGES OF APPOINTED OFFICERS AND NON -
BARGAINING EMPLOYEES OF THE CITY OF SOUTH BEND, INDIANA,
FOR THE CALENDAR YEAR 2015
STATEMENT OF PURPOSE AND INTENT
This Ordinance sets forth the maximum amounts to be paid to non - bargaining personnel employed bythe City
of South Bend for the calendar year 2015. Salaries will be paid pursuant to the budget approved by the
Common Councii. The budgeted number to be paid maybe less than the maximum amounts set forth herein.
This Ordinance establishes such compensation for all non - bargaining employees by specific position and title.
The overall guidelines used in this Ordinance are.consistent with the overall negotiating criteria used for all
City employees. This Ordinance is in the best interest of the City and the affected non - bargaining employees.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SOUTH BEND,
INDIANA, as follows:
Section I. Maximum Compensation
The maximum amounts to be paid as compensation for non - bargaining employees for the City of South
Bend, Indiana are hereby established as set forth in the attachment, which is incorporated herein by reference.
The amounts set forth are consistent with the recommended procedure of the State Board of Accounts dated
March, 1993. Accordingly, salaries are set and paid on a Bi- Weekly basis. Amounts by alphabetical position
are set forth, as well as the annual salary for each position. For 2015, there will be 27 pay periods during the
year. This will result in additional compensation paid each employee as outlined in the attached schedule.
Section II. Holidays, Vacations and Other Monetary and Fringe Benefits Incorporated by
Reference
(a) Holidays. Holidays designated by the Board of Public Works shall govern non - bargaining
employees for the calendar year 2015. The provisions of the City's Personnel Policies and
Procedures Manual as it may be amended from time to time shall apply and are incorporated
herein by reference.
(b) Vacations. Vacation for non - bargaining employees shall be as set forth in the City's
Personnel Policies and Procedures Manual as it may be amended from time to time,
incorporated herein by reference.
(c) Family Leave. The Family and Medical Leave Act Policy is, hereby, incorporated herein by
reference in its entirety.
(d) Insurance.
(1) Comprehensive Major Medical Insurance Program The City shall maintain a
comprehensive major medical insurance program that 30 hours or more non
bargaining employees may participate in under the rules and guidelines of the plan
document. All employees receive a copy of a plan document each year.
(2) Short and Long Term Disability. Short and Long Term Disability shall be as set
forth in the City's Personnel Policies and Procedures Manual, as it may be amended
from time to time, which is incorporated herein by reference.
(3) Payment for Election to Leave Employer's Comprehensive Maior Medical
Insurance Program. The City shall pay one hundred and thirty ($130) per month
($65 biweekly) to any Employee who elects to leave the City's comprehensive major
medical insurance program to be covered by another program for which the City
makes no contribution. This election shall not be mandatory, and the Employee who
made such election may return to the City's comprehensive major medical Insurance
Program, provided that the conditions are a Qualifying Life Event or Open Enrollment
of the City's Comprehensive Major Medical Insurance Program, and the
contributions specified herein are made, but in such event said Employee shall forfeit
the one hundred and thirty ($130) payment per month thereafter.
(4) Life Insurance. The City shall provide term life insurance coverage in an amount 1x
annual salary rounded up to the nearest $1,000 for each benefit eligible employee
except for Police and Fire which are at set forth in the collective bargaining
agreement. Such insurance shall become effective upon the award of a group life
insurance bid by the Board of Public Works, or upon the beginning of the plan year,
whichever is later.
(5) Benefit Waiting Period. The City notes that life insurance, comprehensive major
Medical Insurance, and short term disability programs require a minimum eligibility
period of sixty (60) days; and that the long -term disability program requires a
minimum ninety (90) day eligibility period which must be met.
(e) Hiring Bonus. The Mayor, may, at his /her discretion, offera Hiring Bonus to a new employee
as an incentive for the employee to accept the position offered. This Bonus will be paid to the
employee in addition to the salary set forth in the Salary Ordinance. The range of these
monetary bonuses will be from one hundred ($100) to four thousand dollars ($4,000).
(f) Allowances.
(1) Auto Allowances. At the Mayor's discretion an auto allowance may be offered to
city employees in lieu of a City issued car. The allowance may range from one ($1)
to five hundred ($500) dollars per month.
(2) Cell Phone Allowance. At the Mayor's discretion an allowance for the business
portion of an employee's cell phone may be provided to those employees whose
position and job responsibilities require the ability to communicate outside of city
premises or after normal city working hours. The allowance shall not exceed one -
hundred ($100) per month.
(g) Early Retirement Incentives. The Mayor shall have discretion to offer an early retirement
incentive program that may take the form of a bonus upon retirement for years of service or
assistance with health insurance for a retiree who is not Medicare eligible. Such assistance
shall not exceed one (1) year. Any such bonus or assistance must be approved bythe Mayor
and Controller and are subject to appropriation by the Common Council before any such
bonus or assistance may be paid.
I.C. 5- 10.2 -3 -1.2 permits employers to purchase one year for every five years of service for
employees in PERF covered positions under certain conditions. The Mayor shall have
discretion to offer such early retirement incentive program, pursuant to statute, after
consultation with the Controller and after appropriation by the Common Council.
(h) Other Monetary Fringe Benefits. All other fringe benefits shall be as set forth in the City's
Personnel Policies and Procedures Manual as it may be amended from time to time.
Section III. Employee Definitions
(a) Full -Time Employee. Full -time employees are those employees who are regularly
scheduled to work forty (40) hours per week, or a reduced full -time schedule of thirty (30)
hours or more per week as approved by the Mayor on a voluntary basis. Such employees
are eligible for the Employer's Benefits Package subject to the terms and conditions and
limitations of each benefit program. However, solely for purposes of qualification for health
care benefits under the federal Patient Protection and Affordable Care Act (the Act) as
amended, the definition of full time employee shall be the equivalent of thatwhich is provided
in the Act, and this Section shall not be construed to be in conflict with the Act.
(b) Part-Time Employee. Part-time employees are those employees who are not assigned to a
full -time status as defined by the City including those who qualify for health care benefits
under the Act, but who do not meet the City's definition of full -time employee under subpart
(a) of this Section, and who are scheduled to work less than the City of South Bend's full -time
schedule, not to exceed one thousand forty (1040) hours per year. While they do receive
certain mandated benefits (such as worker's compensation, social security benefits, and for
some, health care under the Act), they are not eligible for other City benefit programs with the
exception of the positions listed below:
All Attorneys employed in the City's Legal Department in part-time positions as well as all
elected Council members, are eligible for participation in all of the Employer's Benefit
Programs.
Section IV. Policies and Procedures Manual Availability
Two (2) copies of the City's Personnel Policies and Procedure Manual and /or Employee Handbook shall be
kept on file and made available for public inspection during regular hours in the office of the City Clerk on the
4th Floor of the County-City Building, South Bend, Indiana.
Section v. Effective Date
This Ordinance shall be in full force and effect from
approved by the Mayor.
sle�t� � "- — 4
AY
'day
2014, at o'clock {YyW.
Deputy �y Clerk
Approved and signed bvmenndhe day of 2014, at
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PUBLIC HEARING |/\_(3..14
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TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND:
Your Committee of the Whole, to whom was referred:
BILL NO.
53 -14 A BILL FIXING MAXIMUM SALARIES AND WAGES OF
APPOINTED OFFICERS AND NON - BARGAINING
EMPLOYEES OF THE CITY OF SOUTH BEND, INDIANA,
FOR THE CALENDAR YEAR 2015
Respectfully report that they have examined the matter and that in their opinion,
this bill is being recommended to the full Council with a favorable
recommendation.
This bill was heard by the Personnel & Finance Committee.
Valerie Schey
Chairperson, Committee of the Whole
120ON CouNTY -CITY B[nmrNG
227 W. JEPFERsoN BLVD.
Soum BEND, INDIANA 46601 -1830
PxoNE574 /235.9216
FAX 574/235 -9928
CITY of SOUTH BEND PETE BumGIEG, MAYOR
DEPARTMENT OF ADMINISTRATION AND FINANCE
September 17, 2014
Mr. Oliver Davis
President, South Bend Common Council
4t1' Floor, County -City Building
South Bend, IN 46601
Re: 2015 Non - Bargaining Employee and Officer Salary Ordinance
Dear President Davis:
Enclosed please find the proposed 2015 Non - Bargaining Employee and Officer Salary
Ordinance.
I will present this Ordinance at the Council's Personnel & Finance Committee meeting and at the
public healing. If you have any further questions or need additional information, please let me
know.
Thank you for your consideration.
Sincerely,
vio�urphy
Cit ontroller
1 7 Y014