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HomeMy WebLinkAbout09/18/2014 Agenda ReviewAGENDA REVIEW SESSION SEPTEMBER 18, 2014 289 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, September 18, 2014, by Board President Gary A. Gilot, with Board Members David Relos, Patrick Henthorn, and Brian Pawlowski present. Board Member Kathryn Roos was absent. Also present was Attorney Tasha Outlaw. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Request to Advertise and a Procession. OPENING OF BIDS — WEST WASHINGTON STREET LIGHTS — PROJECT NO. 114-044 LOSS RECOVERY FUND This was the date set for receiving and opening of sealed bids for the above referenced service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: HERRMAN & GOETZ, INC. 225 S. Lafayette Blvd. South Bend, IN 46601 Bid was signed by: Mr. Larry Cripe Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $94,140 PEMBERTON DAVIS ELECTRIC INC 916 E. McKinley Ave Mishawaka, IN 46545 Bid was signed by: Mr. John A. Ferro Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $71,696.96 MICHIANA CONTRACTING, INC P. O. Box 929 Plymouth, IN 46563 Bid was signed by: Mr. Donald W. Wendel Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $68,895 MARTELL ELECTRIC LLC 4601 Cleveland Road South Bend, IN 46628 Bid was signed by: Mr. John A. Martell AGENDA REVIEW SESSION SEPTEMBER 18, 2014 290 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $78,090 Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above bids were referred to the Street Department for review and recommendation. Mr. George King, Purchasing, stated the bids will need to be reviewed for confirmation that all required documents were submitted. Board members discussed the following item(s) from the agenda. - Amendment to Professional Services Agreement - Arcadis Mr. Jacob Klosinski, Environmental Services, noted this amendment is for additional scope of work that includes channel modifications as part of the sewer separation process, and improvements to bottlenecks. He noted they are replacing a very old portion of the effluent pipes Nos. 6 and 7 which will be very difficult work but due to the age of the pipes is a necessary, preventative procedure. - Resolution for Establishing a Policy for the Provision of Services to an Annexation Area Mr. Michael Divita, Community Investment, stated one of the property owners is the petitioner for this annexation. They are requesting demolition of two existing properties and rezoning, for a day care center. He noted there is already water and sewer to connect to. Mr. Horvath stated they need to work out the details of the service and will need plans to service that area. Mr. Divita stated he wrote the fiscal plan knowing there is still consideration here. - Supplemental Agreement to Professional Services Agreement— DLZ Indiana Mr. Corbitt Kerr, Engineering, stated this amendment decreases the right-of-way design for the Memorial Hospital North Parking Lot. He noted it will need to be approved contingent on the Redevelopment Commission's approval. - Professional Services Agreement — Abonmarche Consultants Mr. Kerr noted this agreement should be increased to $173,500 and the additional scope of work needs to be approved subject to the Redevelopment Commission's approval. - INDOT Contracts Mr. Kerr stated these four (4) INDOT agreements will not be designed and built until next year. Mr. Horvath questioned why they need to be approved right now. Mr. Kerr stated this is the cost sharing agreement and it takes a long time to process. Mr. Horvath noted this is in next year's budget, the work can't move forward. He added all of the INDOT agreements should be approved subject to the council's approval of funding - Encroachment Mr. Kerr stated the Board previously approved this encroachment at 521 E. Jefferson Blvd. but there is now a slight change in the design. They are requesting to move the footers and raise the sidewalk to the entrance to the building and adding ADA access and flower boxes. He noted there is ten (10) feet from the boxes to the entrance, which still allows six (6) feet for a sidewalk caf6. He added the changes won't affect the adjoining business's sidewalk cafe. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:33 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President DavidYYR010s, Member, Al athryn E..12oos, Merhber B .,