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Home My WebLink About10/14/2014 Board of Public Works AgendaCITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` MEETING October 14, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session of September 18, 2014; Regular Meeting of September 23, 2014; and Claims Review Meetings of September 30 and October 7, 2014 2. OPENING OF BIDS A. Century Center River Suites Carpet Replacement — Project No. 114 -022 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) B. Noble America's South Bend Ethanol Facility Corn Oil Separation Process — Project No. 114 -061 1. Funding: AEDA TIF C. Nine (9), More or Less, Tractor Trailers for Lippert Components — Project No. 114 -031 1. Funding: AEDA TIF D. One (1) or More, 2014 or Newer Jet Rodder/Vacuum Machine with Cab and Chassis 1. Funding: Sewer Department Capital (642.0621.415.43.02) E. 2014 Police Department Emergency Lights and Lighting Accessories for New Ford Vehicles 1. Funding: (404.0401.415.37.11) F. Sale of City -Owned Property 1. Description: 738 Leland Avenue Parcel; No. 18- 1059 -2529 3. OPENING OF QUOTATIONS A. Cleaning and Rehabilitation of Pinhook Well No. 1 — Project No. 114 -072 1. Funding: Water Works Operations (620.0640.602.31.06) B. Wastewater Treatment Plant Administration and Laboratory HVAC Upgrades Phase II — Project No. 114 -055 1. Award 2. Funding: Environmental Services, Maintenance Services Building (641.0630.793.36.01) 4. AWARD BIDS AND APPROVE CONTRACT A. One or More, 2014 or Newer, Refurbished Medic Unit 1. Company: Crossroads Ambulance Sales & Service, LLC 2. Amount: $149,003 3. Funding: 2014 Fire Department Capital (288.0902.422.43.02) B. 2014 Uniform and Mat Rental 1. Company: Cintas Corporation 2. Amount: Unit Prices 3. Funding: Various Departments GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` MEETING October 14, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 C. Thirty-Five (35), More or Less, Bi -Fuel Compressed Natural Gas — Gasoline Vehicle Conversions 1. Company: T &A Auto Sales, LLC dba Stag USA 2. Amount: $7,185 Unit Price 3. Funding: 2014 Police Equipment (101.0801.421.43.06) D. West Washington Street Lights — Project No. 114 -044 1. Company: Michiana Contracting, Inc. 2. Amount: Unit Prices 3. Funding: Light Up South Bend (Loss Recovery) (227.0602.431.22.40) 5. REQUEST TO REJECT BIDS A. Facility Modifications to Accommodate Work on Compressed Natural Gas Vehicles 1. Reason: Bids Exceed Budget 2. Funding: 2014 Central Services Capital Budget (222.0605.419.22.02) 6. CHANGE ORDERS A. Demolition of 84, More or Less, Vacant and Abandoned Homes — Division C — Project No. 114 -028 1. Company: R &R Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $30,222 4. Percent of Increase: 17.76% 5. Revised Contract Amount: $200,370 6. Funding: Loss Recovery (227.1201.415.39.89) B. Demolition of 84, More or Less, Vacant and Abandoned Homes — Division B — Project No. 114 -028 1. Company: R &R Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $59,700.00 4. Percent of Increase: 15.37% 5. Revised Contract Amount: $448,100 6. Funding: Loss Recovery (227.1201.415.39.89) C. 2014 Infrared Pavement Patching - Project No. 114 -012 1. Company: Asphalt Restoration Services, LLC 2. Change Order No.: 1 3. Increase Amount: Time Extension of Forty -Three (43) Days 4. Revised Completion Date: November 14, 2014 5. Funding: MVH (202.0607.431.23.02) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` MEETING October 14, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. East Gate Lift Station Replacement — Project No. 114 -054 1. Title Sheet 2. Funding: Environmental Services, Wastewater Capital (642.0630.415.43.66) (14T001) B. Demolition of 118, More or Less, Vacant and Abandoned Homes — Project No. 114 -073 1. Funding: Loss Recovery Fund (227.1201.415.39.89) 8. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Second Amendment to Agreement - U. S. Signal 1. Description: Add Boland Park Pressure Regulating Valve (2952 N. Bendix Dr.) to Virtual Ethernet Services Multisite Agreement 2. Amount: $264 /Month 3. Funding: Water Works Operations (620.0640.603.32.04) B. Professional Services Agreement - Firefly Consulting, LLC 1. Description: 2014 IT Consulting Services 2. Amount: NTE $40,600; (580 Hours x $70 /Hour) 3. Funding: COIT, IT Budget /Police Professional Services (404.0672.415.31.06 (67 %); 101.0801.421.31.06 (33 %)) C. Lease Agreement - Hewlett Packard 1. Description: Two (2) Laptops for Olive Street Water Works 2. Amount: $28.07 /Month; Total $1,326 3. Funding: Water Works Lease Principal and Interest (620.0640.606.37.11 and 12) D. Contract — Indiana Housing & Community Development Authority (IHCDA) 1. Description: Housing Counselling Services for Individuals Referred through Indiana Foreclosure Prevention Network (IFPN) 07/01/2014 through 06/30/2015. 2. Amount: $27,918 3. Funding: Hardest Hit Funds (211.1001.339.03.00) E. Amendment No. 3 /Renewal No. 2 to Contract — Indiana Housing & Community Development Authority (IHCDA) 1. Description: Housing Counselling Services for Individuals Referred through Indiana Foreclosure Prevention Network (IFPN) 03/01/2012 through 06/30/2014. 2. Amount: $215,843 3. Funding: Hardest Hit Funds (211.1001.339.03.00) F. Amendment No. 4 /Renewal No. 3 to Contract — Indiana Housing & Community Development Authority (IHCDA) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` MEETING October 14, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Housing Counselling Services for Individuals Referred through Indiana Foreclosure Prevention Network (IFPN) 03/01/2012 through 06/30/2015 2. Amount: $215,843 3. Funding: Hardest Hit Funds (211.1001.339.03.00) G. Agreement — Northeast Neighborhood Revitalization Organization, Inc. 1. Description: Rehab of a Residential Vacant & Abandoned Property For Sale or Rent 2. Amount: $167,000 3. Funding: Loss Recovery (227.1201.415.39.89) H. Agreement — South Bend Heritage Foundation, Inc. 1. Description: Rehab of a Residential Vacant & Abandoned Property For Sale or Rent 2. Amount: $333,000 3. Funding: Loss Recovery Fund (227.1201.415.39.89) I. Professional Services Agreement — RLR Associates, Inc. 1. Description: Develop Brand Identity & Way- Finding Signage System for Ignition Park 2. Amount: $35,540 3. Funding: AEDA TIF (324.1050.460.31.06) J. Amendment to the Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Change in Scope for Memorial Hospital Streetscape Improvement Project — Supplement No. 4 2. Funding: SBCDA TIF K. Amendment to the Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Change in Scope of Phase 1 B Infrastructure Work at Ignition Park 2. Funding: AEDA TIF L. Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Authorizing Board of Public Works to Act as Agent in Bidding Way- Finding Signage Project at Ignition Park 2. Funding: AEDA TIF M. Agreement — Indiana Michigan Power Company 1. Description: Contribution in Aid of Construction for Installation of Electric Service for Boland Park Pressure Regulating Valve 2. Amount: $2,170.86 3. Funding: Water Works Bond (632.0640.415.36.20) N. Professional Services Agreement — Jones, Petrie, Rafinski Corporation GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` MEETING October 14, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 1. Description: Develop Demolition Plans and Specifications and Oversee Nitrification Tower Demolition 2. Amount: $51,050 3. Funding: Environmental Services, Wastewater Engineering (641.0630.793.31.02) O. Professional Services Agreement — Greeley & Hansen 1. Description: WWTP Grit Removal and Influent Screening Improvements 2. Amount: $243,600 3. Funding: Wastewater Capital Improvements (661.0630.415.42.06) P. Agreement — Department of Community Investment 1. Description: Administration of Continuum of Care Grant with Oaklawn 2. Amount: $2,000 3. Funding: Continuum of Care (212.1001.460.39.30) (14- JS -02) Q. Agreement — Oaklawn Psychiatric Center, Inc. 1. Description: Continuum of Care, Supportive Rental Housing for Severely Mentally Ill and Homeless Individuals 2. Amount: $91,296 3. Funding: Continuum of Care (212.1001.460.39.30) (14- JS -02) R. Agreement — U. S. Department of Housing and Urban Development 1. Description: Description: Continuum of Care - Supportive Rental Housing for Severely Mentally Ill and Homeless Individuals 2. Amount: $93,296 3. Funding: Continuum of Care (212.1001.460.39.30) (14- JS -02) S. Agreement — Oaklawn Psychiatric Center, Inc. 1. Description: Continuum of Care - Supportive Rental Housing for Severely Mentally Ill and Homeless Individuals 2. Amount: $250,104 3. Funding: Continuum of Care (212.1001.460.39.30) (14- JS -02) T. Amendment to Agreement — U. S. Department of Housing and Urban Development 1. Description: Shelter + Care, Rental Assistance for Severely Mentally Ill and Homeless Individuals 2. Amount: $250,104 3. Funding: S +C Federal Funds (212.1001.460.39.30) (14- JS -06) U. Memorandum of Understanding — St. Joseph County Board of Commissioners 1. Description: Acquisition and Legal Work Related to Blight Elimination Parcel Transfer 2. Amount: $240,244.51 3. Funding: State of Indiana Blight Elimination Fund (210.1060.460.39.82 and 217.1201.415.39.89) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` MEETING October 14, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 V. Memorandum of Understanding — St. Joseph County Board of Commissioners 1. Description: Legal Work Related to Transfer of 138 Tax Certificate Parcels 2. Amount: $155,250 3. Funding: Loss Recovery and Urban Enterprise Association Funds (227.0602.431.42.03) W. Agreement — Memorial Hospital of South Bend, Inc. 1. Description: As Needed Fire Department Use of Decontamination Trailer and Related Supplies in Emergency Situation 2. Amount: Reimbursement of Reasonable Associated Costs 9. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Stan Molenda a) Event: Chapin Park Neighborhood Association b) Location: Manitou Place from Park Ave. to Forest Ave. c) Date /Time: October 26, 2014; 3:00 p.m. to 7:00 p.m. d) Favorable Recommendations B. Block Party — Non - Residential 1. Applicant: Don Lindner a) Event: Avanti Museum Group ( Avanti House) Grand Opening b) Location: Thomas Street from Laurel St. to Chapin St. c) Date /Time: October 19, 2014; 7:00 a.m. to 12:00 p.m. d) Favorable Recommendations C. Processions 1. Applicant: South Bend Heritage Foundation/Red Ribbon Committee a) Event: 26th Annual Red Ribbon March b) Date /Time: October 24, 2014; 9:30 a.m. to 11:00 a.m. c) Favorable Recommendations 2. Applicant: Hoosier Hikers a) Event: 5/10/13 KM Volksmarch b) Date /Time: October 26, 2014; 11:00 a.m. to 5:00 p.m. c) Favorable Recommendations Subject to Participants staying on Sidewalks and Obeying Traffic Laws 10. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign a) Location: 913 Bellevue Street 2. All criteria has been met B. Traffic Restrictions 1. Build a Better Block Program GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` MEETING October 14, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 a) Applicant: Department of Community Investment b) Restriction: Various Cones and "Street Narrows" Signs for Traffic Restrictions Leading to the Event Location c) Location: Western Avenue Between Liberty and Camden d) Date and Time: October 17 and 18, 2014 e) Favorable Recommendations Subject to Applicant Renting Light Barrels for Night -Time Lane Restrictions 2. 2014 Cabin Days a) Applicant: Center for History b) Restriction: No Parking Except for School Buses c) Location: Bartlett St. from Riverside Drive to Michigan St. d) Date /Time: October 14 to 17, 2014; 7:00 a.m. to 2:00 p.m. e) Favorable Recommendations 11. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Schafer Gear Works 1. Location: 4701 Nimtz Parkway 12. RATIFY BONDS A. Contractor Bonds 1. Joseph D. Bowman dba Flying Eagle Concrete - Effective October 1, 2014 2. J.L. Denlinger Concrete — Effective September 23, 2014 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 7