HomeMy WebLinkAbout10/09/2014 Board of Public Works Agenda ReviewCITY OF SOUTH BEND oI$0UTfJNl
BOARD OF PUBLIC WORKS °`
AGENDA REVIEW SESSION
October 9, 2014 —10:30 a.m. 186
Location: 1308 County -City Building
South Bend, Indiana 46601
AGENDA REVIEW SESSION
1. OPENING OF QUOTATIONS AND AWARD
A. Hill Street Alley Improvements - Project No. 113 -024
1. Funding: NNDA TIF (429.1050.460.42.03)
2. OPENING OF PROPOSALS
A. Safe Routes to School Near Coquillard Primary School, Project No. 114 -066, and
Harrison Primary School, Project No. 114 -067
1. Funding: INDOT Funds Available 1/2015
B. Bendix Drive Pavement Replacement from Lathrop Drive to the Indiana Toll
Road Bridges —Project No. 114 -065
1. Funding: INDOT Funds Available 1/2015
C. Olive Street Pavement Replacement from Prairie Avenue to the Norfolk - Southern
Railroad Tracks —Project No. 114 -064
1. Funding: INDOT Funds Available 1/2015
3. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA
A. Professional Services Agreement — Great Lakes Capital Development, LLC
1. Description: Oversee Construction on Ignition Park Multi - Tenant Project
B. Professional Services Agreement — Cheryl Phipps
1. Description: Administrative Support for Community Investment and
Redevelopment Commission
2. Amount: $15,000 for up to Six (6) Months
3. Funding: Community Investment Administration (211.1001.460.10.05)
REGULAR MEETING
1. REVIEW OF MINUTES
A. Agenda Review Session of September 18, 2014; Regular Meeting of September
23, 2014; and Claims Review Meetings of September 30 and October 7, 2014
2. OPENING OF BIDS
A. Century Center River Suites Carpet Replacement — Project No. 114 -022
1. Funding: Hotel/Motel Tax (7304.42010.000.0099)
B. Noble America's South Bend Ethanol Facility Corn Oil Separation Process —
Project No. 114 -061
1. Funding: AEDA TIF
C. Nine (9), More or Less, Tractor Trailers for Lippert Components — Project No.
114 -031
1. Funding: AEDA TIF
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
oI$0UTtlNl
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AGENDA REVIEW SESSION
October 9, 2014 —10:30 a.m.
186
Location: 1308 County -City Building
South Bend, Indiana 46601
D. One (1) or More, 2014 or Newer Jet RodderNacuum Machine with Cab and
Chassis
1. Funding: Sewer Department Capital (642.0621.415.43.02)
E. 2014 Police Department Vehicle Equipment
1. Funding: (404.0401.415.37.11)
F. Sale of City -Owned Property
1. Description: 738 Leland Avenue Parcel; No. 18- 1059 -2529
3. OPENING OF QUOTATIONS
A. Cleaning and Rehabilitation of Pinhook Well No. 1 — Project No. 114 -072
1. Funding: Water Works Operations (620.0640.602.31.06)
B. Wastewater Treatment Plant Administration and Laboratory HVAC Upgrades
Phase II — Project No. 114 -055
1. Award
2. Funding: Environmental Services, Maintenance Services Building
(641.0630.793.36.01)
4. AWARD BIDS AND APPROVE CONTRACT
A. One or More, 2014 or Newer, Refurbished Medic Unit
1. Company: Crossroads Ambulance Sales & Service, LLC
2. Amount: $149,003
3. Funding: 2014 Fire Department Capital (288.0902.422.43.02)
B. 2014 Uniform and Mat Rental
1. Company: Cintas Corporation
2. Amount: Unit Prices
3. Funding: Various Departments
C. Thirty-Five (35), More or Less, Bi -Fuel Compressed Natural Gas — Gasoline
Vehicle Conversions
1. Company: T &A Auto Sales, LLC dba Stag USA
2. Amount: $7,185 Unit Price
3. Funding: 2014 Police Equipment (101.0801.421.43.06)
D. West Washington Street Lights — Project No. 114 -044
1. Company: Michiana Contracting, Inc.
2. Amount: Unit Prices
3. Funding: Light Up South Bend (Loss Recovery) (227.0602.431.22.40)
5. REQUEST TO REJECT BIDS
A. Facility Modifications to Accommodate Work on Compressed Natural Gas
Vehicles
1. Reason: Bids Exceed Budget
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND
Funding: 2014 Central Services Capital Budget (222.0605.419.22.02)
BOARD OF PUBLIC WORKS
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AGENDA REVIEW SESSION
1.
October 9, 2014 —10:30 a.m.
186
Change Order No.: 1
3.
Location: 1308 County -City Building
South Bend, Indiana 46601
2.
Funding: 2014 Central Services Capital Budget (222.0605.419.22.02)
6. CHANGE ORDERS
A. Demolition of 84, More or Less, Vacant and Abandoned Homes — Division C —
Project No. 114 -028
1.
Company: R &R Excavating, Inc.
2.
Change Order No.: 1
3.
Increase Amount: $30,222
4.
Percent of Increase: 17.76%
5.
Revised Contract Amount: $200,370
6.
Funding: Loss Recovery (227.1201.415.39.89)
B. Demolition of 84, More or Less, Vacant and Abandoned Homes — Division B —
Project No. 114 -028
1.
Company: R &R Excavating, Inc.
2.
Change Order No.: 1
3.
Increase Amount: $59,700.00
4.
Percent of Increase: 15.37%
5.
Revised Contract Amount: $448,100
6.
Funding: Loss Recovery (227.1201.415.39.89)
C. 2014
Infrared Pavement Patching - Project No. 114 -012
1.
Company: Asphalt Restoration Services, LLC
2.
Change Order No.: 1
3.
Increase Amount: Time Extension of Forty -Three (43) Days
4.
Revised Completion Date: November 14, 2014
5.
Funding: MVH (202.0607.431.23.02)
7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET
A. East Gate Lift Station Replacement — Project No. 114 -054
1. Title Sheet
2. Funding: Environmental Services, Wastewater Capital (642.0630.415.43.66)
(14T001)
B. Demolition of 118, More or Less, Vacant and Abandoned Homes — Project No.
114 -073
1. Funding: Loss Recovery Fund (227.1201.415.39.89)
8. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA
A. Second Amendment to Agreement - U. S. Signal
1. Description: Add Boland Park Pressure Regulating Valve (2952 N. Bendix
Dr.) to Virtual Ethernet Services Multisite Agreement
2. Amount: $264 /Month
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND oI$0UTfjNl
BOARD OF PUBLIC WORKS °`
AGENDA REVIEW SESSION
October 9, 2014 —10:30 a.m. 186
Location: 1308 County -City Building
South Bend, Indiana 46601
3. Funding: Water Works Operations (620.0640.603.32.04)
B. Professional Services Agreement - Firefly Consulting, LLC
1. Description: 2014 IT Consulting Services
2. Amount: NTE $40,600; (580 Hours x $70 /Hour)
3. Funding: COIT, IT Budget /Police Professional Services (404.0672.415.31.06
(67 %); 101.0801.421.31.06 (33 %))
C. Lease Agreement - Hewlett Packard
1. Description: Two (2) Laptops for Olive Street Water Works
2. Amount: $28.07 /Month; Total $1,326
3. Funding: Water Works Lease Principal and Interest (620.0640.606.37.11 and
12)
D. Contract — Indiana Housing & Community Development Authority (IHCDA)
1. Description: Housing Counselling Services for Individuals Referred through
Indiana Foreclosure Prevention Network (IFPN) 07/01/2014 through
06/30/2015.
2. Amount: $27,918
3. Funding: Hardest Hit Funds (211.1001.339.03.00)
E. Amendment No. 3 /Renewal No. 2 to Contract — Indiana Housing & Community
Development Authority (IHCDA)
1. Description: Housing Counselling Services for Individuals Referred through
Indiana Foreclosure Prevention Network (IFPN) 03/01/2012 through
06/30/2014.
2. Amount: $215,843
3. Funding: Hardest Hit Funds (211.1001.339.03.00)
F. Amendment No. 4 /Renewal No. 3 to Contract — Indiana Housing & Community
Development Authority (IHCDA)
1. Description: Housing Counselling Services for Individuals Referred through
Indiana Foreclosure Prevention Network (IFPN) 03/01/2012 through
06/30/2015
2.
Amount:
$215,843
3.
Funding:
Hardest Hit Funds (211.1001.339.03.00)
G. Agreement —
Northeast Neighborhood Revitalization Organization, Inc.
1.
Description:
Rehab of a Residential Vacant & Abandoned Property For Sale
or Rent
2.
Amount:
$167,000
3.
Funding:
Loss Recovery (227.1201.415.39.89)
H. Agreement —
South Bend Heritage Foundation, Inc.
1.
Description:
Rehab of a Residential Vacant & Abandoned Property For Sale
or Rent
2. Amount: $333,000
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
oI$0UTtlNl
°`
AGENDA REVIEW SESSION
October 9, 2014 —10:30 a.m.
186
Location: 1308 County -City Building
South Bend, Indiana 46601
3. Funding: Loss Recovery Fund (227.1201.415.39.89)
I. Professional Services Agreement — RLR Associates, Inc.
1. Description: Develop Brand Identity & Way- Finding Signage System for
Ignition Park
2. Amount: $35,540
3. Funding: AEDA TIF (324.1050.460.31.06)
J. Amendment to the Addendum to Master Agency Agreement — Redevelopment
Commission
1. Description: Change in Scope for Memorial Hospital Streetscape
Improvement Project — Supplement No. 4
2. Funding: SBCDA TIF
K. Amendment to the Addendum to Master Agency Agreement — Redevelopment
Commission
1. Description: Change in Scope of Phase 1 B Infrastructure Work at Ignition
Park
2. Funding: AEDA TIF
L. Addendum to Master Agency Agreement — Redevelopment Commission
1. Description: Authorizing Board of Public Works to Act as Agent in Bidding
Way- Finding Signage Project at Ignition Park
2. Funding: SBCDA TIF
M. Agreement — Indiana Michigan Power Company
1. Description: Contribution in Aid of Construction for Installation of Electric
Service for Boland Park Pressure Regulating Valve
2. Amount: $2,170.86
3. Funding: Water Works Bond (632.0640.415.36.20)
N. Professional Services Agreement — Jones, Petrie, Rafinski Corporation
1. Description: Develop Demolition Plans and Specifications and Oversee
Nitrification Tower Demolition
2. Amount: $51,050
3. Funding: Environmental Services, Wastewater Engineering
(641.0630.793.31.02)
O. Professional Services Agreement — Greeley & Hansen
1. Description: WWTP Grit Removal and Influent Screening Improvements
2. Amount: $243,600
3. Funding: Wastewater Capital Improvements (661.0630.415.42.06)
P. Agreement — Department of Community Investment
1. Description: Administration of Continuum of Care Grant with Oaklawn
2. Amount: $2,000
3. Funding: Continuum of Care (212.1001.460.39.30) (14- JS -02)
Q. Agreement — Oaklawn Psychiatric Center, Inc.
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND
1.
BOARD OF PUBLIC WORKS
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AGENDA REVIEW SESSION
Mentally Ill and Homeless Individuals
October 9, 2014 —10:30 a.m.
186
Amount: $91,296
Location: 1308 County -City Building
South Bend, Indiana 46601
9. LICENSES AND PERMITS
A. Block Party — Residential
1. Applicant: Stan Molenda
a) Event: Chapin Park Neighborhood Association
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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1.
Description: Continuum of Care, Supportive Rental Housing for Severely
Mentally Ill and Homeless Individuals
2.
Amount: $91,296
3.
Funding: Continuum of Care (212.1001.460.39.30) (14- JS -02)
R.
Agreement — U. S. Department of Housing and Urban Development
1.
Description: Description: Continuum of Care - Supportive Rental Housing for
Severely Mentally Ill and Homeless Individuals
2.
Amount: $93,296
3.
Funding: Continuum of Care (212.1001.460.39.30) (14- JS -02)
S.
Agreement — Oaklawn Psychiatric Center, Inc.
1.
Description: Continuum of Care - Supportive Rental Housing for Severely
Mentally Ill and Homeless Individuals
2.
Amount: $250,104
3.
Funding: Continuum of Care (212.1001.460.39.30) (14- JS -02)
T.
Amendment to Agreement — U. S. Department of Housing and Urban
Development
1.
Description: Shelter + Care, Rental Assistance for Severely Mentally Ill and
Homeless Individuals
2.
Amount: $250,104
3.
Funding: S +C Federal Funds (212.1001.460.39.30) (14- JS -06)
U.
Memorandum of Understanding — St. Joseph County Board of Commissioners
1.
Description: Acquisition and Legal Work Related to Blight Elimination
Parcel Transfer
2.
Amount: $240,244.51
3.
Funding: State of Indiana Blight Elimination Fund (210.1060.460.39.82 and
217.1201.415.39.89)
V.
Memorandum of Understanding — St. Joseph County Board of Commissioners
1.
Description: Legal Work Related to Transfer of 138 Tax Certificate Parcels
2.
Amount: $155,250
3.
Funding: Loss Recovery and Urban Enterprise Association Funds
(227.0602.431.42.03)
W.
Agreement — Memorial Hospital of South Bend, Inc.
1.
Description: As Needed Fire Department Use of Decontamination Trailer and
Related Supplies in Emergency Situation
2.
Amount: Reimbursement of Reasonable Associated Costs
9. LICENSES AND PERMITS
A. Block Party — Residential
1. Applicant: Stan Molenda
a) Event: Chapin Park Neighborhood Association
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND oI$0UTfJNl
BOARD OF PUBLIC WORKS °`
AGENDA REVIEW SESSION
October 9, 2014 —10:30 a.m. 186
Location: 1308 County -City Building
South Bend, Indiana 46601
b) Location: Manitou Place from Park Ave. to Forest Ave.
c) Date /Time: October 26, 2014; 3:00 p.m. to 7:00 p.m.
d) Favorable Recommendations
B. Block Party — Non - Residential
1. Applicant: Don Lindner
a) Event: Avanti Museum Group ( Avanti House) Grand Opening
b) Location: Thomas Street from Laurel St. to Chapin St.
c) Date /Time: October 19, 2014; 7:00 a.m. to 12:00 p.m.
d) Favorable Recommendations
C. Processions
1. Applicant: South Bend Heritage Foundation/Red Ribbon Committee
a) Event: 26th Annual Red Ribbon March
b) Date /Time: October 24, 2014; 9:30 a.m. to 11:00 a.m.
c) Favorable Recommendations
2. Applicant: Hoosier Hikers
a) Event: 5/10/13 KM Volksmarch
b) Date /Time: October 26, 2014; 11:00 a.m. to 5:00 p.m.
c) Favorable Recommendations Subject to Participants staying on Sidewalks
and Obeying Traffic Laws
10. TRAFFIC CONTROL DEVICES
A. New Installation - Handicapped Accessible Parking Space Sign
a) Location: 913 Bellevue Street
2. All criteria has been met
B. Traffic Restrictions
1. Build a Better Block Program
a) Applicant: Department of Community Investment
b) Restriction: Various Cones and "Street Narrows" Signs for Traffic
Restrictions Leading to the Event Location
c) Location: Western Avenue Between Liberty and Camden
d) Date and Time: October 17 and 18, 2014
e) Favorable Recommendations Subject to Applicant Renting Light Barrels
for Night -Time Lane Restrictions
2. 2014 Cabin Days
a) Applicant: Center for History
b) Restriction: No Parking Except for School Buses
c) Location: Bartlett St. from Riverside Drive to Michigan St.
d) Date /Time: October 14 to 17, 2014; 7:00 a.m. to 2:00 p.m.
e) Favorable Recommendations
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
oI$0UTfjNl
°`
AGENDA REVIEW SESSION
October 9, 2014 —10:30 a.m.
186
Location: 1308 County -City Building
South Bend, Indiana 46601
11. INDUSTRIAL WASTEWATER DISCHARGE PERMITS
A. Company: Schafer Gear Works
1. Location: 4701 Nimtz Parkway
12. RATIFY BONDS
A. Contractor Bonds
1. Joseph D. Bowman dba Flying Eagle Concrete - Effective October 1, 2014
2. J.L. Denlinger Concrete — Effective September 23, 2014
13. CLAIMS
14. PRIVILEGE OF THE FLOOR
15. ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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