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HomeMy WebLinkAbout09-03-2014 Minutes SOUTH BEND BOARD OF PARK COMMISSIONERS SPECIAL MEETING SEPTEMBER 3,2014 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Wednesday September 3, 2014 at the O'Brien Administration &Recreation Center, 321 E. Walter St., South Bend, Indiana for a special meeting. Notice of the date,time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Goodrich, President Ms. Amy Hill, Vice President Mr. Garrett Mullins Mr. Bruce BonDurant Park Board members absent were as follows: Staff members present: Phil St. Clair,Director of Parks; Bill Carleton,Director of Financial Services; Cheryl Greene, Park Board Attorney I. The meeting was called to order by Board President Robert Goodrich at 3:00 p.m. H. The first order of business was the interviewing of interested citizens. III. The next order of business was new business. 1. Request to Consider Matters related to Coveleski Stadium-Cheryl Greene Ms. Greene explained the procedure for transferring property to Swing Batter Swing, LLC for the construction of a batting cage facility. The facility would be paid for by the team. She requested that the Board approve a memorandum of understanding with the Board of Public Works (BPW) that transfers ownership of the Park Board land around Coveleski Stadium to the BPW. The BPW will then accept the transfer and approve a development and construction agreement for the project and approve transfer of the property to the Redevelopment Commission. After all the subdivisions and ownership changes of the parcels,the land will be given back to the Park Department. The Board of Zoning be asked to approve the zoning variances for the project. The Redevelopment Commission will approve the construction agreement. Mr. Goodrich made a motion to adopt the memorandum of understanding between Swing Batter Swing, LLC, The Board of Public Works, the South Bend Redevelopment Commission and the South Bend Park Department as presented. Mr. BonDurant seconded the motion. Ms. Hill recused herself from the vote. The motion was passed. Ms. Greene asked approval of the Board to approve a resolution to transfer the parcel of land owned by the South Bend Parks Department around Coveleski Stadium to the Board of Public Works until the land is subdivided, at which time the land will return to - - I - - ownership of the South Bend Parks Department. Mr. Mullins made a motion to approve Resolution 2014-1. Mr. BonDurant seconded the motion. Ms. Hill recused herself from the vote. The motion was passed. Ms. Greene requested that the Board authorize legal counsel to prepare any documentation to necessary to affect this transaction in accordance with the memorandum of understanding and also authorize the president and secretary to sign any documentation necessary to carry out the memorandum of understanding. Mr. BonDurant made a motion to authorize legal counsel to prepare any documentation to necessary to affect this transaction in accordance with the memorandum of understanding and also authorize the president and secretary to sign any documentation necessary to carry out the memorandum of understanding. Mr. Mullins seconded motion and Ms. Hill recused herself. The motion was passed. Mr. Joe Hart, President of the Silver Hawks, explained that the team would like to install natural grass on the field,replacing the artificial turf there presently. It would be paid for by the team. Ms. Hill made a motion to approve the concept of the installation of natural turf at Four Winds Field replacing the artificial turf presently in place and authorize staff to work with the Silver Hawks to come up with a tentative agreement regarding the disposal of the turf. Also that fixture replacement and maintenance would be the responsibility of the team. Mr. BonDurant seconded the motion and it was passed. IV. There being no more business to come before the Board the meeting adjourned at 4:13 p.m. by President Goodrich The next regular meeting will be held at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary