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HomeMy WebLinkAbout09/09/2014 Board of Public WorksAGENDA REVIEW SESSION SEPTEMBER 4 2014 277 ATTEST: E' da M. Martin, Clerk Brian J. PawIowski; Member REGULAR MEETING SEPTEMBER 9 2014 The Regular Meeting of the Board of Public Works was convened at 9:37 a.m. on Tuesday, September 9, 2014, by Board President Gary A. Gilot, with Board Members David Relos, Kathryn E. Roos, Patrick Henthorn, and Brian Pawlowski present. Also present was Board Attorney Cheryl Greene. DELAY OPENING OF BIDS — WEST WASHINGTON STREET LIGHTS — PROJECT NO. 114-044 LOSS RECOVERY FUND) Mr. Gilot noted the opening of bids on this agenda for the West Washington Street Lights, Project No. 114-044 was moved by an addendum posted and sent out to plan holders, to September 18, 2014, at 10:30 a.m. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Minutes of the Agenda Review Session held August 21, 2104; Regular Meeting held August 26, 2014; and Claims Review Meeting of the Board held on September 2, 2014, were approved. OPENING OF BIDS — THIRTY-FIVE (351, MORE OR LESS, BI-FUEL COMPRESSED NATURAL GAS/GASOLINE VEHICLE CONVERSIONS 2014 POLICE EQUIPMENT ACCOUNT) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: T & A AUTO SALES, LLC DBA STAG USA 102 Main Street Elwood, IN 46036 Bid was signed by: Adam Goldstein Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Year Make Model Engine Unit Price 2015I Ford Police Interceptor AWD Sedan 13.7 $7,185.00 Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bid was referred to Central Services and the Police Department for review and recommendation. OPENING OF BIDS — ONE (I) OR MORE 2014 OR NEWER, REFURBISHED MEDIC UNIT FIRE DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: CROSSROADS AMBULANCE SALES & SERVICE LLC 21912 Protecta Drive Elkhart, IN 46516 REGULAR MEETING SEPTEMBER 9, 2014 278 Bid was signed by: Dean Martin Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Preference Claim was submitted. Ten percent (10%) Bid Bond was submitted. um Description Year/Make/Model Unit Price One (1) 2015 Freightliner M2/Refurbished Medic Unit $147,003.00* Year Make/Model — Trade In Unit Price 2008 Medic 3, International Chassis, VIN41 HTMNAAL98H575327 ($2,700.00) *Note: Bid Unit Price includes ($2,700.00) Trade -In Allowance. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bid was referred to Central Services and the Fire Department for review and recommendation. Mr. Gilot requested they include in their review and report back to the Board a cost comparison for a new unit versus a refurbished one. AWARD BID AND APPROVE CONTRACT — HILL AND COLFAX AVENUE ON -SITE IMPROVEMENTS —PROJECT NO. 113-033 (SBCDA TIF) Mr. Roger Nawrot, Engineering, advised the Board that on May 27, 2014, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder, Walsh & Kelly. Inc., 24358 State Road 23, South Bend, Indiana 46614, in the amount of $201,866.20 for the Base Bid plus all alternates. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. APPROVE CHANGE ORDER NO. I — CENTURY CENTER HALL A & B FLOOR FINISH IMPROVEMENTS —PROJECT NO. 114-016 (HOTEL/MOTEL TAX) Mr. Gilot advised that Mr. John Engstrom, Engineering, has submitted Change Order No. 1 on behalf of The Blakely Corporation, F. E, Gates Division, 4050 Ralph Jones Drive, South Bend, Indiana 46628, indicating the Contract amount be increased by $15,849.80 for a new Contract sum, including this Change Order, in the amount of $114,239.80. Upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 11 — DIGESTER NO. 2 UPGRADE AND DIGESTER GAS CLEANING — PROJECT NO. 111-029 (WASTEWATER O&M /2011 SEWER BOND) Mr. Gilot advised that Mr. Jacob Klosinski, Division of Environmental Services, has submitted Change Order No. 11 on behalf of Grand River Construction, PO Box 323, 5025 40'h Avenue, Hudsonville, Michigan, 49426, indicating the Contract amount be decreased by $2,769 for a new Contract sum, including this Change Order, in the amount of $5,840,786. Upon a motion made by Mr. Henthorn, seconded by Ms. Roos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 4 FINAL — SOUTH BEND FIRE DEPARTMENT TRAINING CENTER— PROJECT NO 111-017 (EMS CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf of Ziolkowski Construction Inc., 4050 Ralph Jones Drive, South Bend, Indiana 46628, indicating the Contract amount be increased by $17,258 for a new Contract sum, including this Change Order, in the amount of $2,641,899. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 4 FINAL AND PROJECT COMPLETION AFFIDAVIT — PINHOOK WATER TREATMENT PLANT EFFICIENCY PROJECT— PROJECT NO. 112- 062 2012 WATER BOND REGULAR MEETING SEPTEMBER 9 2014 279 Mr. Gilot advised that Mr. John Wiltrout, Water Works, has submitted Change Order No. 4 (Final) on behalf of L. D. Docsa Associates, Inc., 1605 King Highway, Kalamazoo, Michigan 49001, indicating the contract amount be decreased by $52,640.74 for a new contract sum, including this Change Order, of $3,287,755.67. Mr. Wiltrout also requested the Board's approval of the assessment of eighteen (18) days of liquidated damages. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $3,287,755.67. Attorney Greene noted a memo has been submitted to the Board detailing all of the damages. Mr. Gilot noted an email was received by the Board stating that L.D. Docsa does not agree with the charges. Ms. Greene stated it is the Board's discretion to make the final decision. Mr. Gilot asked Mr. Eric Horvath, Director of Public Works, for his recommendation. Mr. Horvath recommended the Board move forward with the Change Order and Completion Affidavit and if L.D. Docsa has issues with it they can put it in writing to the Board for further review. Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, Change Order No. 4 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 1 FINAL AND PROJECT COMPLETION AFFIDAVIT — SAGE ROAD AND POPPY ROAD LIFT STATION MODIFICATIONS — PROJECT NO. 113-039 (WASTEWATER CAPITAL FUND) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 1 (Final) on behalf of Selge Construction Company, Inc., 2833 S. 1 lth Street, Niles, Michigan 49120, indicating the contract amount be increased by $31,405.98 for a new contract sum, including this Change Order, of $579,190.98. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $579,190.98. Upon a motion made by Mr. Henthorn, seconded by Mr. Relos and carried, Change Order No. 4 (Final) and the Project Completion Affidavit were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — CENTURY CENTER RIVER SUITES CARPET REPLACEMENT — PROJECT NO. 114-022 HOTEL/MOTEL TAX) In a memorandum to the Board, Mr. John Engstrom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — NINE 9 MORE OR LESS TRACTOR TRAILERS FOR LIPPERT COMPONENTS — PROJECT NO. 114-031 (AEDA TIF) In a memorandum to the Board, Mr. John Engstrom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Mr. George King, Purchasing, stated he has received the requested final approval from Lippert Components of the bid specifications. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — NOBLE AMERICA'S SOUTH BEND ETHANOL FACILITY CORN OIL SEPARATION PROCESS — PROJECT NO. 114-061 (AEDA TIFF In a memorandum to the Board, Mr. John Engstrom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Mr. George King, Purchasing, stated he has not received a final approval of the bid specifications from Noble America for this purchase as requested by the Board. Therefore, upon a motion made by Ms. Roos, seconded by Mr. ReIos and carried, the above request was approved subject to Noble America's approval of the bid specifications. REQUEST TO ADVERTISE FOR THE SALE OF CITY -OWNED PROPERTY 738 LELAND AVENUE In a memorandum to the Board, Ms. Pam Meyers, Community Investment, stated her Department is interested in disposing of City owned property at 738 Leland Avenue. She noted in her memorandum that the successful bidder must meet five (5) criteria set out in the Notice to Bidders and the bids will be weighted based on the documentation that is provided by the bidder. Ms. Meyer made note that the property has lost its legal non -conforming status with the Building Department and is zoned S172 and must be renovated to a single family dwelling. This work, she added may need to be approved by the Historic Preservation Commission as it is located in a REGULAR MEETING SEPTEMBER 9, 2014 280 local historic district. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. APPROVE TITLE SHEET— IGNITION PARK SITE IMPROVEMENTS BUILDINGS 1 & 2 — PROJECT NO. 114-050 Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above referenced Title Sheet was approved and signed. ADOPT RESOLUTION NO. 40-2014 — ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 40-2014 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the assets listed have fully depreciated and no longer meet the capitalization criteria and is obsolete for the purpose for which it was intended and is no longer needed by the City of South Bend: OBSOLETE FULLY DEPRECIATED ASSETS WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedures for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have a combined estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 9TH day of SEPTEMBER, 2014. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Kathryn E. Roos s/ David P, Relos s/ Patrick M. Henthorn s/ Brian J. Pawlowski ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 41-2014 — AUTHORIZING TRANSFER OF PROPERTIES TO NON-PROFIT CORPORATION —1215 CEDAR STREET Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 41-2014 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AUTHORIZING TRANSFER OF PROPERTIES TO NON-PROFIT CORPORATION (1215 Cedar) REGULAR MEETING SEPTEMBER 9 2014 281 WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") has custody of and may maintain and dispose of all real property owned by the City of South Bend, Indiana (the "City") pursuant to I.C. 36-9-6-3 and I.C. 36-1-11-1; and WHEREAS, the City is the owner of the residential real property identified in Exhibit "A" attached hereto (the "City Parcel"); and WHEREAS, pursuant to IC 36-1-11-1 (b) (20), the City may transfer a residential structure to a non-profit corporation that is organized to expand the supply or sustain the existing supply of good quality, affordable housing for the residents of Indiana having low or moderate incomes; and WHEREAS, the Northeast Neighborhood Revitalization Organization, Inc., is an Indiana non-profit domestic corporation ("NNRO") which is organized to expand the supply or sustain the existing supply of good quality, affordable housing for the residents of Indiana having low or moderate incomes; and WHEREAS, NNRO has requested that the City transfer the City Parcel to NNRO in furtherance of the efforts of NNRO to rehabilitate and offer the City Parcel to residents with low or moderate incomes (the "Plan"); and WHEREAS, the Board determines the Plan would serve the best interests and welfare of the residents of the City and that the Plan would be facilitated by the transfer of the City Parcel to NNRO; and WHEREAS, the Board desires to transfer the City Parcel to NNRO; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. The transfer of the City Parcel by the Board to NNRO shall be, and hereby is, approved and authorized. 2. The Deputy Mayor and Clerk of the City are authorized to execute any documents necessary to effect the intent of the Board, pursuant to the terms and conditions evidenced by this Resolution. This Resolution shall be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on September 9, 2014, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Kathryn E. Roos s/ David P. Relos s/ Patrick M. Henthorn s/ Brian J. Pawlowski ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 42-2014 — AUTHORIZING TRANSFER OF PROPERTIES TO NON-PROFIT CORPORATION - 520 CUSHING STREET Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.42-2014 A RESOLUTION OF THE BOARD OF PUBLIC WORKS REGULAR MEETING SEPTEMBER 9 2014 282 OF THE CITY OF SOUTH BEND, INDIANA AUTHORIZING TRANSFER OF PROPERTIES TO NON-PROFIT CORPORATION (520 Cushing) WHEREAS, the City of South Bend, Indiana, Board of Public Works (the `Board") has custody of and may maintain and dispose of all real property owned by the City of South Bend, Indiana (the "City") pursuant to I.C. 36-9-6-3 and I.C. 36-1-11-1; and WHEREAS, the City is the owner of the residential real property identified in Exhibit "A" attached hereto (the "City Parcel"); and WHEREAS, pursuant to IC 36-1-11-1 (b) (20), the City may transfer a residential structure to a non-profit corporation that is organized to expand the supply or sustain the existing supply of good quality, affordable housing for the residents of Indiana having low or moderate incomes; and WHEREAS, the South Bend Heritage Foundation, Inc., is an Indiana non-profit domestic corporation ("SBHF") which is organized to expand the supply or sustain the existing supply of good quality, affordable housing for the residents of Indiana having low or moderate incomes; and WHEREAS, SBHF has requested that the City transfer the City Parcel to SBHF in furtherance of the efforts of SBHF to rehabilitate and offer the City Parcel to residents with low or moderate incomes (the "Plan"); and WHEREAS, the Board determines the Plan would serve the best interests and welfare of the residents of the City and that the Plan would be facilitated by the transfer of the City Parcel to SBHF; and WHEREAS, the Board desires to transfer the City Parcel to SBHF; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. The transfer of the City Parcel by the Board to SBHF shall be, and hereby is, approved and authorized. 2. The Deputy Mayor and Clerk of the City are authorized to execute any documents necessary to effect the intent of the Board, pursuant to the terms and conditions evidenced by this Resolution. This Resolution shall be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on September 9, 2014, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Kathryn E. Roos s/ David P. Relos s/ Patrick M. Henthom s/ Brian J. Pawlowski ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 43-2014 — AUTHORIZING TRANSFER OF PROPERTIES TO NON-PROFIT CORPORATION - 1902 PRAIRIE AVENUE REGULAR MEETING SEPTEMBER 9, 2014 283 Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 43-2014 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AUTHORIZING TRANSFER OF PROPERTIES TO NON-PROFIT CORPORATION (1902 Prairie) WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") has custody of and may maintain and dispose of all real property owned by the City of South Bend, Indiana (the "City") pursuant to I.C. 36-9-6-3 and I.C. 36-1-11-1; and WHEREAS, the City is the owner of the residential real property identified in Exhibit "A" attached hereto (the "City Parcel'); and WHEREAS, pursuant to IC 36-1-11-1 (b) (20), the City may transfer a residential structure to a non-profit corporation that is organized to expand the supply or sustain the existing supply of good quality, affordable housing for the residents of Indiana having low or moderate incomes; and WHEREAS, the South Bend Heritage Foundation, Inc., is an Indiana non-profit domestic corporation ("SBHF") which is organized to expand the supply or sustain the existing supply of good quality, affordable housing for the residents of Indiana having low or moderate incomes; and WHEREAS, SBHF has requested that the City transfer the City Parcel to SBHF in furtherance of the efforts of SBHF to rehabilitate and offer the City Parcel to residents with low or moderate incomes (the "Plan"); and WHEREAS, the Board determines the Plan would serve the best interests and welfare of the residents of the City and that the Plan would be facilitated by the transfer of the City Parcel to SBHF; and WHEREAS, the Board desires to transfer the City Parcel to SBHF; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. The transfer of the City Parcel by the Board to SBHF shall be, and hereby is, approved and authorized. 2. The Deputy Mayor and Clerk of the City are authorized to execute any documents necessary to effect the intent of the Board, pursuant to the terms and conditions evidenced by this Resolution. This Resolution shall be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on September 9, 2014, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Kathryn E. Roos s/ David P. Relos s/ Patrick M. Henthorn s/ Brian J. Pawlowski REGULAR MEETING SEPTEMBER 9, 2014 284 ATTEST: s/Linda Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for 1. urr. .. Type Business Description Amount/ Motion/ FundingSecond Professional Integra Reduction of $1/Cart to $1600 per year Roos/Henthorn Services Match County's Cost for (Various Agreement Document Shredding at Departments) County -City Building and Extension to December 31, 2017 Professional Cardno, Inc. Assignment of Fellows Street (SSDA TIF) Relos/Roos Services Improvements Contract with Agreement Cardno JF New & Associates to Cardno, Inc. due to Merger Lease Key 2014 Vehicle Lease Financing $1,959,485.95 Roos/Henthorn Purchase Government for Police Department and (COIT, MVH, Agreement Finance, Other City Department Sewer Dept., Inc. Vehicles Engineering and Building Dept.) Professional Lawson- Design of Roundabout NTE $562,050 Roos/Relos Services Fisher Intersection Improvements at (SSDA TIF) Agreement Associates, Chippewa Ave., Main and P.C. Michigan Streets — Project No. 114-045 Special Confidential Impairment of Functioning; $41,050.00 Roos/Henthorn Purchase Agency Confidential Purchase ($14,000 from of Three (3) Unmarked Police Previous Trade - Vehicles for Drug Unit In for Total of $55,050 (Police Department Non -Reverting) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Kristen Darden Residential September 21, E. LaSalle Ave. from Roos/Relos Block Party 2014; 2:00 p.m. Twyckenham Dr. to to 7:00 p.m. Esther St. Kristen Garcia Residential September 20, Kentucky St. from Roos/Henthorn Block Party - 2014; 10:00 Washington St. to Neighborhood a.m. to 3:00 Jefferson Blvd. Block Party p.m. Cheryl Wilder Residential September 13, Linden St. from Pagin Roos/Relos Block Party 2014; 10:00 St. to Studebaker St. a.m. to 8:00 p.m. Thomas Keller Residential September 21, E. Wayne St. North and Roos/Relos Block Party - 2014; 3:00 E. Wayne St. South, Wayne Street p.m.to 6:00 from Eddy St. to Block Party p.m. Sunnyside Ave. Lynette Procession - September 13, See Comments from DENIED Hochstedler Benefit 2014; 11:00 S.B.P.D., S.B.F.D., and Roos/Relos Motorcycle a.m. to 2A5 Traffic & Lighting. Park No Park Board Ride for p.m. Board has not Approved approval and Dommk use of Pinhook Park no Police REGULAR MEETING SEPTEMBER 9, 2014 285 escort available. WSBL-LP FM Procession - September 13, See Comments from DENIED Radio/Eluid Street Parade 2014; 11:00 S.B.P.D., Engineering, Roos/Relos Villanueva a.m. to 2:30 and Traffic & Lighting. No Park Board p.m. Board of Park approval and Commissioners has not previous approved use of Pulaski violations of Park Ordinance regarding the clean-up after horses in the right-of-way. American Procession - October 25, Favorable Roos/Henthorn Cancer Society Making Strides 2014; 8:00 a.m. Recommendations Against Breast to 12:00 p.m. Cancer FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST EAST/WEST ALLEY NORTH OF LINCOLNWAY WEST ON ELMER Mr. Gilot indicated that Bettie Jo Williams, 2301 Lincoln Way West, South Bend, Indiana 46628, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community Investment, and Engineering. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community Investment, and Engineering. Area PIan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Area Plan Commission noted if the petitioner expands the parking to Lot 23 across the alley a Special Exception Use will be needed for Accessory Parking in the SF2 District. Therefore, Ms. Roos made a motion recommending approval of the request for vacation subject to the Area Plan Commission's comments. Mr. Relos seconded the motion which carried. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 2106 Berkley Place REMARKS: All criteria has been met Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the following traffic control device was approved: NEW INSTALLATION: Speed Limit, Twenty -Five (25) mph LOCATION: Kinyon Street from Portage Avenue to Kessler Boulevard REMARKS: Residential Street that currently does not have a Posted Speed Limit Sign Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic control device was tabled: NEW INSTALLATION: Residential Parking Zone 6:00 a.m. to 6:00 p.m. LOCATION: 1217 N. Notre Dame Avenue REMARKS: This property has met the requirements in the Municipal Code Ms. Roos requested further information regarding the reason for this request and noted concerns about the effect on the neighborhood. REGULAR MEETING SEPTEMBER 9, 2014 286 Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the following traffic control devices were approved: NEW INSTALLATION: Stop Sign LOCATION: Manor Drive at Catherwood Drive REMARKS: Manor Drive to Stop, Catherwood Drive remains the Through Street; Three (3) Way Intersection in a Subdivision where Manor Drive Ends LOCATION: Greenview Avenue (South) at Greenview Avenue (North) and Fairway Street (East) REMARKS: Greenview Avenue from South to Stop; Greenview Avenue from West and Fairway Street from East remains the Through Street; Three (3) Way Intersection in a Residential Subdivision TRAFFIC RESTRICTION: Parking on Both Sides of Street APPLICANT: Temple Beth -El (a) Event: Rosh Hashanah and Yom Kippur Holy Day Services (b) Location: West Madison St, and North Lafayette Blvd., both Sides of Temple (c) Dates and Times: September 24 and October 3; 7:00 p.m. to 11:00 p.m. September 25; 9:00 a.m. to 3:00 p.m. and October 4; 9:00 a.m. to 6:30 p.m. (d) Favorable Recommendations Upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the following traffic control device was approved: TRAFFIC RESTRICTION: Traffic Restriction APPLICANT: B-100 (a) Event: B-100 Birthday Party (b) Location: Close Ironwood at Jackson to all North bound traffic. Police car or barricade and Policeman will control all automobile access at this point; Two lane traffic from US 20 Bypass South to Jackson Rd., then West to Jackson Rd. Main Entrance; Close Jackson at York Road to Eastbound traffic and direct traffic to York Road Main Entrance (c) Date and Time: September 14, 2014; 6:00 a.m. to 7:30 p.m. (d) Favorable Recommendations APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE — 21181 JACKSON ROAD — WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Scott and Donna Chapla, 21181 Jackson Road South, South Bend, Indiana 46614. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide water service to the above referenced property at 21181 Jackson Road (Key # 001-1015-032602), the Owners waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roos made a motion that the Consent be approved. Mr. Henthorn seconded the motion, which carried. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Tonn and Blank Construction, LLC Contractor Canceled September 12, 2014 REGULAR MEETING SEPTEMBER 9 2014 287 Charles Grove Contractor Approved August 22, 2014 Nelson J. Miller Enterprises Inc. dba M&M Chimney Contractor Canceled October 10, 2014 Underground Contractors, Inc., Excavation Approved August 21, 2014 CSU, Inc. Excavation Approved August 26, 2014 Ms. Roos made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Relos seconded the motion, which carried. APPROVE CLAIMS Ms. Roos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal vulcci arlu ccltiucu iUr accuracy. Name Amoant of Claim Date City of South Bend $6,864.74 09/02/2014 City of South Bend $2,177,077.80 09/09/2014 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Henthorn seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local No. 645 requested an explanation of the request to advertise for projects for Lippert Components and Noble America's. Ms. Greene stated these are Economic Development projects originally approved by the Redevelopment Commission and related to economic development. Both companies have guaranteed they will meet job creation and development goals and if not, there is a payback associated with the agreements. Mr. Miller asked what the payback is. Mr. Gilot stated it is less than a ten (10) year payback on the investment by the City. Ms. Roos added they are required to submit monthly statements. Mr. Miller questioned if the jobs were required to be for residents only. Mr. Horvath stated the jobs are local, the people requirement is not. Ms. Greene noted it is assumed if they are employed locally, they are investing in the community and taking up residence locally. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the meeting adjourned at 10:13 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President David elos, Member thryn E.'A os, Nlembei Patrick M._Henthofn, Member ATTEST: Brian J. Pawlowski, Member i da M. Martin, Clerk