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Home My WebLink About09/18/2014 Board of Public Works Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 18, 2014, 10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF BIDS A. West Washington Street Lights — Project No. 114 -044 1. Funding: Loss Recovery Fund (227.0602.431.22.40) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Session of September 4, 2014; Regular Meeting of September 9, 2014; and Claims Review Meeting of September 16, 2014 2. PUBLIC HEARING A. License Application for Massage Establishment 1. Company: The Vibrance Center 2. Location: 328 N. Michigan Street, Suite B3 and B4 3. Favorable Recommendations 3. OPENING OF BIDS A. 2014 Uniform and Floor Mat Service and Rentals 1. Funding: Various Departments B. Central Services Facility Modifications to Accommodate Work on Compressed Natural Gas Vehicles 1. Funding: Central Services Capital (222.0605.419.22.02) C. Wayne Street Parking Garage Facade Replacement — Project No. 114 -027R 1. Award 2. Funding: Parking Garage Fund (601.0464.645.42.02) D. Hill Street Improvements — Project No. 113 -024 1. Award 2. Funding: NNDA TIF (429.1050.460.42.03) E. Ignition Park Site Improvements, Buildings 1 & 2 — Project No. 114 -050 1. Award 2. Funding: AEDA TIF (324.1050.460.31.06) 4. CHANGE ORDER A. Riverside /Angela Retention Landscape Maintenance — Project No. 113 -036 1. Company: Landmark Landscaping 2. Change Order No.: 1 3. Increase Amount: $2,160 4. Percent of Increase: 7.44% 5. Revised Contract Amount: $31,208 6. Funding: Sewers Other Contractuals (641.0621.792.63.35) GARY A. GILOT DAVID P. RELOs KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. One or More, 2014 or Newer, Jet Rodder /Vacuum Machine with Cab and Chassis 1. Funding: Sewers Capital (642.0621.415.43.02) B. Environmental Services Administration and Laboratory HVAC Upgrades, Phase II — Project No. 114 -055 1. Title Sheet 2. Funding: Environmental Services Maintenance (641.0630.793.36.01) C. Police Department Vehicle Equipment Purchase 1. Funding: 2014 Police Vehicle Lease (404.0401.415.37.11) D. Lincolnway West Corridor Improvements — Project No. 114 -033A 1. Title Sheet 2. Funding: Major Moves (412.0602.431.42.03) 6. RESOLUTION A. No. 37 -2014 — A Resolution of the Board of Public Works of the City of South Bend, Indiana Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Clay Township (Rainbow Child Annexation Area) 7. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA A. Professional Services Agreement - enFocus 1. Description: Solid Waste RFID Tags and Software Implementation; City Document Management System Implementation; Code Enforcement Accela Implementation; IT Land Management Database; and Community Outreach Resource Platform 2. Amount: $80,000/ Paid Quarterly through June 30, 2015 3. Funding: 2014: COIT (404.0617.431.31.06); 2015: COIT (404- 0672 - 415 -31- 06) B. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Develop Specifications and Bidding for Michigan/Chippewa Intersection Modification Project 2. Funding: SSDA TIF C. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Develop Specifications and Bidding for Norres North America Equipment Purchase 2. Funding: AEDA TIF (14J022) D. Supplemental Agreement to Professional Services Agreement — DLZ Indiana LLC GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 18, 2014, 10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 1. Description: Supplemental Agreement No. 4 to Decrease the Scope of Work for the Memorial Hospital North Parking Lot 2. Amount: ($12,150); New Contract Total: $811,800 3. Funding: Medical TIF E. Professional Services Agreement — Cardno JFNew 1. Description: Provide Survey, Bank Stabilization, Design, Permitting, and Bidding Services for Stabilization of River Bank along Wastewater Treatment Plant 2. Amount: $10,180 3. Funding: Environmental Services Other Contractual Services (641.063 0.793.63.3 5) F. Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Design Services for Ignition Park Infrastructure, Franklin St. and Ignition Drive South 2. Amount: $166,100 3. Funding: AEDA TIF G. Amendment No. 2 to the 2013 Emergency Solutions Grant Program Contract — State of Indiana and YWCA North Central Indiana 1. Description: Add Six (6) Months to Expenditure Deadline for Rapid Rehousing 2. Funding: ESG (212.1001.460.39.30) H. Amendment to Professional Services Agreement — Arcadis U.S., Inc. 1. Description: Expand the Design Scope to Include Aeration Influent Channel Modifications and Effluent Pipe Replacement, Electrical Components, Instrumentation, and Controls for Secondary Treatment 2. Amount: $389,500 3. Funding: Wastewater Capital Improvements (661.0630.415.42.06) I. Contract — INDOT 1. Description: Project Coordination Contract for Reconstruction of Olive Street from Prairie Avenue to the Railroad South of Tucker Drive 2. Amount: $2,710,000; City to Pay $542,000 3. Funding: LRSA (251.0608.380.10.99) J. Contract — INDOT 1. Description: Project Coordination Contract for Road Reconstruction of Bendix Drive from Lathrop St. to the I -80 Bridge (Nimtz Parkway) 2. Amount: $3,803,000; City to Pay $760,600 3. Funding: LRSA (251.0608.380.10.99) K. Contract — INDOT 1. Description: Project Coordination Contract for Sidewalk and Curb Upgrade near Coquillard Primary School GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 18, 2014, 10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $981,000; City to Pay $196,200 3. Funding: LRSA (251.0608.380.10.99) L. Contract — INDOT 1. Description: Project Coordination Contract for Sidewalk and Curb Upgrade near Harrison Primary Center 2. Amount: $895,500; City to Pay $179,100 3. Funding: LRSA (251.0608.380.10.99) 8. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Viola King a) Event: Residential Block Party b) Location: Jefferson Blvd. from Bendix Dr. to Kaley St. c) Date /Time: September 27, 2014; 1:00 p.m. to 8:00 p.m. d) Favorable Recommendations B. Block Party — Non - Residential 1. Applicant: South Bend Civic Theatre a) Event: "House of Frightenstein" Haunted House b) Location: In Civic Theatre's Parking Lot; Mid -Block Crossing on Madison Street with Cones, Signage, and CVO's Assistance. c) Dates /Times: October 11, 17, 18, 24, 25, 31, and Nov. 1; 5:00 p.m. to 11:00 p.m.: October 12, 16, 19, 23, 26, 29, and 30; 5:00 p.m. to 10:00 p.m. d) Favorable Recommendations C. Processions 1. Applicant: Riley High School a) Event: Riley High School Homecoming Parade b) Date /Time: September 26, 2014; 4:00 p.m. to 6:30 p.m. c) Route: Start at Former Kmart Parking Lot off Ireland Rd., North on St. Joseph St. to Ireland Rd., East to Miami Rd., South to Jackson Rd., into Jackson Football Field d) Favorable Recommendations for Revised Route D. Sidewalk Cafe Permit 1. Applicant: South Bend Brew Works a) Location: 216 S. Michigan St. b) Days and Times: Monday — Thursday, 2:00 p.m. to 12:00 a.m.; Friday and Saturday, 12:00 p.m. to 12:00 a.m.; and Sunday, 10:00 a.m. to 6:00 p.m. c) Favorable Recommendations E. Triple Trailer Permit 1. Applicant: Conway Freight GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 18, 2014, 10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 a) Location: 1530 Olive St. to SR 23 to US 31 North Ramp to US 20 West to US 31 North to 180/90 Exit; Reverse Route for Return b) Favorable Recommendations F. Encroachment/Revocable Permit — Matthews LLC, 521 Jefferson, LLC 1. Location: 521 E. Jefferson Blvd. 2. Description: Modification to Previously Approved Request: Shorten New Orleans Style Canopy Width and Add Steps and Ramp 9. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 1026 W. Jefferson Blvd. 2. All criteria has been met 10. CLAIMS 11. PRIVILEGE OF THE FLOOR 12. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5