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HomeMy WebLinkAboutJ2. 2015 Budget Hearing Session 7: Council Budget 09-15-14City of South Bend, Indiana 2015 Common Council Budget Fund No. Name Page Numbers 101 -0301 ....................Common Council .................................................... 1 -10 1 City of South Bend, Indiana 2015 General Fund Summary Operating & Capital Budget Summary Department Name ICOMMON COUNCIL Dept. Number 110 1 -0301 2014 2015 Budget 2012 2013 Amended 6/30/2014 Proposed Forecast Variance Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014 -2015 Chg EXPENDITURES Expenditures by Cost Center Common Council 379,017 348,922 542,598 142,938 623,917 626,855 645,171 664,764 685,751 81,319 15% Total Cost Center Expenditures 379,017 348,922 542,598 142,938 623,917 626,855 645,171 664,764 685,751 81,319 15% Expenditures by Account Type Personnel Salaries & Wages 138,449 140,532 171,394 72,018 180,960 177,920 181,278 184,704 188,198 9,566 6% Fringe Benefits 34,939 49,290 126,535 27,648 144,282 154,600 167,191 180,983 196,093 17,747 14% Total Personnel 173,388 189,822 297,929 99,666 325,242 332,520 348,469 365,687 384,291 27,313 9% Supplies 5,928 13,983 14,785 258 10,403 10,415 10,427 10,440 10,453 (4,382) -30% Services & Charges Professional Services 171,201 124,409 182,485 34,742 197,375 192,375 193,875 195,375 196,875 14,890 8% Printing & Advertising 5,525 4,698 9,700 1,697 9,700 9,500 9,500 9,500 9,500 - 0% Utilities - - - - - - - - - - - Education & Training 1,173 349 2,500 85 2,500 2,600 2,700 2,800 2,900 - 0% Travel 658 899 5,000 210 5,000 5,500 6,000 6,500 7,000 - 0% Repairs & Maintenance 4,519 2,928 16,000 2,351 16,000 16,000 16,000 16,000 16,000 - 0% Interfund Allocations 6,936 10,752 7,749 3,868 8,247 8,495 8,750 9,012 9,282 498 6% Debt Service: Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges 4,130 1,082 6,450 61 49,450 49,450 49,450 49,450 49,450 43,000 667% Total Services & Charges 194,142 145,117 229,884 43,014 288,272 283,920 286,275 288,637 291,007 58,388 25% Capital 5,559 - - - - - - - - - - Total Expenditures by Type 379,017 348,922 542,598 142,938 623,917 626,855 645,171 664,764 1 685,751 81,319 15% Explain Significant Revenue Expenditure Changes Below: Additional legal services increased due to unforseen Council legal and liability fees. Also new this year, is the WNIT live feed contract ($45,000) that will be paid from meeting expenses. 1 City of South Bend, Indiana 2015 General Fund Summary Full -Time Employees Department Name ICOMMON COUNCIL Dept. Number 101 -0301 Report ONLY Full -Time positions 2014 2015 2013 Amended 6/30/2014 Proposed Forecast 2016 2017 2018 2019 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non - Bargaining Common Council Members 9.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 Total Non - Bargaining 9.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 Bargaining Total Bargaining - - - - - - - - Total Full -Time Employees 9.0 9.0 9.0 9.0 9.0 9.0 9.0 9.0 Explain Significant Staffing Changes Below: No significant staffing changes. Department Name ICOMMON COUNCIL Minimum Equipment $10,000 Thresholds Buildings $100,000 City of South Bend, Indiana 2015 General Fund Summary Five -Year Capital Improvement Plan Dept. Number 1 10 1 -0301 Name Funding Source 2014 Budget 2015 2016 2017 2018 2019 Budget Forecast Forecast Forecast Forecast Total Justification Replacement Capital Remodel and enlarge council room cash 10,000 - - - - - - Upgrades to I -pads cash 7,500 - - - - - - Project Capital Total 17,500 - - - - - - Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital City of South Bend, Indiana 2015 General Fund Summary Information Technology Costs (IT costs should also be reported in the Operating & Capital Budget Summary) Department Name COMMON COUNCIL Dept. Number 101 -0301 Expenditures 2014 2012 2013 Amended Actual Actual Budget 6/30/14 Actual 2015 Proposed Budget Variance 2014 -2015 Personnel - - - - - - Supplies - - - - 3,000 3,000 Maintenance Services - - - - - - Professional Services 2,076 2,184 3,678 1,836 3,930 252 Other Services - - - - - - Capital - - 7,500 - - (7,500) Total Expenditures 2,076 2,184 11,178 1,836 6,930 (4,248) Information Technology Staffing - - Explain Significant Information Technology Trends and Changes Below: Budgeted for 2015 in the supplies category are upgrades to I -pads and related equipment for Council Members to reduce paperwork and improve communication. 5 CITY OF SOUTH BEND 2015 BUDGET rn 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 101 - 0301 - 367.20 -00 DONATED SALARY 0 0 0 8,646 7,106 8,300 8,300 569 122 8,466 LEVEL TEXT TEXT AMT BURG COUNCIL MEMBERS 8,466 8,466 * 0 0 0 8,646 7,106 8,300 8,300 569 122 8,466 ** COMMON COUNCIL 0 0 0 8,646 7,106 8,300 8,300 569 122 8,466 rn CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PERSONNEL SERVICES 101- 0301- 411.10 -01 REGULAR LEVEL TEXT BUDG PART TINE POSITIONS WITH BENEFITS 9 COUNCIIME,SERS @ 18,292 27TH PAYROLL 2015 ($164,628 / 2080HR X 80 HRS) 101 - 0301 - 411.10 -03 SEASONAL & INTERNS LEVEL TEXT BUDG LEGISLATIVE RESEARCH ASSISTANT PART TIME 101 - 0301 - 411.10 -09 PERMANENT PART TINE 101- 0301- 411.11 -01 FICA - REGULAR LEVEL TEXT V BUDG REGULAR SALARIES $174,628 X 7.65% 27TH PAYROLL $6,332 X 7.650 101- 0301 - 411.11 -04 PERF - REGULAR LEVEL TEXT BUDG REGULAR SALARIES $164,628 X 11.200 27TH PAYROLL $6,332 X 11.2% 101 - 0301 - 411.11 -07 UNEMPLOYMENT COMP LEVEL TEXT BURG $164,628 X 0.5% 27TH PAYROLL $6,332 X .5% 101- 0301 - 411.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT BURG LONG-TERM DISABILITY: 9 EIP. X $3.77 X 24 PAY PERIODS HEALTH INS COVERAGE: 9 EMP X $500 X 24 PAY PERIODS 101 - 0301 - 411.11 -09 GROUP INSURANCE - LIFE 2014 6/30/14 PROPOSED Y -T -D YTD 2014 2014 2009 2010 2011 2012 2013 ORIGINAL AMENDED ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET 152,081 152,081 152,081 138,449 140,532 161,394 161,394 TEXT AMT 164,628 6,332 170,960 0 0 0 0 0 10,000 10,000 TEXT AMT 10,000 10,000 2,079 0 0 0 0 0 0 12,226 11,891 11,749 10,828 11,344 13,112 13,112 TEXT AMP 13,360 485 13,845 7,092 7,392 8,279 10,550 12,297 19,196 19,196 TEXT AMP 18,439 709 19,148 0 582 0 0 1,283 857 857 TEXT AMP 823 32 855 20,337 18,617 25,739 12,781 23,526 91,750 91,750 TEXT AMP 814 108,000 108,814 840 840 840 780 840 1,080 1,080 2014 6/30/14 PROPOSED Y -T -D YTD 2015 ACTUAL ACTUAL BUDGET 88,571 72,018 170,960 0 0 10,000 0 0 0 6,901 5,609 13,845 8,680 7,058 19,148 250 214 855 18,122 14,347 108,814 525 420 1,080 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET LEVEL TEXT TEXT AMT BUDG 9 EMP. X $5 X 24 PAY PERIODS 1,080 1,080 101 - 0301 - 411.11 -18 FLEX. SPENDING ACCOUNT 3,500 0 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BURG FLEX ELIMINATED IN 2010 101- 0301 - 411.11 -22 PARKING ALLOWANCE 360 120 0 0 0 540 540 0 0 540 LEVEL TEXT TEXT AMT BUDG 1 X $45 X 12 = 540 PARKING ALLOWANCE FOR LEGISLATIVE RESEARCH ASST. 540 * PERSONNEL SERVICES 198,515 191,523 198,688 173,388 189,822 297,929 297,929 123,049 99,666 325,242 SUPPLIES 101- 0301 - 411.21 -02 STATIONERY & PRINTING 141 4,030 5,080 4,091 4,634 285 285 282 258 403 OD LEVEL TEXT TEXT AMT BURG 2015 FIXED COST ALLOCATION #5 403 PRINT SHOP 403 101 - 0301 - 411.21 -03 C.S. - OFFICE SUPPLIES 1,737 1,629 1,015 722 2,383 4,000 4,000 0 0 4,000 LEVEL TEXT TEXT AMP BURG CENTRAL STORES OFFICE SUPPLIES 4,000 4,000 101- 0301- 411.21 -04 OTHER - OFFICE SUPPLIES 2,559 1,316 1,273 1,115 677 3,000 3,000 0 0 3,000 LEVEL TEXT TEXT AMT BUDG OTHER OFFICE SUPPLIES 3,000 3,000 101- 0301 - 411.21 -16 SMALL OFFICE EQUIPMENT 0 0 0 0 6,289 0 7,500 0 0 3,000 LEVEL TEXT TEXT AMT BUDG UPGRADES TO I -PADS AND RELATED EQUIPMENT FOR 3,000 COUNCIL MEMBERS TO REDUCE PAPERWORK AND IMPROVE COM�IDNICATION. 3,000 ------ * SUPPLIES - - - - -- 4,437 ------ - - - - -- ------ 6,975 - - - - -- ------ 7,368 - - - - -- ------ 5,928 - - - - -- ------ 13,983 - - - - -- ------ 7,285 - - - - -- ------ 14,785 - - - - -- ------ 282 - - - - -- ------ 258 - - - - -- 10,403 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER SERVICES & CHARGES 101- 0301- 411.31 -01 LEGAL 59,530 59,530 61,018 62,239 63,484 69,485 139,485 46,323 34,742 70,875 LEVEL TEXT TEXT AMT BUDG PROFESSIONAL SERVICES (2o INCREASE IN 2015) 70,875 LEGAL COUNSEL FOR SOUTH BEND COMMON COUNCIL 70,875 101 - 0301 - 411.31 -06 CIPHER PROFESSIONAL SVCS 0 0 0 65,000 43,000 0 0 0 0 0 101- 0301- 411.31 -07 ADDITIONAL LEGAL SERVICES 14,144 24,230 9,187 43,962 17,925 36,500 36,500 20,000 0 120,000 LEVEL TEXT TEXT AMT BURG ADDITIONAL LEGAL SERVICES INCREASED DUE TO COUNCIL 120,000 LEGAL AND LIABILITY FEES 120,000 101 - 0301 - 411.31 -08 SECURITY SERVICES 0 0 0 0 0 6,500 6,500 0 0 6,500 LEVEL TEXT TEXT AMT BURG SECURITY SERVICES 6,500 (0 6,500 101- 0301 - 411.31 -71 CENTRAL STORES ALI(JATION 0 0 0 0 1,548 269 269 154 132 0 101 - 0301 - 411.31 -72 GIS ALLOCATION 0 0 0 0 2,004 2,060 2,060 1,201 1,030 2,163 LEVEL TEXT TEXT AMT BURG 2015 FIXED COST ALLOCATION #6 2,163 GIS ACM FEE 2,163 101- 0301 - 411.32 -02 POSTAGE 134 51 105 139 90 450 450 29 26 450 LEVEL TEXT TEXT AMT BUDG POSTAGE 450 450 101 - 0301 - 411.32 -03 TRAVEL 1,743 766 517 658 0 0 0 0 0 0 101 - 0301 - 411.32 -21 TRAVEL - MILEAGE 0 0 0 0 0 1,500 1,500 0 0 1,500 LEVEL TEXT TEXT AMT BURG TRAVEL /MILEAGE 1,500 1,500 101- 0301 - 411.32 -22 TRAVEL - AIRFARE 0 0 0 0 488 500 500 0 0 500 LEVEL TEXT TEXT AMT BURG TRAVEL /AIRFARE 500 500 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 101- 0301- 411.32 -23 TRAVEL - HOTEL LEVEL TEXT BUDG TRAVEL /HOTEL 101 - 0301 - 411.32 -24 TRAVEL - MEALS LEVEL TEXT BUDG TRAVEL /MEALS 101 - 0301 - 411.32 -25 TRAVEL - OTHER LEVEL TEXT BUDG TRAVEL /CIPHER 101- 0301- 411.33 -03 PROMOTIONAL 0 LEVEL TEXT BUDG PROMOTIONAL 101- 0301 - 411.34 -02 LIABILITY INSURANCE LEVEL TEXT BUDG 2015 FIXED COST ALLOCATION #7 LIABILITY INSURANCE 101- 0301 - 411.36 -01 BUILDINGS LEVEL TEXT BUDG REMODEL AND ENLARGE COUNCIL CCM=TEE ROOM FOR BETTER STAFF AND CITIZEN ACCESS TO MEETINGS DOJ INTERVIEWS SHOW THE NEED FOR UPGRADES. THIS WAS PREVIOUSLY BUDGETED IN 2014, BUT TO DUE UNFORSEEN LEGAL FEES, THE MONEY WAS USED TO COVER THOSE EXPENSES. 101- 0301- 411.36 -02 OFFICE EQUIPMENT LEVEL TEXT BUDG OFFICE EQUPMENT ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 0 300 1,500 1,500 121 121 1,500 TEXT AMT 1,500 1,500 0 0 0 0 45 500 500 55 55 500 TEXT AMT 500 500 0 0 0 0 66 1,000 1,000 34 34 1,000 TEXT AMT 1,000 1,000 3,251 3,020 2,400 5,525 4,698 9,700 9,700 2,439 1,697 9,700 TEXT AMT 9,700 9,700 4,776 5,145 4,344 4,860 5,016 1,742 1,742 1,015 870 2,154 TEXT AMT 2,154 2,154 0 0 0 0 0 0 10,000 0 0 10,000 TEXT AMT 10,000 10,000 4,830 1,325 TEXT AMT 6,000 6,000 2,445 4,519 2,928 6,000 6,000 2,351 2,351 6,000 2014 2 2014 2 2014 6 6/30/14 P PROPOSED 009 2 2010 2 2011 2 2012 2 2013 O ORIGINAL A AMENDED Y Y -T -D Y YTD 2 2015 10,000 4,830 1,325 TEXT AMT 6,000 6,000 2,445 4,519 2,928 6,000 6,000 2,351 2,351 6,000 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 101 - 0301 - 411.36 -04 COMPUTER EQUIPMENT LEVEL TEXT BUDG 2015 FIXED COST ALLOCATION #2 INFORMATION TECHNOLOGY 101- 0301 - 411.39 -10 SUBSCRIPTIONS LEVEL TEXT BUDG SUBSCRIPTIONS & DUES 101- 0301 - 411.39 -70 EDUCATION & TRAINING LEVEL TEXT BUDG EDUCATION & TRAINING 101 - 0301 - 411.39 -71 MEETING EXPENSES LEVEL TEXT BUDG MEETING EXPENSE WHIT LIVE FEED CONTRACT * OTHER SERVICES & CHARGES CAPITAL 101 - 0301 - 411.42 -02 BUILDINGS 101 - 0301 - 411.43 -03 OFFICE EQUIPMENT 101- 0301 - 411.43 -08 COMPUTER * CAPITAL OTHER USES 101 - 0301 - 411.50 -05 ADMINISTRATIVE COST * OTHER USES ** COMMON COUNCIL 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 2,436 2,076 2,184 3,678 3,678 2,142 1,836 3,930 TEXT AMT 3,930 3,930 580 212 642 547 992 3,500 3,500 35 35 3,500 TEXT AMT 3,500 3,500 0 639 309 1,173 349 2,500 2,500 85 85 2,500 TEXT AMT 2,500 2,500 0 0 0 0 0 2,500 2,500 0 0 45,500 TEXT AMT 2,500 43,000 45,500 - - - - - -- 88,988 ------ - - - - -- ------ 94,918 - - - - -- ------ 83,403 - - - - -- ------ 190,698 - - - - -- ------ 145,117 - - - - -- ------ 149,884 - - - - -- ------ 229,884 - - - - -- ------ 75,984 - - - - -- ------ 43,015 - - - - -- 288,272 0 0 0 0 0 10,000 0 0 0 0 21,705 1,080 5,200 5,559 0 0 0 0 0 0 0 0 0 0 0 7,500 0 0 0 0 21,705 1,080 5,200 5,559 0 17,500 0 0 0 0 2,462 108 2,076 3,444 0 0 0 0 0 0 2,462 108 2,076 3,444 0 0 0 0 0 0 316,107 294,604 296,735 379,017 348,922 472,598 542,598 199,315 142,939 623,917