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D3. 2015 Budget Hearing Session 1: Administration & Finance Budget 08-18-14
City of South Bend, Indiana 2015 Administration & Finance Budgets Fund No. Name Page Numbers 101 - 0104 ....................311 Call Center ................................................... 1 -8 101 -0401 .................... Administration & Finance ............. ...........................9 -18 101 -1008 ....................Human Rights ..................................................... 19 -27 102 .... ..........................Rainy Day Fund .................................................. 28 -30 217 .. ............................Gift and Donation Fund ......................................... 31 -40 226 ........ ......................Liability Insurance Fund.................. .........41 -61 258 ... ...........................Human Rights Grants Fund .................................... 62 -78 313 ... ...........................Hall of Fame Debt Service Fund .............................. 79 -81 377 ... ...........................PSDA Fund ........................................................ 82 -86 404 ... ...........................COIT Fund ........................................................ 87 -113 406 ......... .....................Cumulative Capital Development Fund ...................... 114 -119 407 ......... .....................Cumulative Capital Improvement Fund ...................... 120 -124 408 ... ...........................EDIT Fund ........................................................ 125 -145 711 ..... .........................Health Insurance Fund .......................................... 146 -156 713 ........... ...................Unemployment Compensation Fund.......... .....157 -161 City of South Bend, Indiana 2015 General Fund Summary Operating & Capital Budget Summary Deparim on Name 1311 CENTER Dept. Number 101 -0104 2014 2015 Budget 2012 2013 Amended 613 012 0 1 4 Proposed Forecast Variance % Description Actual Actual Budget Actual budget 2016 2017 2018 20`19 2014 -2015 Cho EXPENDITURES Expenditures by Cost Center 311 Call Center - 266,753 488,908 214,950 470,291 471,612 487,848 503,583 521,797 (18,617) -4 1k Total Cost Center Expenditures 268,T63 486,906 214,950 470,291 1 471,612 487,846 503,583 521,797 t18,617) -4% Expenditures by Account Type Personnel Salaries & Wages 187,129 292,580 134,756 312,482 307,700 313,854 320,131 326,534 19,902 7% Frin a Benefts 69,283 130,125 55,996 129,0 135,283 143,692 152,850 162,830 (1,045 -11% Total Personnel 256,412 422,705 190,752 441,562 442,983 457,546 472,961 489,384 18,857 4% Supplies 8.861 24,771 12,461 5.500 6,500 5,610 5,610 5,722 (19,271) -78% Services & Charges Professional Services - 125 500 - - - - - - (500) -100% Printing & Advertising - 2,700 21,743 3,467 - - - - - (21,743) -100% Utilities - - - - - - - - Education & Training - 199 1,900 - 2,000 2,000 2,000 2,000 2,000 100 5% Travel 456 4,100 1,615 4,100 4,100 4,100 4,400 4,400 - D% Repairs & Maintenance - 1,471 - 1,OOD 1,000 1,000 1,000 1,000 (471) -32% Interfund Allocations 11,116 6,294 15,629 15,629 17,192 17,192 18,911 4,511 411/6 Debt Service: Principal - - - - - - - - - Interest & Fees - - Grants & Subsidies - Payment In Lieu of Taxes - - Transfers Out - - - - - - Other Services &Charges 600 360 500 1 400 400 400 400 (1 00) -17% Total Services & Charges 3,48D 41,432 11,737 23,229 23129 24,692 24,992 26,711 18,203 A4 Capital - - Total Expenditures by Type 268,753 468,908 214,950 470,291 471,512 487,048 503,563 521,797 18,6171 4% Explain Significant Revenue Expenditure Changes Below: This department has not reached steady -state yet and thus is still growing. Printing and Advertising, budgeted at 22,743 in 2014, is no longer needed as there is no continuing most of promotion. City of South Bend, Indiana 2015 General Fund Summary Full -Time Employees Department Name 1311 CENTER - - Dept Number 101 0104 Report ONLY Full- -Time positions 2014 2015 2013 Amended 613012014 Proposed Forecast 2016 2017 2018 2019 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non - Bargaining Dir Public Service 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 311 Customer Svc liaisons 4.0 6.0 6.0 4.0 4.0 4.0 4.0 4.0 Added: - - - - - - - - Senior Liaison - 1.0 1.0 1.0 1.0 1.0 311 Cust Svc Supervisor - 1.0 1.0 1.0 1.0 1.0 Total Non - Bargaining 4.5 6.5 615 6.5 6.5 6.5 6.5 6.5 Bargaining Total Bargaining - - - - - - - Total Full -Time Employees 4.5 6.5 6.5 6.5 6.5 6.5 6.5 6.5 Explain Significant Staffing Changes Below: City of South Bend, Indiana 2015 General Fund Summary Description, Accomplishments, Goals, KPI's Department Name 311 CENTER Dept. Number 101 -Dt04 Department Description &Purpose The department was established in 2013 to provide residents a central resource forintbrmadon and access to governmental services. 2014 Accomplishments & Outcomes - Relocated operations to Lafayette St. Maintained functionality at the designated remote site during May 2014 power outage. 100% functional during snow days while other government offices were closed. Acquired Organic Resources, Parks Maintenance, and Animal Care & Control during 2014 Expect to acquire the Department of Community Investment by years end. Accepted calls from citizens for services other than those provided by the City itself, 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy f6Ei Provide one stop service center for South Bend citizens Handle citizen inquiries and requests in a timely manner Implement additional NavlLlne features with department workflows Convert additional departments to 311 hotline /knowledge base Continue to promote city -wide awareness of the 311 Call Center and its objectives I Good Government GG - Provide one stop service center for South Bend citizens - Handle citizen inquiries and requests in a timely manner - Implement additional Navil-ine features with department workflows - Convert additional departments to 311 hotlinelknowledge base - Continue to promote city -wide awareness of the 311 Call Center and its objectives Economic Development (ED) i Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Average time to answer (seconds) BE Efficiency 30 35 35 - Percentage handled within 30 seconds BE Efficiency 70% 0% 70% 70% - % of abandoned calls BE Efficiency 7% 0% 7% 7% - Ca0 volume BE Output 275,000 - 135,000 222,000 Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant ChangesiChallengeslOpportunities (with a focus on solutions) - Acquiring new departments of the City and learning their processes with the goal of Improving efficiencies at both the department and Call Center levels. - The challenge is to improve responsiveness with the goal being quicker resolution of citizens' issues. CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER - ACCOUNT DESCRIPTION PERSONNEL SERVICES 101- 0104 - 413.10 -01 REGULAR LEVEL TEXT BUDG .5 DIRECTOR 311 CALL CENTER ($56,753 X 50$) 4 311 CUSTOMER SERVICE LIAISONS (4 X 42;136) 1 311 CUST SVC LIAISON II 1 311 COST SVC SUPERVISOR TOTAL FTE-S - 6.5 27TH PAY 3$ SALARY DISCOUNT 101 -0104- 413.10 -04 EXTRA AND OVERTIME 101- 0104 - 413.10 -05 TEMPORARY SERVICES 101 -0104- 413.10 -09 PERMANENT PART -TIME LEVEL TEXT BUDG PART -TIME 311 CUSTOMER SERVICE LIAISON 1,300 HOURS PER YEAR @ $17.34/HR 101 -0104- 413 -11 -01 FICA- REGULAR LEVEL TEXT BUDG WAGES - $312,482 X 7.651 101- 0104 - 413.11 -04 PERF - REGULAR LEVEL TEXT BURG FULL, TIME SALARIES - $289,073 X 11.21 101 - 0104 - 413.11-07 'UNEMPLOYMENT COMP LEVEL TEXT BURG SALARIES - $312,482 X 0.5% 101 - 0104 - 413.11 -08 HEALTH INSURANCE LEVEL TEXT BUDG HEALTH INSURANCE - $12,000 X 5.5 FTE LTD INSURANCE - $90.48 X 6.5 FTE HEALTH REBATE 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 0 186,916 297,780 275,880 160,521 130,006 289,073 TEXT AMT 28,377 168,544 43,788 46,267 11,037 6,940- 289,073 0 0 0 0 213 0 200 45 45 0 0 0 0 0 0 0 2,000 800 800 0 0 0 0 0 0 0 14,500 6,$37 3,905 23,409 TEXT AMT 23,409 23,409 0 0 0 0 13,738 22,700 22,780 12,521 10,052 23,904 TEXT AMT 23,904 23,904 0 0 0 0 16,713 33,351 33,351 17,978 14,561 32,376 TEXT AMT 32,376 32,376 0 0 0 0 1,419 1,488 1,488 434 372 1,562 TEXT AMT 1,562 1,562 0 0 0 0 34,706 66,316 66,316 35,299 28,083 68,148 TEXT AMT 66,000 SBB 1,560 68,148 , CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 101 - 0104 - 413.11 -09 LIFE INSURANCE 0 0 0 0 549 780 780 467 369 780 LEVEL TEXT TEXT AMT BUDG LIFE INSURANCE - $120 X 6.5 FTE 7BO - 700 101 -0104- 413.11 -12 AUTO ALLOWANCE 0 0 0 0 0 0 2,100 1,313 1,050 0 101- 0104- 413.11 -22 PARKING ALLOWANCE 0 0 0 0 0 0 3,100 21006 1,404 2,100 LEVEL TEXT TEXT ANT BUDG DIR 311 CALL CENTER AUTO .ALLOW ($4,200 X SOk) 2,100 2,100 101 -0104- 413.11 -24 CELL PHONE ALLOWANCE 0 0 0 0 158 210 210 123 105 210 LEVEL TEXT TEXT AMT BURG CELL PHONE ALLOWANCE $35 X 12 MONIES X 503' 210 - 210 ______ * PERSONNEL SERVICES _ _ ____ 0 _ ___ ______ __ 0 ______ ------------ 0 ------------ 0 ------------ 256,412 - ---- 422,705 -_ 422,705 238,044 _ 190,752 441,562 SUPPLIES 101 - 0104 - 413.21 -02 PRINT SHOP 0 0 0 0 0 11000 1,000 0 0 500 LEVEL TEXT TEXT AMT BURG ESTIMATED EXPENDITURES 500 500 101- 0104- 413.21 -03 C.S. - OFFICE SUPPLIES 0 0 0 0 173 500 500 0 0 Soo - ' LEVEL TEXT TEXT AMT BUDG ESTIMATED EXPENDITURES 500 500 101 - 0104 - 413.21 -04 OTHER - OFFICE SUPPLIES 0 0 0 0 5,167 16,355 17,571 12,461 12,461 500 LEVEL TEXT TEXT AMT BUDG ESTIMATED EXPENDITURES 500 500 101 -0104- 413.21 -05 SMALL OFFICE EQUIPMENT 0 0 0 0 265 500 500 0 0 500 101 - 0104 - 413.22 -6D COMPUTER SUPPLIES 0 0 0 0 2,452 5,200 5,200 0 0 2,000 LEVEL TEXT TEXT AMT BURG 2 COMPUTERS AND MONITORS - 2,000 - 2,000 101 - 0104- 413.22 -61 PROMOTIONAL SUPPLIES 0- - -0 0 0 804 0 0 0 0 1,500 CITY OF 50= BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET LEVEL TEXT TEXT AMT BURG PROMOTIONAL MATERIALS 1,500 1,500 * SUPPLIES ________ 0 ____ ___ __ __ 0 __ ___ 0 ------------ 0 8,861 _______ ------------ 23,555 24,771 _ 12,461 12,461 5,500 OTHER SERVICES & CHARGES 101 -0104- 413.31 -06 OTHER PROFESSIONAL SVC 0 0 0 0 125 0 500 0 0 0 101 - 0104 - 413.31 -72 GIS ALLOCATION 0 0 0 0 0 10,297 10,297 6,006 5,148 10,811 LEVEL TEXT TEXT AMT BUDG 2015 FIXED COST ALLOCATION #6 (NEW FOR 2014) 10,811 GIS ADM FEE 10,811 101 -0104- 413.32 -02 POSTAGE 0 0 0 0 0 0 500 260 260 S00 LEVEL TEXT TEXT AMT BUDG ESTIMATED EXPENDITORES S00 S00 101- 0104 - 413.32 -21 TRAVEL - MILEAGE 0 0 0 0 0 500 500 0 0 500 LEVEL . TEXT TEXT AMT BURG TRAVEL ESTIMATE 500 500 101 - 0104 - 413.32 -22 TRAVEL - AIRFARE 0 0 0 0 0 1,500 1,500 722 722 1,500 LEVEL TEXT TEXT AMT BUDG ANNUAL CONFERENCE - DIRECTOR AND LIAISON 1,500 ' 1,500 101- 0104- 413.32 -23 TRAVEL - HOTEL 0 0 0 0 319 1,500 1,500 825 825 1,500 LEVEL TEXT TEXT AMT BUDG ANNUAL CONFERENCE - DIRECTOR AND LIAISON 1,500 1,500 101 -0104- 413.32 -24 TRAVEL - MEALS 0 0 0 0 71 500 500 5 9 S00 LEVEL TEXT TEXT AMT BUDG ANNUAL CONFERENCE - DIRECTOR AND LIAISON - S00 - 500 101- 0104 - 413.32-25 TRAVEL - OTHER 0 D 0 0 66 100 100 60 60 100 LEVEL TEXT TEXT AMT CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDS ANNUAL CONFERENCE - DIRECTOR AND LIAISON 100 100 101- 0104 - 413.33 -03 PROMOTIONAL 0 0 0 0 2,700 15,000 21,743 3,467 3,467 0 101- 0104 - 413.34 -02 LIABILITY INSURANCE 0 0 0 0 0 821 821 476 408 1,674 LEVEL TEXT TEXT AMT BURG 2015 FIXED COST ALLOCATION #7 (NEW FOR 2014) 1,674 LIABILITY INSURANCE 1,674 101 -0104- 413.36 -04 COMPUTER EQUIPMENT 0 0 0 0 0 1,471 1,471 861 738 4,144 LEVEL TEXT TEXT AMT BUDG 2015 FIXED COST ALLOCATION #2 3,144 - ADDITIONAL COMPUTER REPAIR & MAINTENANCE 1,000 4,144 101 -0104- 413.39 -11 DUES & MEMBERSHIPS 0 0 0 0 0 0 100 100 100' 0 101-0104- 413.39 -70 EDUCATION & TRAINING 0 0 0 0 199 2,000 1,900 0 0 2,000 LEVEL TEXT TEXT AMT DUDG ANNUAL CONFERENCE - DIRECTOR AND LZASAN 2,000 2,000 • OTHER SERVICES & CHARGES 0 _ 0 _ __ 0 _ 0 _ 3,480 _ ---- 33,689 -- --- 41,432 - -- ------------ 12,786 ------------ 11,737 23,229 ____________ +*• 311 CALL CENTER 0 ___ _________ __ 0 __________ ______ 0 ______ ____________ 0 ____ 268,753 ________ _ 479,949 _______ _ _ __ ____ 488,90E ____ _ _ __ __ 263,291 _____ _ _ _ __ ______ 214,950 _ _ _ _ __ 470,291 Department Name Description 'ENDITURES nditures by Cost Center Controller (1 FTE) Finance (7 FTE's) Human Resources (4 FTE's) Information Technology (6 FTE's) Purchasing (1,68 FTE's) Performance Management (11 FTE) Business Licensing (0 FTE) 271h Payroll Cost Center Expenditures nditures by Account Type Personnel Salades & Wages City of South Bend, Indiana 2015 General Fund Summary Operating & Capital Budget Summary ADMIN & FINANCE Dept. Number 101 -0401 2014 - 2012 2013 Amended 613012014 Actual Actual Budget Actual 2015 Proposed Budget I Forecast Budget Variance % 2014 -2015 Ch 2016 2017 2018 2019 1 105,000 106,000 115,000 57,500 129,343 134,516 139,897 145,493 151,312 14,343 12.47% 625,874 568,148 723,972 338,908 719,765 801,830 833,174 865,949 900,246 (4,207) -0.58% 275,000 307,034 418,389 183,990 399,231 446,201 464,049 482,611 501,915 (19,157) -4.58% 436,000 619,191 627,583 288,586 467,279 479,890 490,849 503,543 521,899 (160,304) - 25.54% 71,000 128,059 125,000 62,500 114,221 118,790 123,541 120,483 133,622 (10,779) -8.62% - 75,212 82,000 41,000 95,972 99,811 103,804 107,956 112,274 13072 17.04% 48,000 - - 17,698 - - - - - - - - 5,100 5,202 5,306 58,294 (7,000) - 68.33% Interfund Allocations 23,652 58,294 21,936 1,560,874 1,603,645 2,091,944 972,486 1,984,106 2,084,038 2,155,313 2,234,034 2,321,268 {107,839 5.15% 1,023,679 1,122,164 1,409,475 610,908 1,283,926 1,340,148 1,366,951 1,394,290 1,422,176 (125,549) -8.91% Services & Charges ProfessionalSeNices 117,996 175,435 86.585 82,416 86,000 87,720 89,474 91,264 93,089 (585) -0.68% Printing & Advertising 5,544 6,357 6,250 2,005 6,250 6,375 6,503 6,633 6,765 - 0.00% Utilites - - - - - - - - - - Educalion & Training 7,004 13,125 23,539 9,728 10,500 10,710 10,924 11,143 11,366 (13,039) - 55.39% Travel 8,477 13,533 13,350 12,708 16,350 16,677 17,011 17,351 17,698 3,000 22.47% Repairs & Maintenance 13,128 12,170 12,000 1,832 5,000 5,100 5,202 5,306 5,412 (7,000) - 68.33% Interfund Allocations 23,652 37,966 21,936 6,667 24,725 25,961 27,259 28,622 30,053 2,789 12.71% Debt Service: Principal - 984 2,900 1,013 2,178 2,308 2,445 634 - (722) - 24.90% Interest & Fees - 301 900 273 393 264 126 9 (507) - 56.33% Grants & Subsidies - - - - - - - Payment In Lieu of Taxes - - - - Transfers Out - - - Other Services & Charges 19,640 26,327 4069 7.5051 36,172 1 36,895 37,633 38,386 39,154 11,103 44.29% Total Services & Charges 195,441 286,200 192,529 124,147 187,568 192,011 196,577 199,347 203 537 4 961) -2.58% IlTotai Exoanditures by Tvoe 1.560.874 1.603,645 2.091.944 972,486 1 1,984,1061 2,081,038 2,155,313 2,234,034 2,321,268 1 (107,838) -5.15% ex ram sr nlncanr Kevenue txpenonure cnan es 6epow: Decrease in salaries due to moving the CIO to the COIT Fund and removing the unfilled database administrator position. However, benefits increased due to health insurance increases. Nc other major changes. Inlerlund allocations Include an allocation for the 311 Call Center to cover the cost of AJF 311 calls. This should lessen the burden put on other departments to cover the cost of the call center. Also Included $46,000 in the 2015 budget for preparation of the 2014 CAFR as the SBOA was of little help in 2014 and has greatly delayed the processing of the 2013 CAFR Bids w ll be requested for this process. In order to cover the anticipated cost of the audit, other professional service agreements were adjusted for in 2015. 9 I t 10 City of South Bend, Indiana 2015 General Fund Summary Full -Time Employees Department Name JADMIN & FINANCE Dept. Number 101 -0401 Report ONLY Full-Time positions 2014 2015 2013 Amended 6130/2014 Proposed Forecast 2016 2017 2018 2019 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Nan - Bargaining City Controller 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Deputy City Controller 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of City Finance 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Performance Improve Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Accounts Payable Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Accounts Payable Technician 1.0 1.0 1.0 1.0 1,0 1.0 1.0 1.0 Payroll Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Accounting Assistant 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Budget Analyst 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of Human Resources 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Talent Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Benefits Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director Information Technology 1.0 1.0 1.0 - - - - - System Specialist IV 2.0 . 4.0 10 3.0 3.0 3.0 3.0 3.0 System Specialist III 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 System Specialist II 1.0 1.0 1,0 1.0 1.0 1.0 1.0 1.0 System Specialist II (Help Desk) - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Purchasing Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Diversity Officer 1.0 1.0 1.0 - - - - - HR Generalist - - - 1.0 1.0 1.0 1.0 1.0 Total Non - Bargaining 20.0 23.0 22.0 21.0 21.0 21.0 21.0 21.0 Bargaining Total Bargaining - - - - - - - Total Full -Time Employees 20.0 23.0 22,01 21.01 21.0 21.0 21.0 21.0 Explain Significant Staffing Chan es Below: Director of IT position is moving to COIT Fund for 2015. Assumed reduced schedule for diversity compliance officer, therefore, moved to perm part time. Due to the difficulty in filling the database administrator position (System Specialist IV), assumed this position will be eliminated in 2015.The Diversity Officer position is currently not active and the hours for 2015 will be reduced from 32 hours to 18 hours per week unless the current incumbent is able to assume regular duties. An HR Generalist position is being requested for 2015 replacing a part -time clerical position 10 City of South Bend, Indiana 2415 General Fund Summary Description, Accomplishments, Goals, KPI's Department Name ADMIN & FINANCE Dept. Number. tot -oaot Department Description & Purpose Provide financial management and administrative services to City operations including finance and accounling services, human resources, risk management information technology, benefit administration, and purchasing management 2014 Accomplishments & Outcomes - Actively supported the Diversity Ordinance, including related reporting requirements, and the activities of the new appointed Diversity Utilization Board. Sponsored the Indiana Department of Administration Diversity meeting at St. Mary's College to promote purchasing opportunities and encourage business to pursue within City Depts. Launched new GovNow citizen portal Completed GIS assessments, Windows 7 upgrades, inaugural IT Strategic Plan and technology upgrades in the Mayor's Conference Room Streaming Common Council meetings to public access channel Prepared the 2013 CAFR with minimal assistance from the SBOA and will be submitting for GFOA CAFR Award Active in preparartion of the 2015 city operating and capital budget 2045 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Continue to post financial reports to the City website by the 20th of the month to show transparency within the government Close the month end out by the 10th of the following month Good Government (GG) Prepare and distribute a 2014 Popular Annual Financial Report (PAFR) and send to GFOA for award consideration Prepare the 2016 budget in accordance with GFOA high standards and submit foraward consideration - Complete the annual financial statement audit by May 31, 2015 Transform IT into an outstanding service department - Create a user friendly way of requesting services - Service Catalog Foster transparency by continuing to build the Open Data Portal Securely store and manage data Increase awareness and participation of the City Departments regarding inclusion of MIWBE in the bidding and quoting processes for products and services through training, etc. Implement and document efficiencies earned through the Document Management Program with the assistance of the enFocus Group Complete the implementation of an opportunity broadcaster system for use in notifying and tallying opportunities sent to MIWBEs. Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2016 Measure Goal Type Goal Actual Estimated Target GFOA CAFR/BudgetAward GG Quality 111 ill ill 212 SBOA audit findings GG Quality 0 3 5 0 Fund Cash Report sent by 15th BE Efficiency 12 months 12 months 12 months 12 months City Bond Rating (S &P) GG Quality AA+ AA AA AA City -Wide TumoverlPercentage BE Effectiveness less than 6015 Minority 'A of City workforce GG Effectiveness 25% or more - General Fund reserves % GG Output 50% or more General Fund % of Expenditures GG Output 96% or less 42% 50% 50%. Monthly calls to IT help desk BE Output 1,000 or less - Number of Purchase Orders issued BE Output 7900 PO's changed from original issue BE Effectiveness 250 Avg Age of an open Emerg PO BE Effectiveness 55 MBENVBE Supp Stat of Quotes Offered GG Effectiveness NIA MBENVBE Supp Slat of POs iss'd GG Effectiveness NIA Types. output, efficiency, effectiveness, quality, outcome, technology 2015 Significant ChangesiChallengeslOp ortunities with a focus on solutions) r CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION LEVEL TEXT BUDG DIVERSITY COMPLIANCE OFFICER (18 HOURS) 27TH PAYROLL 101 -0401- 415.11 -01 FICA - REGULAR LEVEL TEXT HUDG• TOTAL PAYROLL $1,323,017 X 7.654 101 -0401- 415.11 -04 PERF - REGULAR LEVEL TEXT BUDG FULL TIME SALARIES $1,277,735 X 11.2; 101 - 0401 - 415.11 -07 UNEMPLOYMENT COMP LEVEL TEXT BUDG UNEMPLOYMENT ALL WAGES - $1,323,017 X 0.54 101 -0401- 415.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT 1 HUDG HEALTH INSURANCE - 18 X $12,000 PER YEAR LTD - 21 X $90.48 PER YEAR HEALTH INSURAACE REIMB - 3 EES X $1,560 101- 0401- 415.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT BUDG LIFE INSURANCE - 21 X $120 101- 0401 - 415.11 -12 AUTO ALLOWANCE 101- 0401 - 415.11 -18 FLEX. SPENDING ACCOUNT 101 -0401- 415.11 -22 PARKING ALLOWANCE LEVEL TEXT BURG ESTIMATED COSTS FOR 2015 FOR 21 EE'S 101 - 0401 - 415.11 -24 CELL PHONE ALLOWANCE LEVEL TEXT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET TEXT AMT 24,346 936 25,282 56,306 56,931 67,909 71,394 79,287 105,487 95,487 55,091 43,910 101,211 TEXT AMT 101,211 101,211 47,948 50,660 67,196 87,790 105,703 153,318 138,310 82,484 66,411 143,106 TEXT AMT 143,106 143,106 6,404 4,392 41500 4,500 81812 6,694 6,894 21011 1,724 6,615 TEXT AMT 6,615 6,615 101,777 79,200 132,685 138,636 157,559 234,657 192,657 116,926 92,297 222,580 TEXT ANT 216,000 1,900 4,680 222,580 2,000 2,013 2,200 2,215 2,345 2,760 2,760 1,530 1,200 2,520 TEXT AMT 2,520 2,520 0 0 0 0 400 0 4,800 2j950 2,400 0 81995 0 0 0 0 0 0 0 0 0 9,892 9,612 9,415 10,381 12,061 13,000 13,000 8,350 6,065 11,500 TEXT AMT 11,500 11,500 550 660 660 1,325 3,605 3,660 4,660 2,660 2,265 4,080 TEXT ANT CITY OF SOUTH BEND 2015 BUDGET , 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDG IT EMPLOYEES ($285 X 12 MONTHS) 3,420 HR EMPLOYEE ($55 X 12 MONTHS) 660 4, 080 101 - 0401 - 415.11 -25 FRINGE - BENEFITS TAXES 406 0 1,076 1,144 1,141 0 1,500 694 565 0 * PERSONNEL SERVICES 1,067,089 1,023,152 - 1,260,314 1,341,064 -- 1,493,377 1,898,692 1;789,551 1,038,429 827,746 1,775,538 SUPPLIES 101- 0401- 415.21 -02 PRIM' SHOP 1,992 6,004 19,07B 7,551 18,449 10,270 10,270 4,105 3,433 8,909 LEVEL TEXT TEXT AMT BUDG 2015 FIXED COST ALLOCATION #5 PRINT SHOP - 6,909 ADDITIONAL PRINTING COSTS 2,000 8,909 101- 0401- 415.21 -03 CENTRAL STORES - OFFICE 6,723 6,923 5,826 4,306 31986 5,500 5,500 2,020 1,657 3,500 LEVEL TEXT -TEXT AMT BUDG ESTIMATED COSTS 2015 3,500 3,500 101 -0401- 415.21 -04 OTHER - OFFICE SUPPLIES 10,350 11,013 14,854 18,177 14,400 15,000 22,870 13,758 11,236 15,OOD LEVEL TEXT TEXT AMT BUDG ESTIMATED COSTS 2015 15,000 15,000 j 101- 0401- 415.21 -05 SMALL OFFICE EQUIPMENT 171 123 0 275 4,177 500 500 32 32 500 LEVEL TEXT TEXT AMT BUDG ESTIMATED COSTS 2015 500 , 500 101 -0401- 415.22 -01 CENTRAL SERVICE GASOLINE 71 0 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BUDG ELIMINATED GAS CONTINGENCY FROM 2013 BUDGET - 101 -0401- 415.22 -24 OTHER OPERATING SUPPLIES 0 993 0 0 0 0 0 0 0 0 * SUPPLIES -- 19,307 25,056 - 39,758 30,309 - - 41,012 31,270 39,140 19,915 16,358 27,909 OTHER SERVICES & CHARGES 101 -0401- 415.31 -01 LEGAL SERVICES 0 0 0 0 2,283 0 1,000 550 550 1,000 LEVEL TEXT TEYT AMT BUD4, ESTIMATED COSTS 2015 1,000 _ '- 1,000 101 -0401- 415.31 -06 OTHER PROFESSIONAL SVCS 46,675 67,264 45,046 117,996 173,152 48,938 127,585 102,464 68,666 85,600 CITY OF SOUTH BEND 2615 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET LEVEL TEXT TEXT AMT BUDG NYHART - GASH 45 UPDATE - EVERY TWO YEARS OTHER CONSULTING 91918 2014 CAFR PREPARATION 46,000 PLAN TO OUTSOURCE CAFR PREP DURING 2015 ,PLAN TO SOLICIT VARIOUS COMPANIES TO DO THE WORX 2015 311 CALL CENTER ALLOCATION 10,062 , PROPERTY, LOIT, OTHER TAX CONSULTING ANAYLYSIS 19,000 85,000 101 -0401- 415 -31 -25 OUTPLACEMENT SERVICES 0 0 0 0 0 20,000 20,000 1,3,200 13,200 0 LEVEL TEXT TEXT AMT BUDS OUTPLACEMENT SERVICES FOR DISPLACED CITY WORKERS ' MOVED TO ACCOUNT 713- 0401- 415.31 -25 FOR 2015 101- 0401 - 415.31 -71 CENTRAL STORES ALLOCATION 0 0 0 0 8,808 2,079 2,079 1,211 1,038 2,376 LEVEL TEXT TEXT AMT BUDG 2015 FIXED COST ALLOCATION #4 - CENTRAL, STORES 2,376 2,37B 101 - 0401 - 415.32 -02 POSTAGE / FREIGHT 9,495 7,543 7,770 8,119 61941 10,000 8,000 31616 3,072 7,500 LEVEL TEXT TEXT AMT , BUDG ESTIMATE POSTAGE COSTS 2015 7,500 7,500 101 -0401- 415.32 -03 TRAVEL 8,449 2,466 3,577 8,477 0 0 0 0 - 0 0 101 - 0401 - 415.32- 21'TRAVEL - MILEAGE 0 0 0 0 2,235 2,ODO 1,000 339 118 2,000 LEVEL TEXT TEXT AMT BUDG ESTIMATED TRAVEL COSTS - DLGF, SBOA, IACT 500 OTHER TRAVEL TO LOCAL MEETINGS 1,500 2,000 101- 0401- 415.32 -22 TRAVEL - AIRFARE 0 0 0 0 2,964 3,500 6,500 3,929 3,929 51000 LEVEL TEXT TEXT AMT ' BURG GFOA ANNUAL CONFERENCE 3,000 MISC HR TRAINING 2,000 5,006 101- 0401 - 415.32 -23 TRAVEL - HOTEL 0 0 0 0 6,532 5,500 9,495 7,505 _ 6,848 6,000 LEVEL TEXT TEXT AMT BURG GFOA CONFERENCE 3,000 HR CONFERENCES 3,000 CITY OF SOUTH BEND 2015 6UDGET ' 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 6,000 101 -0401- 415.32 -24 TRAVEL - MEALS 0 0 0 0 1,221 1,800 1,800 1,590 1,455 2,800 LEVEL TEXT TEXT AMT BUDG GFOA CONFERENCE 1,000 r HE CONFERENCES 1,000 r OTHER 800 2,800 101 -0401- 415.32 -25 TRAVEL - OTHER 0 0 0 0 581 550 550 495 358 550 LEVEL TEXT TEXT AMT BURG GFOA CONFERENCE 200 HR CONFERENCES 300 OTHER 50 550 101 - 0401 - 415.33 -01 OUTSIDE PRINTING SERVTCLS 191 300 350 430 1,125. 1,250 1,250 0 0 1,250 LEVEL TEXT TEXT AMT BUDG CAFR PRINTING COVERS 350 OTHER OUTSIDE PRINTING 900 1,250 101- 0401- 415.33 -02 PUBLICATION LEGAL NOTICE 1,992 1,244 1,663 5,114 5,232 5,000 5,000 2,005 2,005 5,000 -L LEVEL TEXT TEXT AMT BUDG SOUTH BEND TRIBUNE AND TRI COUNTY NEWS LEGAL ADS 5,000 BUSINESS LICENSING AND ANNUAL GATEWAY REPORTS 5,000 101 - 0401-415.34 -02 LIABILITY INSURANCE 31,704 35,121 5,904 6,840 7,320 4,387 4,392 2,562 2,196 5,614 LEVEL TEXT TEXT AMT ' BUDG 2015 FIXED COST ALLOCATION #7 5,614 LIABILITY INSURANCE I ' 5,614 101 - 0401 - 415.36 -01 BUILDINGS 0 0 267 0 0 0 1,000 311 311 0 101 - 0401 - 415.36 -02 OFFICE EQUIPMENT 6,924 5,301 10,208 12,765 12,170 11,000 9,000 7,664 1,521 5,000 LEVEL TEXT TEXT AMT BUDG • COPIER AND POSTAGE METER MAINTENANCE 5,000 5,000 101 -0401- 415.36 -03 AUTOMOTIVE EQUIPMENT 232 0 0 0 0 0 0 0 0 0 101 - 0401 - 415.36 -04 COMPUTER EQUIPMENT 0 0 6,996 4,656 41096 91194 9,194 5,362 4,596 9,824 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET LEVEL TEXT TEAT AMT BUDG 2015 FIXED COST ALLOCATION $2 9,824 INFORMATION TECHNOLOGY 9,824 101 -0401- 415.37 -10 EQUIPMENT RENTAL 0 0 0 363 0 0 0 0 0 0 101 -0401- 415.37 -11 CAPITAL LEASE PRINCIPAL O 0 0 0 984 3,000 2,900 1,531 1,013 2,178 LEVEL TEXT TEAT AMT BUDG 2013 ADMINISTRATIVE COPIER 2,178 2,178 101 - 0401 - 415.37 -12 CAPITAL LEASE INTEREST 0 0 0 0 301 500 900 398 273 393 LEVEL TEXT TEXT AMT BUDG 2013 ADMINISTRATIVE COPIER 393 393 101 -0401- 415.37 -15 SAFE DEPOSIT BOX RENTAL 0 0 0 85 0 0 0 9 0 0 101- 0401 - 415.39 -10 SUBSCRIPTIONS 2,358 2,179 2,792 - 4,288 217 2,000 1,700 537 537 2,000 LEVEL TEXT TEXT AMT - BUDG NEWSPAPERS AND PROFESSIONAL JOURNALS 2,000 2,000 101- 0401- 415.39 -11 DUES & MEMBERSHIPS 1,950 1,145 2,124 3,616 9,379 6,969 6,969 2,174 1,859 7,772 LEVEL TEXT TEXT AMT .. BUDG GFOA 840 ASSOCIATION OF GOVERNMENT ACCOUNTANTS 95 - AMERICAN PAYROLL ASSCOCIATION 219 IMA 225 INDIANA CPA 630 SOCIETY OF HUMAN RESOURCES 185 - MICHIANA SOCIETY OF HUMAN RESOURCES 35 INDIANA PROFESSIONAL LICENSING 543 DIVERSITY DUES 5,000 (IN MINORITY SUPPLIERS COUNCIL, WOMEN'S BUS ENTER COUNCIL) 7,772 101- 0401- 415.39 -30 GRANTS AND SUBSIDIES 0 0 25,000 0 0 0 0 0 0 0 101 -0401- 415.39 -38 BAD DEBT /UNCOLLECT NSF CK 0 0 162 0 0 0 0 0 0 0 101- 0401 - 415.39 -39 BANK CREDIT CARD CHARGES 520 567 677 913 1,539 2,400 2,400 1,005 947 21400 LEVEL TEXT TEXT AMT BURG BUSINESS LICENSE FUNCTION ACCEPTS CREDIT CARD 2,400 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET ESTIMATE BASED ON TRENDS _ 2,400 101 - 0401 - 415.39 -70 EDUCATION & TRAINING 14,926 8,138 6,365 7,004 13,125 10,300 20,539 15,416 9,728 10,500 LEVEL TEXT TEXT AMT BUDG GFOA ANNUAL CONFERENCE 2,500 SUNGUARD ANNUAL CONFERENCE (1 FINANCE EMPLOYEE) 500 PAYROLL CONTINUING EDUCATION 500 IACT BUDGET SEMINARS 600 STATE BOARD OF ACCOUNTS TRAINING 500 ON LINE CONSULTING 2,000 PURDUE ROAD SCHOOL 400 OTHER GFOA TRAINING 1,500 OTHER HR TRAINING 2,000 10,500 101 - 0401 - 415.39 -89 MISC CHARGES & SERVICES 20,705 70,737 1,389 2,419 8,251 2,000 20,000 4,263 4,162 16,500 LEVEL TEAT TEXT AMT DUDE DIVERSITY MEETING COSTS 1,000 OTHER COSTS 1,000 59OMEN'S LEADERSHIP CONFERENCE 8,000 BUDGET KICKOFF MEETING 6,500 16,500 OTHER SERVICES & CHARGES __ _ _ _ _ __ 145,121 __ ___ _______ ______ 205,005 _ _ _ ___ ______ 120,490 ______ __________ 163,285 __ ______ 269,256 ______ 152,367 ______ ______ _ 263,253 ______ _ _ ___ ______ 178,127 ______ 128,382 ______ ______ 180,659 cc OTHER USES 101 -0401- 415.50 -05 CITY ADMINISTRATION FEE 10,762 507 264 6,216 0 0 0 0 0 0 ______ * OTHER USES _____ _____ __ 10,762 ______ _ _ ____ ___ 507 ______ _ __ _ 264 ______ _ _ ___ ______ 6,216 _ _____ ____ 0 ___ _ _ ___ 0 _____ ___ __ __ ______ 0 _ _ ____ ______ 0 ______ 0 ______ 0 ** CONTROLLER 1,242,279 1,253,720 1,420,826 1,560,874 - 1,803,645 2,082,329 2,091,944 1,236,471 972,486 1,984,106 City of South Bend, Indiana 2015 General Fund Summary Operating & Capital Budget Summary Department Name HUMAN RIGHTS Dept Number F1 01 -1008 Description rENDITURES nditures by Cost Center Investigation nditures by Account Type Persormel Salaries & Wages 2014 2012 2013 Amended 613012014 Actual Actual Budget Actual 2015 1 Proposed Budget Forecast Budget Variance 2014 -2015 Chg 2016 2017 2018 2019 275,176 314,056 367,262 160,608 360,416 364,520 374,073 384,019 394,500 (6,646) 275,176 314,056 367,262 160,808 360,416 364,520 374,073 384,019 394,500 (6,846) -2% 174,699 179.467 202,147 93,9391 209,2741 209,684 213,566 217,525 221,5641 7,127 4% 57,215 62,260 70,105 38,069 77,201 79,159 83,901 89,025 94,598 7,096 10% 231,914 241,727 272,252 132,008 1 286,4751 288,873 297,467 306,550 316,162 1 14.223 6% Services & Charges Professional Services - - - - - - Printing &Advertising 744 480 892 378 - - (892) -100% Utilities 3,077 - 4,106 - - - (4,106) -100% Education &Training - - - - - - Travel - - - - - - Repairs & Maintenance 10,935 10,262 15,288 3,875 12,488 13,000 13,200 13,300 13,400 (2,800) -18% Inlerfund Allocations 9,708 11,208 4,740 2,376 5,151 5,305 5,464 5,627 5,796 411 9% Debt Service: Principal - - - - - - - - - - - Interest & Fees - - - Grants & Subsidies - Payment In Lieu of Taxes - - - - Transfers Out - - - - - - - - - Other Services & Charges 113,15133 49,021 53,400 21,321 54,292 54,792 55,292 55,792 56,292 692 2% Total Services & Charges 41,347 70,971 78,426 27,950 71,931 73,097 73,956 74,719 75,488 6,495} -8% Capital - - 14,190 - - (14,1901 - 100 °,: Explain Significant Revenue Expenditure Changes Below: No significant changes expected for revenue or expenditures for 2015. Other Servlces and Charges consisL mainly of rent expense ($45,000 annually). 19 City of South Bend, Indiana 2015 General Fund Summary Full -Time Employees Department Name JHUMAN RIGHTS Dept. Number 101 -1008 Report ONLY Full -Time positions 2014 2015 2013 Amended 613012014 Proposed Forecast 2016 2017 2018 2019 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non - Bargaining Director Human Rights 1.0 1.0 1.0 1.0 1.0 to 1.0 1.0 Investigator V 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Investigator IV 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Investigator IV 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Non- Bargaining 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Bargaining Total Bargaining - - - - - - - - Total Full -Time Employees 4.0 4.0 4.01 4.0 4.0 4.0 4.0 4.0 Explain Significant Staffing Changes Below: The Human Rights Commission would like to promote Danya Hardin from an Investigator III to Investigator IV. Ms. Hardin has been with the City for twenty plus years and with the Commission for ten years. During her time with the Commission, Danya has continued to increase her skill set concerning Human Rights. In addition to her normal duties as an investigator, which includes intakes, charge processing 1 investigations, fact - finding conferences, conducting on site investigations and facilitating settlement discussions. Danya has also taken on all of the responsibilities of assisting Commissioner Hernandez with her Study Circles Program. This change was made in the proposed 2015 budget. 20 City of South Bend, lndiana 2015 General Fund Summary Description, Accomplishments, Goals, KPI's Department Name HUMAN RIGHTS Dept. Number f01 -1008 Department Description & Purpose The purpose of the Human Rights Commission is to provide all of the city-, citizens equal opportunity for education, employment, access to public conveniences and accomodations and acquisition through purchase or rental ofreal property including, but not limiled to, housing and to eliminate segregation or separation base on race, religion, color, sex, disability, national origin, ancestry, sexual orientation or gender identity and ferriifial status in housing, since such segregation is an impediment to equal opportunity. To provide trainings in the commission's Jurisdiction to all. 2014 Accomplishments & Outcomes Hosted the annual Human Rights Fair Housing training and Awards and scholarships totaling 3,500. Did Diversity Training for new Police Officers on three separate occasions in South Bend. Set up an informational booth at the annual pollcemen's night out in Rum Village. Performed a training at the Martin Luther King celebration concerning the Human Rights Commission. Successfully hosted the annual Indiana Consortium of State and Local Human Rights Agencies Training Conference. Received another Education and Outreach grant from the US Department HUD. Director, Lonnie L. Douglas, received the Frieda Dawkins Award for leadership in the field of civil and human rights. 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Keep contractual relationships with the Equal Employment Opportunity Commission and the U S Department of Housing and Urban Development by reaching our case production numbers prior to the end of the contractual period. Maintain a policy where all cases filed with the Commission must be completed within 180 days or less with an exception for those cases that require legal intervention. Those cases must be completed within 360 days, Through' education and outreach make a staid effort to assist Respondents work with the commission on We will also assist complainants to be more aware of how the Commission works and why it works the way that it does creating abetter process. Find better ways to transact business and investigations. Good Government (GG) Successfully completed our EEOC and HUD contracts, Maintained our relation ship with both agencies. The Commission is updating its website to make It more accessible and user friendly. Keep contractual relationships with the Equal Employment Opportunity Commission and the U S Department of Housing and Urban Development by reaching our case production numbers prior to the end of the contractual period. Get cases investigated with in 180 days. Economic Development (EDI Continue to seek grants and other forms of revenue to supplement the 101 budget. Key Performance Indicators KPI's 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Number of trainings performed. output 6 6 a 8 8 Number of HousingTrainings output 6 8 a 8 8 Number of cases investigated output 100 106 104 104 104 Number of Inquiries handled effectiveness 100 107 100 100 116 Number of probable causes outcome 10 8 10 10 8 Number of No Causes outcome, effect 86 77 80 80 78 Number of cases over 180 days output 14 0 22 8 4 Number of open cases effectiveness 70 60 70 70 65 Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant ChangeslChallengeslO ortunities (with a focus on solutions Eliminating discrimination in our community while continually maintaining enough resources to keep the Commission effective and a valued part of the community'. Valuing Diversity in our community and teaching others the beneflls of a diverse community. Getting others to realize that diversity strengthens our community through inclusion of all types of people. All races, colors, sexes, sexual orientations, national origins, differently abled as well as all religions and political affiliations. Maintaining our contract numbers with the Equal Employment Opportunity Commission and the U S Department of Housing and Urban Development when the number of actual charges filed is decreasing_ Determining whether the number of charges are decreasing due to the Commission's success in eradicating discriminatory prejudices and behavior. 21 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTO 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET PERSONNEL SERVICES 101 - 1008 - 415.10 -01 REGULAR SALARIES 189,464 166,401 170,045 174,699 179,467 166,547 186,547 114,159 92,,699 194,142 LEVEL TEXT TEXT AMT BUDO 1 DIRECTOR HUMAN RIGHTS 60,405 1 INVESTIGATOR V 45,526 1 INVESTIGATOR IV 43,401 1 INVESTIGATOR IV 43,401 27TH PAYROLL 2015 ($192,733 /2080 HR X 80HR) 7,413 LESS!3F SALARY ALLOWANCE 6,004- . 194,142 101 - 1008 - 415.10 -03 SEASONAL & INTERNS 0 0 - 0 O 0 15,600 10,400 1,240 1,240 15,132 LEVEL TEXT TEXT AMT BUDG SECRETARY (20 HOURS /WEEK) 8$10.00 /RR 10,400 SECRETARY (10 HOURS /WEEK) ®$10.00 /HR 5,200 FTE - -75 31k SALARY ALLOWANCE 458- 15,132 101 - 1008 - 415.10 -OS TEMPORARY SERVICES 272 0 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BURG TEMPORARY SERVICES TO FILL IN DURING TRAINING 101 -1008- 415.10 -09 PERMANENT PART TIME 0 0 0 0 0 0 5,200 5,798 4,123 0 101- 1008- 415.11 -01 FICA - REGULAR 14,076 12,477 12,773 13,127 13,417 15,464 15,464 9,060 7,332 16,009 W LEVEL TEXT TEXT AMT BODO TOTAL WAGES $209,274 X 7.65%- 16,009 16,009 101 -1008- 415.11 -04 PERF - REGULAR 10,614 10,360 11,903 15,287 17,947 20,693 20,893 12,786 10,382 21,744 LEVEL TEXT TEXT AMT BUDG REGULAR WAGES $194,142 X 11.202 21,744 21,744 101 -1008- 415.11 -07 UNEMPLOYMENT COMP 1,224 15,346 855 1,775 1,350 1,010 1,010 295 252 1,046 LEVEL TEXT TEXT AMT BURG TOTAL WAGES $209,274 X .54 1,046 1,046 101 - 1008 - 415.11 -08 GROUP INSURANCE - HEALTH 30,736 19,262 26,724 26,546 29,066 32,258 32,258 19,769 15,740 37,922 LEVEL TEXT TEXT AMT BUDG LONG -TERM DISABILITY: CITY OF SOUTH BEND 2015 BUDGET • 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED 'Y-T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 4 EMP. X $3.77 X 24 PAY PERIODS 362 HEALTH INS /FAMILY COVERAGE- -1 EMP. X $12,000 PER YEAR 36,000 HEALTH INS /REBATE: 1 EMP. X $65 X 24 PAY PERIODS 1,560 37,922 101 - 1008 - 415.11 -09 GROUP INSURANCE - LIFE 530 480 480 480 480 480 480 300 240 480 LEVEL TEXT TEXT AMT BUDG LIFE INSURANCE: 4 EMP. X $5 X 24 PAY PERIODS 480 480 101 - 1008 - 415.11 -12 AUTO ALLOWANCE 357 0 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT ADTT BURG AUTO ALLOWANCE 101 -1008- 415.11 -16 FLEX. SPENDYNG ACCOUNT 2,500 0 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BUDG ELIMINATED * PERSONNEL SERVICES 249,773 224,326 - 222,780 231,914 241,727 272,252 272,252 163,407 132,008 286,475 SUPPLIES 101 -1008- 415.21 -01 OFFICIAL RECORDS 515 495 274 677 363 509 509 O 0 509 N LEVEL TEXT TEXT AMT BUDG COURT RECORDERS FOR HEARINGS 509 ' 509 101 -1008- 415.21 -02 PRINT SHOP 197 1,626 2,644 1,823 2,478 885 865 277 245 464 LEVEL TEXT TEXT AMT BUDG 2015 FIXED COST ALLOCATION #5 - PRINT SHOP 464 464 101 - 1008- 415.21 -03 CENTRAL STORES - OFFICE 1,500 983 080 623 469 1,000 500 232 220 537 LEVEL TEXT TEXT AMT BUUG CLEANING SUPPLIES - MOPS, BROOMS, PAPER TOWELS, 537 OFFICE SUPPLIES - PAPER CLIPS, STAPLES, TABLETS, TONER, GLUE STICKS, TABS, 3 RING BINDERS, POST - IT NOTES 537 101 - 1008 - 415.21 -04 OTHER - OFFICE SUPPLIES 0 22 29B 400 400 O 500 384 384 500 LEVEL TEXT TEXT AMT CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDG MATERIALS AND SUPPLIES 500 500 • SUPPLIES - 2,212 3,126 4,096 - 3,523 3,710 2,394 2,394 893 850 2,010 OTHER SERVICES & CHARGES 101 -1008- 415.31 -71 CENTRAL STORES ALLOCATION 0 0 O 0 1,608 306 306 102 156 302 LEVEL TEXT TEXT AMT - BUDG 2015 FIXED COST ALLOCATION #4 302 CENTRAL STORES 302 101 -1008- 415.32 -02 POSTAGE / FREIGHT 7,778 7,131 7,252 7,413 6,251 7,500 7,100 5,715 550 7,500 LEVEL TEXT TEXT AMT BURG INCREASE IN POSTAGE USEAGE AND RATE 7,500 7,500 101-1008- 415.32 -05 OTHER COMM /TRANS 540 540 405 744 480 492 092 378 378 492 LEVEL TEXT TEXT AMT BUDG INDIANA SECURITY - ALARM SYSTEM 492 492 101 - 1008- 415.34 -02 LIABILITY INSURANCE 2,952 3,701 3,924 4,404 4,524 1,124 1,12& 658 564 1,705 ►�J LEVEL TEXT TEXT AMT BUDG 2015 FIXED COST ALLOCATION #7 1,705 ' LIABILITY INSURANCE 1,705 101 -1008- 415.35 -01 ELECTRIC 1,792 11955 2,244 2,088 0 2,000 1,000 0 0 0 LEVEL TEXT TEAT AMT BUDG UTILITY SERVICE - ELECTRIC 101- 1008 - 415.35 -02 GAS 1,637 010 1,334 989 0 3,106 3,106 0 0 0 LEVEL TEXT TEXT AMT BUDG GAS FROM NIPSCO 101 - 1008- 415.36 -01 BUILDINGS 0,273 9,166 7,622 9,400 81548 12,874 12,074 5,026 3,654 11,074 LEVEL TEXT TEXT ANT BURG SWEETUM OFFICE CLEANING - $150 /WEEK X 52 WEEKS 6,000 ROSE PEST CONTROL - EXTERMINATING 504 CINTAS - ENTRANCE MAT MAINTENANCE 170 PELTZ - AIRCONDITIONER /HEATER REPAIRS AS NEEDED 400 REPLACE FURNACE 2,000 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30114 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET REPLACE CENTRAL AIR CONDITIONER 2,000 11,074 101 - 1008 - 415.36 -02 OFFICE EQUIPMENT 2,115 1,430 1,302 1,535 1,714 1,414 2,414 221 221 1,414 LEVEL TEXT TEXT AMT BUDG MISC. REPAIR 642 ADAMS REMCO- COPIER MAINTENANCE AGREEMENT 772 1,414 101- 1008- 415.36 -04 COMPUTER EQUIPMENT 0 0 3,648 2,592 2,724 3,310 3,310 1,932 1,656 3,144 LEVEL TEXT TEXT AMT BUDG 2015 FIXED COST ALLOCATION #2 3,144 - INFORMATION TECHNOLOGY 3,144 101 - 1008-415.37 -03 OFFICE SPACE 0 a 0 8,351 41,750 45,000 45,000 28,123 20,721 45,000 LEVEL TEXT TEXT AMT BUDG OFFICE SPACE AT 319 NILE AVENUE 45,000 $3,750 X 12 MONTHS LEASE APPROVED BY COMMON COUNCIL ON 7/9/12 RESOLUTION 140. 4193 -12. SUBSTITUTE BILL NO. 12 -47 45,000 101 - 1008- 415.39 -10 SUBSCRIPTIONS 1,057 0 181 609 527 700 700 0 0 700 N LEVEL TEXT TEXT AMT BUDG SUBSCRIPTIONS FOR HUMAN RIGHTS OFFICE 700 700 101 - 1008- 415.39 -11 DUES & MEMBERSHIPS 300 50 140 510 485 600 600 300 50 600 LEVEL TEXT TEXT AMT BUDG DUES AND MEMBERSHIPS 600 INDIANA CONSORTIUM, AAAA SHRM AND NAHRW 600 ------ • OTHER SERVICES & CHARGES - - - - -- 26,444 ------ - - - --- ------ 24,783 - - - - -- ------ 28,052 - - - --- ------------ 38,635 ------------ 68,619 ------ 78,426 - - - - -- ----- 78,426 - - - - - -- ------ 42,535 - - - - -- - 27,949 ----- - - - - -- 71,931 CAPITAL 101- 1008- 415.43 -08 COMPUTER EQUIP. i NETWORK . 0 0 0 0 0 14,190 14,190 0 0 0 ------ • CAPITAL - - - - -- 0 --- --- - - - - -- -- 0 -- -- - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- --------- 0 - -- ------ 14,190 - - - - -- ------ 14,190 - - - - -- ------ 0 - - - - -- ------ 0 - --- -- 0 OTHER USES 101 -1008- 415.50 -05 CITY ADMINISTRATION FEE ------ 1,237 --- - -- 36 ----- - - - - -- ------------ 24 ------------ 1,104 ------ 0 - - - --- --__-- 0 -- -" -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- CITY OF SOUTH BEND 2015 BUDGET J 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 1013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER USES 1,237 - 36 24 1,104 0 0 0 0 0 0, ** HUMAN RIGHTS 279,666 252,271 254,952 275,176 - 314,056 _ 367,262 367,262 206,835 160,807 360,416 J W City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name RAINY DAY FUND Fund Number 102 2014 2016 Budget 2012 2013 Amended 613012014 Proposed Forecast Variance % Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014 -2015 Chg REVENUE Property Taxes - - - - - - - - - - - - Local Income Taxes Other Taxes Grants / Intergovernmental Charges for Services - Inlerfund Allocations - Fines & Forfeitures - Donations - Other Income 42,239 29,524 52,000 16,649 34,680 34,800 35,000 35,200 35,360 (17,320) -33,3% Transfers In Total Revenue 42,239 29,524 52,000 16,649 34,680 34,800 35,000 35,200 35,360 (17,32D) -33.3% EXPENDITURES Expenditures by Cost Center Total Cost Center Expenditures Expenditures by Account Type Personnel Salaries & Wages Fringe Benefits. Total Personnel Su Plies Services & Charges Professional Services - - printing & Advertising - - Utilities - - - Education & Training - - - - - Travel - - - - - Repairs & Maintenance - - - - Interfund Allocations - - Debt Service. Principal - - - Interest & Fees - - - Grants & Subsidies - Payment In Lieu of Taxes - - - Transfers Out - - - Other Services & Char es Total Services & Charges Ca ital Total Expenditures by Type Net Surplus! (Deficit) 42,239 29,524 52,000 16,649 34,680 34,600 35,000 35,200 36,360 Beginning Cash Balance 6,520,942 8,563,181 6,592,705 8,592,705 8,644,705 8,679,385 8,714,185 a,749,1 as 8,784,385 Cash Adjustments - 4`�: - - - - - Ending Cash Balance 8,653,181 8,592,705 8,644,705 8,609,364 8,679,385 &,714,185 8,749,185 8,784,385 8,619,745 Cash Reserves Target 8,466,515 8,466,515 8,389,741 8,389,741 6,389,741 8,557,536 8,728,687 8,903,260 9,081,325 3.00% Explain Significant Revenue and Expenditure Changes Below: Interest rates are lower than expected. Used assumption of 0.4% return based on May 2014 results on investment holdings - Note :. The Cash Reserves Target for the Rainy Day Fund is equal to 3% of total expenditures for the year, W City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name R4tNYDAYFUND Fund Number foe Fund Description & Purpose Fund is used to accumulate cash reserves forunforseen purposes. The fund receives from time to time certain "catchup" distributions of CO1T and ED)Tmonies from the State that are re quired lobe deposited into this Fund. The fund is used formid -year oryear- -end advances to other funds that have cash shortages and the advances must be paid back within six months. 2014 Accomplishments & Outcome$ - Continue to accumulate fund reserves for future emergency or unforseen circumstances. Continue to accumulate fund reserves for short-term advances to other city funds, Investment fund reserves in the investment program at 1 st Source Bank to realize interest earnings, Emphasize Rainy Day Fund reserves during bond credit rating discussions to emphasize the fiscal health of the City. Fund reserves are an important factor in determing a credit rating. 2015 de arhnent Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) Economic Development ED Key Performance Indicators (KPI's 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Cash reserves GG Output $8,750,000 $6,617,705 $8,660,793 $8,704,097 Interest Earnings GG Output $43,750 $29,524 $35,000 $43,500 Percent Yield GG Efficiency 0,5% 0.58% 0.4% 0.5% Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant ChangeslChallen estOpportunities (with a focus on solutions) - Continue to maintain cash reserves in this fund. 29 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6130/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET RAINY DAY FUND 102- 0000 - 315.00 -00 ECONIDEV INCOME TAX 246,974 567,001 0 0 0 0 0 0 0 0 * 246,974 567,001 0 0 0 0 0 0 0 0 102 -0000- 316.00 -00 COUNTY OPTION INC. TAX 512,215 1,415,438 0 0 0 0 0 0 0 0 * __ 5121215 _ _____ ___ 1,415,438 ___ 0 __ 0 ____ 0 0 ___________ ____________ 0 ------------ 0 0 __ _ 0 102 -0000- 361.00 -00 INTEREST ON INVESTMENTS 26,064 28,532 24,476 42,239 29,524 52,000 52,000 17,494 16,649 34,680 LEVEL TEXT TEXT ANT BUDG ESTIMATED INTEREST EARNINGS ON FUND BALANCES 34,680 PER TRENDS 34,680 ____________ * 26,064 _ _____ ______ __ 28,532 ____ _ _____ ______ 24,476 ______ ____________ 42,239 ____ 29,524 ____ _ ___ ____ 52,000 ___ _ _ _ __ ____ 52,000 _____ _ __ ____ 17,494 ___ __ _ __ ____ 16,649 ________ 34,660 _____ ** RAINY DAY FUND _____ __ 785,253 ______ ______ ____________ 2,010,971 ______ 24,476 ______ ______ 42,239 _ _____ __ 79,524 ______ _ _ __ __ 52,000 ______ _ _ __ ____ 52,000 ____ _ ___ ___ 17,494 _________ __ 16,649 __ ___ _____ 34,680 __________ • ** RAINY DAY FUND __ 785,253 ______ ______ ____________ 2,010,971 ____________ 24,476 ____________ 42,239 __ 29,524 ______ _ ___ ___ 52,000 _____ _ _ __ __ 52,000 _ _ ____ _ __ ------------ 17,494 _ ------------ 16,649 34,680 785,253 2,010,971 24,476 42,239 29,524 52,000 52,000 17,494 16,649 34,680 31 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name I GIFT, DONATION, BEQUEST Fund Number 217 2014 2015 Budget - 2012 2013 Amended 613 012 01 4 Proposed Forecast Variance % Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014.2015 Chg REVENUE PmpertyTaxes - - - - - - - - - - - Local Income Taxes Other Taxes - - - - - - - - - - Gra n is/Intergove rnm enlal Charges for Services - Interfund Allocations - - - Fines & Forfeitures Donations 20,576 11,259 157,000 21,113 216,000 - - - - 59,000 37.6% Other Income 267 232 290 165 100 100 100 100 100 (190) -65.5% Transfers In Total Revenue 20,863 11,501 157,290 21,278 216,100 100 100 100 100 58,810 37.4% EXPENDITURES Expenditures by Cost Center Vacant& Abandoned Housing -- - 178,410 - 216,D00 - - - - 37,590 21.11A Animal Control - - 17,100 - - - - - (17,100) - 100.0% Highways & Streets 4,259 - 5,500 - - - - - _ - (5,500) - 100.0% Total Cost Center Expenditures 4,259 201,010 216,000 14,990 7-5% Expenditures by Account Type Personnel Salaries & Wages - - - - - F-nn a Be I' Total Personnel [Supplies 4,259 22,100 2,786 22,100) - 10010% Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - U6lities - - 500 - - - - - (500) -100-0% Education & Training - - - Travel - - - - - - - - - - - Repairs & Maintenance - Interfund Allocations - - - - - - - - - - - Debt Service: _ Principal - - - - - - - - - - Interest & Fees - - - Grants &Subsidies - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - OtherServices &Charges 178,410 216,0001 37,590 21,1% Total Services & Cha g es 178,910 216,000 37,090 20.7% Capital Total Expenditures by Type 4,259 201,010 1786 216,000 14,990 7.5% Net -surplus I(Deficit)- 16,604 11,501 (43,720) 18,492 100 100 100 100 100 Beginning Cash Balance 46,630 63,234 74,735 74,735 31,015 31,115 31115 31,315 31,415 Cash Adjustments - - - - - - - - Ending Cash Balance 63,234 74,735 31,015 93,227 31,115 31,215 31,315 31,415 31,515 Cash Reserves Target 852 - 40,202 557 43,200 - - - Explain Significant Revenue and Expenditure Changes Below: 2015 activity is based on an Urban Enterprise Area (UEA) grant of $366,D00 received in 2014. DCI wants to appropriate $216,000 of it in 2015 to be used for the Vacant & Abandoned Housing initiative. 31 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name GIFT, DONATION, BEQUEST Fund Number 2 ?7 Fund Description & Purpose This small fund is used as a collection point for miscellaneous contributions to the City, most recently for donations to Animal Control. Since revenues are not constant, the expendifums are usually small, one -time purchases that mayor may not directly benefit the receiving department. 2014 Accomplishments & Outcomes 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) Economic Development (ED) 1 Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant Changes/Challenges/Opportunities (with a focus on solutions 32 w w CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL .ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL HUDGET GIFT, DONATION, BEQUEST 217- 0000- 361.00 -00 INTEREST ON INVESTMENTS 0 102 112 287 232 290 29D 174 165 100 LEVEL TEXT TEXT AMT - BUDG INTEREST EARNED ON FUND BALANCES 100 100 i ______ ______ __ ___ 0 102 ___ 112 ____ _______ 287 __ ____ 232 ___ ___ _ 290 _______ _____ 290 ___ 174 ___ 165 ___ 100 •• GIFT, DONATION, BEQUEST 0 102 112 287 232 Y 290 290 174 165 100 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 217 -1001- 367.00 -OD DONATION PRIVATE SOURCES 0 0 2,500 2,700 2,500 0 0 21,113 21,113 0 * 0 0 2,500 2,700 2,500 0 0 _ ___ 21,113 21,113 0 ___ ______ _______ •* NEIGHBORHOOD ENGAGEMENT _ _ _ __ _______ _ __ __ ______ _ _____ ______ 0 0 2,500 ______ ___ 2,700 _________ 2,500 _____ _______ ________ ____ 0 0 ________ _ _____ __ _ _ __ ___ 21,113 21,113 0 �tl5o�o0o for Y #� Cao 4mc �! 50, coo Nauuitcn�., Twij cash "1�31-1H� w CITY OF SOUTH BEND 2015 BUDGET W fJ7 2014 2014 2014 6130/14 PROPOSED - 2009 2010 2011 2012 2013 ORIGINAL AMENDED* Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 217- 1085- 367.00 -00 DONATION PRIVATE SOURCES 0 0 0 10,000 0 0 0 0 0 0 + 0 .0 0 10,000 0 0 0 0 0 0 •• USA BIKE CAPITAL 0 0 0 10,000 0 0 0 0 0 0 W fJ7 CITY OF SOUTH BEND 2015 RiUDGET w _ 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ' ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 217 - 1201- 367.00 -00 DONATION PRIVATE SOURCES 0 0 0 0 7,310 0 0 150,000 0 216,000 LEVEL TEXT TEXT AMT BUDG DONATION FROM UEA FOR VACANT AND ABONDONED 216,000 INITIATIVE 216,000 ------------ + . __ _________ __ 0 0 ____ _ _ _ _ __ ______ _ _ ____ _ __ ______ __ ____ 0 0 7,310 ____ 0 ______ ------ __ __ 0 150,000 ---------- - 0 ___ , 216,000 __ ______ ** NEIGHBORHOOD CODE ENF. __ __ ______ _ _ ____ ______ 0 0 _ _ ____ _____ ____ ___ ______ __ ____ ___ 0 0 7,310 ____ _ _ ___ ______ 0 ______ ___ _______ __ ______ 0 150,000 _ _ ____ ___ 0 ___ ______ 216,000 w CITY OF SOUTH BEND 2015 BUDGET . 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 217 - 1207 - 367.00 -00 DONATION PRIVATE SOURCES 9,588 9,400 8,244 7,876 1,459 7,000 71000 0 0 0 LEVEL TEXT TEXT AMT BUDG PRIVATE DONATION TO SUPPORT THE ANIMAL SHELTER 7,000 INCREASE ESTIMATE BASED ON HISTORICAL TRENDS 7,000 ____ ________ * 9,588 _____ __ _ _ _ __ _______ 9,400 _ _ _ __ _________ 8,244 _ __ ____ 7,876 ________ __ 1,459 ______ _ _ __ __ 7,000 ____ _ _ _ ___ ______ 7,000 ______ ______ 0 ______ ____ 0 ________ 0 ______ ** ANIMAL CONTROL 9,588 ___ 9,400 ___ ____ _______ 8,244 _ ___ 7,876 ________ _______ 1,459 - _____ 7,000 __ __ _ 7,000 _ ___ ___ __ 0 _ _____ ____ _ 0 _ _____ ___ _____ 0 _________ ____ __ *** GIFT, DONATION, BEQUEST _ _ ____ 9,588 ___ __ _____ __ 9,502 _________ ____ 101856 _______ ____________ 20,863 _ 11,501 ________ _ __ 7,290 ______ ______ 7,290 ______ 171,287 21,278 216,100 J CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION GIFT, DONATION, BEQUEST SUPPLIES 217 -1085- 431.22 -30 TRAFFIC /SIGN /OTHER * SUPPLIES ** UEA BIKE CAPITAL w co - 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 4,259 0 0 5,500 0 0 0 0 0 0 4,259 0 0 5,500 '0 f 0 '- 0 ------------ ------------ 0 0 0 4,259 ------------ ------------ ___ 0 0 5,500 ___ ___ ______ 0 0 _________ 0 CITY OF SOUTH BEND 2015 BUDGET co co 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER SERVICES & CHARGES 217 -1201- 415.39 -89 MISC CHARGES & SERVICES 0 0 0 0 0 0 178,410 0 0 216,000 LEVEL TEAT TEXT AMT BUDG VACANT 6 ABANDONED HOUSING REMEDIATION 216,000 216,000 * OTHER SERVICES & CHARGES 0 0 0 0 0 0 178,410 0 0 216,000 ** NEIGHBORHOOD CODE ENP. 0 0 0 0 0 0 178,410 0 0 216,000 co co CITY OF SOUTH BEND 2015 BUDGET 4b 0 2014 2014 2014 6/30/14 PROPOSED. 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER . ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET - SUPPLIES 217-1207- 415.22 -60 COMPUTER SUPPLIES 0 0 0 0 0 0 2,600 2,786 2,786 0 217 -1207- 415.23 -99 OTHER REPAIR & MAINT. SUP 0 0 0 0 0 0 13,800 10,950 0 0 ------ + SUPPLIES - - - - -- ---- 0 ------ -- -- 0 ---- - - - --- ---- 0 ---- - - -- -- 0 -- -- --- - -- ---- 0 -- - - - - -- - 0 -------- - -- ------ 16,600 - ----- ------ 13,736 --- - -- - 2,786 ----- - - ---- 0 OTHER SERVICES & CHARGES 217 - 1207- 415.31 -06 OTHER PROFESSIONAL SVCS 20,617 0 0 0 0 0 0 0 0 0 217 -1207- 415.32 -04 TELEPHONE EXPENSE 0 0 0 0 0 0 500 0 0 0 * OTHER SERVICES & CHARGES - 20,617 0 0 _ 0 __ ------------ 0 ------------ 0 ------------ 500 0 __- 0 0 ------ ++ ANIMAL CONTROL - - - --- - ----- 20,617 - - - --- - -- 0 --- --- - -- ------ 0 - ----- ------ 0 - ----- ------ 0 ------ ----- 0 ------- --- 17,100 --- - - - - -- ------ 13,736 - ----- .- 2,786 _-- _- -_ - - -_ 0 - * ** GIFT, DONATION, BEQUEST 20,617 - - 0 - 0 - - 4,259 0 0 201,010 - 13,736 ' 2,786 216,000 4b 0 41 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name LIABILITY INSURANCE Fund Number 226 2014 2015 Budget 2012 2013 Amended 613DI2014 Proposed Forecast Variance % Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014 -2015 Chg REVENUE Property Taxes - - - Local Income Taxes - - Other Taxes - - - - - Grantslintergovernmentai - - - - Charges for Services InlerfundAllocations 2,922,355 2,988,576 2,859,600 1,426,707 1,222,727 3,092,755 3,186,538 3,281,104 3,379,537 (1,636,963) -57.2% Fines & Forfeitures - - - - - - Donations - - - - - - - _ Other Income 45,172 21,271 39,000 57,553 37,50D 37,50D 37,500 37,500 37,500 (1,500) -3.8% Transfers In Total Revenue 2,967,520 3,009,847 2,898,G90 1,484.260 1,260,227 3,130,266 3,223,038 3,318,604 3 17,037 (1,638,463) -W-6% EXPENDITURES Expenditures by Cost Center Safety/Risk Management 211,288 223,823 253,743 106,509 282,231 276,348 301,347 304,615 328,792 28,488 11.2% Liabilily Coverage 642;899 1,600,410 1,028,811 435,588 1,184,891 1,1139,408 1,168,446 1,152,680 1,130,124 156,080 15.2% Business Insurance 419,244 474,568 572,300 502,163 600,000 660,000 726,000 798,600 878,480 27,700 4.8% Worker's Compensation 900,040 770,963 1,042,346 491,516 989,000 1,002,000 1,026,300 1,062,030 1,079,333 (53,346) -5.1% Total Cost Center Expenditures 2,173,471 3,069,764 2,897,200 1,535,776 3,056,122 3,129,756 3,222,093 3,318,125 3,416,709 158,922 5.5% Expenditures by Account Type Personnel Salaries & Wages 121,239 121,958 131,656 65,707 221,473 217,536 221,886 226,324 230,851 89,817 68.2% Fringe Benefits 38,517- 43,297 57,751 23,444 93.0181 97,055 103,177 109,844 117,108 35,257 61.0% Total Personnel 159,756 165,255 189,417 89,151 314,491 1 314,591 325,063 336,168 347959 125,074 66.13% Supplies 21,684 11,487 18,563 6,326 27 960 17,960 27,960 17,960 27,96D 9,397 50.6% Services & Charges Professional Services 63,891 1441500 159,500 111,500 12ZODO 129,200 147,120 156,832 165,415 (37,500) -23.5% Printing & Advertising - Utilities 1,641 1,320 1,000 660 1,000 1,000 1,000 1,000 1,000 - 0.0% Education &Training 12,638 8,567 20,000 5,782 30,400 35,400 40,400 45,400 50;400 10,400 52.0% Travel 272 3,837 2,800 1,964 5,000 5,000 5,000 5,000 5,000 2,200 78.6% Repairs & Maintenance 1,053 1,571 3,000 140 1,000 1,500 2,DOD 2,500 3,000 (2,000) -66.7% lnterfund Allocations 149,592 148,152 82,974 41,247 34,471 35,505 36,571 37,668 38,798 (48,503) -5B.5% Debt Service: Principal - - - - - - Interest & Fees - Grants & Subsidies - - - Payment In Lieu of Taxes - - Transfers Out - - - - Other Services & Charges 1,762,954 2,561,061 2,409,946 1,279,007 2,519,600 2,589,600 2,636,980 2,716,596 2,777,178 109,854 4.6% Total Services & Charges 1,992,031 2,8439,028 2,679,220 1,440 300 2,797,205 2,869,071 2,963,998 3 040 791 34,451 1.3% Ca ital 23,994 10,000 10000 - 100.0% L2.713.671 Total Expenditures b e 2173 471 3 069,764 2 89T 200 1 536 777 6122 3,1129,756 3 222 094 3,318126 3,418,710 158,922 6,5% Net Surplus I (Deficit) 7KO67 69,917) 1,490 (51,617) 5,895) 499 944 478 327 Beginning Cash Balance 4,451,355 6,245,412 5,185,495 6,185,495 5,186,985 3,391,090 3,391;589 3,392,533 3,393,011 Cash Adjustments - - - - - - - Ending Cash Balance 5,245,412 6,185,495 5,186,985 5,133,978 3,391,090 3,391,589 3,392,633 3,393,011 3,393,336 Cash Reserves Target 543,368 767,441 724,300 383,944 764,031 752,439 806,524 829,532 654,176 Explain Significant Revenue and Expenditure Changes Below: We plan to discontinue Gibson's Loss Prevention trainings (Professional Services) and increase the trainings we conduct internally (Education & Training). We also renegotiated the JWF contract for Workers' Comp for a reduction in fees (Professional Services). In Other Services & Charges, we have reduced the budget for Liability awards and we have also reduced the budget for an old Workers' Compensation case, as the individual has stabilized. We added one Claims Adjuster in this fund for 2015 to direct and manage claims. This position will be working in the Legal Department. We promoted the current Secretary to Worker's Compensation Specialist to more accurately reflect current job duties. Allocation revenue declined during 2015 due to not charging the Police, Fire and Parks/Reareation departments an allocation on a one -time basis and utilizing available rash reserves. 41 City of South Bend, Indiana 2815 Fund Summary Full -Time Employees Fund Name JUABILITYINSURANCE Fund Number 226 Report ONLY Full -Time positions 2014 2015 2013 Amended 613012014 Proposed Forecast 2016 2017 2018 2019 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non - Bargaining Director, Safety & Risk 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Public Works Safety Coordinator 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Worker's Comp Specialist 1.0 1.0 1.0 1.0 1,0 1.0 - 1.0 1.0 Claims Adjuster (Legal Dept) - - 1.0 1.0 1.0 1.0 1.0 Total Non - Bargaining 3.0 3.0 3.0 4.0 4.0 4.0 4.0 4.0 Bargaining Total Bargaining - - - - - Total .Full -Time Employees 3.0 3.0 3.01 4.0 4.0 4.0 Explain Significant Staffing Changes Below: A claims adjuster has been budgeted for 2015 and beyond. 42 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name L1A811 ITY INSURANCE Fund Number J 228 Fund Description & Purpose Fund is used for expenditures of the City insurance program, including safely and risk management department, property insurance, workers compensation, and general liability coverage. 2014 Accomplishments & Outcomes - Reduction in total amount spent on claims to $380,0130 (projected) compared to $600,000 that was budgeted Total of more than 6800 hours (projected) of training for City employees Secured a provider contract for workers compensation treatment at a 40% reduction over older contracts Reduction in recordable claims In all departments by more than 301/6 with the exception of the Fire Department which rose slightly Developed a formal education training standard for all City job descriptions 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Keep workplace injury and illnesses below the industry standards for municipalities Continue to provide ongoing safety training and education to the employees of the City of South Bend Provide outstanding customer service for employees and the residents of the City of South Bend Good Government (GG) Keep workers compensation lower than regional, state and national averages - Continuing education, certifications and training in the areas of workers compensation, safety and risk management Participation with associations and groups in the area of workers compensation, safety and risk Economic Development (ED) Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target The total amount spent for WIC from Public Safety GG Outcome 100,000 136,271 123,701 125,000 The total amount spent for WIC for Public Works, Parks and Administration GG Outcome 50,000 56,091 71,156 85,000 Total number of loss time days for injured employees GG Outcome 10 34 49 20 Injured employee satisfaction survey BE Quality 95% nia n/a 85% Audits conducted (2K for all facilities) GG Quality 100% 97% 87% 95% Audit results GG Quality 95% 89% 82% 90% Number of restricted duty days GG Outcome 50 276 164 100 Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant Changes/Challenges/Opportunities (with a focus on solutions - Update the current policies and procedures manual to include current regulatory changes Maintain below industry standards for workers compensation reported accidents and cast - Partner with wellness to jointly develop prevention programs to keep injuries down and foster a healthy workforce 43 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name LIABILITY INSURANCE Fund Number 226 Fund Description & Purpose Fund is used for expenditures of the City insurance program, including safety and risk management department, property insurance, workers compensation, and general liability coverage.' 2014 Accomplishments &Outcomes - Reduction in total amount spent on claims to $380,000 (projected) compared to $600,000 that was budgeted Total of more than 6800 hours (projected) of training for City employees Secured a provider contract for workers compensation treatment at a 40% reduction over older contracts Reduction in recordable claims in all departments by more than 30% with the exception of the Fire Department which rose slightly Developed a formal education training standard for all City job descriptions 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Keep workplace injury and illnesses below the industry standards for munfcipallties Continue to provide ongoing safety training and education to the employees of the City of South Bend Provide outstanding customer service for employees and the residents of the City of South Bend Good Government IGG) Keep workers compensation lower than regional, state and national averages Continuing education, certifications and training in the areas of workers compensation, safety and risk management - Particlpation with associations and groups in the area of workers compensation, safety and risk Economic Development (EDI Key Performance Indicators KPI's 2016 City Long Term 2013 2014 2015. Measure Goal Type Goal Actual Estimated Target The total amount spent for W1C from Public Safety GG Outcome 100,000 136,271 123,701 125,000 The total amount spent for WIC for Public Work's, Parks and Administration GG Outcome 50,000 56,091 71,156 85,000 Total number of loss time days for injured employees GG Outcome 10 34 49 20 Injured employee satisfaction survey BE Quality 95% nia n(a 85% Audits conducted (2X for all facilities) GG Quality 100% 97% 87% 95% Audit results GG Quality 95% 891/6 82% 90% Number of restricted duty days GG Outcome 50 276 164 100 Types; output, efficiency, effectiveness, quality, outcome, technology 2015 Significant ChangeslChallengesl0 ortunitles with a focus on solutions) Update the current policies and procedures manual to include current regulatory changes - Maintain below industry standards for workers compensation reported accidents and cost Partner with wellness to jointly develop prevention programs to keep injuries down and foster a healthy workforce 44 City of South Bend, Indiana 2015 Fund Summary Five -Year Capital Improvement Plan Fund Name LIABILITY INSURANCE - Fund Number 226 minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2014 2015 2016 2017 2018 2019 Name Source Budget Budget Projection Projection Projection Projection Total Justification Replacement Capital Project Capital Total Fundfn Sources: Cash, Lease, Gran[ Bond, Contributed Ca ital CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDG FIXED ALLOCATION: 226-0000- 340 -06 -00 SOLID WASTE FUND LEVEL TEXT BURG FIXED ALLOCATION- SOLID WASTE 226 -0000- 340.07 -00 WATER DEPT LEVEL TEXT BUDG FIXED ALLOCATION: WATER UTILITY 226- 0000- 340.08 -00 WASTE WATER DEPT LEVEL TEXT BURG FIXED ALLOCATION: WASTEWATER UTILITY SEWERS CONCRETE CREW ORGANIC RESOURCES SEWER INSURANCE C" 226 - 0000 - 340.09 -00 SEWER DEPT 226 -0000- 340.11 -00 ECONOMIC DEVELOPMENT LEVEL TEXT BUDG FIXED ALLOCATION: COMMUNITY INVESTMENT 226 -0000- 340.12 -00 BUILDING DEPARTMENT LEVEL TEXT BUDG FIXED ALLOCATION: 226- 0000- 340.13 -00 CENTRAL SERVICES LEVEL TEXT BURG FIXED ALLOCATION: EQUIPMENT SERVICES CENTRAL STORES 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -O YTD 2015 ACTUAL ACTUAL ACTUAL. ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 31,251 31,251 70,140 68,081 215,796 117,216 112,992 183,702 183,702 107,163 91,854 96,664 TEXT AMT - - 98,664 98,664 209,280 219,206 197,028 233,736 220,296 170,656 170,656 99,547 85,326 158,132 TEXT AMT 158,132 158,132 142,403 157,473 223,104 230,640 244,368 319,193 319,193 186,060 - 159,480 264,59.3 TEXT AMT 185,209 97,352 476 1,434 120 284,593 46,957 41,111 17,340 0 0 0 0 140 120 0 28,589 27,474 10,716 15,972 16,332 44,892 44,692 26,187 22,446 213,051 TEXT AMT 213,051 213,051 13,800 12,861 20,160 12,396 12,576 17,178 17,178 361064 30,912 5,564 TEXT ANT _ 5,564 5,564 38,436 43,673 43,608 25,020 25,320 32,325 32,325 18,858 16,164 40,877 TEXT AMT 38,528 299 CITY OF SOUTH LEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PRINT SHOP RADIO SHOP BLDG MAINT SUSTAINABILITY OFFICE 226 - 0000 - 340.14 -00 HALL OF FAME LEVEL TEXT BURG FIXED ALLOCATION: 226 - 0000- 340.15 -00 BLACKTHORN GOLF 226 - 0000 - 340.16 -00 COIT - STUDEBAKER MUSEUM LEVEL TEXT BUDG FIXED ALLOCATION: 226 -0000- 340.17 -00 POLICE /FIRE GRANTS 226 - 0000 - 340.16 -00 LOCAL ROAD S STREETS INS 226 - 0000 - 340.19 -00 EDIT LEVEL TEXT BUDG ALLOCATION ELIMINATED FOR 2014 226- 0000- 340 .25 -00 CUMULATIVE CAPITAL DEVELP LEVEL TEXT BLDG ALLOCATION ELIMINATED FOR 2014 226- 0000 - 340 -26 -00 MINOR FUNDS LEVEL TEXT BUDS FIXED ALLOCATION: PROJECT RELEAF FUND 655 226 - 0000- 340.27 -00 EDDY STREET COMMONS 226- 0000 - 360.00 -00 MISCELLANEOUS REVENUE 226 - 0000- 361.00 -00 INTEREST ON INVESTMENTS LEVEL TEXT BUDG ESTIMATED INTEREST ON CASH RESERVES IN FUND 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 319 775 717 239 40,877 0 0 5,556 4,236 4,176 6,388 6,308 3,682 3,156 6,565 TEXT AMT 6,565 6,565 . 4,536 0 5,628 0 0 0 0 0 0 0 0 13,665 30,688 24,640 27,948 6,848 6,848 31997 3,426 7,309 TEXT AMT 7,309 7,309 0 0 2,220 0 0 0 0 0 0 0 0 0 146,292 115,800 126,180 0 0 0 0 0 0 0 936 756 816 0 0 0 0 0 TEXT AMT 0 0 1,176 636 504 0 0 0 0 0 TEXT AMT O 0 912 12 12 354 394. 231 196 478 TEXT AMT 478 478 0 0. 5,418 0 0 0 0 0 0 0 210161445 2,563,591 3,005,286 2.,922,356 2,988,576 2,859,690 2,359,690 1,665,017 1,426,707 1,222,727 1,443 0 197 0 949 0 0 37,048 37,048 0 1,443 0 197 0 949 0 0 37,048 37,048 0 21,769 12,954 11,068 23,376 18,597 22,000 22,000 10,401 9,886 20,500 TEXT AMT 20,500 CITY OF' SOUTH BEND 2015 BUDGET 00 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 20,500 * 21,769 12,954 11,066 23,376 18,597 22,000 22,000 10,401 9,886 20,500 226 - 0000 - 300.02 -20 OTHER DAMAGE REIMBURSEMT 4,376 6,033 0 0 0 0 0 0 0 0 226 - 0000- 380.10 -99 MISC. REYMBURSEMENTS 335 10,655 11,406 7,288 161 0 0 10,619 10,619 0 * _____ 4,711 -------- -_ ------------ 15,688 11,406 ---____ 7,288 _ 161 0 ___ 0 ___ 10,619 __ 10,619 - , 0 226 -0000- 391.01 -00 SALE OF FIXED ASSETS 0 0 690 0 1,564 0 0 0 0 0 ______ • _ _____ 0 ___ __ _______ _________ 0 ___ 690 ___ __ _ _ _____ _______ 0 _ __ __ 1,564 _ ___________ ____________ 0 ___ 0 __ _______ ______ 0 ______ 0 ____________ 0 226 -0000- 392.00 -00 INTER-FUND OPER. TRANSFER 0 305,815 O 0 0 0 0 0 0 0 * 0 305,815 - 0 l 0 0 0 0 0 - 0 0 *■ LIABILITY INS. PREM. RES. _ ______ _ 2,044,368 ______ ______ 2,898,048 __ ___ 3,028,647 ____ ______ ------- 2,953,020 __ 3,009,847 _ 2,881,690 2,881,690 ____ - -_ __ 1,723,085 ______ 1,484,260 __ _ 1,243,227 00 CITY OF SOUTH BEND 2015 BUDGET w 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL. BUDGET 226- 0418- 380.10 -99 MISC. REIMBURSEMENTS 0 0 50,000 14,508 0 17,000 17,000 0 0 17,000 LEVEL TEXT TEXT AMT BURG RAY WOLFEN13AEGER EXCESSIVE WORKERS COMP 17,000 BILLY PELLETIER EXCESSIVE WORKERS COMP 17,000 * ____ ________ ____________ __ 0 0 ___ _ _ _____ 50,000 __ ____ ______ 14,508 ______ ______ ___ _________ ________ 0 17,000 ____ ______ 17,000 ___ _ __ __ 0 ____ _ _____ 0 __________ __ 17,000 +* WORKER'S COMPENSATION ___ __ 0 0 _________ ------------ _ 50,000 ------------ 14,508 ____ __ ------------ 0 17,000 ___ ______ ________ 17,000 ___ ____ 0 ____ ___ 0 __ ______ 17,000 * ** LIABILITY INS. PREM. RES. ___ ____________ ___ 2,044,368 2,898,048 _________ 3,078,647 _____ ____ ___ 2,967,528 ____________ __ __ ________ ___ 3,009,847 2,898,690 ___ ______ ____ 2,898,690 ____ _ _ __ ____________ 1,723,08$ 1,484,260 __ ___ ___ ____ 1,260,227 w CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION LIABILITY INS. PREM. RES. OTHER SERVICES & CHARGES 226- 0403- 421.31 -71 CENTRAL STORES ALLOCATION LEVEL TEXT BUDG ALLOCATION * OTHER SERVICES & CHARGES PERSONNEL SERVICES 226- 0403 - 645.10 -01 REGULAR LEVEL TEXT SUDG 1 - DIRECTOR, SAFETY AND RISK 1 - WORKER'S COMPENSATION SPECIALIST (NEW TITLE) 1 - PUBLIC WORKS SAFETY COORDINATOR 27TH PAY DATE 226- 0403- 645.10 -04 EXTRA AND OVERTIME 226- 0403- 645.11 -01 FICA - REGULAR LEVEL TEXT SUDC. REGULAR SALARIES $145,973 X 7.65$ 226 -0403- 645.11 -04 PERF - REGULAR CA LEVEL TEXT 0 BUDG REGULAR SALARIES $145,973 X 11.2$ 226 -0403- 645.11 -07 UNEMPLOYMENT COMP LEVEL TEXT BUDO SALARIES - $145,973 X 0.5$ 226 - 0403 - 645.11 -06 GROUP INSURANCE - HEALTH LEVEL TEXT BUDG HEALTH INSURANCE: 3 EMPLOYEES X $12,000 226 -0403- 645.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT HUDG LIFE INSURANCE IS 3 X $120 2009 2010 2011 2012 ACTUAL ACTUAL ACTUAL ACTUAL _ 2014 2014 2014 2013 ORIGINAL AMENDED Y -T -D ACTUAL BUDGET BUDGET ACTUAL 6/30/14 PROPOSED YTD 2015 ACTUAL BUDGET 0 0 0 0 0 0 0 4 480 4 480 4 480 0 0 0 0 0 0 TEXT AMT CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION LTD INSURANCE IS.3 X $90.48 226-0403-645.11-16 FLEX. SPENDING ACCOUNT LEVEL TEXT , BURG ELIMINATED'IN 2010 226 - 0403 - 645.11 -24 CELL PHONE ALLOWANCE LEVEL TEXT BUDG 2 EMPLOYEES X $55 PER MONTH X 12 NORMS 226-0403- 645.11 -25 FRINGE BENEFITS TAXES + PERSONNEL SERVICES SUPPLIES 226- 0403 - 645.21 -02 PRINT SHOP LEVEL TEXT DUDG FIXED COST ALLOCATION - PRINT SHOP 226- 0403 - 645.21 -03 C.S. - OFFICE SUPPLIES LEVEL TEXT BURG EXPENSES ESTIMATE (� SUPPLIES THAT PRINT SHOP USES j 226-0403- 645.21 -04 OTHER - OFFICE SUPPLIES LEVEL TEXT BLDG EXPENSES ESTIMATE 226- 0403- 645.21 -05 SMALL OFFICE EQUIPMENT LEVEL TEXT BUDG EXPENSES ESTIMATE MONITORING EQUIPMENT 226 -0403- 645.22 -01 CENTRAL SERVICE GASOLINE LEVEL TEXT BURG GAS ALLOCATION NO VAN ANYMORE; HAVE 2 HYBRID VEHICLES 2014 2014 2014 6/30/14 PROPOSED .2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 271 631 1,()00 0 0 0 0 0 0 0 0 0 TEXT AMT 330 66a 940 1,080 1,045 1,320 1,320 630 540 1,320 TEXT AMT 1,320 1,320 fi78 a 0 0 0 0 0 0 0 0 123,098 140,961 154,137 159,756 165,255 189,417 - 189,417 110,016 89,150 212,170 319 1,867 3,209 .2,688. 3,048 2,583 2,583 1,659 1,394 2,229 TEXT AMT 2,229 2,229 2,495 - 1,552 319 138 294 960 960 0 0 960 TEXT AMT 600 360 960 407 1,240 1,564 - 4,559 1,872 4,000 4,000 547 492 3,000 TEXT AMT 3,000 3,000 0 340 4,234 1 ,293 97 2,000 2,000 518 336 12,000 TEXT AMT - 2,000 10,000 12,000 766 2,491 2,350 1,783 1,508 3,600 3,500 505 453 21000 TEXT AMT 2,000 CITY OF SOUTH BEND 2015 BUDGET . 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL _ ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 2,000 226 - 0403 - 645.22 -24 OTHER OPERATING SUPPLIES 0 0 0 8,382 7,524 8,.000 8,000 5,985 4,941 10,000 LEVEL TEXT TEXT AMT BUDG ESTIMATE 10,000 10,000 226 - 0403 - 645.23 -99 OTHER REPAIR s MAINT. SUP 2,561 0 0 4,701 0 0 0 0 0 0 ' . ------ * SUPPLIES - - - - -- 6,548 ------ - - - - -- ------ 7,490 - - - - -- ------ 11,676 - - - - -- ------ 23,544 - ----- ---- 14,343 -- - - - - -- ------ 21,143 - - - - -- ------ 21,143 - - - - -- ------ 9,214 - - - - -- ------ 7,616 - - - - -- 30,189 OTHER SERVICES s CHARGES 226 - 0403 - 845.32 -02 POSTAGE 57 47 155 8 44 200 100 51 51 200 LEVEL TEXT TEXT AMT ' BUDG EXPENSES ESTIMATE 200 ' 200 226- 0403 - 645.32 -03 TRAVEL 1,336 2,108 2,183 272 0 0 0 0 0 0 LEVEL TEXT TEXT AMT - BUDG USE NEW TRAVEL ACCOUNTS 226 - 0403 - 645.32 -04 TELEPHONE 70 851 2,411 1,641 1,320 1,000 1,000 800 660 1,000 LEVEL TEAT TEXT AMT BUDG 2014 EXPENSE ESTIMATE (ELIMINATE AIR CARD $800) 1,000 1,000 226 -0403- 645.32 -21 TRAVEL - MILEAGE 0 0 0 0 500 1,000 700 134 134 1,000 LEVEL TEXT TEXT AMT BUDG ESTIMATE 1,000 INCREASE TO SOME TRAVEL ACCOUNTS DUE TO RECERTIFICATIONS COMING UP IN 2015 1,000 226- 0403 - 645.32 -22 TRAVEL - AIRFARE 0 0 0 0 502 500 0 0 0 500 LEVEL TEXT TEXT AMT , BUDG ESTIMATE 500 500 226 - 0403 - 645.32 -23 TRAVEL - HOTEL 0 0 0 0 2,239 500 11400 1,531 1,392 1,000 , LEVEL TEXT TEXT AMT BURG ESTIMATE 1,000 1,000 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 226 - 0403 - 645.32 -24 TRAVEL - MEALS 0 0 0 0 275 500 500 271 271 500 LEVEL TEXT TEXT AMT SUDG ESTIMATE 500 500 226- 0403 - 645.32 -25 TRAVEL - OTHER 0 0 0 0 321 300 300 167 167 500 - LEVEL TEXT TEXT AMT BUDG ESTIMATE 500 500 226 -0403- 645.36 -03 AUTOMOTIVE EQUIPMENT 434 2,664 1,669 1,053 1,571 3,000 3,000 140 140 1,000 LEVEL TEXT TEXT AMT BURG SAFETY & RISK MANAGER & SAFETY & RISK COORDINATOR 2 VEHICLES ARE BUSINESS USE ONLY 1,000 TIRES & OIL CHANGES 1,000 226- 0403 - 645.36 -04 COMPUTER EQUIPMENT 0 0 0 1,296 1,368 1,103 1,103 644 552 1,572 LEVEL TEXT TEXT AMT BUDG FIXED COST ALLOCATION 1,572 INFORMATION TECHNOLOGY 1,572 226 -0403- 645 -39 -10 SUBSCRIPTIONS 0 0 0 509 196 300 300 20 20 - 300 w LEVEL TEXT TEXT AMT BUDG EXPENSE ESTIMATE 300 - 300 226 -0403- 645.39 -11 DUES 295 295 85 0 0 300 300 0 0 300 LEVEL TEXT TEXT AMT BUDG EXPENSE ESTIMATE 300 300 226 - 0403 - 645.39 -70 EDUCATION & TRAINING 9,159 9,652 14,512 12,638 8,567 20,000 20,000 6,171 5,782" 30,000 LEVEL TEXT TEXT AMT BUUG EXPENSE ESTIMATE 30,000 - EXPAND EDUCATION PROGRAM AND BRING IN OUTSIDE SPEAKERS 30,000 226 - 0403 - 645.39 -89 MISC CHARGES & SERVICES 872 803 1,805 - 9,122 2,848 4,000 4,000 748 S73 2,000 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET LEVEL TEXT TEXT AMT BUDG EXPENSE ESTIMATE 2,000 2,000 * OTHER SERVICES & CHARGES 12,223 16,420 __ ------------ 22,820 ------------ 26,539 ------------ 19,751 32,703 --' 32,703 --' 10,677 - - -- 9,743 ---' 39,872 CAPITAL 226 - 0403 - 645.43 -02 MOTOR EQUIPMENT 0 0 0 0 22,435 10,000 10,000 0 0 0 226 -0403- 645.43 -08 COMPUTER EQUIP. fi NWTWRK. 0 0 0 0 11559 0 0 0 0 0 --- + CAPITAL --- - -- - -- 0 ------ - - - - -- --- 0 --------- ------------ 0 -- 0 ----- - ---- ------ 23,994 -' °'- ------ 10,000 - ----- ------------ 10,000 -- 0 --- ------- ------- 0 - - --- 0 OTHER USES 226- 0403- 645.50 -05 ADMINISTRATIVE COST 37,967 33,649 0 1,404 0 0 0 0 0 0 LEVEL 'TEXT TEXT AMT BUDO TRANSFER IN 2011 TO LIABILITY DEPARTMENT OTHER USES 37,967 33,049 - 0 -- -1,404 -_ -- _0 0 __ -- __ ------------ __ 0 - ------------ 0 - 0 -- 0 OTHER SERVICES & CHARGES 226 -0403- 671.31 -06 OTHER PROFESSIONAL SVCS. 56,774 84,SS1 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BUDG GIBSON INSURANCE GROUP FEES: WORKERS COMPENSATION PROPERTY LOSS CONTROL cil LIABILITY ,p TRANSFER IN 2011 TO BUSINESS INSURANCE DEPARTMENT 226 - 0403 - 671.31 -07 WORK. CMP TURD PTY AD FEE 164,237 165,536 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BUDG THIRD PARTY ADMINISTRATOR EXCESS FEE TRANSFER IN 2011 TO WORKER COMP DEPARTMENT 226 -0403- 671 -34 -01 WORKMEN'S COMP 193,577 224,860 970- 0 0 0 0 0 0 0 LEVEL TEXT - TEXT AMT BURG CLAIMS EXCLUDING POLICE & FIRE TRANSFER IN 2011 TO WORKER COMP DEPARTMENT 226 -0403- 671.34 -02 LIABILITY 317,744 343,553 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BUDG PROPERTY INSURANCE CRIME /BONDS MISCELLANEOUS POLICIES TRANSFER IN 2011 TO BUSINESS INSURANCE DEPARTMENT 226 - 0403 - 671.34 -20 WORKERS COMP /POLICE FIRE 233,125 240,898 0 0 0 0 0 0 0 0 CITY OF SOUTH BEND 2015 BUDGET cn cn 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET , LEVEL TEXT TEXT AMT BUDG WORK COMP CLAIMS - POLICE /FIRE TRANSFER IN 2011 TO WORKER COMP DEPARTMENT 226- 0403- 671.34 -29 W.C. POLICE /FIRE TERM CLM 252,568 252,757 0 0 0 0 0 0 0 0 , LEVEL TEXT TEXT AMT , BUDG POLICE /FIRE CLAIMS PRIOR TO 1992 TRANSFER IN 2011 TO WORKER COMP DEPARTMENT 226 -0403- 671.36 -03 AUTOMOTIVE EXPENSES 456 0 0 0 0 0 0 0 0 0 226 - 0403 - 671.39 -12 PHYSICAL EXAMINATIONS 28,356 26,564 0 45 0 0 0 0 0 0 LEVEL TEXT TEXT ANT BUDG TRANSFER IN 2011 TO WORKER COMP DEPARTMENT 226 -0403- 671.39 -80 CITY DRUG PROGRAM 54,573 43,282 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMP BURG TRANSFER IN 2011 TO WORKER COMP DEPARTMENT * OTHER SERVICES & CHARGES 11301,410 1,382,001 970- _ __ 45 ---------- _ ____ 0 _____ 0 ____- ____ 0 ___ 0 ____ -- 0 _____ 0 __ ++ SAFETY /RISK MANAGEMENT _____ _ _ _ __ 1,481,246 ______ _ _____ ____ 1,580,721 _____ _ __ __ 187,663 _____ _ _ _ __ ______ 211,288 _ _ _ _ __ _ 223,823 _____ _ _ ____ __ 253,743 _____ _ _ _ __ ______ 253,143 ______ ____ 129,907 ______ __ ______ 106,509 _ _ ____ 282,231 cn cn CITY OF SOUTH BEND 2015 BUD,OET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL - ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER SERVICES & CHARGES 226 -0412- 645.31 -70 ADM FEE ALLOCATION 0 0 0 0 143,448 78,911 78,811 45,973 39,405 30,670 LEVEL TEXT TEXT AMT BUDG FIXED COST ALLOCATION 30,670 ADMINISTRATIVE FEE 30,670 -------- * OTHER SERVICES E CHARGES -- 0 ---- ----- - -- ------ 0 - - ---- ------ 0 ------ ---- 0 ------ -- ----- 143,448 - - - ---- ------ 78,811 - - ---- - ----- 78,811 - - - - -- ------ 45,973 - - - - -- ------ 39,405 - - - - -- 30,670 OTHER USES ' 226 -0412- 645.50 -05 ADMINISTRATIVE COST 0 0 137,436 145,032 0 0 0 O 0 0 * OTHER USES 0 - -' 0 137,436 145,032 0 - -' ------------ 0 ------------ 0 0 - -- 0 - 0 OTHER USES 226-0412 - 671.50 -02 INTER -FUND OPER. TRANSFRS 198,867 0 0 0 0 0 0 0 0 0 * OTHER USES 198,667 0 0 0 0 0 0 -0 - 0 0 PERSONNEL SERVICES 226 - 0412- 672.10 -01 REGULAR 65,304 65,124 0 0 0 0 0 0 0 75,500 LEVEL TEXT TEXT AMT BUDG 1 - CLAIMS ADJUSTER (NEW POSITION FOR 2015) 72,704 WILL WORK IN THE LEGAL DEPARTMENT 27TH PAY DATE 2,796 75,500 (,n 226- 0412 - 672.11 -01 FICA - REGULAR 4,223 4,287 0 0 0 0 0 0 0 5,776 LEVEL TEXT TEXT AMT BUDG FICA - $75,500 X 7.65°- 5,776 5,776 226 - 0412 - 672.11 -04 PERF - REGULAR 4,711 4,070 0 0 0 0 0 0 0 8,458 LEVEL TEXT TEXT AMT BUDG PERF - $75,500 X 11.2e 8,456 ' 6,456 226- 0412- 672.11 -07 UNEMPLOYMENT BENEFITS 0 0 0 0 0 0 0 0 0 378 LEVEL TEXT TEXT AMT BUDO UNEMPLOYMENT - $75,500 X .5t 378 37B 226 -0412- 672.11 -08 .GROUP INSURANCE - HEALTH 15,252 10,960 0 0 0 0 0 0 0 12,000 LEVEL TEXT TEXT AMT CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDG HEALTH- 1 X $12,000 12,000 . 12,000 226 -0412- 672.11 -09 GROUP INSURANCE - LIFE 220 226 0 0 0 O 0 0 0 211 LEVEL TEXT TEXT AMT BURG LIFE - 1 X $120 120 LTD - I X $90.48 91 211 226 -0412- 672.11 -18 FLEX. SPENDING ACCOUNT 950 0 0 0 0 0 0 0 0 0 226 - 0412 - 672.11 -22 PARKING ALLOWANCE 12 144 0 0 0 0 0 0 0 0 * PERSONNEL SERVICES 90,672 84;811 0 0 0 0 0 0 0 102,321 OTHER SERVICES & CHARGES 226- 0412 - 672.32 -03 TRAVEL 0 0 1,521 0 0 0 0 0 0 0 226- 0412 - 672 -32 -21 TRAVEL - MILEAGE 0 0 0 0 0 0 0 0 0 500 LEVEL TEXT TEXT AMT BURG ESTIMATED MILEAGE 500 ' 500 226 - 0412 - 672 -32 -22 TRAVEL - AIRFARE 0 0 0 0 0 0 0 0 0 400 LEVEL TEXT TEXT AMT ' BUDG ESTIMATED AIR FARE 400 400 Ci7 �j 226 -0412- 672.32 -23 TRAVEL - HOTEL 0 0• 0 0 0 0 0 0 0 300 LEVEL TEXT TEXT AMT ' BUDG ESTIMATED HOTEL COSTS 300 300 226 - 0412 - 672.32 -24 TRAVEL - MEALS 0 0 0 O 0 0 0 0 0 30o LEVEL TEXT TEXT AMT BURG ESTIMATED PER DIEM MEAL COSTS 300 300 226 -0412- 672.39 -01 REFNOS,AWARDS,IMDEMNITIES 507,208 1,253,926 556,447 454,045 1,445,223 900,000 900,000 513,529 393,316 1,000,000 LEVEL TEXT TEXT AMT BUDG ESTIMATED CLAIMS 800,000 RESERVE FUNDS 200,000 CLAIMS MANAGED BY THE CITY LEGAL DEPARTMENT 1,000,000 CITY OF SOUTH BEND 2015 BUDGET CA OD 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 226- 0412 - 672.39 -11 OTHER CONTRACTUALS 24,555 27,158 25,568 43,622 - 11,739 So,000 50,000 3,911 2,867 50,000 LEVEL TEXT TEXT ANT BURG CONTRACTUAL SERVICES ESTIMATE PER CRISTAL BRISCO 40,000 OTHER CONTRACTUAL - ASBESTOS REMEDIATION, ETC. 10,000 50,000 226- 0412- 672.39 -12 TAKE, HOME CARS 1,186- 0 0 0 0 0 0 0 0 0 226 - 0412 - 672.39 -70 EDUCATION & TRAINING 0 0 0 0 0 0 0 0 0 400 LEVEL TEXT - TEXT AMT BUDG ESTIMATED TRAINING COSTS 400 ' 400 i OTHER SERVICES 6 CHARGES 530,577 ------ - - - - -- 1,281,084 --- - -- ------ 583,536 - -- ------ 497,867 --- 3.,456,962 - 950,000 ------ 9501000 -- 517,440 - - - 396,164 -- 1,051,900 - ----- - - --- •� LIABILITY COVERAGE 820,116 ------ 1,365,895 - - - 720,972 - - - 6421899 ------ - - - -- 11600,410 ------ - - - - -- 1,028,811 - - - - ------ 1,028,811 - -- ------ 563,413 --- - 435,589 - 11184,891 CA OD CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION OTHER SERVICES 6. CHARGES 226 - 0417 - 672.31 -06 OTHER PROFESSIONAL SERV LEVEL TEXT BUDG GIBSON PROPERTY OUTSIDE MEDICAL CONSULTANT GIBSON LOSS PREVENTION GIBSON WORK COMP 226 -0417- 672.34 -02 LIABILITY LEVEL TEXT BURG PROPERTY /CRIME/LIQUOR COVERAGES PROPERTY 410,122 PER GIBSON EST FLOOD 6557 PER GIBSON EST LIQUOR 1799 PER GIBSON EST EDDY ST GARAGE 26115 PER GIBSON EST CRIME 9128 PER GIBSON EST BONDS ADDITIONAL FLOOD COVERAGE ? ?? * OTHER SERVICES & CHARGES ** BUSINESS INSURANCE 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 93,369 63,881 79,500 94,500 94,500 61,500 61,500 72,000 TEXT AMT 35,500 10,000 26,500 72,000 0 0 374,147 355,363 395,068 477,800 477,600 451,692 440,663 528,000 TEXT AMT 475,000 8,500 2,500 29,000 11,000 2,000 526,000 ______ ______ 0 _ ______ _ ____ __ 0 ____ _ _ ____ _ _______ 467,516 ____ ___ 419,244 _________ ______ 474,566 ______ ___ 572,300 _____ ____ ___ 572,300 ___ _ _____ _ ___________ 513,192 ______ 502,163 ______ 600,000 0 0 467,516 419,244 474,568 - 572,300 572,300 513,192 502,163 600,000 CITY OF SO=H BENT) 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION OTHER SERVICES & CHARGES 226 - 0418 - 671.31 -07 WORK, CMP THRD PTY AD FEE LEVEL TEXT BULK' JWF THIRD PARTY ADMINISTRATOR FEE CONTRACT THROUGH 1/1/17 226 -0410- 671.34 -01 WORKMEN'S COMP LEVEL TEXT BURG TEAMSTER /NON - BARGAINING CLAIMS 226- 0418 - 671.34 -02 LIABILITY LEVEL TEXT BUDG JWF SPECIALTY (MIDWEST) EXCESSIVE 226 -0418- 671.34 -20 WORKERS COMP /POLICE FIRE LEVEL TEXT BURG POLICE /FIRE WORK COMP CLAIMS 226 - 0418 - 671.34 -29 W-C. POLICE /FIRE TERM CLM rn Q LEVEL TEXT BUDG SPECIAL WORKER COMP CLAIMS (MAURICE WOODS) RAY WOLPENBARGER 226 -0418- 671.39 -12 PHYSICAL EXAMINATIONS LEVEL TEXT BUDG POLICE /FIRE PHYSICALS 226 - 0418 - 671.39 -80 CITY DRUG PROGRAM LEVEL TEXT BUDG DRUG TEST PROGRAM ADD POLICE & FIRE RANDOM DRUG TESTS • OTHER SERVICES & CHARGES 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 65,000 0 65,000 65,000 65,000 501000 50,000 50,000 TEXT AMT 50,000 50,000 0 0 149,042 249,143 107,548 215,346 215,346 92,237 87,458 200,000 TEXT AMT 200,000 200,000 0 0 81,232 100,620 106,325 120,000 120,000 116,315 116,315 130,000 TEXT AMT 130,000 130,000 0 0 277,886 386,586 306,521 400,000 400,000 193,948 163,765 400,000 TEXT AMT 400,000 400,000 0 0 287,793 104,893 95,641 150,000 150,000 64,617 53,393 117,000 TEXT ANT 100,000 17,000 117,000 0 0 16,965 12,625 43,966 30,000 30,000 16,059 12,089 30,000 TEXT AMT 30,000 30,000 0 0 46,246 46,173 45,962 62,000 62,000 16,574 8,496 62,000 TEXT AMT 50,000 12,000 62,000 0 0 926,164 - 900,040 770,96 3 1,042,346 - 1,042,346 549,750 491,516 989,000 CITY OF SOUTE BEND 2015 BUDGET cn 2014 2014 2014 6/30/14 PROPOSED , 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -p YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET ____________ ___ _________ __ __________ ____________ ** WORKER'S COMPENSATION 0 0 926,164 900,040 ____________ ____________ 770,963 1,042,346 ____________ ____________ 1,042,346 549,750 ____________ 491,516 ____________ 989,000 ____________ ____________ ____________ ___ * ** LIABILITY INS. PREM. RES. 2,301,362 2,946,616 2,302,315 _________ 2,173,471 ____________ _ 3,069,764 ___________ 2,897,200 ____________ ____________ 2,997,200 1,756,262 ____________ 1,535,777 ____________ 3,056,122 cn Fund Name Description REVENUE Property Taxes Local Income Taxes Other Taxes Granlsllnlergovernmental Charges for Services Inlerfund Allocations Fines & Forfeitures Donations Other Income EXPENDITURES Expenditures by Cost Center City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary HUMAN RIGHTS - FEDERAL GRANT Fund Number 256 2014 2012 2013 Amended 6 13 012 0 1 4 Actual Actual Budget Actual I 2015 1 Proposed Budget Forecast 1 Budget Variance 2014 -2015 Chg 2016 2017 2018 2019 163,260 146,650 187,000 5,000 7,816 6,852 16,000 17,924 13,872 24,647 5,700 862 184.948 176.149 210,700 23.766 187,000 146,000 146,000 149,000 149,000 - U.0% 12,000 12,000 12,000 12,000 12,000 (6,000) -33.3% 4,400 1 4,400 5,100 5,10D 5,100 (1,300) -22.8% 203,400 164.400 165,100 166.100 166.00 (7.3001 -35% EEOC Grant 90,638 84,015 93,661 41,166 100,660 103,693 101,139 103,686 106,402 7,199 7.7% HUD Grant 67,391 68,093 90,340 37,044 96,497 101,807 97,047 99,491 102,098 6,157 6.8% HUD Education and Outreach -2012 10,519 47,428 40,000 6,201 - - - - (40,000) - 100.0% HUD Education and Outreach -2015 - - - - 50,000 29,000 29,000 - 29,000 50,000 54.5% Total Cost Center Expenditures 168,546 197,536 224,001 84,41 247,357 205,499 198,185 203,177 208,500 23,356 10.4% Expenditures by Account Type - - - - - - - - - - - Personnel 13,277 2,010 6,500 1,306 8,000 5,500 5,500 5,500 5,500 1,500 23.1% Salaries &Wages 75,810 80,267 84,868 40,960 92,298 85,697 87,410 69,158 90,941 7,430 8.8% FringaBenefils 23,407 25,612 26,033 13,872 31,359 43,402 46,375 49,619 53,159 3,326 11.9% Total Personnel 99217 105879 112901 54,832 123,657 129,099 133785 138777 144,100 10,756 9.5% Beginning Cash Balance 469,764 486,164 _ 466,777 466,777 453,476 409,519 368,420 335,335 296,256 Cash Adjustments - - - - - - - - - Ending Cash Balance 486,164 466,777 453,476 408,150 409,519 366,420 335,335 298,256 255,658 Cash Reserves Target 33,710 39,507 44,800 16,863 49,471 41,100 39,637 40,635 41,700 E-22 ) rxpiain signsncant ttevenue and txpenanure unanges tsesow: 2016- 2019 forecast expenses in personnel assumes employee taking health care cost. Currently, this employee does not lake the City's health insurance. Also in 2014 and 2015 the H( Commission expects to receive a $100,000 Grant to be disbursed in two increments of $50,000 in September of 2014 and September of 2015, 62 Supplies 2,288 3,801 4,550 293 2,800 3,000 3,000 3,000 3,000 1750 -38.5% Services & Charges Professional Services 26,146 33,651 39,800 10,686 61,500 29,000 29,000 29,000 29,000 21,700 54.5% Printing & Advertising 9,605 36,569 31,200 12,357 25,000 15,000 15,000 15,000 15,000 (6,200) -19.9% Utilities - - - - - - - - - - - Education 8 Training 13,277 2,010 6,500 1,306 8,000 5,500 5,500 5,500 5,500 1,500 23.1% Travel 8,392 9,287 19,750 3,925 18,600 18,600 600 6,600 6,600 (1,150) -5.8% Repairs & Maintenance - - - - - - - - Interfund Allooations - - - - - - Debt Service: Principal - - - - - Interest & Fees - - - - - Grants & Subsidies - - - - Payment In Lieu of Taxes - - - Transfers Out - - - - - - - - - Other Services & Charges 7,894 6,319 7,800 1,014 7,800 5,300 5,300 5,300 5,300 0,0% Total Services & Charges 65,314 87,856 105,050 29,288 120,900 73,400 61,400 61,400 61,400 15 650 15.1% Capital 1,729 1,500 (1,500) - 100.0% ExoendituresbvTwo 166,548 197.536 224.001 94.413 247,367 205,498 198.185 203.177 208.500 23.356 10.4% Beginning Cash Balance 469,764 486,164 _ 466,777 466,777 453,476 409,519 368,420 335,335 296,256 Cash Adjustments - - - - - - - - - Ending Cash Balance 486,164 466,777 453,476 408,150 409,519 366,420 335,335 298,256 255,658 Cash Reserves Target 33,710 39,507 44,800 16,863 49,471 41,100 39,637 40,635 41,700 E-22 ) rxpiain signsncant ttevenue and txpenanure unanges tsesow: 2016- 2019 forecast expenses in personnel assumes employee taking health care cost. Currently, this employee does not lake the City's health insurance. Also in 2014 and 2015 the H( Commission expects to receive a $100,000 Grant to be disbursed in two increments of $50,000 in September of 2014 and September of 2015, 62 City of South Bend, Indiana 2015 Fund Summary Full -Time Employees Fund Name HUMAN RIGHTS -FEDERAL GRANT Fund Number 258 Report ONLY Full -Time positions 2014 2015 2013 Amended 6/3012014 Proposed Forecast 2016 2017 2018 2019 Position Actual Budget Actual Budget Staffing {Full -Time Employees} Non - Bargaining Investigator I I 1 1.0 1.0 1.0 1,0 1.0. 1.0 1.0 1.0 Investigator V 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Non - Bargaining 210 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Bargaining Total Bargaining - - - - - - - - Total Full -Time Employees 2.0 2.0 2.01 2.01 2.0 2.0 2.0 2.0 Explain Significant Staffing Changes Below: The Human Rights Commission request to promote Diana Moya from an Investigator 11 to an Investigator III. Diana has been a rising star since she came to work for the Commission nearly ten years ago. Diana has a unique skill set that she exhibits everyday. She is a team player that goes the extra mile to accomplish the tasks at hand. She does not hesitate to share her expertise with the rest of the staff. As an Investigator II, Diana continues to take the majority of the department's intakes. She is the point person for the EEOC. She formalizes all of the charges that are taken by the entire staff, excluding housing cases. She is the only employee to co- investigate a charge with an EEOC investigator. She does all of the reports required by EEOC, she vouchers for monied due, trains all staff concerning the EMS system, takes care of accounts payables and receivables as well as purchasing and supply inventories. ;�3 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name HUMAN RIGHTS -FEDERAL GRANT Fund Number 258 Fund Description & Purpose The purpose of the Human Rights Commission is to provide all of the city's citizens equal opportunity for education, employment, access to public conveniences andaccomodations and acquisition through purchase or rental of real property Including, but not limited to, housing and to eliminate segregation or separation base on race, religion, color, sex, disability, national origin, ancestry, sexual orientation orgender identity and familial status in housing, since such segregations an impediment to equal opportunity. To provide trainings in the commission's jurisdiction to all. 2014 Accomplishments & Outcomes Successfully completeted our contractual relationships with the Equal Employment Opportunity Commission and the U S Department of Housing and Urban Development, Successful in obtained a grant from HUD for education and out reach in housing testing for discrimination. The Director received the Freda Dawkins Award for outstanding servicein the area human and civil rights. Passed the Hud audit by quickly responding to inquiries and keeping good records. Director Douglas was reappointed to th EEOC FEPA Committee. Hosted the annual Human Rights Fair Housing training and Awards and scholarships totaling 3,500. Did Diversity Training for new Police Officers on Three separate occasions in South Bend. Established a policy where all cases Filed with the Commission must be completed within 180 days or less with an exception for those cases that require legal intervention. Those cases must be completed within 360 days. 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy BE Keep contractual relationships with the Equal Employment Opportunity Commission and the U S Department of Housing and Urban Development by reaching our case production numbers prior to the end of the contractual period. Continue to work with the city of Mishawaka and the County to insure that all of the citizens of Saint Joseph County are insured of equal opportunity. Get the Commission compensated for (nvestigat(ng the additional cases from those areas. Good Government (GG) Continue to work with the city of Mishawaka and the County to insure that all of the citizens of Saint Joseph County are insured of equal opportunity. Get the Commission compensated for investigating the additional cases from those areas. Get cases investigated with in 180 da a. Keep contractual relationships with the Equal Employment Opportunity Commission and the U S Department of Housing and Urban Development by reaching our case production numbers prior to the end of the contractual period. The Commission is updating it's website to make it more accessable and user friendly. Economic Development (ED) Continue to seek grants and other forms of revenue to suppliment the 101 budget. Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Number of trainings performed. Number of Housing Trainings Number of trainings performed. output 6 6 8 6 Number of Housing Trainings output .6 5 6 8 Number of cases investigated output 100 106 104 104 Number of inquiries handled ffectivenes 100 107 100 100 Number of probable causes outcome 10 8 10 10 so itcome,effe 66 77 60 8D 90 Total number of cases investigated output 106 90 100 100 95 Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant ChangesiCha]lengeslOp ortunities (with a focus on solutions) I 64 City of South Bend, Indiana 2015 Fund Summary Five -Year Capital Improvement Plan Fund Name AN RIGHTS • FEDERAL GRANT Fund Number 258 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2014 2015 2016 2017 2018 2019 Name Source Budget Budget Projection Projection Projection Projection Total Justification Replacement Capital Projecturl drop down TV Grant 1,500 - - - - - -- Project Capital Total 1,500 Funding Sources; Cash Lease, Grant, Bond, Contribuled Capital CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET HUMAN RIGHTS FEDERAL 256 -1008- 331.01 -01 EEOC GRANT 61,700 59,350 55,750 53,200 30,450 62,000 62,000 0 0 62,000 LEVEL TEXT TEXT ANT BURG FUNDS FROM EEOC GRANT 62,000 62,000 ____________ + 61,700 ____________ ____________ 59,350 ____________ 55,750 ____________ 53,200 _____ 30,450 _______ ____ 62,000 ______ __ ______ 62,000 ____ __ ____________ 0 ______ 0 ______ 62,000 258 -1008- 361.00 -00 INTEREST ON INVEST14FNTS 1,372 025 751 1,153 797 1,000 1,000 451 431 1,000 LEVEL TEXT TEXT AMT BURG INTEREST EARNINGS ON FUND BALANCES 1,000 1,000 • f 1,372 825 751 1,153 797 1,000 31000 451 431 1,000 258- 1008- 380.10 -16 TRAVEL REIMBURSEMENTS 1,300 1,400 1,500 1,400 23,000 1,300 1,300 0 0 1,400 LEVEL TEXT TEXT AMT BDDG REIMBURSEMENT FROM EEOC FOR MANDATORY TRAVEL 1,400 1,400 258 -1008- 380.10 -99 MISC. REIMBURSEMENTS 3,041 3,000 3,500 10,193 53 2,400 2,400 84 84 1,000 O: LEVEL TEXT TEXT AMT BUDG INDIANA CONSORTIUM $250 1,000 1ST SOURCE BANK $250 ST. .IOSEPH HOSPITAL $250 REGISTRATION FEES $250 1,000 _____ * _______ 4,341 ______ ____ __ __ 4,400 ___ _______ _____ 5,000 _______ ____________ 11,593 ____________ 23,053 ______ 3,700 ______ ________ 3,700 ____ __ 84 _____ _ _ _ __ ______ 84 ____ __ 2,400 ** HUMAN RIGHTS ___ 67,413 _ __ 64,575 __ __ 61,501 ___ ___ 65,946 ____ 54,300 ____ _ 66,700 _ __ 66,700 535 515 65,400 CITY OF SOUTH BEND 2015 BUDGET , 2014 2014 2014 6130/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 258 -1009- 331,01 -02 FHAP CONTRACT 46,350 109,730 66,960 60,060 56,200 75,000 75,000 0 0 70,000 LEVEL TEXT TEXT AMT BUDG HUD FHAP CONTRACT 70,000 70,000 258 -1009- 331.01 -03 CDBG 8,666 15,000 15,000 10,000 20,000 10,000 10,000 51000 •5,000 5,000 LEVEL TEXT TEXT AMT BURG CDBG: SOUTH BEND $2,500 5,000 MISHAWAKA $2,500 5,000 * ------------ - 55,016 _____ _ _ 124,730 ___ 81,960 _ 70,060 _ 76,200 ____ ------------ 85,000 ------------ 85,000 5,000 5,000 75,000 258- 1009- 361.00 -00 INTEREST ON INVESTMENTS 1,372 780 653 1,126 797 1,000 1,000 451 431 1,000 LEVEL TEXT TEXT AMP BuDG INTEREST ON INVESTMENTS 1,000 1,000 + - 1,372 - 780 - 653 - 1,126 797 1,000 1,000 451 431 1,000 258 -1009- 380.10 -99 MISC. REIMBURSEMENTS 11,282 8,527 10,139 7,816 6,852 18,000 18,000 7,864 17,840 12,000 m LEVEL TEXT TEXT AMT BUDG SPONSORSHIPS /DONATIONS ANNUAL HUMAN RIGHTS DINNER 12,000 12,000 • ___ __ ______ 11,282 ___ ______ _ _____ 8,527 _____ ------------ 10,139 ------------ 7,816 ------------ 6,852 __---------- 1B4O00 _ ------------ 18,000 _ ___ 7,864 ____ 17,840 ___ 12,000 *� PLANNING & NEIGH. DEVELOP 67,670 - 134,037 92,752 79,002 83,849 104,000 104,000 13,315 23,271 86,000 CITY OF SOfrM BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 258- 1040- 331.01 -00 GENERAL GOVERNMENT 0 0 0 0 0 0 0 0 0 50,000 LEVEL TEXT TEXT AMT BUDG NEW U.S. DEPT OF HOUSING AND URBAN DEVELOPMENT 50,000 - (HUD) GRANT IN 2015 - $100,000 TO BE SPENT IN 2015 AND 2016 50,000 0 0 0 0 0 a 0 0 0 501000 ------ •► HUMAN RIGHTS - HUD - - - - -- 0 ---- -- - - - - -- ------ 0 - - - - -- ------ - - - - -- ------ - - -- -- ------ - - - - -- ------ - -- - -- ----- 0 0 0 0 0 -- - - - -- ----- ° - - - - -- --- 0 0 --- - - - - -- 50,000 CITY OF SOUTH BEND 2015 BUDGET c" CD 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 258- 1090- 331.01 -06 HUD OTHER 0 0 0 40,000 40,000 40,000 40,000 0 0 0 LEVEL TEXT TEXT AMT BURG NEW U.S. DEPT OF HOUSING AND URBAN DEVELOPMENT GRANT • 0 0 0 40,000 40,000 40,000 40,000 0 0 0 xx HUD GRANT __ ________ 0 _________ 0 _____ __ _ _____ 0 _______ __ 40,000 ____ __ ________ 40,000 _ ___ 40,000 __ ------------ 40,000 _ ------------ 0 _ ------------ 0 _ 0 xxx HUMAN RIGHTS FEDERAL __ 135,083 ______ __ _ _ __ _______ 196,612 _ _ _ __ _ 154,253 _______ _ _ __ ______ 184,948 _ _ _ ___ ______ 178,149 ______ ____ 210,700 ________ ______ 210,700 ______ ______ 13,850 ______ __ 23,786 ______ _ _ __ 203,400 ' c" CD CITY OF SOUTH BEND 2015 BUDGET ' 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET HUMAN RIGHTS FEDERAL PERSONNEL SERVICES 258-1008 - 415.10-01 REGULAR SALARIES 29,809 30,091 32,420 33,125 35,700 37,735 37,735 23,133 18,779 42,521 LEVEL TEXT TEXT AMT BUDG 1 INVESTIGATOR III 40,946 27TH PAYROLL 2015 1,575 42,521 258 -1008- 415.11 -01 FICA - REGULAR 2,113 2,151 2,388 2,522 2,636 2,887 2,887 1,702 1,382 3,253 LEVEL TEXT TEXT AMT BUDG REGULAR SALARIES $42,521 X 7 -65$ 3,253 3,253 258 -1008- 415.11 -04 PERRE - REGULAR 1,786 1,880 2,269 2,898 3,570 4,227 4,227 2,591 2,103 4,762 LEVEL TEXT TEXT AMT BUDG -REGULAR SALARIES $42,521 X 11.20'; 4,762 9,762 258 - 1008 - 415.11 -07 UNEMPLOYMENT COMP 0 0 162 332 250 189 189 55 47 213 LEVEL TEXT - TEXT AMT BUDG TOTAL WAGES $42,521 X .50% 213 213 '4 258 - 1008 - 415.11 -08 GROUP INSURANCE - HEALTH 8,414 5,770 81298 0,298 9,138 10,203 10,203 6,372 5,097 12,091 0 LEVEL TEXT TEXT AMT ' BUDG LONG TERM DISABILITY: 1 EMP X $3.77 X 24 PAY PERIODS 91 HEALTH INS /FAMILY COVERAGE: 1 EMP X 500.00 X 24 PAY PERIODS $12,000/YR 12,000 12,091 256- 1008 - 415.11 -09 GROUP INSURANCE - LIFE 120 120 120 120 120 120 120 75 60 120 LEVEL TEXT TEXT AMT BUDG 1 EMP X $5 Y. 24 PAY PERIODS LIFE INSURANCE 120 120 250 - 1008 - 415.11 -18 FLEX. SPENDING ACCOUNT 500 0 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BUDG FLEX ELIMINATED • PERSONNEL SERVICES 42,744 40,012 45,657 47,295 51,414 55,361 55,361 33,928 27,469 62,960 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET SUPPLIES 2S8- 1008- 415.21 -04 OTHER - OFFICE SUPPLIES 2,148 1,083 1,639 1,263 1,113 1,800 1,800 1,536 493 1,800 LEVEL TEXT TEXT AMT BURG TONER, PENS, PAPER,TOILET PAPER 1,800 1,800 258- 1008 - 415.21 -0S SMALL OFFICE EQUIPMENT 0 0 0 295 0 0 0 0 0 0 * SUPPLIES 2,146 1,083 1,639 1,558 1,713 1,800 1,000 1,536 493 1,800 OTHER SERVICES 6 CBARGES 258 -1008- 415.31 -06 OTHER PROFESSIONAL SVCS 20,369 20,000 20,000 20,000 20,001 20,000 22,500 12,300 9,231 20,000 LEVEL TEXT TEXT AMT BUDG STAFF ATTORNEY 20,000 20,000 258- 1008- 415 -32 -03 TRAVEL 2,304 7,035 6,201 5,494 0 0 0. 0 0 0 258- 1008 -415.32 -21 TRAVEL, - MILEAGE 0 0 0 0 170 1,400 1,400 293 0 400 LEVEL TEXT TEXT AMT BUDG EEOC TRAINING 400 400 258 -1008- 415.32 -22 TRAVEL - AIRFARE 0 0 0 0 972 1,400 1,400 0 0 2,400 LEVEL TEXT TEXT AMT BODO EEOC TRAINING 2,400 2,400 258 - 1008- 415.32 -23 TRAVEL - HOTEL 0 0 0 0 3,626 1,400 2,550 2,829 2,729 1,800 LEVEL TEXT TEXT AMT - BUDG EEOC TRAINING 1,800 1,800 258- 1008 - 415.32 -24 TRAVEL - MEALS 0 0 0 0 643 1,400 1,400 953 0 1,060 LEVEL Tfi7CT TEXT AMT BUD(' EEOC TRAINING 1,000 1, 000 258 -1008- 415.32 -25 TRAVEL - OTHER 0 0 0 0 594 1,400 250 6 0 1,000 LEVEL TEXT TEXT AMT BUDG EEOC TRAINING 1,000 1,000 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/7.4 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D )"TD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 2SB -1000- 415.33 -01 OUTSIDE PRINTING SERVICES 197 370 462 438 0 500 Soo 0 0 500 LEVEL TEXT TEXT AMT BUDG OUTSIDE PRINTING AND ADVERTISING 500 Soo 2S8- 1008 - 415.33 -03 PROMOTIONAL SID 242 361 342 704 500 500 0 0 500 LEVEL TEXT TEXT AMT SUDG OUTSIDE PRINTING EXPENSES Soo Soo 258 -1008- 415.34 -02 LIABILITY INSURANCE 0 0 12 0 0 0 0 0 0 0 258- 1008- 415.39 -10 SUBSCRIPTIONS 2,366 2,492 2,613 2,691 2,821 3,000 3,000 0 0 3,000 LEVEL TEXT TEXT AMT SUDG COMMERCE CLEARING HOUSE (CCH) RENEWAL 3,000 DISABILITIES LAW UPDATE (BI- WEEKLY) $800 (THIS WAS PREVIOUSLY EXPENSED IN GEN'L FUND) FAIR EMPLOYMENT PRACTICE LEGAL UPDATES $2,200 3,000 258 -1008- 415.39 -70 EDUCATION & TRAINING 2,221 4,481 - 6,593 12,324 956 5,000 2,500 956 956 5,000 LEVEL TEXT TEXT AMT BUDG SEMINARS, CLASSES, REGISTRATION FEES 4,000 INDIANA CONSORTIUM FEES 1,Do0 (MONEY TO BE REIMBURSED FROM VARIOUS VENDORS) N 5,000 258- 1008- 415.39 -89 MISC CHARGES & SERVICES 337 399 462 496 401 500 500 290 290 500 LEVEL TEXT TEXT AMT BUDG MISCELLANEOUS CHANGES AND SERVICES 500 500 * OTHER SERVICES & CHARGES __ ____ _ _ ____ 26,304 ___ _____ _ _ __ ____ 35,019 _____ _ __ ______ 36,790 ______ ______ 41,785 _ _____ _____ 30,888 _____ __ ______ 36,500 ______ ___ 36,500 ___ _ _____ ______ 17,635 _ _ _ _ __ ______ 13,206 _ _ _ _ __ 36,100 CAPITAL 258 -1006- 415.43 -03 OFFICE EQUIPMENT 1,752 ' 861 191 0 0 0 0 0 0 0 + CAPITAL ------ - ----- 1,752 --- ----- - - -- ----- 861 ---- - -- ------ 191 --- - -- ------ 0 - - - - -- ------------ 0 ------------ 0 ------------ 0 ------------ 0 ------ 0 - - - - -- 0 OTHER USES 258 -1008- 415.50 -05 CITY ADMINISTRATION FEE 1,278 1,113 1,320 0 0 0 O 0 0 0 * OTHER USES ------------ _ 1,278 ____ ____ _____ 1,13 -3 __ 1,320 ____ _ ---------- 0 ----------- 0 _ ----------- 0 _ ------------ 0 0 0 0 *• HUMAN RIGHTS ------ - - ---- 76,226 --- --- - - - - -- ---- 78,088 ----- - -- ------ 85,597 ------ - ----- 90,638 - - ---- ------ 84,015 ------ ------ 93,661 - - - --- ---- 93,661 --- - -- -- ------ 53,099 - - -- -- --- 41,166 --- - - - - -- 100,860 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PERSONNEL SERVICES 258- 1009- 415.10 -01 REGULAR SALARIES LEVEL TEXT BUDG 1 INVESTIGATOR V 27T11 PAYROLL 2015 258- 1009- 415.11 -01 FICA - REGULAR LEVEL TEXT BURG REGULAR SALARIES $45,526 X 7.65 27TH PAYROLL 2015 ($1,751 X 7.65 %) 258 - 1009- 415.11 -04 PERF - REGULAR LEVEL TEXT BUDG REGULAR SALARIES $45,526 X 11.202 27TH PAYROLL 2015 ($1,751 X 11,208') 258- 1009 - 415.11 -07 UNEMPLOYMENT COMP LEVEL TEXT BUDG TOTAL WAGES $45,526 X .5g 27TH PAYROLL 2015 $1,751 X .5% W 258- 1009- 415.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT BUDG LONG TERM DISABILITY: 1 EMP X $3.77 X 24 PAY PERIODS HEALTH INS /REBATE: 1 EMP X $65 X 24 PAY PERIODS 258- 1009- 415.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT BLDG 1 EMP X $5 X 24 PAY PERIODS 258- 1009- 415.11 -18 FLEX. SPENDING ACCOUNT LEVEL TEXT BUDG FLEX ELIMINATED 2014 , 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 38,516 38,883 41,762 42,665 43,536 44,633 44,633 27,309 22,181 47,277 TEXT AMT 45,5'26 1,751 47,277 3,065 3,093 3,314 3,305 3,450 3,414 3,414 2,164 1,757 3,617 TEXT AMT 3,483 134 3,617 2,311 2,430 2,923 3,735 4,354 4,999 4,999 3,059 2,484 5,295 TEXT AMT 5,099 196 5,295 0 0 210 427 324 223 223 65 56 237 TXXT AMT 228 9 237 1,987 1,951 1,828 1,650 1,650 1,651 1,651 1,032 825 1,651 TEXT AMT 91 1,560 1,651 120 120 120 120 120 120 120 75 60 120 TEXT AMT 120 120 500 0 0 0 0 0 0 0 0 0 TEXT AMT CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 _ 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET + PERSONNEL SERVICES ___ 46,499 _ __ 46,477 __ ------------ 50,157 ______ 51,922 ___ _ 53,434 ____ _ . _ 55,040 - 55,040 _ ------------ 33,704 _ _ 27,363 58,197 SUPPLIES 258- 1009- 415.21 -04 OTHER - OFFICE SUPPLIES 966 819 747 730 10 1,000 1,000 0 0 1,000, LEVEL TEXT TEXT AMT BUDG PENS, PENCILS, TAPE, ENEVELOPES, NOTEBOOKS 1,000 TONER, BATTERIES, 1,000 + SUPPLIES 966 B19 747 730 10 1,000 1,000 0 0 1,000 OTHER SERVICES & CHARGES 258 -1009- 415.31 -01 LEGAL SERVICES 4,000 6,000 1,000 1;000 1,141 9,000 9,000 0 0 9,000 .. LEVEL TEXT TEXT AMT BUDG HEARING OFFICERS, COURT REPORTERS, FILING FEES 9,000 -, 9,000 258- 1009 +415.32 -03 TRAVEL 6,152 10,572 6,244 2,098 0 0 0 0 0 0 258- 1009 - 415.32 -21 TRAVEL - MILEAGE 0 0 0 0 628 2,400 2,400 217 95 400 LEVEL TEXT TEXT AMT BURG HUD TRAINING 400 - 400 258 - 1009 - 415.32 -22 TRAVEL - AIRFARE 0 0 0 0 0 2,400 2,400 552 0 4,400 LEVEL TEXT TEXT AMT - EUDG HUD TRAINING 4,400 4,400 258 - 1009 - 415.32 -23 TRAVEL - HOTEL 0 0 0 0 2,412 2,400 2,400 769 769 4,400 LEVEL TEXT TEXT AMT BUDG HUD TRAINING 4,400 4,400 25B- 1009 - 415.32 -24 TRAVEL - MEALS i 0 0 0 0 216 2,400 2,400 161 0 1,400 LEVEL TEXT TEXT AMT BUDG HUD TRAINING 1,400 1,400 258 -1009- 415.32 -25 TRAVEL - OTHER 0 0 0 0 26 2,400 2,400 35 332 1,400 LEVEL TEXT TEXT AMT EUDG HUD TRAINING 1,400 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 1,400 258- 1009 - 415.33 -03 PROMOTIONAL 7,935 8,721 91956 7,674 7,022 11,000 .11,000 7,157 7,157 14,000 LEVEL TEXT TEXT AMT BURG ANNUAL HUMAN RIGHTS DINNER 11,000 .. OTHER PROMOTION EXPENSES 3,000 14,000 258- 1009 - 415.39 -10 SUBSCRIPTIONS 400 419 350 300 0 500 500 400 100 500 LEVEL TEXT TEXT AMT - BUDG HOUSING PUBLICATIONS 500 500 258 -1009- 415.39 -70 EDUCATION & TRAINING 205 350 545 953 250 500 500 350 350 500 LEVEL TEXT TEXT AMT HUDG REGISTRATION FEES FOR MISC TRAINLNGS 500 500 250- 1009- 415.39 -B9 MISC CHARGES SERVICES 600 1,154 448 1,714 954 1,300 1,300 894 878 1,300 LEVEL TEXT TEXT AMT BUDG MISC CHARGES OR SERVICES 1,300 1,300 ______ ______ ____ ________ __ ___ ____ ___ __________ __ ____________ ____ ______ __ ___ _________ ____ ________ ______ ______ ______ _ _ __ __ c * OTHER SERVICES & CHARGES 19,292 27,216 16,543 14,739 12,649 34,300 34,300 10,535 91681 37,300 ' CAPITAL 258- 1009 - 415.43 -08 COMPUTER EQUIP. & NETWORK 0 0 558 0 0 0 0 0 0 0 * CAPITAL ________ 0 ____ 0 __ __ 558 ________ 0 0 ______ O _ 0 0 0 0 OTHER USES 258- 1009 - 415.50 -05 CITY ADMINISTRATION FEE 1,254 11098 1,320 0 0 0 0 0 0 0 ______ * OMER USES _ _ ____ 1,254 _____ _____ ________ 1,096 _ ___ ____ 1,320 ______ __ ______ 0 _ _ _ ___ ______ 0 ______ __ 0 _ _ _ ____ ------------ 0 __---------- 0 _----- ___ 0 0 _ ___________ ** PLANNING & NEIGH. DEVELOP 68,011 ____ ________ ______ 75,610 _ _____ ______ 71,325 _ _ ____ ______------ 67,391 _ 66,093 _________ __ ________ 90,340 _ _ __ ------ 90,340 ____ 44,239 ______ __ ______ 37,044 _ _____ 96,497 CITY OF SOUTH SEND 2015 BUDGET 2014 2014 2014 6/30/14. PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET PERSONNEL SERVICES 258- 1040 - 415.10 -05 TEMPORARY SERVICES 0 0 0 0 0 0 0 0 0 2,500 LEVEL TEXT TEXT AMT BUDG TEMPORARY CLERICAL HELP 2,500 2,500 ______ * PERSONNEL SERVICES _ _____ 0 ------------ ------------ 0 ------------ 0 ------ 0 - - - - -- ------ 0 - - - - -- ------------ 0 ------------ 0 ------------ 0 _--- 0 _____ - -- 2,500 OTHER SERVICES A CHARGES 25S- 1040- 415.31 -06 OTHER PROFESSIONAL SVCS 0 0 0 0 0 0 0 0 0 32,500 LEVEL TEXT TEXT AMT BUDG FAIR HOUSING CENTER OF SOUTHWESTERN MICHIGAN 32,500 ISHMON BURXART ADVERTISING WESSITE UPDATE - $2,500 32,500 258- 1040 - 415.33 -01 OUTSIDE PRINTING SERVICES 0 0 0 0 0 0 0 0 0 10,000 LEVEL TEXT TEXT AMT 13UDG RADIO - WUBS, WUBU, 13100 _ 10,000 ' NEWSPAPER TELEVISION BROCHURES THEATERS 10,000 258 -1040- 415.39 -70 EDUCATION 6 TRAINING 0 0 0 0 0 0 0 0 0 2,500 LEVEL TEXT TEXT AMT BUDG OUTREACH 1,500 WORKSHOPS - 3 TRAINING SEMINARS - 2 2,500 258- 1040 - 415,39 -86 MISC CHARGES & SERVICES 0 0 0 0 0 0 0 0 0 2,500 LEVEL TEXT TEXT AKT , BURG ADMINISTRATION / GRANT MANAGEMENT 2,500 . 2,500 _ ______ * OTHER SERVICES & CHARGES _ _ ___ 0 _ _____ _ _ ___ _ 0 _ _____ __ __ 0 ______ _ _____ 0 ____ ------------ 0 _ ------------ 0 - __ 0 0 0 47,500 ______ ** HUMAN RIGHTS - HUD _ _____ 0 ______ _ _____ ___ 0 ____ _ _ ___ ___ 0 _________ ____ 0 __ _ _ _ ___ ___ 0 ___ _ __ _ _ __ 0 _ _ ___ ______ 0 ______ ___ 0 _ ______ ______ 0 _ ____ 50,000 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTO 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET PERSONNEL SERVICES 258- 1090- 415.10 -05 TEMPORARY SERVICES 0 0 0 0 1,031 2,500 2,500 0 0 0 LEVEL TEXT TEXT AMT BUDG TEMPORARY HELP * PERSONNEL SERVICES 0 0 0 0 1,031 2,500 2,500 0 0 0 SUPPLIES 258- 1090 - 415.21 -04 OTHER - OFFICE SUPPLIES 0 0 0 0 0 1,500 1,500 0 0 0 LEVEL TEXT TEXT AMT - BUDG TONER, PAPER, BINDING COILS 258 - 1090 - 415.22 -24 OTHER OPERATING SUPPLIES 0 0 0 0 2,078 250 250 200- 200- 0 LEVEL TEXT TEXT AMT BUDG REFRESHMENTS ------------ + SUPPLIES _ 0 ------ - - - - -- ------------ ------------ 0 0 --- 0 --- - - ---- 2,078 --- ---- - - -- ------------ 1,750 __ 1,750 __ 200- _ 200- 0 OTHER SERVICES & CHARGES 258- 1090 - 415.31 -06 OTHER PROFESSIONAL SVCS 0 0 0 5,146 12,509 111500 8,300 6,455 1,455 0 258 - 1090 - 415.32 -21 TRAVEL - MILEAGE 0 0 0 0 0 750 750 0 0 0 LEVEL TEXT TEXT AMT BUDG MILEAGE REIMBURSEMENT 258 -1090- 415.33 -01 OUTSIDE PRINTING SERVICES 0 0 0 690 21,196 15,000 15,000. 4,930 1,000 0 LEVEL TEXT TEXT AMT BURG ADVERTISING /PRINTING (RADIO, NEWSPAPER, TV, BROCHURES, THEATRES) WEBSITE UPDATE - NEW BROCRURS (ENGLISH /SPANISH/ MANDARIN) 258 -1090- 415.33 -03 PROMOTIONAL 0 0 0 261 7,667 1,000 4,200 41200 4,200 0 LEVEL TEXT TEXT AMT BUDG PROMOTIONAL ITEMS (PAPER, PENCILS, PENS) " 258 -1090- 415.39 -70 EDUCATION & TRAINING 0 0 0 0 804 31500 3,500 0 0 0 LEVEL TEXT TEXT AMT BUDG EDUCATIONAL ACTIVITIES - OUTREACH WORKSHOPS AND TRAINING SEMINARS 258- 1090- 415.39 -89 MISC CHARGES & SERVICES 0 0 0 2,693 2,143 2,500 2,500 254- 254- 0 LEVEL TEXT TEXT AMT BUDG ADMINISTRATION /GRANT MANAGEMENT ------ + OTHER SERVICES E CHARGES --- - -- 0 - ----- --- - -- -- ---- - - - --- -------- 0 0 - - -- - ----- 8,790 - - - - -- ----- 44,319 - --- - -- -------- 34,250 ---- ------ 34,250 - --- -- - ----- 15,339 - - - - -- ------ 6,401 - - - - -- 0 CAPITAL 258 - 1090 - 415.43 -06 COMPUTER EQUIP. & NETWORK 0 0 0 1,729 0 1,500 1,500 0 0 0 CITY OF SOUTH BEND 2015 BUDGET J 00 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET * CAPITAL 0 0 0 1,723 0 1,500 1,500 _ 0 0 l 0 ** HUD GRANT __ _ _____ ______ ____ ------------ 0 0 __ 0 __ ___ 10,519 47,428 __ _ 40,000 - 40,000 ___ __ 35,139 _ 6,201 0 * ** HUMAN RIGHTS FEDERAL 144,237 153,658 156,922 168,548 197,536 224,001 224,001 112,477 84,413 247,357 J 00 City of South Bend, Indiana 2015 Debt Service Fund Summary Operating & Capital Budget Summary Fund Name HALL OF FAME DEBT SERVICE Fund Number 3J3 Fund Description & Purpose This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on (payments due in February and July). PILOT taxes paid by the utilities are received monthly in this fund. Description REVENUE Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental Charges for Services Interfund Allocations Fines & Forfeitures Donations Other income EXPENDITURES Expenditures by Cost Center Debt Service Payments Cost Center Expend nditures by Account Personnel Salaries & Wages Services & Charges Professional Services Printing & Advertising Utilities Education & Training Travel Repairs & Maintenance Interfund Allocations Debt Service: Principal Interest & Fees Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Services & Charaer 2014 2012 2013 Amended 613 012 01 4 Actual Actual Budget Actual I 2015 Proposed Budget Forecast Budget Variance 2014 -2015 Chg 2016 2017 2018 2019 1,177,500 1076,538 407,410 680,620 1,133,205 1,268,179 497,D00 271,786 1,177,620 1,177,500 1076,538 407,410 680,620 136.9% 74,139 67,316 67,350 22,679 45,358 45,358 45,358 45,355 (21,992) -32.7% 93,040 71,488 85,640 42,639 51,078 52,610 54,189 55,814 (34,562) -40.4% 5,900 - - - - - - - 1.306.284 1,406.963 649,990 337,306 1,274,056 1,275,468 1,276,085 508,582 - 624,066 96.03A 1,330,465 1,266,000 1,266,116 634,5D0 1,266,820 1,268,015 1,268,405 626,224 (1,29(3) -0.1% 1,330,466 1,268,000 1,268,116 634,500 1,266,820 1,268,015 1,268,408 626,224 - (1,296) -0,11% 1,329,715 750 1,115,000 153,000 1,125,000 143,116 560,000 74,500 1,150,000 116,820 1,180,000 88,015 1,215,000 53,408 615,DD0 11,224 25,000 (26,296) 2-2 -18.4% 11,330,465 1 268,000 1,268.116 634,500 1,266,820 1,268,015 1,268,408 626,224 (1,296) -0.1% 1,330,465 1,268,000 1,263,116 634,500 1,266,820 1,zG8,015 1269 626,224 (1,296) -0.1% (24,181) 138,963 (618,126) (297,194) 7,236 7,453 7,677 117,642) Beginning Cash Balance 598,620 574,439 713,402 713,402 95,276 102,512 109,965 117,642 0 Cash Adjustments - - - - - - - - - Ending Cash Balance 574,439 713,402 96,276 416,208 102,612 109,965 117,642 0 0 Cash Reserves Target 266,093 253,600 253,623 126,900 253,364 253,603 253,682 125,245 van was 79 20.00% CITY OF SOUTH BENT] 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2.012 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET HALL OF FAME DEBT SERVICE , 313 -0000- 311.00 -00 GENERAL, PROPERTY TAX 1,208,935 1,Si6,486 1,549,953 1,133,205 1,268,179 1,115,126 497,000 271,788 271,7BB 1,177,620 LEVEL TEXT TEXT AMT BUDG ESTIMATED TO COVER 2015 DEBT SERVICE 1,177,620 LEVY AND RATE DETERMINED BY DLGF 1,177,620 313- 0000 - 311.20 -00 PROPERTY TARES -PRIOR YEAR 1,153,122 28,033- 0 O 0 0 0 0 0 0 * ______ ______ 2,362,057 ____ ________ _ 1,488,453 ___________ 1,549,953 ____________ 1,133,205 ____________ 1,268,179 ____________ ____________ 1,115,126 ____________ 497,000 __ 271,788 __________ 271,788 __ ______ _ _ __ 1,177,620 313 -0000- 312.02 -00 AUTO EXCISE 73,187 76,328 95,882 62,786 55,942 56,000 56,000 17,352 17,352 34,704 LEVEL TEXT TEXT ANT BUDG ESTIMATE FOR 2015 BASED ON TRENDS 34,704 34,704 313 - 0000- 312.03 -00 COMMERCIAL VEHICLE TAX 11,110 11,142 11,320 11,353 11,374 11,350 11,350 5,327 5,327 10,654 LEVEL TEXT TEXT AMT BURG ESTIMATED AMOUNTS PER TRENDS 10,654 J 10,654 * 84,297 87,470 107,202 74,139 67,316 67,350 67,350 22,679 22,679 45,358 Q 313- 0000 - 338.00 -00 PILOT TRANSFERS IN 0 0 88,695 93,040 71,468 85,640 85,640 49,978 42,839 51,078 LEVEL TEXT TEXT AMT BUDG PILOT ALLOCATION 43 51,078 - 51,078 * __---------- _ 0 ______ _ _ 0 ___ 88,695 __ 93,040 _ __ 71,468 __ 85,640 85,640 49,978 42,839 51,078 313 - 0000- 360.00 -00 MISCELLANEOUS REVENUE 0 0 0 5,900 0 0 0 0 0 0 ------------ * ------------ 0 __________ __ ______ 0 ______ __ 0 _____ _ _ _ __ ______ 5,900 ______ ------------ 0 ------------ 0 ------------ 0 ____________ 0 0 0 313 -0000- 392.00 -00 INTER -FUND OPER. TRANSFER 0 0 4,289 0 0 0 0 0 0 0 * - 0 - 0 4, 289 0 0 0 0 0 0 0 ** HALL OF FAME DEBT SERVICE. ______ ______ 2,446,354 ____ __ ______ ____________ 1,575,923 ____________ 1,750,139 __________ 1,306,284 __ 1,406,963 ______ _ _____ ___ 1,268,116 _________ ____________ 649,990 ___ 344,445 _____ ____ 337,306 _ __ ___ _ _ ____ 1,274,056 __ ______ *** HALL OF FAME DEBT SERVICE ______ 2,446,354 _____ _ ______ _______ 1,575,923 _____ ____________ 1,750,139 ____________ 1,306,284 ______ 1,406,963 ______ ____________ 1,268,116 ____________ 649,990 ____________ 344,445 337,306 _ _______ _ _ 1,274,056 OD j CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION HALL OF FAME DEBT SERVICE OTHER SERVICES & CHARGES 313 -0401- 472.37 -02 CAPITAL LEASE PAYMENTS LEVEL TEXT BURG NEW ACCOUNTS USED FOR 2013 313 - 0401 - 472.38 -01 PRINCIPAL LEVEL TEXT BUDG ' 2011 HALL OF FAME BOND REFUNDING 313 - 0401 - 472.38 -02 INTEREST LEVEL TEXT BURG 2011 HALL OF FAME BOND REFUNDING INTEREST 313 - 0401- 472.38 -03 PAYING AGENT FEES • OTHER SERVICES B. CHARGES +: CONTROLLER + *• HALL OF FAME DEBT SERVICE 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ' ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 1,403,500 1,405,500 1,405,000 1,329,715 0 0 0 0 0 0 TEXT AMT' 0 0 0 0 1,115,000 1,125,000 1,125,000 1,130,000 560,0D0 1,150,000 TEXT AMT 1,150,000 1,15o,oa0 - 0 0 0 0 153,000 137,616 137,616 140,500 74,500 116,820 TEXT AMT 116,820 116,820 2,500 0 0 750 0 51500 5,500 0 0 0 ______ 1,406,000 _________ _ ____ 1,405,500 _____ 1,405,000 ------------ 1,330,465 ------ -_ 1,268,000 ------------ _ 1,268,116 ------------ 1,268,116 ------------ ------------ 1,270,500 634,500 ------------ 1,266,820 1,406,000 - 1,405;500 1,405,000 1,330,465 -- 1,268,000 - 1,268,116 1,268,116 - 1,270,500 634,500 1,266,820 ______ ______ 1,406,000 ______ ______ __ 1,405,500 ______ _ _ __ ______ 1,405,000 ______ __ 1,330,465 __ ________ 1,268,000 ____ ________ _______ 1,268,116 _ _ _ __ 1,268,116 ------------ ------------ 1,270,500 634,500 ------------ 1,266,820 82 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name 1PROFESSIONAL SPORTS DEVELOPME Fund Number 377 2014 2015 Budget 2012 2013 Amended 6/30/2014 Proposed Forecast Variance % Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014 -2015 Chg REVENUE Property Taxes - Local Income Taxes - - - - - - OtherTaxes 1,210,915 597,111 600,000 301,664 610,000 628,300 647,149 666,563 305,786 10A0 1.7% Grants/Intergovernmental - - - - - - - - - Charges for Services - - - - - - - - - - - Interfund Allocations Fines & Forfeitures Donations - - - - - - - - - - Other Income 93,048 80,593 78,228 35,859 61,761 50,063 36,520 21,632 4,937 (16,467) -21.0% Transfers In Total Revenue 1,303,963 677,704 678,228 337,523 678,363 683,669 688,195 310,723 (6,467) -1.D% EXPENDITURES Expenditures by Cost Center F754,803 Debt Service 776,406 776,470 765,746 383,673 737,251 727,155 714,070 353,970 (10,943) -14% Century Center 100,000 100,000 - - - - - - - - Hall of Fame - Hotel/Motel Tax 489,152 - - - - - - - - Coveleski Stadium - Synagogue - 100,000 100,000 , 100,000 100,000 100,000 - - - 0.0% Total Cost Center Expenditures 1,365,560 876,470 865,746 483,673 854,803 1 837,251 827,155 814,070 353,970 (10,943) -1.3% Expenditures by Account Type Personnel Salaries & Wages - - - - - - - - - - - Fringe Benefits - - - Total Personnel Supplies - - - Services & Charges Professional Services - - - - - - - - - - Printing & Advertising - - - - - - - - - - Utilities - - - - - - - - - - - - Education &Training - - - - - - - - - - - - - Travel - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfund Allocations - - Debt Service; - Principal 580,000 595,000 605,000 300,01)0 620000. 630,000 650,000 670,000 345,000 15,000 2.,5 Interest & Fees 196,408 181,470 16D,746 83,673 134,803 107,251 - 77,155 44,070 8,970 (25,943) -16.1% Grants & Subsidies - - - - - - Payment In Lieu of Taxes - Transfers Out - - - - - - Other Services & Charges 569,152 100,000 100, DOD 100,000 100,000 100,000 100,000 100,000 O.D% Total Services & Charges 1,365,560 876,470 855,746 483,673 854,803 837,251 827,155 814,070 353,970 10,943) -1.3% Capital Total Expenditures by Type 1,365,560 876,470 865,746 453,673 654,603 837,251 827,155 814,070 353,970 (10,943 -1.3% Net Surplus I (Deficit) (61,597) (198,766) (187,518) (146,150) (183,D42) (158,886) (143,466) (125,875) (43,247) Beginning Cash Balance 1,102,419 1,040,822 842,056 642,056 654,538 471,496 312,608 169,122 43,247 Cash Adjustments - - - - - - - Ending Cash Balance 1,040,822 842,056 654,538 695,906 471,496 312,608 169,122 43,247 (0) Cash Reserves Target 273,112 175,294 173,149 96,735 170,961 167,450 1 165,431 . 162,814 70,794 20.00% Explain Significant Revenue and Expenditure Changes Below: This fund Is scheduled to sunset in 2019. The 2010 Coveleski Stadium bond will be paid of on January 15, 2019 and the final payment of $100,000 per year on the synagogue is due January 31, 2018- The PSDA fund included a pass - through of holel /motel tax money to the College Football Hall of Fame in 2012. 82 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET PROF.SPORTS DEVLOP (PSDF) 377 - 0000- 317.00 -00 HOTEL /MOTEL TAX 530,137 521,799 494,325 489,152 0 .0 0 0 0 0 ' LEVEL TEXT TEXT AMT BUDG HOTEL /MOTEL TAX ELIMINATED FOR 2012, THIS HAS A PASS THROUGH REVENUE TO THE HALL OF FAME WHICH MOVED FROM SOUTH BEND AT THE END OF 2011 • 530,137 521,799 494,325 489,152 0 0 0 0 0 0 377- 0000 - 335.10 -00 PROF SPORTS DEV AREA 617,303 640,760 409,020 721,763 597,111 600,000 600,000 341,848 301,664 610,000 . LEVEL TEXT - TEXT AMT BURG PSDA REVENUE FROM SALES AND INCOME TAX WITHHELD 610,000 IN THE ALLOCATION AREA, AMOUNTS BASED ON REVENUE TRENDS. COVELESKI STADIUM, CENTURY CENTER, MPAC, ' AND STUDEBAKER NATIONAL MUSEUM ARE INCLUDED IN THE , SOUTH BEND PSDA DISTRICT. ' 610,000 ------ - - ---- w 617,303 ---- --- - - - -- ------ 640,760 - --- -- 409,020 -- ------ - - -- -- 721,763 ---- -- --- ----- 597,111 -- - - - -- ------ 600,000 - - - - -- ------ 600,000 - - - - -- ------ 341,848 --- --- -------- 301,664 - - -- . 610,000 ' 377 -0000- 360.00 -00 MISCELLANEOUS REVENUE 0 0 49,690 88,023 77,851 74,228 74,228 66,710 34,608 60,661 LEVEL TEXT TEXT AMT , CO BURG 2010 C0VELESKI STADIUM BONDS 45% INTEREST REBATE 60,661 (� 60,661 , _ ________ _ __ * 0 ______ _ __ ___ ______ 0 _ _ _ _ __ 49,690 ______ _ _ ____ ______ 88,023 _ __ _ __ ______ 77,851 ______ __ 74,228 _____ __ _ __ ______ 74,228 _ _ _ _ __ ______ 66,710 _ _ __ __ ____ 34,608 ______ __ 60,661 . 377 -0000- 361,00 -00 INTEREST ON INVESTMENTS 41878 3,668 3,415 5,025 2,742 4,000 4,000 1,314 1,251 1,100 LEVEL TEXT TEXT AMT BUDG INTEREST REVENUE BASED ON 0.30 OF AVERAGE CASH 1,100 BALANCE 1,100 * 4,870 3,668 3,415 ------------ 5,025 2,742 4,000 l 4,000 1,314 1,251 1,100 ww PROF.SPORTS DEVLOP (PSDF) 1;152,318 1,166,227 l 956,450 l 1,303,963 677,704 678,228 678,228 409,872 337,522 671,761 * ** PROF.SPORTS DEVLOP (PSDF) 1,152,318 1,166,227 956,450 1,303,963 677,704 678,228 678,228 409,872 337,522 671,761 , CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET PROF.SPORTS DEVLOP (PSDF) , OTHER SERVICES 4 CHARGES 377- 0401 - 452.38 -01 PRINCIPLE 0 0 265,000 580,000 595,000 6o5, 000 605,000 605,000 300,000 620,000 LEVEL TEXT - TEXT AMT BUDG 2010 COVELESXI STADIUM BOND PRINCIPAL 620,000 FINAL PRINCIPAL PAYMENT DUE 1115119 620,000 377- 0401- 452.38 -02 INTEREST 0 0 110,422 195,608 180,670 159,746 159,746 159,745 82,873 134,803 LEVEL TEXT TEXT AMT BURG 2010 COVELESRI STADIUM BONDS INTEREST 134,803 GROSS INTEREST DUE, WILL RECEIVE 45$ TAX REBATE ON INTEREST PAID AS THESE ARE RECOVERY ZONE ECONOMIC DEVELOPMENT BONDS 134,603 377 - 0401 - 452.36 -03 PAYING AGENT FEES 0 0 0 800 800 1,000 1,000 800 800 0 . ---- * OTHER SERVICES 6 CHARGES -- - - - - -- 0 ------ - - - --- ----'- 0 - - - - -- 395,422 ------ - - - - -- ------ 776,408 - - - - -- ------ 776,470 - - - - -- ------------ 765,746 ------ 765,746 -- - - -- ------ 765,545 - - - - -- •----- 303,673 - - - - -- 754,803 OTHER USES 377 -0401- 452.50 -02 INTER -FUND OPER. TRANSFRS 200,000 200,000 0 0 0 0 0 0 0 0 377 -0401- 452.50 -14 HOTEL /MOTEL 530,137 521,799 494,325 489,152 0 0 0 0 0 0 377 -0401- 452.50 -15 PROF. SPORTS DEV - HOF 35,956 0 5,675 0 0 0 0 0 0 0 377 - 0401 - 452.50 -16 PSDA TRANSFERS 100,000 100,000 100,000 100,000 100,000 100,000 0 0 0 0 co LEVEL TEXT TEXT AMT BUDG CENTURY CENTER ANNUAL CAPITAL CONTRIBUTION 100,000 DEPOSITED INTO CAPITAL BANX ACCOUNT $100,000 PROPOSED, SAME AS PRIOR YEARS $101D,000 PER YEAR AMOUNT SINCE 2006 AMOUNT PAID TO FUND 671 - CENTURY CENTER CAPITAL 100,000 ------ • OTHER USES - - ---- 866,095 ------ - - - - -- ----- 821,799 - - - - - -- 600,000 ------ - - - - -- ------ 589,152 - - - - -- ------ 100,000 - - - - -- ------ 100,000 - - - - -- ------- 0 -. - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 ------ ** CONTROLLER - - - - -- 866,095 ------ - - - - -- ------ 821,799 - - - - -- 995,422 ------ - - - - -- ------ 1,365,560 - - - - -- ------ 876,470 - - - - -- ------ 865,746 - - - - -- ------ 765,746 - - - - -- ------ 765,545 - - - - -- ------ 383,673 - - - - -- 754,603 CITY OF SOUTH BEND 2015 BUDGET ' 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER SERVICES 6 CHARGES , 377 - 1001 - 452.38 -01 PRINCIPLE 0 0 0 0 0 0 100,000 100,000 100,000 100,000 LEVEL TEXT TEXT AMT BUDG SYNAGOGUE RE- PURCHASE 100,000 $100,000 PER YEAR, FINAL PAYMENT IN 2018 100,000 - ----- * OTHER SERVICES & CHARGES - - - - -- - ----- - - - - -- ------ 0 0 - - - - -- ------ - - - - -- -------- - - -- ------ -- ---- ------ - - ---- ------ 0 0 0 0 100,000 - - - - -- ------ 100,000 - - - - -- ---- 100,000 -- - - - - -- �. 100,000 ------ ** NEIGHBORHOOD ENGAGEMENT -- ---- ---- -- - -- - -- ----- 0 0 ----- -- ------ - - - - -- - ----- - - - - -- ------ - - ---- ------ - - - --- ------ 0 0 0 0 100,000 - -- - -- ----- 100,000 - ------ ------ 100,000 ---- -- 100,000 co CITY ON SOUTH DENA 2015 BUDGET co C" 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 _ 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER SERVICES 6 CHARGES 377 - 1101- 452.36 -01 BUILDINGS 0 16,774 0 0 0 0 0 0 0 0 * OTHER SERVICES & CHARGES 0 16,774 0 0 0 0 . 0 0 0 0 ** PARK MAINTENANCE _______ __ _ ________ ------------ 0 16,774 0 ____ __ 0 ---------- _ _______ 0 ------------ 0 ------------ 0 ------------ 0 _ 0 _____ 0 + ++ PROF.SPORTS DEVLOP (PSDF) 566,095 838,573 995,422 - 1 ,365,560 876,470 - 865,746 B65,746 - 865,545 483,673 854,803 co C" City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name ICOUNTY OPTION INCOME TAX Fund Number 404 Description 1ENUE Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services Interfund Allocations Fines & Forfeitures Donations Other Income Transfers In Revenue )ENDITURES nditures by Cost Center Debt Service Information Technology /Innovation Grants /Subsidies Telephone Street Lights Electricity Building Maintenance Transfer - Curb & Sidewalk Program Police & Fire Gasoline & Repairs Capital /Other Corridors SB150 Promotion Light Up South Bend Vacant& Abandoned Cost Center Expenditures nditures by Account Type Personnel Salaries & Wages Fringe Benefits Total Personnel 2014 2012 2013 Amended 6130/2014 Actual Actual Budget Actual 2015 Proposed I Budget Forecast 1 Budget Variance 2014 -2015 Ch 2016 2017 2018 2019 8,610,742 7,846,939 8,645,811 4,322,905 8,857,724 9,212,033 9,580,514 9,963,735 10,362,284 211,913 - 42,900 - - - - - - - - 833,223 619,217 624,376 288,931 1,024,059 606,349 626,545 647,334 667,827 399,683 9,443,965 8,509,056 9,270,187 4,611,836 9,881,783 9,818,382 10,207,059 10,611,069 11,030,111 1 611,596 1,725,116 2,542,034 2,243,628 1,347,212 2,487,504 1,843,180 1,546,868 1,285,868 1,200,073 243,876 596,089 1,564,142 2,336,755 713,095 2,760,782 2,370,477 2,190,279 2,126,276 1,931,598 424,027 342,386 315,760 316,116 125,558 320,938 320,938 320,938 320,938 320,938 4,822 500,064 440,554 450,000 222,929 460,000 473,800 488,014 502,654 517,734 10,000 1,273,489 1,471,181 1,475,000 737,709 1,491,000 1,535,730 1,581,802 1,629,256 1,678,134 16,000 421,500 434,909 445,000 47,853 480,000 489,600 489,600 499,392 499,392 35,000 481,992 676,882 1,100,000 550,000 750,000 750,000 765,000 765,000 780,300 - 20,507 1,123,423 1,223,176 541,305 1,242,108 1,266,950 1,292,289 1,318,135 1,344,498 18,932 2,963,266 361,538 1,576,110 172,599 826,804 908,126 1,107,873 960,928 1,195,271 (749,306) - - - - 470,000 - - - - 470,000 150,000 - - - - 150,000 200,000 200,000 200,000 200,000 200,000 200,000 1,950,000 1,950,000 8.324.409 8.930.423 11.165.785 4.458.260 13.589.136 10.158.801 9.982.663 9.608.447 9.667.937 2.773.351 308,045 1 306,492 312,621 318,874 325,251 308,045 119,032 1 125,975 135,487 146,267 158,501 119,032 427,077 1 432,467 448,108 465,140 483,752 427,077 18.683 1.189.293 1.301.040 612.031 1.372.932 1 1.430.391 1.458.998 1.488.178 1.517.942 71.892 2.5 64.0 6.6 10.9 18.1 1.5% 2.2 1.1 7.9 0.0 1.5% -47.5 24.8 100.0 100.0 100.0 5.5 Services & Charges Professional Services 74,232 298,250 534,215 229,956 1,117,000 1,006,540 990,540 739,151 739,151 582,785 109.1 Printing & Advertising 2,374 1,740 3,000 890 152,000 100,000 100,000 75,000 75,000 149,000 4966.7 Utilities 1,773,553 1,911,735 1,925,000 960,638 1,951,000 2,009,530 2,069,816 2,131,910 2,195,868 26,000 1.4% Education & Training - 20,000 7,336 96,100 96,100 96,100 100,905 100,905 76,100 380.5% Travel - - - - 20,770 20,770 20,770 21,809 21,809 20,770 100.0% Repairs & Maintenance 1,457,869 1,086,595 1,591,870 330,327 1,245,798 1,270,714 1,270,714 1,296,128 1,296,128 (346,072) -21.7% Interfund Allocations 495,816 498,924 512,720 256,362 538,475 554,629 571,268 588,406 606,058 25,755 5.0% Debt Service: Principal 1,724,116 2,075,982 1,825,445 1,105,794 2,111,293 1,544,658 1,299,022 1,082,145 1,035,920 285,848 15.7% Interest & Fees 1,000 466,052 418,183 241,418 376,211 298,522 247,846 203,723 164,153 (41,972) -10.0% Grants & Subsidies 342,386 315,760 316,116 125,558 320,938 320,938 320,938 320,938 320,938 4,822 1.5% Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out 481,992 676,882 1,100,000 550,000 750,000 750,000 765,000 765,000 780,300 (350,000) -31.8% Other Services & Charges 170,087 149,039 259,181 18,450 2,298,542 323,542 323,542 330,013 330,013 2,039,361 786.8 Total Services & Charges 6,523,425 7,480,959 8,505,730 3,826,729 10,978,127 8,295,943 8,075,556 7,655,128 7,666,242 2,472,397 29.1 Ca ital 1,782,301 260,171 1,359,015 19,500 811,000 548,015 -40.3% Expenditures by Tvue 8.324.409 8.930.423 11.165.785 4.458,260 13.589.136 10.158.801 9.982.663 9.608.447 9.667.937 2.423.351 21.7 3ginning Cash Balance 14,207,444 15,327,000 14,905,633 14,905,633 13,010,035 9,302,682 8,962,263 9,186,659 10,189,28' ash Adjustments - - - - - - - - nding Cash Balance 15,327,000 14,905,633 13,010,035 15,059,209 9,302,682 8,962,263 9,186,659 10,189,281 11,551,451 3sh Reserves Target 4,162,205 4,465,212 5,582,893 2,229,130 6,794,568 5,079,400 4,991,331 4,804,223 4,833,961 50.00 oxpiam aigmncanr mevenue anu cxpenaicure �nanges oeiow: Transferred Chief Information Officer (formerly Director of IT) and Chief Innovation Officer and (2) Business Analysts (new in 2015) positions to COIT for 2015. Professional Services increased due to inclusion in the budget $420k for GIS Master Plan Implementation (increase in Professional Services for 2015 - 2017). Increase in education and travel due to moving IT related training and travel expenses to COIT as they are functions of the IT department and are required to keep the IT professionals who support the city. Increase in other services and charges includes an increase in the election expense as 2015 is a mayoral election year. This category also increased to include the SMART program and Construction Skills Training and recruiting expenses ($165k total). Other income in 2015 includes $438,203 in loan repayments from the UDAG Fund 410 for the 1st Source /Mariott loan based on BDC collections. 87 City of South Bend, Indiana 2095 Fund Summary Full -Time Employees Fund Name COUNTY OPTION INCOME TAX Fund Number 404 Report ONLY Full -Time positrons 2014 2016 2013 Amended 613012014 Proposed Forecast 2016 2017 2018 2019 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non - Bargaining Chief Technology Officer - - - 1.0 1.0 1.0 1.0 1.0 Chief Innovation Officer - - - 1.0 1.0 1.0 1.0 1.0 Business Analyst - - - 2.0 2.0 2.0 2.0 2.0 Total Non- Bargaining - - - 4.0 4.0 4.0 4.0 4.0 Bargaining n/a - - - Total Bargaining - - - - - - Total Full -Time Employees 1 4.01 4.0 4,0 4.0 4.0 Explain Significant Staffing Changes Below: Director of Information Technology position eliminated in Administration & Finance budget and established as a Chief Technology Officer in the COIT budget. Chief Innovation Officer and two Business Analyst positions added, :: City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name COUNTY OPTION INCOME TAX Fund Number 404 Fund Description 8 Purpose Fund is used to account for 0.6% local option income tax charged in St, Joseph County- Distributions are made monthly by Stale of Indiana based on certified tax levies. Fund used for debt service, certain organization grants and operational subsidies, capital expenditures, information technology and other uses as deemed by the Mayor and Council. 2014 Accomplishments & Outcomes - Funds used to complete projects are completed in a timel y manner. Continue to earn Interest on available cash balance. Adequate cash reserves maintained. Continued to replace employee computers and equipment. 2015 Department Goals 8 Objectives & Linkage to City Goals Basics are Easy (BEI Good Government (GGI Maintain fund reserves as the reserves are important for preserving the City credit rating - Fund performs within budgetary guidelines. Properly account for Local Option Income Tax received from State. Economic Development (ED) Key Performance Indicators KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Web Site Visits GG Output 660,000 Helpdesk Tickets GG Output 5,000 Calls to IT Main Line GG Output 12,000 Calls to After Hour Emergency Line that require action GG Output 12 System Availability - Incidents GG Quality 12 System Availability- Downtime (minutes) GG Effectiveness 64 SystemAvalliability- Downtime(Percentage) GG Effectiveness 99.9 Number of Hours Receiving IT Training GG Output 30 Number of Hours Providing Training GG Output 30 of Time SLAB met GG Output TBD Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant ChangeslChallengeslop ortunities (with a focus on solutions - In recent years, General Fund costs have been transferred to COIT because of limited property tax revenue due to circuit breaker caps. ;r.1 City of South Bend, Indiana 2015 Fund Summary Five -Year Capital Improvement Plan Fund Name hUNTY OPTION INCOME TAX Fund Number 404 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2014 2015 2016 2017 2018 2019 Name Source Budget Budget Projection Projection Projection Projection Total Justification Replacement Capital COMPUTER EQUIP. & NETWORK Cash 297,500 341,000 - - - - 341,000 STREETS AND ALLEYS Cash - 470,000 - - - 470,000 OTHER EQUIPMENT Cash 972,500 LAND Cash 69,015 Proiect Capital Total 1,354,015 811,000 811000 Fundin Sources: Cash Lease Grant, Bond, Contributed Capital CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET C.O.I.T. 404 - 0000 - 316.00 -00 COUNTY OPTION INC. TAX 8,302,693 7,648,823 7,097,462 8,610,742 7,846,939 8,645,811 8,645,811 5,763,874 4,322,905 8,857,724 LEVEL TEXT TEXT AMT BURG 2015 DLGF CERTIFICATION AMOUNT 8,857,724 8,857,724 * 8,302,693 7,648,823 7,097,462 8,610,742 7,846,939 8,645,811 8,645,811 5,763,874 4,322,905 8,857,724 404 - 0000 - 360.00 -00 MISCELLANEOUS REVENUE 33,327 129,210 36,458 35,625 67,906 36,458 36,458 0 0 0 LEVEL TEXT TEXT AMT BUDG ANCHOR PRINCIPAL (PAID OFF IN 2014) * 33,327 129,210 36,458 35,625 67,906 36,458 36,458 0 0 0 404 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 44,237 50,033 37,972 69,068 50,203 75,000 75,000 32,086 28,043 58,000 LEVEL TEXT TEXT AMT BUDG ESTIMATED INTEREST ON FUND BALANCES 58,000 58,000 404 - 0000 - 361.02 -00 OTHER INTEREST 4,797 0 0 127 0 0 0 0 0 0 * 49,034 50,033 37,972 69,195 50,203 75,000 75,000 32,086 28,043 58,000 404- 0000 - 367.00 -00 DONATION PRIVATE SOURCES 0 0 0 0 42,900 0 0 0 0 0 * 0 0 0 0 42,900 0 0 0 0 0 404 - 0000 - 380.10 -13 TELEPHONE 0 0 193,148 154,284 114,780 115,000 115,000 81,280 61,477 118,000 LEVEL TEXT TEXT AMT BURG ESTIMATED TELEPHONE REIMBURSEMENTS FROM OTHER 118,000 DEPARTMENTS AND AGENCIES - MCVED FROM GENERAL FUND TO COIT FUND IN 2010 118,000 404- 0000 - 380.10 -80 COMPUTER MAINTENANCE 0 0 387,168 367,908 386,328 397,918 397,918 265,752 199,314 409,856 LEVEL TEXT TEXT AMP BURG I.T. ALLOCATION FIXED FEE CHARGED TO DEPPS 409,856 I.T. REVENUE AND EXPENDITURES MOVED FROM FIXED ALLOCATION #2 409,856 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 404 - 0000 - 380.10 -99 MISC. REIMBURSEMENTS 0 0 26 5,760 0 0 0 97 97 0 * 0 0 580,342 527,952 501,108 512,918 512,918 347,129 260,888 527,856 404- 0000 - 399.02 -06 PRINCIPAL INCOME 0 0 471,576 200,451 0 0 0 0 0 438,203 LEVEL TEXT TEXT AMT BURG SCHEDULE PAYMENTS FROM UDAG FUND 410 438,203 438,203 * 0 0 471,576 200,451 0 0 0 0 0 438,203 ** C.O.I.T. 8,385,054 7,828,066 8,223,810 9,443,965 8,509,056 9,270,187 9,270,187 6,143,089 4,611,836 9,881,783 * ** C.O.I.T. 8,385,054 7,828,066 8,223,810 9,443,965 8,509,056 9,270,187 9,270,187 6,143,089 4,611,836 9,881,783 ` -4 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET C.O.I.T, OTHER SERVICES & CHARGES 404 -0401- 415.31 -06 OTHER PROFESSIONAL SVCS 11;000 37,941 81,865 6,935 0 0 0 0 0 0 404 -0401- 415,37 -02 CAPITAL LEASE PAYMENTS 2,309,925 1,747,918 1,721,272 1,658,275 0 0 0 0 0 0 404 - 0401 - 415.37 -03 OFFICE SPACE 0 40,000 0 40,000 40,000 45,000 45,000 40,000 40,000 40,000 LEVEL TEXT TEXT AMT BUDG ST JOSEPH COUNTY PROSECUTOR /FAMILY JUSTICE 40,000 CENTER - METRO HOMICIDE - SPECIAL VICTIM UNIT ($40,000 PAID IN 2010 AND 2011) ' BPW AGREEMENT APPROVED 10/18/12. SOUTH BEND PAYS $40,000 PER YEAR FOR FIVE YEARS- 2013 -2017 ' ST. JOE COUNTY PAYS $45,000 PER YEAR FOR THE SAME TIME PERIOD , 40,000 404 - 0401- 415.37 -11 CAPITAL LEASE PRINCIPAL 0 0 0 0 1,584,039 1,314,47 -3 1,347,746 1,077,377 642,472 1,589,873 LEVEL TEXT TEXT AMT BUDG 2001 LEIGHTON PLAZA LEASE - TRANSPO 191,347 2010 PUBLIC WORKS CENTER REFUND- $525,000 X 87.74 477,965 2012 POLICE /FIRE RENOVATION - $1,120,000 X 254 290,000 2006 MAIN ST. /COLFAX GARAGE LEASE - TRANSPO 117,625 ' 2011 CENTURY CENTER BOND REFUNDING (254) 112,500 BALANCE PAID IN FOND 407 2013 POLICE VEHICLE AND EQUIPMENT LEASE 20,192 ESTIMATED NEW POLICE VEHICLE LEASE 200,000 2013 POLICE VEHICLE LEASE - PERCENTAGE TRANSFERRED' 160,244 FROM FUND 406 1,589,873 404- 0401 - 415.37 -12 CAPITAL LEASE INTEREST 0 0 0 0 396,176 365,734 366,984 309,309 190,268 330,313 LEVEL TEXT TEXT ANT BUDG 2001 LEIGHTON PLAZA LEASE - TRANSPO 8,653 2010 PUBLIC WORKS CENTER REFUND - $145,625 X 87.7$ 113,770 2012 POLICE /FIRE REFUNDING - $446,010 X 253 100,909 ' 2006 MAIN ST. /COLFAX GARAGE LEASE - TRANSPO 82,375 2011 CENTURY CENTER BOND REFUNDING (254) 9,375 BALANCE PAID IN FUND 407 2013 POLICE VEHICLE AND EQUIPMENT LEASE 1,231 ESTIMATED POLICE VEHICLE LEASES 14,000 330,313 404- 0401- 415.38 -03 PAYING AGENT FEES 2,000 0 0 1,000 1,500 2,000 2,000 0 0 2,000 LEVEL TEXT TEXT AMT ' BUDG ESTIMATED PAYING AGENT FEES 2,000 CITY OF SOUTH BEND 2015 BUDGET H 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T-D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET . 2,000 404 -0401- 415.39 -30 GRANTS AND SUBSIDIES 43,500 0 0 16,474 U 0 0 0 0 0 404 -0401- 415.39 -82 DEMOLITION & CLEARANCE 0 0 0 38,240 0 0 0 0 0 0 404 -0401- 415.39 -89 MISC CHARGES & SERVICES 0 70,739 0 0 0 0 0 0 0 0 + OTHER SERVICES & CHARGES 2,366,425 1,896,598 1,803,137 1,760,924 - 2,021,715 - 1,727,147 -F 1,761,730 1,426,686 - 872,760 1,962,166 CAPITAL 404 -0401- 415.42 -01 LAND IMPROVEMENTS 109,935 23,996 0 0 0 0 0 0 0 0 404 - 0401 - 415.42 -07 NEIGHBORHOOD PROGRAMS 18,719 0 225- 6,203 0 0 0 0 0 0 404 -0401- 415.42 -15 AFTER SCHOOL CLUB 0 0 470- 0 0 0 0 0 0 0 * CAPITAL ------ - ----- 128,654 ------ -- - - -- --- 231996 --- - - - - -- - 695- ----- - --- -- --------- 6,203 - -- ------ 0 - - - - -- --- 0 ---- - - - -- 0 ------ --- --- ------ 0 - - - - -- 0 ------ - - - - -- 0 ** CONTROLLER ------ - - - - -- 2,495,079 ------ - - - - -- ------ 1,920,594 - - - - -- ------ 1,802,442 - - - - -- 1,761,127 ------ - - - - -- ------ 2,021,715 - - - - -- ------ 1,727,147 - - - - -- 1,761,730 ------ - - - --- ------ 1,426,686 - - - - -- 872,760 ------ - - - - -- 1,962,186 H CITY. OF SO= BEND 2615 BUDGET ' 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER SERVICES & CHARGES 404 - 0408- 453.39 -30 GRANTS AND SUBSIDIES 0 65,000 65,000 65,000 65,000 65,000 65,000 0 0 65,000 LEVEL TEXT TEXT AMT BUDG SOUTH BEND REGIONAL MUSEUM OF ART GRAND _ 65,000 , SAME AMOUNT AS IN 2011 AND 2012 (BUDGETED IN GENERAL FUND IN 2009 AND PRIOR) 65,000 404 -0408- 453.39 -89 MXSC. CHARGES & SERVICES 65,000 0 0 0 O 0 - 0 0 0 0 OTHER SERVICES & CHARGES ________ 65,000 _________ ________ 65,000 ____ ___________ 65,000 _____ 65,000 _______ ____________ 65,000 ------------ 65,000 - _ 65,000 ___ 0 ____ ____________ 0 65,000 •• ART ASSOCIATION 65,000 65,000 65,000 65,000 65,000 65,000 65,000 0 0 65,000 co cm CITY OF SOUTH BEND 2015 BUDGET - 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y-T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL- ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER SERVICES 6 CHARGES 404 -0409- 453.34 -02 LIABILITY INSURANCE 0 13,665 30,898 24,840 27,948 6,848 6,948 3,997 3,426 7,309 LEVEL TEXT TEXT AMT - BUDG 2015 FIXED COST ALLOCATION #7 7,305 LIABILITY INSURANCE - STUDEBAKER - (FORMELY PAID IN GENERAL FUND IN 2009 AND PRIOR) 7,309 404 - 0409 - 453.39 -30 GRANTS AND SUBSIDIES 114,666 172,000 225,000 241,750 246,385 251,116 251,116 167,411 125,558 255,938 LEVEL TEXT TEXT AMT BUDG STUDEBAKER MUSEUM SUBSIDY - CONTRACT MANAGEMENT 245,938 CONTRACT AMENDMENT APPROVED BY COUNCIL 12/12/11 , CONTRACT RENEWAL FOR FIVE YEARS - 2011 TO 2015 COMPENSATION NEGOTIATED ANNUALLY, 2% INCREASE FOR , 2012, MIN OF $225,000 PER YEAR, 2t INCREASE 2015 MAINTENANCE RESERVE FUND - MATCHING CITY AMOUNT 10,000 FIVE YEARS - 2012 TO 2016 255,938 --- --- - - - - -- • OTHER SERVICES & CHARGES 114,666 ------ - - - - -- ---- 185,665 -- - - - - -- ---- 255,888 -- - - - - -- ------ 266,590 - - - --- --- 274,333 --- - - - - -- ------ 257,964 - - -- -- - ----- 257,964 -- - - -- ------ 171,408 - - - - -- ------ 128,984 - - - - -- 263,247 *� STUDEBAKER MUSEUM 114,666 185,665 255,888 266,590 274,333 257,964 257,964 - 171,408 128,984 263,247 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET SUPPLIES 404 - 0602 - 431.22 -40 SIGNALS /LIGHTS 0 0 0 0 0 0 0 0 0 200,000 LEVEL TEXT TEXT AMT BUDG LIGHT UP SOUTH BEND PROGRAM - STREET LIGHTS 200,000 (BUDGETED IN FUND 227 DURING 2014) ' 200,000 ------ • SUPPLIES --- - -- 0 ------ - - - - -- -- 0 ---- - - - - -- ------ 0 - - - - -- - -- 0 --- - - - - -- ---- 0 -- - - - - -- ------ 0 - - -- -- -- 0 --- - - - - - -- ------ 0 -- ---- -- 0 ---- --- - -- ; 200,000 OTHER SERVICES & CHARGES ' 404 - 0602- 431.36 -09 BRIDGE REPAIR 0 0 0 231,600 0 0 0 0 0 0 OTHER SERVICES 5 CHARGES 0 - 0 0 231,600 0 0 - -- 0 0 -- 0 0 CAPITAL 404 - 0602 - 431.42 -01 LAND IMPROVEMENTS 0 0 0 308,190 0 0 0 O 0 0 404 -0602- 431.42 -02 BUILDINGS 0 0 0 3,630 45,300 0 0 0 0 0 404 -0602- 431.43 -01 FURNITURE AND FIXTURES 0 0 0 0 14,861 0 O O 0 0 404- 0602 - 431.43 -10 OTHER EQUIPMENT 0 0 0 0 0 0 972,500 0 0 0 ------ * CAPITAL - - - --- O ------------ ------------ 0 ------------ 0 ------------ 311,820 60,241 -------- 0 -- ------------ 972,500 _ ------------ 0 _ ------------ 0 , 0 --- +* ENGINEERING ---- - - - -- 0 - ----- - - - - -- ------ 0 - - - - -- --- 0 ---- - - - -- ------ 543,420 - - ---- ------ 60,241 - - - - -- ---- 0 -- - - - - -- ------ 972,500 - - - --- ------ 0 - - - - -- ------ 0 - - - - -- 200,000 ' CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER. ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER SERVICES 6 CHARGES 404 -0617- 431,31 -01 LEGAL SERVICES 0 0 0 0 1,235 0 0 0 0 0 404 -0617- 431.31 -06 OTHER PROFESSIONAL, SVCS 0 0 121,851 67,297 116,086 150,000 150,000 90,500 74,500 150,000 LEVEL TEXT TEXT AMT BUDG GOVERNMENTAL RELATIONS - FEDERAL 90,000 GOVERNMENTAL RELATIONS - STATE 60,000 150,000 404 -0617- 431.32 -04 TELEPHONE 0 0 692,954 500,064 440,554 450,000 450,000 306,165 222,929 460,000 LEVEL TEXT TEXT AMT BURG CITY TELEPHONE COSTS 460,coo COSTS NOT INCLUDING LEASE /PURCHASE COSTS TO KEY BANK THAT ARE BUDGETED IN A PRINCIPAL AND INTEREST ACCOUNT 460,000 404- 0617 - 431.33 -03 PROMOTIONAL 0 0 1,029 2,374 1,740 3,000 3,000 1,049 890 152,000 LEVEL TEXT TEXT AMT BUDG RECYCLING FEES 2,000 PROMOTION FOR S5 150 150,000 152,000 404 -0617- 431.35 -01 ELECTRIC 0 0 1,211,500 1,273,489 1,471,181 1,475,000 1,475,000 862,207 737,709 1,491,000 (o LEVEL TEXT TEXT AMT co BUBO STREET LIGBTS AND SIGNALS ELECTRICITY - AEP 1,491,000 1,491,000 404 -0617- 431.36 -01 BU7LDING /STREET MAINTENAN 0 0 317,046 301,500 394,909 400,000 400,000 13,038 7,853 440,000 LEVEL TEXT TEXT AMP BURG BUILDING MAINTENANCE FOR COUNTY -CITY BLDG 400,000 PAID TO ST. JOSEPH COUNTY PAID ONCE PER YEAR FOR THE PRIOR FISCAL YEAR COUNTY WORKING WITH CITY TO CONTROL COSTS OTHER COUNTY CITY MAINTENANCE COSTS 40,000 - 440,000 404- 0617 - 431.36 -05 OTHER EQUIPMENT 0 0 0 0 5,213 5,422 5,422 5,422 5,422 5,422 LEVEL TEXT TEXT AMT BURG JOHNSON CONTROLS - LED LEASE #51 - ANNUAL 5,422 MAINTENANCE AGREEMENT PER CONTRACT 5,422 CITY OF SOUTH BEND 2015 BUOGET 2014 2014 2014 6/30/14 PROPOSED • 2009 2010 2011 2012 2013 ORIGiNAI, AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 404- 0617 - 431.37, -02 EQUIPMENT & CAPITAL LEASE 0 0 205,399 500,992 0 0 0 0 0 0 LEVEL TEXT TEXT AMT ' BUDG NEW ACCOUNT FOR 2013 404 -0617- 431.37 -11 CAPITAL LEASE PRINCIPAL 0 0 0 0 164,040 171,136 171,136 171,136 171,136 176,539 LEVEL TEXT TEXT AMT BURG 2007.JP MORGAN LED PRINCIPAL 176,539 178,539 404 -0617- 431,37 -12 CAPITAL LEASE INTEREST 0 0 0 0 36,539 29,443 29,443 29,443 29,443 22,040 LEVEL TEXT TEXT AMT BURG 2007 JP MORGAN LED INTEREST 22,040 _ 22,040 404 - 0617- 431.39 -11 DUES & MEMEERSHIPS 0 0 17,108 17,108 17,621 27,181 27,161 18,450 18,450 30,542 ' LEVEL TEXT TEXT AMT BUDG IACT DUES 18,000 US CONFERENCE OF MAYORS 12,242 INDIANA CONFERNCE OF MAYORS 300 ' 30,542 , 404 -0617- 431.39 -60 ELECTION EXPENSE 0 0 163,149 0 0 100,000 100,000 0 0 175,000 LEVEL TEXT TEXT ANT c BURG ELECTION EXPENSE 175,000 co DEPUTY CITY CLERK CHECKING WITH COUNTY TO THE ESTIMATED AMOUNT FOR 2015 POSITIONS UP FOR RE- ELECTION INCLUDE: MAYOR 17s,000 404- 0617 - 431.39 -89 MISC. CHARGES AND SERVICE 0 0 104,448 111,689 127,868 130,000 130,000 0 0 140,000 LEVEL TEXT TEXT AMT BURG ST. JOE COUNTY ANNUAL ARCHIVES FEE 85,000 PAID $78,488'IN 2013. ST. JOE COUNTY ANNUAL WEIGHTS AND MEASURES FEE 55,000 PAID $49,380 IN 2013 CITY WORKING WITH COUNTY TO CONTROL COSTS 140,000 ------ * OTHER SERVICES & CHARGES - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 2,834,484 - - - - -- ------ 2,854,513 - - - - -- ------ 2,776,986 - - - - -- ------ 2,941,102 - - - - -- ------ 2,941,182 - - - - -- ------ 1,497,430 - - - - -- 1,268,333 ------ - - - - -- , 3,244,543 ------ ** UTILITIES & SERVICES - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 2,834,484 - - - - -- ---- 2,854,513 -- - - - - -- ------ 2,776,986 - - - - -- ------ 2,941,182 - - - - -- ------ 2,941,162 - - - - -- ------ 1,497,430 - - -- -- 1,268,333 ------ - - - - -- 3,244,543 , CITY OF SOUTH BEND 2015 BUDGET -A d 2014 2014 2014 6/30/14 PROPOSED 2009 - 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER USES 404- 0619 - 431,50 -02 INTER -FUND OPER. TRANSFRS 0 0 240,000 481,992 676,882 11100,000 1,100,000 550,000 550,OOD 750,000 LEVEL TEXT TEXT AMT BURG TRANSFER TO WE FUND 202 TO COVER CURB AND 750,000 SIDEWALK PROGRAM BUDGET FOR 2014 (202 -0619) ' REDUCED FROM $1.1 MILLION IN 2014 TO $750,000 FOR 2015 750,000 --- ---- + OTH'ER USES - ---- ------ -` - - -- ------------ 0 0 ----- 240,000 - ---"' ------------ 481,992 676,862 ------------ ------------ 1,100,000 ------------ 11100,000 550,000 550,000 750,000 ------ ++ CURB / STDEWALK PROGRAM - - ---- ------------ ------ 0 0 ---- -- ------ 240,000 - ----- ------------ 481,992 676,882 ------------ ------------ 1,100,000 - 1,100,000 -----' --- 550,000 "' 550,000 750,000 -A d CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PERSONNEL SERVICES 404 -0672- 415.10 -01 REGULAR SALARIES LEVEL TEXT BUDG CHIEF TECHNOLOGY OFFICER CHIEF INNOVATION OFFICER BUSINESS ANALYSTS (2) 27TH PAYROLL 404- 0672 - 415.11 -01 PICA - REGULAR LEVEL TEXT BURG FICA $308,045 X 7.65$ 404- 0672 - 415.11 -04 PERT' - REGULAR LEVEL TEXT . BUDG PERF $308,045 X 11.2* 404 - 0672-415.11 -07 UNEMPLOYMENT COMP LEVEL TEXT BUDG UNEMPLOYMENT $306,045 X .5% Co 404 - 0672- 415.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT BUDG HEALTH INSURANCE 4 X $12,000 404- 0672 - 415.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT BURG LIFE INSURANCE 4 X $120 DISABILITY INSURANCE 4 X $90.48 404 - 0672 - 415.11 -22 PARKING ALLOWANCE LEVEL TEXT BODO PARKING 4 X $55 X 12 404 - 0672 - 415.11 -24 CELL PHONE ALLOWANCE 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTn 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL. BUDGET 0 0 0 0 0 0 0 0 0 306,045 TEXT AMT 96,318 98,318 100,000 11,409 308,045 0 0 0 0 - 0 0 0 0 0 23,565 TEXT AMT 23,565 23,565 0 0 0 0 0 0 0 0 0 34,501 TEXT AMT 34,501 34,501 0 0 0 0 0 0 0 0 0- 1,540 TEXT AMT 1,540 1,540 0 0 0 0 0 0 0 D 0 48, 000 ' - TEXT AMT 48,000 48,000 0 0 0 0 0. 0 O 0 0 666 TEXT AMT 504 362 866 0 0 0 0 0 0 0 0 0 5,280 TEXT AMT 5,280 5,280 0 0 0 0 0 0 0 0 0 5,200 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET LEVEL TEXT TEXT AMT BUDG 4 EES X $55 PER MONTH 5,280 5,280 + PERSONNEL SERVICES -' 0 0 - O -- - 0 - -_- 0 -- 0 f 0 0 0 427,077 SUPPLIES 404 -0672- 41$.21 -04 OTHER - OFFICE SUPPLIES 0 0 0 0 0 17,000 17,000 11,283 11,283 20,000 LEVEL TEXT TEXT AMT BUDG UPS BATTERY REFRESH - NEXT TIME TO USE IS 2017 ' 2015 ESTIMATE FOR NEW INNOVATION OFFICE 20,000 20,000 404 -0672- 415.21 -05 SMALL OFFICE EQUIPMENT 0 0 5,178 18,683 100,353 131,000 47,502 16,291 16,291 34,000 LEVEL TEXT TEXT AMT ' BUDG NETWORK CABLING 6,000 MISCELLANEOUS SOFTWARE 12,000 TIME CLOCK REPLACEMENTS 6,000 . MISCELLANEOUS NETWORK PRINTERS 10,000 7 34,000 404 - 0672 - 415.23 -25 COMPUTER EQUIPMENT 0 0 0 0 0 0 123,538 $7,689 43,152 0 - * SUPPLIES ------------ 0 0 ------------ 5,178 ------------ 18,683 ------------ 100,353 ---- 148,000 -_ ------------ 188,040 85,263 70,725 54,000 -L OTHER SERVICES & CHARGES Q 404- 0672 - 415.31 -04 ACCOUNTING 0 0 23,295 0 0 61,000 20,233 0 0 0 �i 404 -0672- 415.31 -06 OTHER PROFESSIONAL SVCS 0 0 0 0 180,929 280,000 294,071 139,358 85,545 602,000 LEVEL TEXT TEXT AMT BURG ERP REPLACEMENT - INVESTIGATION PHASE - 2001000 NETWORK INFRASTRUCTURE 8 SECURITY REVIEW 50,000 MISCELLANEOUS CONSULTING FEES 24,000 GIS MASTER PLAN IMPLEMENTATION 420,000 ENFOCUS AGREEMENT - PUBLIC WORKS 80,000 ENFOCUS AGREEMENT = MAYORS OFFICE INTERNS 28,000 802,000 404 - 0672- 415.31 -70 ADM FEE ALLOCATION 0 0 0 0 470,976 485,105 505,872 295,092 252,936 531,166 LEVEL TEXT TEXT AMT BUDG 2015 ALLOCATION FEE 41 IT PERSONNEL COSTS 531,166 AMOUNT EQUALS SALARIES, FRINGE BENEFITS, TRAINING - COSTS OF IT DEPARTMENT PAID IN GENERAL FUND . 531,166 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 404 -0672- 415.32 -21 TRAVEL - MILEAGE LEVEL TEXT BURG 2015 MISCELLANEOUS MILAGE 404- 0672 - 415.32 -22 TRAVEL - AIRFARE LEVEL TEXT 8UDG 2015 TRAVEL FOR CONFERENCES 404- 0672 - 415.32 -23 TRAVEL - HOTEL LEVEL TEXT BUDG 2015 ESTIMATE FOR CONFERENCES 404 - 0672 - 415.32 -24 TRAVEL - MEALS LEVEL TEXT BUM 2015 ESTIMATE FOR CONFERENCES 404- 0672 - 415.32 -25 TRAVEL - OTHER LEVEL TEXT Q BUDG 2015 ESTIMATE FOR CONFERENCES W 404 - 0672- 415.36 -04 COMPUTER EQUIPMENT LEVEL TEXT BUDG SUNGARD MAINTENANCE ACOM - ANNUAL MAINT. SOFTWARE ACOM - ANNUAL MAINT. HARDWARE TRACK -IT MAINTENANCE (BASE) LINDOC LICENSE / MAINTENANCE OFFICE 365 SUBSCRIPTION MCAFEE SECURITY - SOFTWARE RENEWAL YEARLY PAYMENT FOR SOUTHBENDIN.GOV ANNUAL MAINT. - SOFTWARE DESKTOP MANAGEMENT SUSSRIPTION INFORMACAST MAINTENANCE SOCRATA OPEN DATA PLATFORM YEARLY MAINTENANCE - LOOKING GLASS VERISIGN RENEWAL SUNGARD HORIZON SAAS CLOUD SERVICE 2014 2014 2014 6/30/14 PROPOSED 2004 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL AM= BUDGET 0 0 0 0 0 0 0 0 0 700 TEXT AMT 700 700 0 0 0 0 0 0 0 0 0 7,200 TEXT AMT 7,200 7,200 0 0 0 0 0 0 0 0 0 9,000 TEXT AMT 9,Oa0 9,000 0 0 0 0 0 0 0 0 0 2,970 TEXT AMT 2,970 2,970 0 0 0 0 0 0 0 0 0 900 TEXT AMT 900 900 0 0 264,426 304,777 646,473 841,547 848,772 338,783 277,052 637,200 TEXT AMT 2,157 605 2,500 8,000 135,000 5,382 125 5,500 12,608 5,000 36,000 2,025 995 232,000 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION STORAGE FOR EMAIL ARCHIVES BACKUP EXEC YEARL MAINTENANCE MICROSOFT ENTERPRISE AGREEMENT FOR USER CALS NETAPPS SAN SUPPORT AND MAINTENANCE MOBILE 311 APPLICATION MOBILE WORK ORDERS SOLUTION GIS ENTERPRISE SOFTWARE SCAN SAFE ORIGINAL LICENSES STORAGE FOR VMWARE IMAGES AND USER HOME DIRECT CITYVOICE SUPPORT VMWARE MAINTENANCE MOBILE DEVICE MANAGEMENT SOLUTIONS SERVICE CATALOG 404 -0672- 415.37 -02 CAPITAL LEASE PAYMENTS LEVEL TEXT BURG NEW ACCOUNTS FOR 2013 404- 0672 - 415.37 -11 CAPITAL LEASE PRINCIPAL LEVEL TEXT BUDG 2014 IT TELEPHONE SYSTEM #92 2014 COMPUTER REFRESH #� 2015 COMPUTER REFRESH -L 404- 0672 - 415.37 -12 CAPITAL LEASE INTEREST LEVEL TEXT BURG 2014 IT TELEPHONE SYSTEM LEASE #92 2014 COMPUTER REFRESH 2015 COMPUTER REFRESH 404 -0672- 415.39 -10 SUBSCRIPTIONS LEVEL TEXT BURG IT SUBSCRIPTIONS 404 - 0672 - 415.39 -70 EDUCATION & TRAINING LEVEL TEXT BUDG DRUPAL TRAINING CISCO LIVE TRAINING (2 EMPLOYEES) ESRI UC CONFERENCE (4 EMPLOYEES) VMWARE TRAINING (2 EMPLOYEES) 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD ,2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 380 2,400 28,000 29,404 12,000 12,000 50,000 8,000 25,000 4,950 5,543 7,626 4,000 637,200 0 0 65,840 65,841 0 0 0 0 0 0 TEXT AMT 0 0 0 0 327,903 306,563 306,563 293,976 292,186 342,881 TEXT AMT 261,141 30,870 30,870 342,881 0 0 0 0 33,337 21,756 21,756 22,062 21,687 23,858 TEXT AMT 14,258 4,800 4,800 23,858 0 0 0 2,050 2,050 0 0 0 0 1,000 TEXT AMT 1,000 1,000 0 0 0 0 0 0 20,000 7,336 7,336 96,100 TEXT AMT 300 3,600 12,000 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 7010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET MICROSOFT SYSTEM CENTER TRAINING 16,700 SQL TRAINING (2 EMPLOYEES) 42,000 SUNGUARD USER GROUP ASSOCIATION (3 EMPLOYEES) 1,500 SUNGUARD TRAINING - ENTERPRISE LEARNING PLAN 20,000 96,100 . ------------ * OTHER SERVICES & CHARGES 0 ____________ ____________ 0 353,561 ____________ 372,668 ____________ ____________ 1,661,666 1,995,971 ____ ________ ____________ 2,017,267 1,096,607 _____ _______ 936,742 ____________ 2,454,975 CAPITAL 404 -0672- 415.43 -03 OFFICE EQUIPMENT 0 0 0 12,093 0 0 0 0 0 0 404 -0672- 415.43 -08 COMPUTER EQUIP_ & NETWORK 0 0 360,580 272,629 165,411 297,500 297,500 34,598 19,500 341,000 LEVEL TEXT TEXT AMT BURG FIBER REDUNDANCY COUNTY CITY BUILDING 22,000 CENTRAL SERVICES 12,000 WATER WORKS OLIVE ST. 8,000 LASERPICHE AVANTE UPGRADE 49,000 , ADDITIONAL EQUIPMENT AS REQUIRED BY I.T. GOV 250,000 341,000 * CAPITAL ____ 0 ____________ ____________ 0 _______ 360,580 _____ 284,722 _______ _ ____ ____________ 165,411 297,500 _____ _ ______ ____________ 297,500 34,598 ____________ 19,500 ____ ________ , 341,000 OTHER USES 404 -0672- 415.50 -05 CITY ADMINISTRATION FEE 0 0 0 470,976 0 0 0 0 0 0 * OTHER USES 0 0 0 470,976 0 0 0 0 0 0 ++ INFORMATION TECHNOLOGY 0 0 719,319 1,147,049 1,927,432 2,441,471 2,502,807 1,216,468 1,026,967 3,277,052. CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET SUPPLIES 404 -0801- 421.22 -01 CENTRAL SERVICE GASOLINE 0 0 0 0 669,641 900,000 900,000 506,039 434,493 9181932 LEVEL TEXT TEXT AMT BUDG 2015 POLICE DEPARTMENT GASOLINE 918,932 918,932 ------------ * •SUPPLIES 0 ------------ ------ 0 ------ ------ 0 ------ •-------- 0 -' 869,641 ------------ 900,000 ------------ ------------ 900,000 _ ------------ 508,039 434,493 918,932 OTHER SERVICES & CHARGES 404- 0801 - 421.36 -03 AUTOMOTIVE EQUIPMENT 0 0 0 0 0 123,176 123,176 0 0 123,176 LEVEL TEXT TEXT AMT - BUDG POLICE DEPARTMENT AUTO REPAIR COSTS 123,176 . TRANSFERRED FROM GENERAL FUND 101 -0801 123,176 _____ . • OTHER SERVICES & CHARGES ___ _ _ __ 0 ___ _______ __ ____ 0 __ ______ __ 0 __________ 0 ___ _ _ __ _ 0 _____ _ _ _ _ __ 123,176 ______ _ _ ____ ______ 123,176 _ _ _ ___ ______ 0 ______ 0 --- _-------- 123,176 CAPITAL 404 -0601- 421.43 -02 MOTOR EQUIPMENT 0 1,080,666 18,494 0 0 0 0 0 0 0 404 -0801- 421.43 -06 POLICE EQUIPMENT 0 0 0 20,507 0 0 0 0 0 0 404- 0801- 421 -43 -06 COMP EQUIP & NETWORK 0 0 0 .0 34,483 0 a 0 0 0 • CAPITAL 0 1,080,666 18,494 ______ 20,507 - ------------ 34,483 0 0 __ ------------ 0 0 0 ___ 'xx POLICE - _________ 0 _ ___________ __ 11080.1666 __________ _________ 18,494 _ __ _ 20,507 _____ _ _ _ _ __ ______ 904,124 _ _ _ _ __ 1,023,176 ______ __ _ _ __ ______ 1,023,176 ______ ____ 508,039 _____ _ __ 434,493 ____ __ _ _____ 1,042,108 j 0 CITY OF SOUTH BEND 2015 BUDGET CD 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 - 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET SUPPLIES ' 404 -0901- 422.22 -01 CENTRAL SERVICE GASOLINE 0 0 0 0 219,299 200,000 200,000 125,362 106,012 200,000 LEVEL TEXT TEAT ANT BUDG 2015 FIRE DEPARTMENT GASOLINE 200,000 200,000 * SUPPLIES 0 f -- 0 - 0 0 219,299 200,000 200,000 125,362 106;812 200,000 ** FIRE DEPT - 0 - 0 - -- 0 O 219,299 - 200,000 200,000 125,362 106,812 200,000 CD CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION OTHER SERVICES & CHARGES 404 -1001- 460.31 -06 OTHER PROF SERVICES LEVEL TEXT BUDG SMART PROGRAM CONSTRUCTION SKILLS TRAINING DIVERSITY RECRUITMENT 404 -1001- 460.39 -30 GRANTS AND SUBSIDIES * OTHER SERVICES & CHARGES CAPITAL 404 - 1001- 46D.41 -01 LAND 404 -1001- 460.42 -03 STREETS AND ALLEYS LEVEL TEXT BURG CORRIDORS IMPLEMENTATION 404- 1001- 460.42 -14 MIAMI STREET CORRIDOR 404 -1001- 460.44 -05 STREETSCAPES 404- 1001 - 460.44 -96 WEED & SEED * CAPITAL ** NEIGRD0RITOOD ENGAGEMENT j Q 00 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 0 0 0 69,911 69,911 69,911 165,000 TEXT AMT 10,000 60,000 35,000 165,000 128,960 4,842 16,780 19,162 4,375 0 0 0 0 0 ---- -- - --- -- 128,960 ------------ ------------ 4,842 _ __ 16,760 ______ 19,162 4,375 _________ 0 __ 69,911 69,911 .69,911 165,000 57,071 11,861 18,282 0 36 0 09,015 0 0 0 0 0 0 0 0 0 0 0 0 470,000 TEXT AMT 470,000 470,000 5,959 0 0 .0 0 0 0 0 0 0 628,678 4,621 25,178 30,766 0 0 0 0 0 0 100,000 500 0 0 0 0 0 0 0 0 ------------ 792,508 ------------ ------------ 16,982 ------------ 43,460 ------' 30,766 ------------ 36 0 89,015 0 0 470,000 ______ _ _ __ __ 921,468 _______ _ __ __ __ 21,824 ____ _ _____ ______ 60,240 __ ____ ______ 49,928 _ _ __ __ _______ 4,411 _ __ 0 ___ 156,926 ___ 69,911 69,911 635,000 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION OTHER SERVICES & CHARGES 404-1002-460.31-02 ENGINEERING OTHER SERVICES & CHARGES CAPITAL 404-1002-460.41-01 LAND 404-1002-460.41-02 BUILDINGS CAPITAL OTHER USES 404-1002-460.50-03 INTERFUND LOAN TRANSFER OTHER USES ECONOMIC RESOURCES 2014 2014 2014 6/30114 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y-T-D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 93,748 ------------ ------------ 251 a 0 0 0 0 0 a 0 93,748 ------------ 251 ------------ 0 ------------ 0- ------------ 0 ------------ 0 ------------ 0 ------------ 0 ------------ 0 0 37,354 6,317 0 0 0 a 0 0 0 0 21,163 1,200,900 0 0 a 0 0 0 a 0 ------------ -------- 58,517 --- ------------ 1,207,117 ------------ a ------------ 0 ------------ 0 ------------ 0 ------------ 0 ------------ 0 ------------ a 0 0 2,700,000 0 0 0 0 0 0 0 0 ------------ ------------ 0 ------------ ------------ ------------ 2,700,000 ------------ 0 ------------ 0 ------------ 0 ------------ 0 ------------ a ------------ 0 - 0 ------ --- -- 0 152,265 ------------ 3,907,368 ------------ 0 ------------ 0 ------------ c ------------ 0 ------------ 0 ------------ a ------------ a 0 CITY OF SOUTH BEND 2015 BUDGET CD 2014 2014 2010 2011 2012 2013 ORIGINAL AMENDED ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET 9,410 0 0 0 0 0 ______ ------------ ------------ ------------ ------------ ------------ 9,410 0 0 0 0 0 ______ ______ _ _____ _ _______ _ _ __ _____ _ _ _____ ------------ ------------ 9,410 0 0 0 0 0 2014 6/30/14 PROPOSED Y -T -D YTD 2015 ACTUAL ACTUAL BUDGET 0 0 0 _ _ ____ ____ ________ ______ _ _ ____ 0 0 0 0 0 0 2009 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL CAPITA. 404- 1104- 452.42 -02 BUILDINGS 353,404 * CAPITAL __ ____ ______ 353,404 ** POTAWATOMI ZOO _______ _ _ _ __ 353,404 CD 2014 2014 2010 2011 2012 2013 ORIGINAL AMENDED ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET 9,410 0 0 0 0 0 ______ ------------ ------------ ------------ ------------ ------------ 9,410 0 0 0 0 0 ______ ______ _ _____ _ _______ _ _ __ _____ _ _ _____ ------------ ------------ 9,410 0 0 0 0 0 2014 6/30/14 PROPOSED Y -T -D YTD 2015 ACTUAL ACTUAL BUDGET 0 0 0 _ _ ____ ____ ________ ______ _ _ ____ 0 0 0 0 0 0 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION CAPITAL 404- 1106- 452.42 -02 BUILDINGS + CAPITAL ** POTANATOMI GREENHOUSE 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 18,049 146,594 1,128,263 0 0 0 0 0 0 0 18,049 146,594 1,128,283 0 0 0 0 0 0 0 18,049 146,594 1,128,283 0 0 0 0 0 0 CITY OF SOUTH BEND 2015 BUDGET N 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER SERVICES & CHARGES 404- 1201 - 415.39-87 VACANT & ABANDONED 0 0 0 0 0 0 0 0 0 1,950,000 LEVEL TEAT TEXT AMT BUDG VACANT & ABANDONED PROPERTIES 1,950,000 ($1,050,000 BUDGETED IN FUND 227, TOTAL FUNDING $3,000,000) - 1,950,000 -- ---- + OTHER SERVICES & CHARGES , - - - - -- 0 ------- - - --- ------ 0 - -- - -- ---- 0 ----- - -- ----- 0 - - ----- ---- 0 -- ---- -- --- 0 -- -- - - --- - ----- 0 - - ---- - -- 0 -- -- - ---- 0 --- --- ---- -- 1,950,000 SUPPLIES 404- 1201 - 431.23 -25 COMPUTER SUPPLIES 0 0 0 0 0 0 13,000 8,801. 0 0 * SUPPLIES 0 0 ___ 0 ---------- 0 ---- 0 _- ---- 0 -_ 13,000 ___ ------------ 81801 _ 0 _____ 0 OTHER SERVICES & CHARGES 404 -1201- 431.36 -04 COMPUTER EQUIPMENT ___________ 0 _ 0 ___ 0 0 0 0 169,500 0 0 0 _ • OTHER SERVICES & CHARGES 0 ___ _________ O ___ _ _____ _ ___ 0 _____ ___ __ 0 ______ _ _ __ ______ 0 ____ __ ______ 0 __ ____ ____ 169,500 ________ ____ 0 __ __ _ ___ 0 __ ______ ____ 0 _______ *+ NEIGHBORHOOD CODE ENF. 0 ------------ 0 ---- -- -- -- ----- 0 - - - - -- ------ 0 - -- - -- ------ 0 - - -- -- ------ 0 -- -- -- -- 182,500 ---- - - -- -- ------ 8,801 - --- -- 0 ----- ---- - -- 1,950,000 N CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION OTHER SERVICES & CHARGES 404 - 1203 - 415.31 -06 OTHER PROFESSIONAL SVCS * OTHER SERVICES & CHARGES ** CODE HEARING OFFICER • ** C.O.I.T. i W 2014 2014 2014 6/30/14 PROPOSEC 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ., ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL: ACTUAL BUDGET 30,656 --------- -- 0 0 --------- - -- -- - ---- 0 0 ------ - - - - -- - - -- 0 0 - 0 - 0 - - •0 - - 30,656 ---- - 0 0 - --- -- - - ------ 0 0 - ----- . 0 ----- ---- -- ---- 0 -- - - - -- ------ 0 - - -- 0 ------ - - - -- 0 30,656 0 0 0 0 0 0 0' 0 0 ------------ 4,132,536 _______ ------------ ------------ 7,208,576 6,142,461 ------------ _________ 8,324,409 8,930,423 _ __ 9,755,940 ___ ______ __ ___ 11,165,785 ___ _ __ ------------ 5,574,105 _ 4,458,260 ------------ 13,589,136 City of South Bend, Indiana 2095 Fund Summary Operating & Capital Budget Summary Fund Name ICUMULATIVE CAPITAL DEVELOPMENT Fund Number 406 Description REVENUE Property Taxes Local Income Taxes Other Taxes Gra n ts1l n terg ove m m ental Charges for Services Interfund Allocations Fines & Forfeitures Donations - Other Income Expenditures by Cost Center Police Dept. Vehicle Leases Police Dept- Vehicle Purchase Administrative Allocations Estimate for New Leases Expenditures by Account Type Personnel Salaries & Wages Fringe Benefits Total Personnel Supplies Services & Charges Professional Services Printing & Advertising Utilities Education & Training Travel Repairs & Maintenance Interfund Allocations Debt Service: Principal Interest & Fees Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Services & Charge Total Services & Chages - 2014 2012 2013 Amended 613012014 Actual Actual Budget Actual I 2015 Proposed Budget 1 Forecast Budget Variance % 2014 -2015 Chg 2016 2017 2018 2019 517,710 38,122 43,768 3,808 463,331 39,849 46,055 2,913 430,000 40,400 46,894 3,500 235,215 18,976 23,346 2,146 450,000 38,01)0 52,191 2,500 450,000 38,000 53,757 2,500 450,000 38,000 55,369 2,500 450,000 38,000 57,031 2,500 450,000 38,000 58,741 2,500 20,000 (2,400) 5,297 (1,000) 4.7% -5.9% 11.3% -28.6% 603,408 552,146 520,794 279,683 542,691 1 544,257 545,869 547,531 549,241 21,897 4.2% 569,869 19,364 636 - 601,614 - 504 - 722,935 - - - 361,467 - - - 542,691 - - 609,843 - - - 361,026 - - 300,000 225,301 - - 300,000 - - - 300,000 (180,244) - - - -24.9% - - - 589,869 602,118 722,935 361,467 $42,691 609,843 661,026 525,301 300,000 (180,244) -24.9% 636 531,042 38,827 504 566,652 34,952 - 685,082 37,853 - 340,334 21,133 517,681 25,010 - - 595,954 13,689 - 649,142 11,884 - 517,256 8,045 - 294,0130 6,000 - (167,401) (12,843) - -24.4% -33.9% 570,505 602,118 722,935 361,467 542,691 609,843 661,026 525,301 300,000 (180,244) -24.9% 19,364 589,869 602,118 722,935 361,467 542,691 609,843 661,026 525,301 300,000 (180,244) -24.9% 13,539 (49,970) (202,141) (81,764) (65,586) (116,157) 22,230 249,241 Beginning Cash Balance 822,230 835,769 785,799 785,799 583,658 583,658 518,072 402,915 425,145 Cash Adjustments - - - - - - - - - Ending Cash Balance 835,769 785,799 583,658 704,015 583,658 518,072 402,915 425,145 674,386 Cash Reserves Target 147,467 150,530 180,734 90,367 135,673 152,461 165,257 131,325 75,000 25 -00% Explain Significant Revenue and Expenditure Changes Below: Assumed additional police leases to be taken out in 2017 -2019 due to payoff of old leases. This fund may be used instead of GO IT in the future to fund other capital leases_ $1HD,244 is police lease costs transferred to the COIT Fund in 2015 to allow this fund to balance. 114 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET CUMULATIVE CAPITAL DEVEL - 406 -0000- 311.00 -00 GENERAL PROPERTY TAX 739,635 604,214 540,453 517,710 463,331 477,722 430,000 235,215 235,215 450,000 LEVEL TEXT TEXT AMT ' BUDG 2015 PROPERTY TAX ESTIMATE - BASED ON TRENDS 450,000 450,000 406- 0000 - 311.20 -00 PROPERTY TAXES -PRIOR YEAR 681,198 17,151- 0 0 0 0 0 0 0 0 ------------ * 1,420,833 ------- _ ___ 587,063 _ __ _____ _ 540,453 __ ______ ___ 517,710 _ _____ __ _____ 463,331 _ _ ____ ____ 477,722 ______ ------------ 430,000 ------------ 23S,215 ------------ 235,215 450,000 406 -0000- 312.01 -00 FINANCIAL INSTITUTIONS 286 0 0 0 0 0 0 0 O 0 406 -0000- 312.02 -00 AUTO EXCISE 44,776 38,845 33,441 28,658 30,633 31,000 31,000 15,017 15,017 30,000 LEVEL TEXT TEXT AMT BUDG ESTIMATE BASED ON TRENDS 30,000 30,000 406 - 0000- 312.03 -00 COMMERCIAL VEHICLE TAX 12,125 10,734 10,072 9,464 9,216 9,400 9,400 3,959 3,959 8,000 LEVEL TEXT TEXT AMT BUDG ESTIMATE PER TRENDS 8,000 8,000 * 57,187 49,579 43,513 38,122 39,849 40,400 40,400 16,976 18,976 38,000 406- 0000- 338.00 -00 PILOT TRANSFERS IN 0 0 45,140 43,768 46,055 46,894 46,894 27,237 23,346 52,191 LEVEL TEXT TEXT AMT BURG 2015 PILOT ALLOCATION REVENUE 52,191 FIXED ALLOCATION #3 52,191 • 0 0 45,140 43,768 46,055 46,894 46,894 27,237 23,346 52,191 406 -0000- 360.00 -00 MISCELLANEOUS REVENUE 0 0 0 0 212 0 0 854 854 0 * 0 0 0 0 212 0 - 0 854 854 0 406 - 0000- 361.00-00 INTEREST ON INVESTMENTS 7,373 3,266 1,769 3,808 21701 3,500 3,500 1,354 1,292 2,500 LEVEL TEXT TEXT AMT BUDG INTEREST EARNDED ON FOND BALANCES 2,500 2,500 CITY OF SOUTH BEND 2015 BUDGET ..i j 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D )!TD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET * 7,373 3,266 1,769 3,808 2,701 3,500 3,500 1,354 1,292 2,500 406- 0000 - 380.10 -80 COMPUTER MAINTENANCE 129,708 124,434 0 .0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BUDG 2011 INFORMATION TECENOLOGY FEE ALLOCATION NEW ALLOCATION METHODOLOGY FOR 2010 INCLUDING ALLOCATIONS TO GENERAL FUND DEPARTMENTS REVENUE MOVED TO FUND 404 FOR 2011 406 - 0000 - 380.10 -99 MISC. REIMBURSEMENTS 1,211 807 0 0 0 0 0 0 0 0 * _ _____ 130,919 ______ _ _ 125,241 ___ 0 ______ __ 0 ______ __ _ 0 _____ _ _ _ _ __ _ 0 _ _______ ______ 0 ___ __ 0 ---------- _ ------------ 0 0 ___ ** CUMULATIVE CAPITAL DEVEL _ ______ 1,616,312 ___ ______ _ ------------ 765,149 ------------ - ------------ 630,875 - ------------ 603,408 ------------ 552,148 __---------- 568,516 _ ------------ 520,794 ------------ 263,636 _ ------------ 279,683 542,691 __ * ** CUMULATIVE CAPITAL DEVEL ---------- _ 1,616,312 _ 765,149 ___ 630,875 ____ ------------ 603,408 ____ 552,148 __ ____ 568,516 ______ ____ 520,794 ___ ------------ 283,636 279,683 __ _ 542,691 ..i j CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET CUMULATIVE CAPITAL DEVEL SUPPLIES 406- 0401 - 415.21 -04 OTHER - OFFICE SUPPLIES 0 682 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BUDG NETWORK SUPPLIES MOVED TO FUND 404 406- 0401- 415.21 -05 SMALL OFFICE EQUIPMENT 0 5,543 0 0 0 0 0 0 0 - 0 LEVEL TEXT TEXT AMT BUDG MOVED TO FUND 404 IT * SUPPLIES 0 ___ ------------ 6,225 -- 0 - - -___ ------------ 0 ____________ 0 ____ 0 ________ ___ 0. _________ ______ 0 ______ ____ 0 ________ 0 OTHER SERVICES & CHARGES 406- 0401- 415.31 -04 ACCOUNTING 0 81,103 0 0 0 0 0 0 0 0 406 -0401- 415.34 -02 LIABILITY INSURANCE 0 0 1,176 636 504 0 0 0 0 0 406 - 0401 - 415.36 -04 COMPUTER EQUIPMENT 388,327 241,736 0 0 0 0 0 0 0 0 406 - 0401 - 415.37 -02 CAPITAL LEASE PAYMENTS 756,848 705,224 466,986 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BODG 2006 EQUIPMENT LEASE - LASALLE BANK - PD OFF 2011 2007 EQUIPMENT LEASE - LASALLE - PD OFF 2011 2008 EQUIPMENT LEASE - COMMERCE BANK - POLICE AUTOS 2011 POLICE LEASE FUNDED IN FUND 404 ' 406- 0401- 415,38 -01 PRINCIPAL 0 0 0 531,042 566,652 685,082 685,082 446,984 340,334 517,681 j LEVEL TEXT TEXT AMT j BUDG 2011 POLICE VEHICLE LEASE SUN TRUST #89 - 523' 221,328 J 2012 POLICE VEHICLE LEASE SUN TRUST #97 - 1001; 261,340 2013 POLICE VEHICLE LEASE PNC BANK #110 - 64.39@ 215,257 LESS. 2013 POLICE LEASE TO COIT FUND #110 180,244- $17,681 406 -0401- 415.38 -02 INTEREST 0 0 0 36,827 34,962 37,853 37,853 27,134 21,133 25,010 LEVEL TEXT , TEXT AMT BUDG 2011 POLICE VEHICLES LEASE SUN TRUST #89 - 524 4,854 . 2012 POLICE VEHICLES LEASE SUN TRUST #97 - 100} 10,112 2013 POLICE VEHICLES LEASE PNC BANK #110 - 64.393 10,044 25,010 * OTHER SERVICES & CHARGES 1,145,175 1,028,063 468,164 570,505 602,118 722,935 722,935 474,118 361,467 .S42,691 CAPITAL 406- 0401- 415.43 -02 MOTOR EQUIPMENT 0 0 0 19,364 0 0 0 0 0 0 406 - 0401 - 415.43 -03 OFFICE EQUIPMENT 0 27,143 639 0 0 0 0 0 0 0 406 -0401- 415.43 -08 COMPUTER EQUIP. & NETWORK - 04,914 333,340 32,684 0 - 0 0 0 0 0 0 406 - 0401 - 415.43 -09 MATERIAL & EQUIPMENT 13,661 0 0 0 0 0 0 0 0 0 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION + CAPITAL OTHER USES 406 - 0401 - 415.50 -05 CITY ADMINISTRATION FEE LEVEL TEXT BUDG FIXED ALLOCATION #8 MOVED TO A /C# 406 -0401- 415.34 -02 + OTHER USES ++ CONTROLLER co - 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 98,575 - 360,463 33,323 19,364 0 0- 0 0 0 0 0 0 46 0 0 0 0 0 0 0 TEXT AMT ------ ------ 0 ---- -------- ------------ 0 ------------ 48 --- 0 --------- - ----------- ------------ 0 0 ------------ 0 ------------ 0 --- 0 --------- 0 ------ - - - - -- 1,243,750 ------ - - - --- ---- . 1,394,771 --- -- - -- ------ 501,535 - - - - -r ------ 589,869 - --- -- ------ - - - - -- ------ 602,11E 722,935 - - - - -- ------ 722,935 - - - - -- ------ 474,110 - - - - -- ------ 361,467 - - - - -- 542,691 CITY OF SCUM BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION CAPITAL 406 - 0801 - 421,43 -02 MOTOR EQUIPMENT f CAPITAL, *+ POLICE • ** CUMULATIVE CAPITAI, DEVEL 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 6,367 , 0 0 0 0 0 0 0 0 0 ---- --- -- -- - - - -- 8,367 --- --- - - - --- ------ 0 ------ -- 0 ---- - - - - -- - ----- 0 -- - - -- ----- ---- --- ------ 0 0 ------ --- 0 --- - - - - -- ------ 0 - - - --- ------ 0 -- 0 -- -- ---- - - - --- 8,367 ------ - - - --- ------ 0 ------ -- 0 ---- -- - - -- -- 0 ---- -- - - -- --- --- - - - - -- -- 0 0 --- --- - - -- -- 0 ---- - - - - -- ------ 0 - - - --- ------ 0 - - -- 0 1,252,117 1,394,771 501,535 589,869 l 602,118 722,935 722,935 474,118 361,467 542,691 120 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name I CUMULATIVE CAPITAL IMPROVEMENT Fund Number 407 2014 2015 Budget 2012 2013 Amended 613012014 Proposed Forecast Variance % Description Actual Actual Budget Actual Budget 2016 2017 2018 2D19 2D14 -2015 Ch REVENUE Property Taxes - - - - - - - - - - Local Income Taxes - - - - - - - - - - Other Taxes 418,323 421,457 409,000 123,553 397,000 397,000 397,000 397,000 397,000 (12,000) -29% GrantslIntergovernmental - - - - - - - - - - - Charges for Services 25,000 25,OOD 25,000 - 25,000 25,000 25,000 25,000 25,000 - 0.0% Interfund Allocations - - - - - - - - - - Pines & Forfeitures - Donations - - - - - - - - - - - Other Income 5,915 122 150 84 150 150 150 150 15D - 0-0% Transfers In Total Revenue 449,238 446,579 434,150 123,637 422,1150 422,150 422,15D 422,150 422,150 12,000) -2.8% EXPENDITURES Expenditures by Cost Center Debt Service Payments - Century Ctr 402,277 367,575 364,762 185,250 365,625 365,906 368,906 186,506 - 863 011/6 Estimated New Debt Service for - - - - - - - - - - - Capital Projects - - - - - - - 200,000 200,000 - - Total Cost Center Expenditures 402,277 367,575 364,762 185,250 365,625 365,906 366,906 386,506 200,000 863 0-2 Expenditures by Account Type Personnel Salaries & Wages - - - - - - - - - - - Fringe Benefits - - - Total Personnel Su plies - - - - Services & Charges Professional Services Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance Interfund Allocations - - - - - - - - - - Debt Service: Principal 356,250 326,250 330,000 165,000 337,500 345,000 356,250 383,750 200,000 7,500 2,3% Interest & Fees - 46,027 41,325 34,762 20,259 28,125 20,906 12,655 2,756 - (6,637) -19.1% Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes Transfers Out - Other Services & Char es Total Services & Charges 402,277 367,575 364,762 185,250 365,625 365,906 368,906 366 506 200 000 863 0.2% Ga ital Total Expenditures by Type 402,271 367,575 364,762 185,250 365,625 365,906 366,906 3B6,506 200,000 863 0.2% Net Surplus I (Deficit) 46,961 79,004 69,366 (61,613) 56,525 56,244 53,244 35,644 222,150 Beginning Cash Balance 50,759 97,720 176,724 176,724 246,112 302,637 358,881 412,125 447,769 Cash Adjustments - - - - - - - - - Ending Cash Balance 97,720 176,724 246,112 115,111 302,637 358,881 412,125 447,769 669,919 Cash Reserves Target 1DO,569 91,894 91,191 46,313 91,406 91,477 92,227 96,627 50,000 25.00% 0.48 0.67 0.63 Explain Sicinificant Revenue and Expenditure Changes Below; Beginning in 2012, Fund 407 pays for 75% of the 2011 Century Center Bond refunding with 25% paid by the COIT Fund. Cigarette tax money is down and fund 407 cash reserves have been declining for several years. The fund received holellmotel taxes in the amount of $150,000 per year-The fund cash flow position has improved during 2012 and 2013. The Century Center bonds were refunded during 2011 and this has resulted in significant interest savings. Bonds to be paid off in 201 & Possible use of this fund would be to fund capital projects necessary to maintain the Century Center beginning in 2018. 120 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name CUMULATIVE CAPITAL IMPROVEMENT Fund Number F 407 Fund Description & Purpose Account for state cigarette tax distribution revenue, hoteUmotel tax and South Bend School Corporation contractual revenue used for Century Center related debt service. Debt will be paid off in 2018. 2014 Accomplishments & Outcomes - State distributions received are recorded in a timely manner. Debt service payments for Century Center are paid on time. 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) Ensure that fund performs within budgetary guidelines. Account for state cigarette tax distribution, hotel /motel tax and SBCSC revenue used for Century Center debt service Exceed target cash reserve requirement of 25% of expenditures at June 30 and December 31. Economic Development IED) Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Positive cash balance GG Output $91,000 $176,724 $246,112 $302,637 Cash reserves % of expenditures GG Output 25% 48% 67% 83% Debt service payments on time GG Effectiveness 212 212 2!2 212 Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Chan eslChallengeslOp ortunitles (with a focus on solutions - Receive state tax distributions without delay from State. Decling revenue in cigarette tax money has resulted in a the payment of 25% of the 2011 Century Center bond refunding from the CO1T Fund. 121 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET CUMULATIVE CAPITAL IMPROV 407- 0000 - 317.00 -00 HOTEL /MOTEL TAR 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 0 150,000 LEVEL TEXT TEXT AMT BUDG HOTEL /MOTEL TAX CONTRIBUTION 150,000 ' PER ST, JOSEPH COUNTY HOTEL /MOTEL TAX BOARD SAME AMOUNT AS IN PRIOR YEARS 150,000 • 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 0 150,0()0 407 -0000- 335.04 -00 CIGAR. TAX DIST.- C.C.I.F. 330,517 315,602 309,544 266,323 271,457 259,000 259,000 123,553 123,553 247,000 LEVEL TEXT TEXT AMT BURG CIGARETTE TAX DISTRIBUTIONS FROM STATE OF INDIANA 247,000 , ON A SEMI - ANNUAL BASIS. PER CAPITA FORMULA. ESTIMATE BASED ON TRENDS DISTRIBUTIONS RECEIVED IN JUNE AND DECEMBER 247,000 ------ * - - - - -- 330,517 ------ - - - - -- ------ 315,602 - - - - -- ------ 309,544 - - - - -- ------ 268,323 - - - - -- ------ 271,457 - - - - -- ------ 259,000 - - - - -- ------ 259,000 - - - - -- ------ 123,553 - - - - -- ------ 123,553 - - - - -- 247,000 407 -0000- 360.00 -00 14ISCELLANECUS REVENUE 0 0 0 5,900 0 0 0 0 0 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- •----- - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- . * 0 0 0 51900 0 0 0 0 0 0 N 407- 0000- 361.00 -00 INTEREST ON INVESTMENTS 57 45 36 15 122 150 150 94 84 150 LEVEL TEXT TEXT AMT BURG ESTIMATED INTEREST EARNED ON FUND BALANCES 150 150 - - - -- 57 ------------ 45 -- 36 -- ------------ 15 ------ 122 - - - - -- 150 - - - - -- ------------ 150 94 84 150 407- 0000- 362.00 -00 RENTAL OF PROPERTY 50,000 50,000 25,000 25,000 25,000 25,000 25,000 0 0 25,000 LEVEL TEXT TEXT ANT BUDG SOUTH BEND COMMUNITY SCHOOL CORPORATION 25,000 RECEIVE ANNUALLY IN SEPTEMBER 25,000 " . ---- 50,000 -- - - - - -- 50,000 ------ - --- -- ------ 25,000 - - - - -- ------ 25,000 - - - - -- ------ 25,000 - - - - -- ------ 25,000 - - - - -- ------ 25,000 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 25,000 - - - - -- CITY OF SOUTH BEND 2015 BUDGET N W 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED - Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET ** CUMULATIVE CAPITAL IMPROV 530,574 515,647 484,580 449,238 446,579 434,150 434,150 273,647 123,637 422,150 ------ - - - --- ------ t ** CUMULATIVE CAPITAL IMPROV 530,574 - - - --- ------ 515,647 - - ---- ---- 484,580 ------ -- - 449,230 -- --- - - - - -- ------ 446,579 - - - - -- - ------ 434,150 - - - -- ----- 434,150 ----- -- - 273,647 --- -- - - - - -- ------ 123,637 - --- -- 422,150 _ N W CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET CUMULATIVE CAPITAL IMPROV OTHER SERVICES & CHARGES 407 -0401- 415..37 -07 CENTURY CENTER RENTS 584,936 592,377 594,000 402,277 0 0 0 0 0 0 407- 0401 - 415.37 -11 CAPITAL LEASE PRINCIPAL 0 0 0 0 326,250 330,000 330,000 330,000 165,000 337,500 LEVEL TEXT TEXT AfTT BUDG 2011 CENTURY CENTER REFUNDING BONDS' (75 °s) 337,500 REFUNDING OF 2001/1994 CENTURY CENTER BONDS TO ACHIEVE LOWER DEBT SERVICE PAYMENTS FINAL PAYMENT DUE 2/1/18 337,500 407 -0401- 415.37 -12 CAPITAL LEASE INTEREST 0 0 0 0 41,325 34,762 34,762 39,000 20,250 28,125 LEVEL TEXT TEXT AMT - BUDG 2011 CENTURY CENTER REFUNDING BONDS (75U 28,125 28,125 ______ * OTHER SERVICES 6 CHARGES _ _ ____ 584,936 ____ _____ _ __ ______ 592,377 ______ ______ 594,000 ______ _ 402,277 _______ ____ ____________ 367,575 ____________ 364,762 ____________ 364,762 ____ 369,000 _______ ------------ 185,250 , 365,625 ______ ** CONTROLLER ______ 564,936 ____________ _ __ 592,377 _________ ____________ 594,000 _________ 402,277 ___ ____________ 367,575 ------------ ____________ 364,762 ____________ 364,762 ---------- ___ 369,000 ______ ------------ 185,250 365,625 ____________ • ** CUMULATIVE CAPITAL YMPROV 564,936 ____________ __________ _ 592,377 __ ____ 594,000 _______ ____ 402,277 ___ 367,575 __ 364,762 ___ --- 364,762 369,000 185,250 365,625 N 4 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name JECONOMIC DEVELOPMENT INCOME TAX Fund Number 466 Description /ENUE Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services Interfund Allocations Fines & Forfeitures Donations Other Income Transfers In Revenue 'ENDITURES nditures by Cost Center Debt Service - MPAC and Eco Devi Grants & Subsidies Prof Svs for PY projects: Miracle Pk, Crowe and Eddy St TIF Consult Capital Printing /Advertising Code and Animal Control Vacant and Abandoned Properties Interfund Trans - to MVH Fund Police Auto Repairs PZS - expires 12131/18 Interfund Trans - to DCI Fire Auto Repairs Miscellaneous Cost Center Expenditures nditures by Account Type Personnel Salaries & Wages Fringe Benefits Total Personnel Services & Charges Professional Services Printing & Advertising Utilities Education & Training Travel Repairs & Maintenance Interfund Allocations Debt Service: Principal Interest & Fees Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Services & Charge: Total Services & Chases 2014 2012 2013 Amended 6/30/2014 Actual Actual Budget Actual 2015 Proposed I Budget 1 Forecast Budget Variance 2014 -2015 Ch 2016 2017 2018 2019 9,068,785 8,177,352 8,796,821 4,398,410 8,970,839 9,306,420 9,672,368 10,038,315 10,404,263 174,018 2.0% 150,000 150,000 150,000 182,000 150,000 150,000 150,000 150,000 150,000 (112,500) 0.0% 354,660 354,660 354,660 354,660 354,660 354,660 354,660 354,660 354,660 (141,913) 0.0% 100,031 103,065 45,000 31,724 40,000 40,000 40,000 40,000 40,000 (5,000) -11.1 9,673.476 8.785.077 9.346,481 4.784.7941 9,515,499 9.851.080 10.217.028 10.582.975 10.948,923 169.018 1.8% 1,901,453 1,914,214 1,925,783 962,550 1,917,313 1,933,630 974,300 - - (8,470) -0.4% 634,741 444,126 692,500 182,000 580,000 580,000 580,000 580,000 580,000 (112,500) -16.2% 214,192 60,787 141,913 69,496 (141,913) - 100.0% 71,508 - 125,000 - (125,000) - 100.0% 7,384 24,098 25,000 11,723 25,000 25,000 25,000 25,000 25,000 - 0.0% - - 2,806,895 1,348,853 2,663,144 2,716,407 2,770,735 2,826,150 2,882,673 (143,751) -5.1% 420,147 299,279 561,558 165,685 - - - - - (561,558) - 100.0% 1,940,000 2,700,000 1,866,582 933,291 1,853,000 2,700,000 2,700,000 2,700,000 2,700,000 (13,582) -0.7% - 741,522 280,794 280,732 280,794 379,037 379,037 379,037 379,037 - 0.0% - - 150,000 150,000 100,000 100,000 100,000 100,000 - (50,000) -33.3% 1,527,146 1,717,519 1,688,959 844,480 1,967,638 2,046,344 2,128,197 2,213,325 2,301,858 278,679 16.5% - - - - 98,243 - - - - 98,243 - 1,352,756 25,816 25,000 25,000 - 100.0% 8.069.327 7.927.361 10.289.984 4.948.810 9.485.132 10.480.417 9.657.269 8.823.512 8.868.568 1804.8521 -7.8% 343,245 138,541 157,090 57,032 (343,245) - 100.0% 157,090 - 100.0% 500,335 195,573 500,335 - 100.0% 214,192 60,787 141,913 69,496 7,384 24,098 25,000 11,723 741,522 280,794 280,732 - 25,000 379,037 - - - - 25,000 25,000 25,000 25,000 379,037 379,037 379,037 379,037 (141,913) - 100.0% - 0.0% 98,243 35.0% 756 816 - - - - - 1,715,000 1,610,000 1,683,000 830,000 1,743,000 1,833,000 963,000 186,453 304,214 242,783 132,550 174,313 100,630 11,300 - - 634,741 444,126 692,500 182,000 680,000 680,000 680,000 680,000 580,000 4,767,146 4,417,519 5,862,101 2,931,051 6,483,782 7,462,750 7,598,932 7,739,475 7,884,531 472,147 324,279 736,558 315,685 7,997,819 7,927,361 9,664,649 4,753,2371 9,485,132 1 10,480,417 9,657,269 8,823,512 8,868,568 71.508 - 125.000 - - - - 7.927.361 10.289.984 4.948.8101 9.485.1321 1 Net Surplus / (Deficit) 1,604,149 857,716 (943,503) (164,016)1 30,3671 (629,338) 559,758 1,759,463 2,080,355 Beginning Cash Balance 8,380,260 9,984,409 10,842,125 10,842,125 9,898,622 9,928,989 9,299,651 9,859,410 11,618,873 Cash Adjustments - - - - - - - - - Ending Cash Balance 9,984,409 10,842,125 9,898,622 10,678,109 9,928,989 9,299,651 9,859,410 11,618,873 13,699,228 Cash Reserves Target 4,034,664 3,963,681 5,144,992 2,474,405 4,742,566 5,240,209 4,828,635 4,411,756 4,434,284 60,000 3.6% (68,470) -28.2% (12,500) -1.8% 621,681 10.6% 736,558) - 100.0% 179,517) -1.9% 125,000) - 100.0% 804.8521 -7.8 50.00 explain oignmcanc reevenue ano mxpenalcure i.nanges nelow: Code and Animal Control had budgeted expenses (salaries /other transfers out) flowing through this fund in 2014. All of Code and Animal Control will flow through Fund 600 for 2015 and beyond. MVH received funding from gas tax for 2014 and 2015 of approx. $825k each year. This is not scheduled to continue in 2016 and beyond. Adjusted budget accordingly. Decrease in other services and charges due to Animal Control expenses being paid directly out of this fund for 2014. However, in 2015 and beyond this will be done by transfer to Fund 600. This fund also pays debt service for the 2009 Morris Performing Arts Center Refunding bonds and the 2006 CEDIT bonds. In addition, this fund transfers money to Fund 211 to pay for DCI administration costs. EDIT fund revenue increased by 4.35% for 2015 less an offset to revenue of $208,222 for PSAP debt service paid by St. Joseph County and reimbursed in part by the City of South Bend. 125 City of South Bend, Indiana 2015 Fund Summary Full -Time Employees Fund Name ECONOMIC DEVELOPMENr INCOME TAX Fund Number 408 Report ONLY Full -Time positions 2014 2015 2013 Amended 6130/2014 Proposed Forecast 2016 2017 2818 2019 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non- Bargaining Code Enforcement (moved back to - 9A 6.0 - - - Fund 600 for 2015 and beyond) - - - - Total Non - Bargaining - 9.0 6 -0 - Bargaining Total Bargaining - - - Total Full -Time Employees 9.0 6.0 - - Explain Significant Staffing Changes Below: 126 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name ECONOMIC DEVELOPMENT INCOME TAX Fund Number 408 Fund Description & Purpose Fund is used to account for 0.4% local option income fax revenue. Distributions are made monthly from the State of Indiana based on certified tax levies. Fund used for debt service, economic development capital expenditures benefitting economic development, street department operations, granfsrsubsidles and general infrastructure maintenance. 2014 Accomplishments & Outcomes - Continue to earn interest on invested cash balance. Funds used for debt service payments made in timely manner. Adequate cash reserves maintained. - Monthly EDIT distributions from Saint Joseph County are on schedule. 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) Successfully collect and account for local option income tax distributed by the County on a monthly basis Fund performs within budgetary guidelines. - Maintain cash reserves in excess of City target reserve policy of 50% of annual expenditures (fund reserves reviewed by bond rating agencies and the source of repayment for certain bonds), Economic Development (ED) Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Maintain Cash Reserves GG Output $5,240,209 $10,842,128 $5,144,992 $4,742,566 Interest Earned GG Output $40,000 $33,100 $45,000 $40,000 Cash Reserves % of Expenditures GG Output >60% 137% 96% 85% Debt Service Paid!% Paid On Time GG OutputlEffect. 41100% 41`100% 41100% 41100% Types. output, efficiency, effectiveness, quality, outcome, technology 2015 Significant Changes/Challenges/Opportunities (with a focus on solutions) - MVH taxes to decrease by approx. $825k in 2016. This was accounted for in the worksheets. 127 CITY OF SOUTH BEND 2015 BUDGET GROUND LEASE BETWEEN MEMORIAL HOSPITAL AND SOUTH BEND REDEVELOPMENT COMMISSION FOR THE PERIOD 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET EDIT 150,000 408 - 0000 - 315.00 -00 ECON /DEV INCOME TAX 3,843,911 9,090,415 7,300,866 9,068,785 8,177,352 8,796,821 8,796,821 5,864,547 4,398,410 8,970,839 LEVEL TEXT 39,973 0 TEXT AMT 0 0 0 0 0 0 * 0 39,973 BURG 2015 DLGF CERTIFCATION AMOUNT 0 9,179,061 0 0 0 0 0 408- 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 56,499 30,847 0 DEDUCT: COUNTY PSAP ANNUAL DEBT SERVICE 0 208,222 - 0 0 0 * 56,499 30,847 0 0 0 OFFSET TO EDIT TAXES PER INTERLOCAL AGREEMENT 0 0 0 ** EDIT 4,060,010 9,330,187 7,473,001 9,264,316 8,360,452 8,991,821 8,991,821 5,887,178 4,418,186 9,160,839 8,970,839 * 3,843,911 9,090,415 7,300,866 9,068,785 8,177,352 8,796,821 8,796,821 5,864,547 4,398,410 8,970,839 408- 0000 - 361.00 -00 INTEREST ON INVESTMENTS 9,600 18,952 22,135 45,531 33,100 45,000 45,000 22,631 19,776 40,000 LEVEL TEXT TEXT AMT BUDG INTEREST ON INVESTMENTS ON FUND BALANCES 40,000 40,000 * 9,600 18,952 22,135 45,531 33,100 45,000 45,000 22,631 19,776 40,000 408 - 0000 - 369.00 -00 CAN AREA FEES 150,000 150,000 150,000 150,000 150,000 150,000 150,000 0 0 150,000 LEVEL TEXT TEXT AMT BUDG LEIGHTON PLAZA COMMON AREA FEES 150,000 GROUND LEASE BETWEEN MEMORIAL HOSPITAL AND SOUTH BEND REDEVELOPMENT COMMISSION FOR THE PERIOD 11/15/97 THROUGH 11/15/47. PAYMENT DUE FOR 2007 AND THEREAFTER IS $150,000 PER YEAR 150,000 * 150,000 150,000 150,000 150,000 150,000 150,000 150,000 0 0 150,000 408- 0000 - 380.10 -99 MISC. REIMBURSEMENTS 0 39,973 0 0 0 0 0 0 0 0 * 0 39,973 0 0 0 0 0 0 0 0 408- 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 56,499 30,847 0 0 0 0 0 0 0 0 * 56,499 30,847 0 0 0 0 0 0 0 0 ** EDIT 4,060,010 9,330,187 7,473,001 9,264,316 8,360,452 8,991,821 8,991,821 5,887,178 4,418,186 9,160,839 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 408 - 1001 - 341.20 -00 DIVERSITY REG FEES 0 0 0 0 300 0 0 0 0 0 * 0 0 0 0 300 0 0 0 0 0 408- 1001 - 350.10 -00 JOB TAROT PENALTY FEE 0 0 0 354,660 354,660 354,660 354,660 354,660 354,660 354,660 LEVEL TEXT TEXT AMT BUDG AJ WRIGHT /TJX TAX PENALTY FEES DUE THE CITY 354,660 $354,660 PER YEAR FOR NINE YEARS $3,191,940 TOTAL. 2012 THROUGH 2020 354,660 * 0 0 0 354,660 354,660 354,660 354,660 354,660 354,660 354,660 408 - 1001 - 391.05 -02 LAND 0 0 475,565 54,500 0 0 0 0 0 0 * 0 0 475,565 54,500 0 0 0 0 0 0 ** NEIGHBORHOOD ENGAGEMENT 0 0 475,565 409,160 354,960 354,660 354,660 354,660 354,660 354,660 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 408 - 1201 - 380.10 -99 MISC. REIMBURSEMENTS * ** NEIGHBORHOOD CODE ENF. * ** EDIT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 0 69,665 0 0 11,948 11,948 0 0 0 0 0 69,665 0 0 11,948 11,948 0 0 0 0 0 69,665 0 0 11,948 11,948 0 4,060,010 9,330,187 7,948,566 9,673,476 8,785,077 9,346,481 9,346,481 6,253,786 4,784,794 9,515,499 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET EDIT OTHER.SERVICES & CHARGES 408- 0401- 415.31 -06 OTHER PROFESSIONAL SVCS 0 0 0 103,904 0 0 28,300 28,300 28,300 0 408 - 0401 - 415.31 -13 BOND ISSUANCE COSTS 1,515 394 - 0 0 0 0 0 0 0 0 408 - 0401 - 425.37 -02 CAPITAL LEASE PAYMENTS 1,085,000 1,030,000 1,032,500 1,035,000 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BURG NEW ACCOUNT FOR 2013 408 -0401- 415.37 -11 CAPITAL LEASE PRINCIPAL 0 0 0 0 890,000 923,000 920,000 920,000 455,000 953,000 LEVEL TEXT TEXT AMT ' BUDG 2009 MORRIS PAC REFUNDING BONDS 950,000 FINAL PAYMENT DUE 2/1117 ADDITIONAL CONTINGENCY IF LEASE RENTAL PAYMENT 3,000 EXCEEDS DEBT SERVICE SCHEDULE 953,000 408 -0401- 415.37 -12 CAPITAL LEASE INTEREST 0 0 _ 0 0 149,000 120,263 123,263 123,000 66,500 87,213 LEVEL TEXT TEXT AMT BURG 2009 MORRIS PAC REFUNDING BONDS 87,213' FINAL INTEREST PAYMENT DUE 2/1/17 67,213 408 -0401- 415.38 -01 PRINCIPAL 605,000 630,000 655,000 680,000 720,000 760,000 760,000 760,000 375,000 790,000 LEVEL TEXT TEXT AMT W BURG 2006 CEDIT REFUNDING SERIES A (LEIGHTON PLAZA) & 2006 CEDIT REFUNDING SERIES B (LEIGHTON PLAZA) 790,000 PRINCIPAL DUE 2/1/07 THROUGH 2/1/17 ON EACH ISSUE PRINCIPAL PAYMENTS ON 2/1 AND 8/1 790,000 408- 0401 - 415.38 -02 INTEREST - 272,136 244,558 215,542 185,453 154,214 121,520 121,520 121,520 65,050 86,100 LEVEL TEXT TEXT AMT - BUDG 2006 CEDIT BONDS SERIES A (LEIGHTON PLAZA) & 2006 CEDIT BONDS SERIES B (LEIGHTON PLAZA) 66,100 INTEREST PAYMENTS DUE ON 2/1 AND 8/1. FINAL PAYMENT DUE 2/1/17 86,100 408 - 0401- 415.38 -03 PAYING AGENT FEES 1,000 1,000 1,000 1,000 1,000 1,000 11000 1,000 1,000 1,000 LEVEL TEXT TEXT AMT BUDG ESTIMATED PAYING AGENT FEES - US BANK 1,000 1.000 CITY OF SOUTH BEND 2015 BUDGET CA? N 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 408 -0401- 415.39 -30 GRANTS AND SUBSIDIES 457,228 409,700 403,721 515,179 362,126 555,000 573,000 186,500 144,50a 480,000 LEVEL TEXT TEXT AMT BUDG GROW SJC ECONOMIC DEV PROGRAM - 2014 TO 2017 115,000 DOWNTOWN SOUTH BEND, INC. (DTSB) 315,000 ENFOCUS MICHIANA BUSINESS FELLOWS - TO COIT BUSINESS OUTREACH - BUSINESS DIVERSITY INITIATIVE 50,000 480,000 ------------ * OTHER SERVICES S. CHARGES 2,421,879 --- - - - --- 2,315,652 -- -------- ------------ 2,307,763 2,520,536 ------ - - - - -- 2,276,340 - 2,480,783 ------------ 2,527,083 ------------ 2,140,320 ------------ 1,135,350 - -- 2,397,313 OTHER USES 408 -0401- 415.50 -02 INTER -FUND OPER. TRANSFRS 498,508 1,100,000 1,504,259 1,527,146 1,717,519 1,680,959 11688,959 1,266,719 844,460 1,967,638 LEVEL TEXT TEXT AMT BURG DEPT OF COMMUNITY INVESTMENT ADMISTRATION ANNUAL OPERATING SUBSIDY TO FUND 211 2015 OPERATING TRANSFER, PER DCI BUDGET REQUEST 1,90,08 ACCOUNT 4211- 1001- 392 -00 -00 1,967,638 * OTHER USES 498,508 1,100,000 1,504,259 ------------ 1,527,146 - 1,717,519 116881959 1,688,959 1,266,719 - - - 844,460 - - 1,967,638 - ------ '+• CONTROLLER - - - - -- 2,920,387 ------ - - - - -- 3,415,652 ------ - - - - -- ------ 3,812,022 - - - - -- 4,047,682 ------ - - - - -- ------ 3,993,859 - - - - -- ------ 4,169,742 - - - - -- ------ 4,216,042 - -- ------ 3,407,039 - - -- ------ 1,979,830 - - - -- 4,364,951 CA? N CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION CAPITAL 408 -0462- 645.42 -02 BUILDINGS CAPITAL •• LEIGHTON PLAZA W W 2009 2010 2011 ACTUAL ACTUAL ACTUAL 45,961 0 0 45,961 0 0 ------ - - - - -- ---- -- - - - - -- ------ - - - - -- 45,961 0 0 2014 2014 2012 2013 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 0 0 0 0 ------------ ------------ 0 0 0 0 0 0 0 2014 Y -T -D ACTUAL 0 0 0 6/30/14 PROPOSEL YTD 2015. ACTUAL BUDGET 0 0 - o -- 0 0 0 CITY OF SOUTH BEND 2015 BUDGET w 2014 2014 2014 6/30/14 PROPOSED - 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET CAPITAL 408- 0602- 431.42 -01 LAND IMPROVEMENTS 0 0 0 40,590 0 0 0 0 0 0 408- 0602 - 431.42 -03 STREETS AND ALLEYS 70,841 8,011 0 0 0 0 0 0 0 0 . + CAPITAL ----- - --- - -- ------ 70,841 - - - - -- ------ 8,011 - - - - -- ------ 0 - --- -- --- 46,590 - -------- ------ 0 - - ---- ------ - - - - -- ------ 0 0 - - - - -- ---- --" ---- ------ 0 0 - - -_- 0 ++ ENGINEERING 70,541 8,011 0 48,590 0 0 0 0 0 0 w CYTY OF SOUTH BEND 2015 BUDGET w cn 2014 2014 2014 6/30/14 PROPOSED 2009 2019 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL' ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER USES 408- 0607 - 431.50 -02 INTER -FUND OPER. TRANSFRS 0 0 0 1,940,000 2,700,000 1,866,582 1,866,582 933,291 933,291 1,853,000 LEVEL TEXT TEXT AMT BURG TRANSFER TO MVH FUND 202 TO COVER OPERATING 2,700,000 EXPENDITURES OF STREET DEPARTMENT AND PAVING DOWNWARD PRESSURE ON MVB FUND 202 DUE TO , DECLINING GAS TAXES. INCREASEE FROM $1,940,000, IN 2012 TO $2,700,000 IN 2013 AND 2014. TRANSFER TO ACCOUNT NO- 202 -0000- 392 -00 -00 " MVH GAS TAX ROAD FUNDING PER BUILD INDIANA COUNCIL 847,000 - REDUCED EDIT TRANSFER " 1,853,000 ______ _ _ _ _ __ + OTHER USES 0 ________ _ _ __ _________ 0 ------------- _ __ 0 _______ _ _ ___ 1,940,000 ___ ____ _ _ _ __ 2,700,000 ______ _ __ _ __ 1,866,582 ____________ ____________ 1,866,582 ____________ 933,291 933,291 ______ ______ 1,853,060 ** STREET 0 0 0 _ 1,940,000 ------------ 2,700,000 _ 1,866,582 ------------ ------------ 1,866,582 __ 933,291 __ ____ 933,291 ___ -- 1,853,000 w cn CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTO 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER SERVICES & CHARGES 408 -0621- 415.31 -02 ENGINEERING 0 0 103,813 81403 0 0 0 0 0 0 * OTHER SERVICES & CHARGES ---- -- - - - - -- ------ 0 -- - - -- ---- 0 -- - --- -- ------ 103,613 - - - --- ------ 8,403 ---- -- ----- 0 - ------ ------ - - - - -- ------ 0 0 - - - - -- ----- 0 - ------ ------ 0 - - -_-- 0 CAPITAL 408- 0621- 415.42 -05 SEWER REHABILITATION 0 0 120 22,918 0 0 0 0 0 0 * CAPITAL 0 0 120 22,918 0 0 0 0 0 0 ** SEWER DEPARTMENT --- --- - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 103,933 - --- -- ----- 31,321 - - - - - -- - 0 ------ - - --- ------ - - - - -- - -- 0 0 --- - -- - -- ------- 0 - - - -- ------ 0 - - - - -- 0 -A W m CITY OF SOUTH BEND 2015 BUDGET w V 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL, ACTUAL ACTUAL. BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER USES . 408 -0658- 415.50 -02 INTER -FUND OPER. TRANSFRS 0 0 3,300,000 1,300,000 0 0 0 0 0 0 * OTHER USES 0 0 3,300,000 1,300,000 0 0 0 0 0 0 ** CSO PLAN IMPROVEMENTS ________ ------------ __ _____ 0 0 3,300,000 __________ 1,300,000 0 0 0 0 0 0 w V CITY OF SOUTH BEND 2015 BUDGET W co 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET ' OTHER SERVICES & CHARGES 408- 0801 - 421.36 -03 AUTOMOTIVE EQUIPMENT 0 0 0 0 741,522 280,794 280,794 280,732 280,732 280,794 LEVEL TEXT TEXT AMT DUDG POLICE DEPARTMENT AUTO REPAIR COSTS 280,794 280,794 +� OTHER SERVICES & CHARGES 0 .0 0 0 741,522 280,794 280,794 280,732 280,732 280,194 ** POLICE ____ __ ____ __ _ _____ _ _ _ _ __ ------------ 0 0 ------------ 0 ------------ ------------ 0 741,522 ------------ 280,794 _ ____ 280,794 ___ ------------ 280,732 280,732 200,794 W co CITY OF SOUTH BEND 2015 BUDGET j to co 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER SERVICES & CHARGES 408-0901- 422.36 -03 AUTOMOTIVE EQUIPMENT 0 0 0 0_ 0 0 0 0 0 98,243 LEVEL TEXT TEXT AMT , BURG FIRE DEPARTMENT AUTO REPAIR COSTS 98,243 98,243 * OTHER SERVICES & CHARGES 0 0 0 0 0 0 0 0 0 98,243 ** FIRE DEPT ------ -- ---- ---- -- --- --- ------ 0 0 - - - - -- -- ---- --- - -- -- ---- - - - - -- ------------ ------ - - - - -- ----- 0 0 0 0 0 - - - ---- ------ 0 - - - --- --- 0 ------- -- 98,243 j to co CITY OF SOUTH BEND 2015 BUDGET l 2014 2014 2014 6/30/14 PROPOSED ' 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER SERVICES & CHARGES 408- 1001- 460.31 -06 OTHER PROF SERVICES 0 0 0 61,747 28,228 2,000 39,908 31,888 31,888 0 408- 1001- 460.33 -01 OUTSIDE PRINTING SERVICE 0 0 0 7,384 24,098 25,000 25,000 17,821 11,723 25,000 LEVEL TEXT TEXT AMT BUDG MARKETING MATERIALS FOR SB NEIGHBORHOODS 25,000 25,000 408- 1001 - 460.34 -02 LIABILITY INSURANCE 0 0 936 756 916 0 0 0 0 0 408 -1001- 460.39 -30 GRANTS AND SUBSIDIES 165,749 11,753 0 119,562 82,000 82,000 119,500 75,000 37,500 75,000 LEVEL TEXT TEXT AMT BUDG NNRO FUNDING PARTNER CONTRIBUTION 75,000 75,000 408 -1001- 460.39 -58 HISTORIC PRESERVATION 12,500 25,000 0 52,000 25,000 25,000 25,000 12,500 0 25,000 LEVEL TEXT TEXT AMT BUDG HISTORIC PRESERVATION COMMISSION GRANT 25,000 COMPILE SURVEY DATA, EDUCATE PROPERTY OWNERS, CONDUCT LOCAL HISTORIC REVIEW OF FERALLY- FUNDED PROJECTS, DEVELOP AND PROMOTE AUTO /BIXE TOUR. 2015 AMOUNT THE SAME AS PRIOR YEARS 25,000 408- 1001- 460.39 -89 MISC CHARGES & SERVICES 0 0 455 0 0 0 0 0 0 0 j ___ _________ + OTHER SERVICES & CHARGES 178,249 ______ ______ ------------ ------------ 1,391 ____________ 247,449 ------------ 160,142 ------------ 134,000 ------------ 209,408 ------------ 137,209 ------------ 81,111 125,000 _36,753 O CAPITAL 406- 1001- 460.41 -01 LAND 0 488,268 0 0 0 0 0 0 0 0 408 - 1001 - 460.42 -01 LAND IMPROVEMENTS 0 0 1,197,531 0 0 0 0 0 0 0 * CAPITAL ______ 0 ________ _ __ 488,268 ________ __ __ 1,197,531 _________ ____________ 0 _________ 0 _ __ ____________ 0 ________ 0 ____ ______ 0 ______ ___ 0 _____ ____ 0 _______ ** NEIGHBORHOOD ENGAGEMENT _ _ ___ 178,249 ____________ _______ 525,021 _____ _ 1,198,922 __ ______ ________ 247,449 _ ___ ________ 160,142 ____ _______ 134,000 _____ ___ 209,408 _____ ____ ____ 137,209 ____ ____ ____ 81,111 __ _ _____ 125,000 l CITY OF SOUTH BEND 2015 BUDGET -L 2014 2014 2009 2010 2011 2012 2013 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL OTHER SERVICES & CHARGES BUDGET 0 73,705 12,410 9,308 408 -1100- 452.31 -0S OTHER PROFESSIONAL SVCS 0• 0 59,598 34,138 32,559 * OTHER SERVICES & CHARGES 0 0 59,598 _ 34,138 32,559 ** ADMINISTRATION _ 0 0 __ _ 59,598 -------- _____ 34,138 __ 32,559 -L 2014 2014 2014 6/30/14 PROPOSED ORIGINAL AMENDED Y -T -D YTD 2015 BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 73,705 12,410 9,308 0 0 73,705 12,410 9,308 0 0 73,705 12,410 9,308 0 C1Tr OV SOUTH BEND 2015 BUDGET m 2014 2014 2014 6/30/14 PROPOSED 2009 2010 '2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER SERVICES & CHARGES 406- 1104 - 452.39 -30 GRANTS AND SUBSIDIES a a 0 0 0 0 0 0 0 100,000 LEVEL TEXT 'TEXT AMT BUDG 2015 CAPITAL CONTRIBUTION TO POTANATOMI ZOOLOGICAL 100,000 SOCIETY 100,000 ------------ * OTHER SERVICES & CHARGES _ 0 0 _ 0 0 0 __ ___ ___ ___ ___ 0 ______ -0 ___ ____ 0 ------------ 0 100,000 CAPITAL 408- 1104 - 452.42 -01 LAND IMPROVEMENTS 0 0 0 0 0 0 125,000 0 0 0 LEVEL TEXT TEXT AMT BUDS 2015 ANNUAL CAPITAL CONTRIBUTION TO PZS ' MOVED TO GRANTS & SUBSIDIES 408 -1104- 452 -39 -30 408 - 1104 - 452.42 -02 BUILDINGS 0 0 0 0 0 0 150,000 150,000 150,000 0 ________ * CAPITAL ------------ 0 0 - ------------ 0 _ __________ 0 0 ______ 0 ___ 275,000 ___ 150,000 150,000 0 ______ _ _ _ ___ *+ POTANATOMI ZOO ______ _ _ ____ _______ 0 0 __ _ __ ___ 0 _______ __ ______ 0 __ ____ _____ G. ____ ___ _____ 0 _______ _ 275,000 ___________ ______ 150,000 ______ ___ 150,000 _________ 100,000 j m CITY OF SOUTH BEND 2015 BUDGET w 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL, AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET PERSONNEL SERVICES 408 - 1106 - 452.10 -03 PART -TIME STAFF 17,425 0 0 0 0 0 0 0 0 0 408 - 1106 - 452.11 -01 FICA - .REGULAR 1,332 0 0 0 0 0 0 0 0 0 ------ * PERSONNEL SERVICES - - - - --- ------------ 18,757 --__ 0 0 _____ 0 _______ 0 - ___ 0 __ __ 0 __ 0 ____ ----------- 0 0 SUPPLIES 408 -1106- 452.22 -24 OPERATION /MAINT. SUPPLIES 8,998 688 0 0 0 0 0 0 0 0 408- 1106 - 452.23 -20 SMALL TOOLS & EQUIPMENT 363 0 0 0 0 - 0 0 0 0 0 * SUPPLIES 9,361 868 0 0 0 0 0 0 0 0 OTHER SERVICES & CHARGES 408- 1106- 452,39- 89'CONTRACT SERVICES /CHARGES 14,027 0 0 - 0 0 0 0 0 0 _ 0 _ ____ * OTHER SERVICES & CHARGES __ _ _ _ _ __ ____ 14,027 __ ______ ______ 0 __ ____ ___ 0 ___ __ ____ ______ 0 _ _ ____ _______ 0 _ ____ ______ 0 ______ _____ 0 _______ _______ 0 _ _ __ ______ 0 _ _ ___ 0 _ _____ ** POTANATOMI GREENHOUSE _ _ _ _ __ __ 42,145 ___ _______ _ ____ 866 _______ ___ 0 _________ ______ 0 _ _ ____ ______ 0 _ _____ _____ 0 _______ __________ 0 __ _ 0 ______ _ _ _ __ ______ 0 __ ____ 0 w CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PERSONNEL SERVICES 408- 1201- 415.10 -01 REGULAR SALARIES 408 - 1201 - 415.10 -03 SEASONAL & INTERNS 408- 1201 - 415.10 -09 PERMANENT PART TIME 406 -1201- 415.11 -01 FICA- REGULAR 408 -1201- 415.11 -04 PER? - REGULAR 408- 1201 - 415.11 -07 UNEMPLOYMENT COMP 408 -1201- 415.11 -08 GROUP INSURANCE - HEALTH 408 - 1201 - 415.11 -09 GROUP INSURANCE - LIFE * PERSONNEL SERVICES OTHER SERVICES & CHARGES 408- 1201 - 415.39 -89 MISC. CHARGES & SERVICES * OTHER SERVICES & CHARGES OTHER USES 408 - 1201 - 415.50 -02 INTER -FUND OPER. TRANSPRS LEVEL TEXT BUDG TRANSFER TO CODE ENFORCEMENT IN FUND 600 * OTHER USES ** NEIGHBORHOOD CODE ENF. j *p 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 0 0 323,985 314,985 150,170 123,975 0 0 0 0 0 0 0 9,000 4,400 4,400 0 0 0 ❑ 0 0 19,260 19,260 12,700 10,166 0 0 0 0 0 0 26,258 26,258 12,350 10,239 0 0 0 0 0 0 36,286 36,286 16,819 13,885 0 0 0 0 0 0 1,716 1,716 0 0 0 0 0 0 O 0 91,750 91,750 40,573 32,502 0 0 0 0 0 0 1,080 1,080 500 405 0 0 0 0 0 0 500,335 500,335 237,512 195,573 0 0 0 0 420,147 299,279 0 561,558 336,796 165,685 0 0 0 ------------ 0 ------------ 420,147 299,279 --- ------ 0 ------------ 561,558 ------------ 336,796 ____ 165,685 ------------ 0 0 0 0 0 0 2,306,560 2,306,560 1,153,280 111531280 2,033,776 TEXT AMT 2,033,776 2,033,776 __ ___ _ __ ____ 0 _____ _ _ _ _ _ __ ______ 0 _ _ _ _ __ __ 0 ________ __ ______ 0 _ _ _ _ __ 0 _ _____ _ _ _ _ __ 2,306,560 ___ _________ 2,306,560 ____ ______ __ 1,153,280 ___ _______ __ 1,153,280 __ _______ ___ - 2,033,776 ------ - - ---- 0 ------ - - - - -- ------- 0 - - - -- ----- 0 ----- -- ------ 420,147 - - - - -- 299,279 ----- - - - - - -- 2,806,895 -- ---------- 3,368,453 --- ------ - -- 1,727,588 --- ------- -- 1,514,538 -- -------- -- 2,033,776 CITY OF SOUTH BEND 2015 BUDGET cn 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET OTHER USES 408 -1207- 415.50 -02 INTER -FUND OPER. TRANSFES 0 0 0 0 0 0 0 0 0 629,368 LEVEL TEXT TEXT AMT BUDG TRANSFER TO FUND 600 - ANIMAL CONTROL DEPARTMENT 629,368 629,368 • OTHER USES ---- -- - - - - -- 0 _ ------------ ------ 0 - ----- - 0 ----- - ----- ---- 0 -- - - ---- 0 ------ - - - - -- 0 ----- - --- - -- 0 -- ---- - ----- 0 --- --------- 0 --------- --- 629,368 *+ ANIMAL CONTROL ___________ 0 ____ _____ _ __ ______ 0 _ _ _ _ __ ________ 0 _ _ __ _________ 0 _ __ 0 ______ _ _ _ _ __ 0 __ ____ _ _ _ _ __ 0 ___ ______ _ __ 0 _ _____ ______ 0 _____ _______ 629,368 •'�• EDIT ________ 3,257,583 3,949,572 ------------ 6,474,475 ------------ 8,069,327 _ 7,927,361 __ 9,258,013 10,289,984 6,648,269 __ 4,948,809 ______- 9,485,132 cn Fund Name Description REVENUE Property Taxes Local Income Taxes Other Taxes Granlsilntergovernmental Charges for Services Interfund Allocations' Fines & Forfeitures Donations Other Income 'ENDITURES nditures by Cost Center City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary SELF - FUNDED EMPLOYEE BENEFITS Fund Number 711 2014 2012 2013 Amended 6/3012014 Actual Actual Budget Actual I 2015 1 Proposed Budget Forecast Budget Variance % 2014.2015 Chu 2016 2017 2018 2019 10,855,113 11,920,784 13,365,150 6,425,442 16,200,000 17,798,995 19,557,890 21,492,675 23,620,937 2,814,850 21.0% 220,191 235,864 33,300 22,039 23,345 23,345 23,345 23,345 23,345 (9,955) -29.9% Administration (primarily CoSS) 197,495 196,532 361,815 180,756 432,764 445,717 459,056 472,800 486,954 70,949 19.6% EAP, Flex Spending, STD 368,816 379,563 ' 420,200 204,713 456,824 502,506 552,757 608,032 668,837 36,624 8.7% Life 137,994 136,532 134,700 56,601 117,405 129,145 142,060 156,266 171,893 (17,295) -12.8% LTD 65,403 65,521 73,000 26,770 55,985 61,584 67,742 74,516 81,968 (17,015) -23.3% Dental & Vision 532,102 618,327 669,000 326,159 697,300 767,030 843,733 928,106 1,020,917 28,300 42% Medical 11,196,924 12,524,919 12,824,748 6,291,993 14,931,657 16,456,425 16,143,956 20,012,708 22,083,414 2,106,909 16.4% Wellness (included in Medical for now; - - - - - - - Cost Center Expenditures 12,500,734 13,923,394 14,483,463 7,086,991 16,691,935 18,362,407 20,209,308 22,252,428 24,513,983 2,208,472 15.2` nditures by Account Type Personnel Salaries & Wages - 4,000 4,000 4,080 4,162 4,245 4,330 - 0.0% Fringe Benefits 326 326 333 339 346 353 0.0% Total Personnel 4,326 4,326 4,413 4,501 4,591 4,683 0.0% Supplies 20,460 11,865 38,875 27,783 21,675 21,875 21,875 21,075 21,875 (16,800) -43.4% Services & Charges Professional Services 229,410 368,303 390,447 132,417 355,956 371,504 387,629 404,970 422,969 (34,491) -8.8% Printing & Advertising - - - - - - - - - Utilities - - - - - - - - - - Education & Training 475 400 398 2,000 2,000 2,ODO 2,000 2,000 1,600 400.0% Travel 756 - 2,900 229 5,300 5,300 5,300 5,300 5,300 2,400 52.8% Repairs & Maintenance - - - - - - - - Inlerfund Allocations 180,756 194,592 360,815 180,408 431,764 444,717 458,058 471,800 485,954 7Q949 19.7% Debt Service: Principal - - - - - - - - - - Interest & Fees - - - Grants & Subsidies - - Payment In Lieu of Taxes - - Transfers Out - - OtherServices &Charges 12,068,867 13,348,633 13685,900 6,745,766 15.870.714 1 17,512599 19,329,745 21,341,893. 23,571,200 2,184,814 16.0% Total Services &Charges 12,480,274 13,911,528 14,440,462 7,059208 16.666.734 18,336,120 20,182932 22,225,963 24487,423 2225,272 15.4% Capltal - - - I Expenditures by Type 12,500,734 13,923,394 14,483,463 7,086,991 116,691,935 18,362,408 20,209,308 22,252,429 24,513,981 2,206,472 15.2% -. _ ,,,._A,_n, ,. - .1... ,. - -- ,. ,.ee n41. 1 e1e eon, ,ace rem rn.n nne, rnnc -1. ,- Ana, ,ace nom Beginning Cash Balance 6,853,620 7,428,190 5,661,444 5,661,444 4,596,431 4,127,841 3,587,773 2,959,700 . 2,223,291 Cash Adjustments - - - - - - - - Ending Cash Balance 7,428,190 5,661,444 4,596,431 5,021,934 4,127,841 3,587,773 2,959,700 2,223,291 1,353,592 Cash Reserves Target 3,125,194 3,480,849 3,620,866 1,771,748 4,172,984 4,590,602 5,052,327 5,563,107 6,128,495 25.00 °h txpiam ssgrnncant ttevenue and rx endnure cnan es aerow: This budget assumes no changes are made to the health plan model. We've assumed an increase in health plan costs of 15.8 %, as projected by Wakely. This budget incorporates a 19% increase in both employee and employer contributions for medical, dental & vision. Part of the problem in this fund is that we have expenditures for EAP, STD, Flex Administration, and Wellness, none of which are funded. Dental & Vision should be funded entirely by the employee, but is not. Gibson has recommended plan design changes to increase the deductible, OOP max and co -pays which would save us approximately $300,000. Another option is to implement a tobacco surcharge (approximately 30% of our employees use tobacco products): if we were to charge $60 per employee per month ($120 for employee & spouse) we could generate approximately $300,000 in additional revenue. Gibson ( Wakely) has estimated that eliminating the PPO plan and forcing all employees to an HRA would save the City about $800,000. We are still researching the feasibility of an on -site clinic. 146 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name SELF - FUNDED EMPLOYEE BENEFITS Fund Number 711 Fund Description & Purpose This fund is used to account for expenditures of the employee benefit programs offered to full time City employees and to Police and Fire retirees, Including healthcare, dental and vision, employee ffexibfe benefits, life insurance, and short and longterm disabitrly. 2014 Accomplishments & Outcomes - Conducted eligibility audit of employee medical coverage elections to ensure spouses /dependents are eligible. Conducted employee premium audit to ensure covered employees are paying appropriate rates for employee and /or dependent coverage. Will be working with Gibson to determine whether or not we should make changes to the Dental & Vision vendors or plan design. 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GO) Improve employee health due to an emphasis placed on wellness and prevention. Reduce employee health claim costs due to emphasis placed on wellness. Reduce certain medical and RX claim costs by implementing an on -site or near -site clinic. Reduce dental and vision premium costs. Economic Development (ED) Key Performance Indicators KPI's 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Utilization of on -site or near -site clinic GG output 65% nla nla 50 Types: output, efficiency, effectiveness, quality, outcome, technology, 2015 Significant Changes/Challenges/Opportunities (with a focus on solutions) - Rising health care costs continues to be a challenge. We are continuing to utilize the wellness program to increase awareness of health issues and help employees maintainrmprove their health with a goal toward prevention of health problems. We must contain our health can: costs while maintaining an attractive benefit package for our employees so we can continue to attract good talent We are continuing to look at the feasibility of implementing an on -site or near -site clinic which could be opened in 2015. We are reviewing a variety of options to increase revenue such as a tobacco surcharge. We are reviewing a variety of options to reduce costs such as spousal carve-outs or increased co -pays or deductibles. 147 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET SELF FUNDED EMPLOYEE BENS' . 711 - 0000 - 361.00_00 INTEREST ON INVESTMENTS 50,615 34,807 27,731 42,730 25,351 32,000 32,000 11,441 10,939 23,345 LEVEL TEXT TEXT AMT DUDG ANNUAL INTEREST - ANNUALIZE PRIOR YEAR 23, -345 ' 23,345 * 50,615 34,807 27,731 42,730 25,351 32,000 - 32,000 11,441 10,939 23,345 .- 711- 0000 - 380.10 -99 MISC. REIMBURSEMENTS 12,576 20 0 ` - 823 210,513 1,300 1,300 -- 17 17 0 * ------ - - - - -- 12,576 ------ - -- - -- 20 ------ - - -- 0 ------ - - - - -- ------ 823 - - - - -- 210,513 ------ - - - - -- 1,300 ------ - - - - ------ 1,300 - - - - -- ------ 17. - - - - -- 17 ------ - - - - -- 0 711- 0000 - 395.10 -02 EMPLOYEE - HEALTH 1036,707 1,287,921 1,102,358 1,076,134 1,299,646 1,451,000 1,451,000 919,937 737,622 1,755,540 LEVEL TEXT - TEXT AMT SUDG ALL EMPLOYEES 1,755,540 ANNUALIZE PLUS 19k ' 1,755,540 711 -0000- 395.10 -04 DENTAL AND VISION PLAN 309,803 446,503 380,447 379,946 449,929 491,700 491,700 2951988 236,619 563,296 LEVEL TEXT TEXT AMT , BUDG EMPLOYEE DEDUCTIONS 563,296 j ANNUALIZE PLUS 194 563,296 co 711- 0000- 395.10 -05 ADDITIONAL FLEX 204,904 256,694 309,548 261,628 276,232 301,000 301,000 159,269 127,706 305,094 ` . LEVEL TEXT TEXT AMT BUOG EMPLOYEE FLEX SPENDING 305,094 20$ INCREASE OVER 2014 ANNUALIZED 305,094 711 -0000- 395.10 -06 DEPENDENT CARE 38,196 36,786 36,054 40,266 41,739 42,300 42,300 21,167 16,970 37,148 LEVEL TEXT TEXT AMT BURG EMPLOYEE DEPENDENT CARE 37,•148 104 INCREASE OVER 2014 ANNUALIZED 37,148 711 - 0000- 395.10 -10 PENSION MEDICAL 5 LIFE 368,375 327,261 294,834 317,853 268,288 307,000 307,000 163,748 139,252 331,420 LEVEL TEXT TEXT AMT BURG RETIREE EMPLOYEE PENSION 331,420 ANNUALIZE PLUS 194 CITY OF SOUTH REND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED - 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER • ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 331,420 711 -0000- 395.10 -11 PENSION SUPPLEMENTAL 25,382 0 133 0 0 0 0 0 0 0 711 -0000- 395.10 -50 COBRA RECEIPTS 36,631 50,311 35,834 82,146 77,334 79,650 79,650 44,792 34,456 60,910 LEVEL TEXT TEXT AMT BUDG EMPLOYEE COBRA 68,910 ANNUALIZE (DON'T INCREASE. ASSUME FEWER PEOPLE ' WILL TAKE DUE TO COST 68,910 711 -0000- 395.10 -99 OTHER REFUNDS 0 0 36,000 0 0 0 0 0 0 0 711 -0000- 395.20 -04 FLEXIBLE SPENDING ACCOUNT 568,000 19,054 0 0 0 0 0 0 0 0 LEVEL TEXT TEAT AMT BURG ELIMINATED IN 2010 711 -0000- 395.20 -07 LIFE INSURANCE PREMIUM 177,165 172,401 177,577 174,474 175,923 175,000 175,000 97,082 78,699 157,396 LEVEL TEXT TEXT AMT BUDS EMPLOYER RETIREE LIFE INSURANCE 157,396 ANNUALIZE - 157,396 711 - 0000 - 395.20 -00 L -TERM DISABILITY PREMIUM 39,200 37,680 55,588 53,878 52,837 55,500 55,500 32,949 26,325 52,650 LEVEL TEXT TEXT AMT -' i BLDG EMPLOYER LONG TERM DISABILITY /SHORT TERM DISABILIT 52,650 ANNUALIZE � 52,650 711- 0000 - 395.20 -10 PENSION MEDICAL 661,969 452,990 595,360 480,070 527,334 597,000 597,000 304,706 261,842 623,184 LEVEL TEXT TEXT AMT BUDG RETIREE EMPLOYER PENSION 623,184 ANNUALIZE PLUS 19t ' 623,184 711 -0000- 395.20 -11 EMPLOYER CONTRIBUTIONS 4,537,412 3,334,948 8,224,195 7,968,718 8,751,322 9,885,000 9,885,000 5,977,914 4,765,891 12,305,362 LEVEL TEXT TEXT AMT BUDG EMPLOYER TEAMSTER /NON BARGAINING 12,305,362 ' ANNUALIZE PLUS 19$ , 12,305,362 711 -0000- 395 -20 -12 FIRE - EMPLOYER 1,829,436 1,549,562 0 0 0 0 0 0 0 0 711 - 0000 - 395.20 -13 POLICE- EMPLOYER 1,830,828 11568,588 0 _ 0 0 0 0 0 0 0 711 -0000- 395.20 -52 POLICE REBATE 7,919 8,357 0 0 0 0 0 0 0 0 711 -0000- 395.20 -55 FIRE REBATE 7,444 8,096 0 0 0 .0 0 0 0 0 CITY OF SOUTH BEND 2015 BUDGET i cn n 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTLIAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 711 -0000- 395.20 -58 TM & NB REBATE 26,098 24,016 0 0 0 0 0 0 0 0 711 -0000- 395.20 -59 CROSSING GUARD SINGLE 61,632 0 0 0 0 0 0 0 0 0 711 -0000- 395,20 -60 CROSSING GUARD REBATE 2,044 0 0 0 0 0 0 0 0 0 711 -0000- 39S.20 -63 EMPLOYEE FRINGE 219 0 0 0 0 0 0 0 0 0 • 12,469,364 9,589,168 11,247,928 10,855,113 11,920,784 13,385,150 13,385,150 8,017,552 6,425,442 16,200,000 ' 711 -0000- 396.01 -00 SPECIFIC STOP LOSS 0 0 0 176,638 0 0 0 104,123 11,083 a _ ____ 0 ------------ _ 0 ------------ - 0 _____ 176,638 ------------ 0 0 0 104,123 11,083 0 ** SELF FUNDED EMPLOYEE GENE l 12,532,555 9,623,995 - 11,275,659 11,075,304 12,156,648 13,416,450 13,418,450 8,133,133 6,447,480 16,223,345 *•+ SELF FUNDED EMPLOYEE BENE 12,532,555 9,623,995 - - 11,275,659 11,075,304 12,156,648 13,418,450 13,418,450 6,133,133 6,447,480 16,223,345 i cn n CITY OF SOUTH BEND 2015 BUDGET . • 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET SELF FUNDED EMPLOYEE BENE PERSONNEL SERVICES ' 711 -0401- 671.10 -01 REGULAR SALARIES 10,105 10,199 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BURG' ZERO DOLLARS NOW IN FIXED ALLOCATION #1- 711 -0401- 671.10 -03 SEASONAL & INTERNS 0 0 0 0 0 4,000 4,000 0 0 4,000 LEVEL TEXT TEXT AMT BUDG PART TIME ASSISTANT AND DAYCARE STAFF 4,000 4,000 711 -0401- 671,11 -01 FICA - REGULAR 761 763 0 0 0 306 306 0 0 306 LEVEL TEXT TEXT AMT BUDG FICA FOR DAY CARE PERSONNEL 306 306 711 - 0401 - 671.11 -04 PER£ - REGULAR 606 637 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BURG ZERO DOLLARS BUDGETED NOW IN FIXED ALLOCATION #1 711 - 0401- 671.11 -07 UNEMPLOYMENT COMP 0 0 0 0 0 20 20 0 0 20 LEVEL TEXT TEXT ANT B13W 4000 * .005 20 .i 20 j711 -0401- 671.11 -OB GROUP INSURANCE - HEALTH 2,103 1,442 0 0 0 0 0 0 0 0 711 - 0401 - 671.11 -09 GROUP INSURANCE - LIFE 30 30 0 0 0 0 0 0 0 0 711 -0401- 671.11 -18 FLEXIBLE SPENDING 125 0 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BUDG ELIMINATED IN 2010 -NOW IN FIXED ALLOCATION #1 ' 711 - 0401 - 671 -11 -22 PARXING ALLOWANCE 150 150 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BUDG ZERO DOLLARS BUDGETED -NOW IN FIXED ALLOCATION #1 ' ___ _________ * PERSONNEL SERVICES 13,880 __________ _ ------------ 13,221 _ 0 ____ ------------ 0 _ ------------ 0 - ------------ 4,326 ------------ 4,326 _ ------------ 0 0 4,326 SUPPLIES ' 711 -0401- 671.21 -02 STATIONERY 6 PRINTING 0 4,326 3,876 4,322 3,458 500 500 _ 68 68 500 LEVEL TEXT TEXT AMT BUDG 2014 FIXED ALLOCATION # 5: , CITY PRINT SHOP FOR WELLNESS 500 ' 500 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 - ACCOUNT NUMBER ACCOUNT DESCRIPTION - ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 711 -0401- 671,21 -03 OTHER OFFICE SUPPLIES 0 0 6,621 0 0 500 500 0 0 500 LEVEL TEXT TEXT AMT BURG FOR WELLNESS 500 500 711 -0401- 671.22 -24 OTHER OPERATING SUPPLIES 0 0 12,355 16,138 1,246 0 0 0 171 0 711 -0401- 671.22 -25 WELLNESS PROGRAM SUPPLIES 0 0 0 0 7,162 16,875 37,675 29,465 27,544 20,875 LEVEL TEXT TEXT AMT BURG FITBITS /BODY BUGG 5,000 GRILLING /COOKING SUPPLIES 2,000 MARTIN'S COOKING DEMO & SHOPPING 1,000 ' . PRONOTIONAL /EDUCATIONAL MATERIALS 1,000 , SUPPLIES FOR GROUP /SPOUSE PHYSICAL EVENT 1,200 MISC NEW PROGRAMS 3,775 DINING WITH DIABETES 300 PRIZES FOR CONTEST 960 PRIZES FOR CHALLENGES 800 SUPPLIES FOR LUNCH N LEARN 600 SCALES 240 EMPLOYEE HEALTH FAIR 4,000 20,875 • SUPPLIES 0 4,326 22,852 20,460 11,866 17,875 38,675 29,533 27,783 21,875 j OTHER SERVICES & CHARGES 711 - 0401- 671.31 -06 OTHER PROFESSIONAL SVCS. 74,769 82,351 162,433 229,410 334,669 342,447 342,447 164,134 113,499 310,956 N LEVEL TEXT TEXT AMT BURG GIBSON ADVISORY (INCLUDES WAKELY) 79,716 ON SITE HEALTH CASE MGMT 60,000 ON SITE HEALTH SCREENINGS 44,000 CERIDIAN COBRA 6,300 ASSET HEALTH - PORTAL & COURSES 30,000 . ASSET HEALTH - ON -GOING FOR EMP, RET, SPOUSES 66,690 ON SITE SPOUSES & RETIREES 17,2,50 ; VARIOUS VENDORS - SPOUSES & RETIREES (REMOVE) GIBSON FOR MILLIMAN /WAKELY (NOW INCLUDED ABOVE) ASSET HEALTH - SPOUSES /RETIREES 6,000 ASSET HEALTH - PAPER FORMS 1,000 . 310,956 711 -0401- 671.31 -08 WELLNESS PROGRAM SERVICES 0 0 0 0 33,634 48,000 48,000 23,443 18,910 45,000 LEVEL TEXT TEXT AMT BUDG OBRIEN 12,000 , PARKS STAFF - AMANDA 18,000 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET SPEAKERS 71000 , MARTIN'S SPEAKERS _3,000 OUTSIDE PROGRAMS BROUGHT IN 3,000 MISC NEW PROGRAMS 2,000 - 45,000 711 -0401- 671.31 -70 ADM FEE ALLOCATION 0 0 0 0 184,596 360,815 360,815 210,47E 180,408 431,764 LEVEL TEXT TEXT AMT BURG FIXED COST ALLOCATION 431,764 ADMINISTRATIVE FEE _ 431,764 711- 0401 - 671.31 -71 CENTRAL STORES ALLOCATION 0 0 0 G 9,996 0 0 a 0 0 711 -0401- 671.32 -02 POSTAGE 642 1,201 1,401 601 694 1,000 1,000 213 177 1,000 LEVEL TEXT TEXT AM'1 BURG ESTIMATE SAME AS PRIOR YEAR BUDGET 11000 1,000 711 - 0401 - 671.32 -03 TRAVEL 0 0 1,816 766 .. 0 O 0 0 0 0 711- 0401- 671.32 -04 TELEPHONE & TELEGRAPH 61 0 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BURG ZERO DOLLARS BUDGETED -NOW IN FIXED ALLOCATION 91 711 -0401- 671,32 -21 TRAVEL - MILEAGE 0 0 0 0 0 300 300 29 29 300 LEVEL TEXT TEXT AMT BUDG MILEAGE 30D 300 711 -0401- 671.32 -22 TRAVEL - AIRFARE 0 0 a 0 0 11000 600 0 0 1,500 LEVEL TEXT TEXT AMT BODO AIRFARE 1,500 1, 500 711- 0401- 671.32 -23 TRAVEL - HOTEL 0 0 0 - 0 - 0 1,000 1,000 144 144 1,500 LEVEL TEXT TEXT AMT BURG HOTEL 1,500 1,500. 711- 0401 - 671.32 -24 TRAVEL - MEALS 0 0 0 0 0 B00 800 44 44 1,000 LEVEL TEXT TEXT AMT BUDG MEALS 1,000 , 1.000 CITY OF SOUTH REND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ' ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 711 -0401- 671.32 -25 TRAVEL - OTHER 0 0 0 0 0 200 200 12 12 1,000 LEVEL TEXT TEXT AMT BUDG OTHER 1,000 1,000 711 -0401- 671.34 -05 LIFE 130,060 128,576 128,819 137,994 138,532 155,500 134,700 66,103 56,601 117,405 LEVEL TEXT TEXT AMT BUDG SYMETRA - NO RATE INCREASE 117,405 .ANNUALIZE RECENT BILL PLUS 2t. FOR SALARY INCREASES AND ADD 10 EMPLOYEES " _ Annualize recent bill (9,502 +12 - 1.02.116,305) , Add 10 employees for 1,100 117,405 711 -0401- 671.34- 06,LONG TERM DISABILITY 26,976 30,372 62,522 65,403 65,521 73,000 73,000 31,270 26,770 55,985 LEVEL TEXT TEXT AMT BUDG SYMETRA - NO RATE INCREASE 55,985 ANNUALIZE RECENT BILL PLUS 2 °s SALARY INCREASE AND ADD 10 EMPLOYEES ANNUALIZE RECENT BILL (4,500 -12 *1.02 = 55,080) Add 10 employees for 905 , 55,985 711 -0401- 671,34 -13 EMPLOYEE ASSISTANCE PROG, 33,564 29,332 29,536 28,990 37,562 38,700 42,680 27,230 23,439 49,532 LEVEL TEXT TEXT AMT _ BURG NEW AVENUES - NO RATE INCREASE 47,532 BASED ON 3.40 PEPM AND 1165 (10 MORE THAN CURRENT) OTHER TESTING 2,000 ' 49,532 711 - 0401 - 671.34 -14 VISION PLAN 110,107 105,413 107,089 102,117 117,225 136,000 136,000 67,670 67,670 157,500 LEVEL TEXT TEXT AMT BUDG ESTIMATE PER NAKELY 157,500 157,500 711- 0401- 671.34 -15 DENTAL PLAN 380,569 362,812 439,618 429,985 501,102 533,000 533,000 258,488 256,488 539,800 LEVEL TEXT TEXT AMT BODO ESTIMATE PER WAKELY 539,800 539,800 711 -0401- 671.34 -16 FLEX CLAIMS 446,714 188,763 226,981 220,222 212,847 251,000 245,020 89,233 78,734 242,694 . CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET LEVEL TEXT TEXT ANT BUDG EMPLOYEE CONTRIBUTIONS -PASS THRU 242,694 ' 242,694 711 - 0401 - 671.34 -17 MEDICAL CLAIMS 8,884,976 8,449,368 9,231,926 10,053,325 11,343,910 11,153,000 11,153,000 7,004,331 5,597,420 13,212,720 LEVEL TEXT TEXT AMT BUDG PER WAEELY 1,115 EMPLOYEES. ADD 10 EMPLOYEES 13,212,720 978.72 *12 *1125 13,212,720 711 -0401- 671.34 -18 CLAIMS ADMINISTRATION 499,145 524,892 527,061 529,415 551,600 740,500 740,5o0 341,210 288,258 771,345 LEVEL TEXT TEXT AMT ' BURG PER WAXELY ESTIMATE 1115 EMPLOYEES. ADD 10 EMPLOY ANTHEM 56.19 *12 *1125 758,565 NORTH AMERICA ADMINISTRATORS - ASSUME 2;r INCREASE AND ADD 10 EMPLOYEES - 3.4 *12 *1.02 *307 12,780 ' 771,345 711 -0401- 671.34 -22 PRIOR YR. FLEX 74,701 81,155 52,130 50,874 50,109 50,000 52,000 51,925 51,925 62,400 , LEVEL TEXT TEXT AMT BUDG ESTIMATE 62,400 62,400 �L cn 711 - 0401- 671-34 -23 SH /TM DISABILITY 45,254 31,104 39,555 32,951 42,643 30,200 38,200 23,177 20,679 65,050 LEVEL TEXT TEXT AMT BODO ESTIMATED SYMETRA PREMIUM - NO INCREASE 6,250 COSB PMTS - NO INCREASE; FLAT BENEFIT - ANNUALIZE 58,800 2014 65,050. 711 -0401- 671.34 -24 DEPENDENT CARE 28,157 23,612 32,412 29,562 31,370 35,300 33,000 23,721 20,636 26,918 LEVEL TEXT TEXT AMT BUDG ESTIMATE BASED ON REVENUE 26,918 ' 26,918 711 -0401- 671,34 -25 PRIOR YEAR DEPENDANT CARE 6,046 "5,155 8,231 6,217 5,032 7,000 9,300 9,300 9,300 10,230 , LEVEL TEXT TEXT AMT BUDG ESTIMATE BASED ON REVENUE 10,230 10,230 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6130/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 711 - 0401 - 671.34 -26 SPECIFIC STOP LOSS PREMI. 144,848 206,914- 271,585 360,431 248,592 490,000 490,000 284,751 244,759 553,635 LEVEL TEXT TEXT AMT BUDG ANTHEM STOP LOSS PER WARELY 1115 EMPLOYEES. ADD 10 553,635 41.01 *12 *1125 553,635 711 - 0401- 671.34 -31 LIFE INSURANCE CLAIMS 0 0 36,000 0 O 0 0 0 0 0 711 -0401- 671.39 -01 REPNDS,AWARDS,IMDEMNITIES 0 0 0 790 1,894 3,500 3,500 150 150 3,500 LEVEL TEXT TEXT AMP BURG REIMBURSEMENTS FOR: DAVE RAMSEY, FIT BXT, JAWBONE, 3,500 ' ETC. 3,500 711 -0401- 671.39 -10 SUBSCRIPTIONS 0 0 0 0 0 1,000 1,000 750 750 1,000 LEVEL TEXT TEXT ANT BUDG WELLNESS COUNCIL OF INDIANA 11000 _ 1,00o 711 - 0401- 671 -39 -11 DUES & MEMBERSHIPS 50 0 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT ANT BUDG ZERO DOLLARS BUDGETED -NOW IN FIXED, ALLOCATION #1 711 - 0401 - 671.39 -39 BANK FEES 87 23 0 0 0 0 0 0 0 0 f cn LEVEL TEXT TEXT AMT ' cn BUDG ZERO DOLLARS BUDGETED -NON IN FIXED ALLOCATION #1 711 -0401- 671.39 -70 EDUCATION & TRAINING 500 0 1,492 475 0 0 400 399 398 2,000 LEVEL TEXT TEXT AMT BUDG REGISTRATION FOR WELLNESS TRAINING /CONF FOR 2 2,000 2,000 OTHER SERVICES & CHARGES 10,887,246 - 9,837,215 11,360,707 12,299,518 13,911,520 14,461,262 14,440,462 8,678,202 7,059,211 16,665,734 OTHER USES 711 -0401- 671.50 -05 ADMINISTRATIVE COST 213,720 177,840 188,964 180,756 0 0 0 0 0 0 LEVEL TEXT TEXT AMT BUDG ACCOUNT NO LONGER USED __ * OTHER USES 213,720 ___ __ ___ 177,840 ______ 198,964 ______ _ __ 180,756 ------------ 0 ------------ 0 _____ 0 ------------ _ _ 0 _____ 0 ------------ _ 0 ** CONTROLLER 11,114,846 10,032,602 ------------- - 11,572,523 12,500,734 13,923,394 -- 14,483,463 14,483,463 8,707,735 7,066,994 16,691,935 * ** SELF FUNDED EMPLOYEE BENE 11,114,846 _ 10,032,602 11,572,523 _____ 12,500,734 _____ ___ 13,923,394 ______ 14,483,463 ______ _ __ 14,483,463 ___ _________ ______ 8,707,735 _ _ _ ___ 7,086,994 _ _ _ ____ _ 16,691,935 City of South Bend, Indiana 91115 t=rend Snmmanr 157 Operating & Capital Budget Summary Fund Name JUNEMPLOYMENT COMP FUND FundNum6er 713 2014 2015 Budges 2012 2013 Amended 613012014 Proposed Forecast Variance Description Actual Actual Budget Actual Budget 2016 -2017 2018 2019 2014_ -2015 Chg REVENUE Property Taxes - - - - - - - - - - - Local Income Taxes Other Taxes Grants/Intergovernmental - Charges for Services - - - - - - - - - - InterfundAllocations 274,939 252,383 102,364 51,162 225,996 226,336 226,693 227,087 227,461 123,532 120.8% Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - Other Income 101 524 500 485 800 800 800 800 800 300 60.0% Transfers In Total Revenue 275,040 252,907 102,864 51,667 226,796 227,135 227,493 227,967 228,261 123,932 120.5 EXPENDITURES Expenditures by Cost Center Administrative charges 5,688 4,284 7,224 3,612 6,796 7,136 7,493 7,667 6,261 (428) -5.9% Unemployment claims 157,378 61,159 220,750 79,759 200,000 200,000 200,000 200,000 200,000 (20, /b0) -9.4% Transfers out - - - - - - - Outplacement Services for Displaced Employees - - - - 20,000 20,000 20,000 20,000 20,000 20,000 - Total Cost Center Expenditures 193,066 65,443 227,974 83,371 226,796 227,136 227,493 227,667 228,261 (1,172) -0 Expenditures by Account Type Personnel Salaries & Wages - - - - - - - - Fringe Benefits Total Personnel Supplies Services & Charges Professional Services Printing & Advertising " Utilitles - - Education & Training - - Travel - - Repairs & Maintenance Interfund Allocations 5,688 4,284 7,224 3,612 6,796 7,136 7,493 7,867 5,261 (428) -0.9% Debt Service: Principal - - - - - - - Interest & Fees Grants & Subsidies - - - Payment In Lieu of Taxes - - - - - Transfers Out - - - - - - - - Other Services & Charges 1B7,378 61,i59 220,750 79,759 220,000 220,000 220,000 220,006 220,000 50 -0.3% Total Services & Charges 193,065 65443 227,974 83,371 226.7961 227,136 227,493 227,857 226,261 1,178) -0.5% Capital Total Expenditures by Type 193,066 65,443 227,974 83,371 226,796 227,136 227,463 227,867 228,261 1,178 -0.5% Net Surplus I (Deficit) 111,974 187,464 (125,110) (31,704) 0 0 (0) 0 Beginning Cash Balance 15,591 97,565 285,029 285,029 159,919 159,919 159,920 159,920 159,920 Cash Adjustments - - - - - - - - - Ending Cash Balance 97,565 285,029 159,919 253,329 159,919 159,920 159,920 159,920 159,920 Cash Reserves Target 38,613 13,089 45,595 18,674 45,359 45,427 45,499 45,573 45,652 20.00% Explain Significant Revenue and Expenditure Changes Below: Changed department charges to 0.51A of salaries and wages. Was 025% in prior year. Based on the work of HR, it appears that the claims are lower this year than previously expected and it would appear reasonable that unemployment claims will decrease in the future due to the new termination procedures in place, 1 157 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name UNEMPLOYMENT COMP FUND Fund Number 713 Fund Description & Purpose Established effective January 2012, the fund is used to account for the payment of City unemployment claims. Revenue source is an unemployment fee charged to operating units of City operations. The fund is an Internal Service fund that is used to benefit other city funds and departments and is designed to recover costs. 2014 Accomplishments & Outcomes - An Excel data base for claims paid is being maintained to track claims by employee and department. - A monthly allocation journal entry is used to charge departments for their share of fund revenue. - Unemployment compensation rates charged to departments were reduced to 0.25% in 2014 due to low claims paid. 2015 Department Goats & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) Economic Development (ED) Key Performance Indicators (KPI's 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Cash Reserves %of Expenditures GG Output >20% 425% 1211/6 100% Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant ChangeslCh2illengesl0 ortunities (with a focus on solutions) i 158 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET UNEMPLOYMENT COMP FUND 713 -0000- 361,00 -00 INTEREST ON INVESTMENTS 0 0 81 101 524 500 SOD BOB 485 600 LEVEL TEXT TEXT AMT BUDG ESTIMATED INTEREST EARNINGS BASED ON RECENT TRENDS 800 AND HIGHER CASH BALANCES 800 * 0 0 81 ___ _ ------------ 101 ------------ 524 - ------ 500 -- ------------ 500 _ ______ 508 _ ___ ____ 485 _ _ ___ 800 713 -OODO- 395.20 -02 EMPLOYER 0 0 217,401 274,939 252,383 236,398 102,364 59,712 51,162 225,996 LEVEL TEXT TEXT AMT BURG 2015 DEPARTMENT COSTS FOR UNEMPLOYMENT PER DEPARTMENT BUDGETS - ALLOCATION #14 MAYOR 2,227 CITY CLERK 1,121 COMMON COUNCIL 857 ADMINISTRATION /FINANCE 5,920 _ MORRIS PAC 2,450 , PALAIS ROYALE 877 CITY ATTORNEY 3,481 ENGINEERING 4,628 POLICE DEPARTMENT 25,000 COMMUNICATIONS CENTER 3,500 -- J POLICE - PS LOIT 3,750 cn FIRE DEPARTMENT 25,000 co FIRE - PS LOIT 3,750 ' HUMAN RIGHTS 931 ' CODE ENFORCEMENT 6,414 ' JUNK VEHICLE 378 ANIMAL CONTROL 3,039' PARKS - ADMINISTRATION 2,572 PARKS - MAINTENANCE 11,056 PARKS - GOLF 3,476 PARKS - RECREATION 7,225 PARKS - ZOO 5,834 MVH - STREET DEPARTMENT 25,819 MVH - CURB & SIDEWALK 2,828 RECREATION FUND 2,102 CED 7,2B1 CS - EQUIPMENT SERVICES 7,603 CS - BUILDING MAINTENANCE 438 CS - CENTRAL STORES 286 CS - PRINT SHOP 249 CS - RADIO SHOP 746 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED X -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET HUMAN RIGHTS FUND - EEOC 183 HUMAN RIGHTS FUND - HUD 223 BUILDING DEPARTMENT 3,263 SOLID WASTE - 6,340 WATER WORKS 16,201 SEWER INSURANCE 896 SEWER DEPARTMENT 18,322 . SEWER CONCRETE CREW 1,893 WASTEWATER 13,065 ORGANIC RESOURCES 1,658 PROJECT RELEAF 593 PARKS - GRAFFIT REMOVAL 313 CS - ENERGY OFFICE 826 311 CALL CENTER 1,482 RATE WILL BE 0.546 FOR 2015 PLACEHOLDER UNTIL SALARIES ARE FINAL 10,402- 225,996 0 0 _ 217,401 274,939 ------------ _ ------------ 252,383 __ 236,398 __ ------------ 102,364 -------___ 59,712 51,182 __ 225,996 ** UNEMPLOYMENT COMP FUND _ - -_ 0 __ 0 __________ ______ __ _ ------------ 217,482 ___ 275,040 _________ __ __ 252,907 __________ _ _______ 236,898 __ _ ______ 102,864 ___ ______ 60,220 ______ _____ 51,668 _ _ _____ 226,.796 * ** UNEMPLOYMENT COMP FUND ________ _ ___ __ 0 0 _ __ ____________ 217,482 275,040 __ __ ________ ______ 252,907 ______ ____ 236,098 ________ ____ 102,864 ________ _________ 60,220 _ __ _______ 51,668 _ _ ___ 226,796 a) Q CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED ' 2009 2.010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET UNEMPLOYMENT COMP FUND PERSONNEL SERVICES . 713 - 0401 - 671.11 -07 UNEMPLOYMENT COMP 0 0 226,890 187,376 61,159 220,750 220,750 86,292 79,759 200,000 LEVEL TEXT TEXT AMT BUDG UNEMPLOYMENT INTERNAL SERVICE FUND SET UP STARTING 200,000 IN 2011 - ALLOCATION CHARGED TO DEPARTMENTAL ' BUDGETS - ALL UC CLAIMS PAID FROM FUND 713 REDUCE BUDGET FOR 2015 DUE TO FAVORABLE CLAIMS HISTORY 200,000 + PERSONNEL SERVICES 0 0 226,890 187,378 61,159 220,750 _ 220,750 86,292 79,759 200,000 OTHER SERVICES 6 CHARGES 713 -0401- 671.31 -25 OUTPLACEMENT SERVICES 0 0 0 0. 0 0 0 0 0 20,000 LEVEL TEXT TEXT AMT BUDG OUTPLACEMENT SERVICES FOR DISPLACED CITY WORKERS 20,C00 . MOVED FROM GENERAL FUND FOR 2015 20,000 713 -0401- 671.31 -70 ADM FEE ALLOCATION 0 0 0 0 4,284 7,224 7,224 - 4,214 3,612 6,796 ' LEVEL TEXT TEXT AMT BUDG 2015 FIXED COST ALLOCATION #1 6,796 - ADMINISTRATIVE FEE 6,796 j + OTHER SERVICES 6 CHARGES 0 0 0 0 4,284 7,224 7,224 4,214 3,612 26,796 OTHER USES - 713 - 0401 - 671.50 -05 ADMINISTRATIVE COST 0 0 0 5,688 0 0 0 0 0 0 LEVEL TEXT TEXT A14T BUD, NEW ACCOUNT FOR 2013 _____ OMER USES ___ _ ____________ 0 0 ____________ 0 ____________ 5,688 ____________ 0 ________ 0 __ ____ 0 ___ _ 0 ____ ----------- 0 0 ** CONTROLLER 0 0 226,890 '193,066 65,443 227,974 227,974 90,506 83,371 226,796 _____ _______ + +* UNEMPLOYMENT COMP FUND ____________ ____________ 0 0 ____ 226,890 ________ __________ 193,066 __ __________ 65,443 _ _____ 227,974 __ _ . 227,974 _ 90,506 __ 83,371 226,796