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Home My WebLink AboutJ6. 2015 Budget Hearing Session 7: Transpo Fiscal Operating & Capital Budget 09-15-14AMR&L I IV rraii sp o south bend public transportation corporation 2015 FISCAL OPERATING & CAPITAL BUDGET January 1, 2015 through December 31, 2015 Prepared By South Bend Public Transportation Corporation SOUTH BEND PUBLIC TRANSPORTATION CORPORATION 2015 REVENUE PROJECTION % CHANGE - 2015 BUDGET VS. Actual 2015 BUDGET 2014 BUDGET 2013 ACTUAL 2014 BUDGET 2013 ACTUAL SOURCE FAREBOX $ 1,421,919 $ 1,450,230 $ 1,432,235 - 1.95% -0.72% ADVERTISING $ 72,000 $ 72,000 $ 69,000 O.C)O-/.j 4.35% LEASE REVENUE $ 174,516 $ 174,636 $ 174,527 - 0.07% -0.01% CONCESSIONS AND MISCELLANEOUS $ 68,500 $ 51,800 $ 22,864 32.24% 199.60% INTEREST INCOME $ 12,985 $ 12,910 $ 596 0.58% 2079.17% PROPERTY TAX $ 2,675,000 $ 2,775,000 $ 2,886,354 -3.60% -7.32% LICENSE EXCISE TAX $ 200,000 $ 200,000 $ 208,037 0.00% -3.86% OPTION INCOME TAX $ 423,000 $ 396,000 $ 405,270 6.82% 4.37% STATE ASSISTANCE $ 1,884,000 $ 2,100,000 $ 2,128,813 - 10.29% - 11.50% FEDERAL PREVENTIVE MAINTENANCE $ 1,620,000 $ 1,770,000 $ 1,259,825.0 -8% 28.59% FEDERAL ASSISTANCE $ 1.176,000 $ 396,000 $ 465,305.5 197% 152.74% LEASE PAYMENT FROM CITY $ 400,000 $ 400,000 $ 400,000.0 0% 0.00% TOTAL $10,127,920 $ 9,798,576 1 $ 9,452,826.5 3.36%j 7.14% SOUTH BEND PUBLIC TRANSPORTATION CORPORATION 2015 EXPENSE PROJECTION % CHANGE - 2015 BUDGET VS. Actual 2015 BUDGET 2014 BUDGET 2013 ACTUAL 2014 BUDGET 2013 ACTUAL Expense Category Tangible Property/ Fixed Assets $ - $ - $ - N/A N/A Salaries & Wages $ 5,416,098 $ 5,063,271 $ 4,941,995 6.97% 9.59% Fringe Benefits $ 2,049,701 $ 1,992,169 $ 1,824,723 2.89% 12.33% Services $ 780,292 $ 740,018 $ 11354,055 5.44% - 42.37% Materials & Supplies $ 1,277,033 $ 1,411,863 $ 1,754,410 - 9.55% - 27.21% Utilities $ 244,420 $ 209,267 $ 174,807 16.80% 39.82% Insurance $ 230,477 $ 235,477 $ 207,978 -2.12% 10.82% Other Taxes $ - $ - $ - N/A N/A Miscellaneous $ 121,835 $ 105,335 $ 67,991 15.66% 7919% SUB -TOTAL $ 10,119,857 $ 9,757,400 $10,325,959 3.71% - 2.00% Transfer - Capital Improvements / Reserve for Liability $ 8,063 $ 41,176 $ - - 80.42% 100.00% TOTAL $ 10,127,920 1 $ 9,798,57fi $10,325,959 3.36% - 1.92% TRANSPO Budgeted Appropriations Category O eratin g Budget Capital Bud et Total 2015 Appropriations 2014 2013 2014 2013 Personnel Services Other Services and Charges Supplies Capital Outlays 7,454,233 1,396,653 1,277,033 375,461 7,055,440 1,331,273 1,411,863 354,000 1,877,305 1,983,550 7,454,233 1,396,653 1,277,033 2,252,766 Total Appropriations $10,503,380 $10,152,576 $ 1,877,305 $1,983,550 $ 12,380,685 REVENUES: Federal, State, and Local: Given past and continued success in securing adequate capital funds through Federal Capital Grants for major capital projects that are becoming less common. Transpo is able to continue to avail ourselves of annual federal capital formula grant funds toward preventative maintenance and operating assistance, such funds available to the operations budget. In 2015, the State of Indiana has fixed PMTF rate for the next two years and has made it a line item in the State's Budget. We based the 2015 PMTF revenue on 2014 actual approved budget. This caused our budget figure to be decreased by $216,000 from the 2014 budget. Property Tax revenue was budgeted at $100,000 decrease from the prior year. Ridership and Leases: Farebox revenues from regular services include a slight decrease from our 2014 budgeted levels. The revenue decrease is due to decreases in cash paying fares. Transpo Access has realized an increase in ridership since 2008 and is expected to continue this trend in future years EXPENSES: Employee Wanes and Benefits: For 2015, Transpo budgeted, no increase in wages for employees. Employee benefits reflect an estimated 2.85% increase over 2014. This increase is mainly due to an estimated increase of fifteen percent in health insurance premiums and other employee benefits outlined in the collective bargaining agreement and contingencies for future premiums given their historical trends. Vehicular and Operating: Vehicular and other insurances costs decreased slightly from the 2014 budget. Diesel fuel has been budgeted at an average of $3.09 per gallon and gasoline at $3.30 per gallon. Starting in 2015, Transpo will begin the process of converting its fixed route bio- diesel vehicles to compressed natural gas (CNG) vehicles. Transpo budgeted a decrease, in its overall fuel cost, of $134,417. This decrease in fuel expenses should continue to increase as more of fixed route vehicles are converted to CNG. Utilities: Utility costs were budgeted with an increased from the 2014 forecasted levels. Marketing: Marketing contracts, services, and advertising placement accounts have not been changed from 2014 budgeted figures. 4 Training: The 2014 budgeted amounts increased from 2013 budgeted provisions. TRANSPO plans to use federal grants to offset most of the cost associated with training. The current budget provides continued opportunities for all positions. Transfer — Capital Improvement Fund /Restricted Liability Reserve: The 2015 budget provides the opportunity to transfer up to $8,063 to the Capital Improvements fund for future capital expenditures or deposit up to $8,063 into a restricted liability reserve account, to be used for general liability purposes. UPON THE ADOPTION OF THE ANNUAL BUDGET BY THE SOUTH BEND PUBLIC TRANSPORTATION BOARD OF DIRECTORS, A MONTHLY BUDGET, BASED ON HISTORICAL AND FUTURE TRENDS, WILL BE ESTABLISHED. THIS WILL HELP FACILITATE THE MONTHLY REVIEW OF FINANCIAL REPORTS BY BOARD MEMBERS AND INTERNAL MANAGEMENT. 5 FINANCIAL CAPACITY: 1. The proposed budget does not reflect any fare changes. A fare analysis may be conducted and recommendations will follow, based upon the results of the analysis. 2. Management will continue to search for investment, grant and funding opportunities so as to maximize revenues. 3. Management will assure cash handling practices to safeguard funds in its protection and toward timely collection of funds owed. SERVICE POLICY: 4. A review of current services levels will be conducted and recommendations will follow based upon the results of the analysis. 5. Management will continue to work within the current FTA charter regulations and existing agreements with private charter providers in order to provide charter services. 6. ACCESS service will be provided in accordance with all applicable FTA guidelines. MANAGEMENT: 7. A professional workforce will carry out our Mission Statement. Management will assure fairness, even - handedness, consistency, and effective Equal Employment Opportunity and Affirmative Action policies and practices. 8. Assumes continuation of team development, employee recognition, and continuation of increased opportunities for employee training. 9. Assumes continued pursuit of programs of wellness and accident prevention in an effort to stem, to whatever extent possible, rising insurance costs. C DEPARTMENT: ACCOUNT TITLE: TRANSPO 2015 BUDGET SUBMISSION All Salaries & Wages Summary 2013 ACTUAL $ 4,939,978 2015 BUDGET REQUEST $ 5,416,098 2014 MONTHLY AVERAGE $ 420,680 2014 APPROVED BUDGET $ 5,063,270 2014 EST EXPENSE $ 5,063,947 BUDGET CHANGE $ 352,828 Account Title 2014 2015 Operators $3,168,660 $ 3,391,192 Access Drivers & Clerk 352,799 438,306 Operations Administration 364,312 371,078 Revenue - Vehicle Maintenance 637,598 684,971 Maintenance Administration 131,288 119,174 Non - Revenue - Vehicle Maintenance 71,006 70,241 General Administration 337,607 341,136 Total $5,063,270 $ 5,416,098 7 TRANSPO 2015 BUDGET SUBMISSION DEPARTMENT; All ACCOUNT TITLE; Fringe Benefits Summary 2013 ACTUAL $ 1,795,234 2015 BUDGET REQUEST $ 2,049,701 2014 MONTHLY AVERAGE $ 152,888 2014 APPROVED BUDGET $ 1,992,169 2014 EST EXPENSE $ 1,834,656 BUDGET CHANGE $ 57,532 Account Title 2014 2015 FICA $ 387,341 $ 414,331 Pension plan 214,535 211,694 Medical Insurance 1,155,878 1,175,516 Dental Insurance 47,775 42,887 Life Insurance 21,478 24,032 Short-Term Disability 17,968 22,189 Unemployment insurance 11,032 10,925 Worker's Compensation 85,700 97,337 Uniforms 46,462 46,790 Tool Allowance 4,000 4,000 Total $1,992,169 $ 2,g49,701 N. TRANSPO 2015 BUDGET SUBMISSION DEPARTMENT: All ACCOUNT TITLE: Services Summa 2013 ACTUAL $ 1,079,414 2015 BUDGET REQUEST $ 780,292 2014 MONTHLY AVERAGE $ 72,654 2014 APPROVED BUDGET $ 730,018 2014 EST EXPENSE $ 862,595 BUDGET CHANGE $ 50,274 Account Title 2014 2015 Management Service Fees $ 255,469 $ 263,868 Professional & Technical 279,039 279,939 Board Travel - 10,000 Temporary Help 2,500 2,500 Contract Services Operations 18,950 12,050 Contract Services Maintenance 100,000 115,000 Contract Services Administration 13,260 37,460 Security Services 55,800 59,475 Physical Damage Repairs 35,000 20,000 Recoveries of Physical Damage Repairs (30,000) (20,000) Total $ 730,018 $ 780,292 Er7 2015 BUDGET SUBMISSION DEPARTMENT: All ACCOUNT TITLE: Materials & Supplies Summary 2013 ACTUAL $ 1,353,695 2015 BUDGET REQUEST $ 1,277,033 2014 MONTHLY AVERAGE $ 117,454 2014 APPROVED BUDGET $ 1,411,863 2014 EST EXPENSE $ 1,409,450 BUDGET CHANGE $ (134,830) Account Title 2014 2015 Fuel & Lubricants Operations $1,103,363 $ 968,945 Fuel & Lubricants Maintenance 17,840 17,428 Tires & Tubes Maintenance 2,560 2,560 Materials & Supplies Operations 25,000 25,000 Materials & Supplies Maintenance 210,000 210,000 Materials & Supplies Marketing 35,600 35,600 Other Materials & Supplies Operations 4,500 4,500 Other Materials & Supplies Maintenance 2,600 2,600 Other Materials & Supplies General Administration 10,400 10,400 Total $1,411,863 $ 1,277,033 10 TRANSPO 2015 BUDGET SUBMISSION DEPARTMENT: Administration & Maintenance ACCOUNT TITLE: Utilities ACCOUNT NUMBER: 505- 0x50 -00 505- Ox2x -00 2013 ACTUAL $ 159,001 2015 BUDGET REQUEST $ 244,420 2014 MONTHLY AVERAGE $ 17,383 2014 APPROVED BUDGET $ 209,267 2014 EST EXPENSE $ 190,000 BUDGET CHANGE $ 35,153 Account Title 2014 2015 Electricity $ 98,014 $ 98,014 Electricity -CNG $ - $ 31,653 Water & Sewage $ 16,654 $ 16,654 Trash Collection $ 5,000 $ 5,000 Telephone $ 10,351 $ 13,851 Natural Gas $ 79,248 $ 79,248 Totals 11 $ 209,267 $ 244,420 TRANSPO 2015 BUDGET SUBMISSION DEPARTMENT: Ail ACCOUNT TITLE: Insurance Summary 2013 ACTUAL $ 203,332 2015 BUDGET REQUEST $ 230,477 2014 MONTHLY AVERAGE $ 16,158 2014 APPROVED BUDGET $ 235,477 2014 EST EXPENSE $ 193,896 BUDGET CHANGE $ (5,000) Insurance - Liability & Physical Damage Other Corporate Insurance 12 $ 224,192 6,285 Total $ 230,477 2015 BUDGET SUBMISSION DEPARTMENT: AN ACCOUNT TITLE: Miscellaneous Summary 2013 ACTUAL $ 95,413 2015 BUDGET REQUEST $ 121,835 2014 MONTHLY AVERAGE $ 8,113 2014 APPROVED BUDGET $ 105,335 2014 EST EXPENSE $ 125,892 BUDGET CHANGE $ 16,500 Account Title 2014 2015 Dues & Subscriptions $ 29,835 $ 27,835 Travel & Meetings 11,500 20,000 Community Services 15,000 15,000 Promotion 1,000 3,000 Advertising Placements 38,000 45,500 Interest Expense on Tax Warrants 10,000 10,500 Total $ 105,335 $ 121,835 13 2015 BUDGET SUBMISSION DEPARTMENT: All ACCOUNT TITLE: Transfer - Capital Improvement Fund /Reserve for Liability ACCOUNT NUMBER: 301 - 0101 -00 2013 ACTUAL $ - 2015 BUDGET REQUEST $ 8,063 2014 MONTHLY AVERAGE 2014 APPROVED BUDGET $ 41,176 2014 EST EXPENSE BUDGET CHANGE $ (33,113) This account is used for the transfer to the Capital Improvement Fund for the "Local Share" or to fund a reserve for future liabilities. The capital expenditures are detailed in the monthly Capital Improvement resolutions. $ 8,063 Detail of Capital Funds required to match existing grants on following page Total $ 8,063 14 TRANSPO 2015 BUDGET SUBMISSION DEPARTMENT: All ACCOUNT TITLE: Passenger Fares Summary ACCOUNT NUMBER: 413 - 0100 -00 2013 ACTUAL: $ 1,432,235 2015 BUDGET REQUEST $ 1,421,919 2014 AVERAGE: $ 117,420 2014 BUDGET REQUEST $ 1,450,231 2014 ACTUAL: $ 1,409,034 BUDGET CHANGE: $ (28,312) Account Title 2014 2015 Passenger Revenue $ 980,146 $ 944,883 Access Passenger Revenue 36,526 43,742 Access Punch Card Revenue 63,190 67,891 Passport Revenue 183,890 174,755 Student Pass Revenue 31,590 40,110 Tripper Revenue 9,623 9,623 Two Ride Pass Revenue 62,628 - Two Week Pass 82,638 72,006 One Day Pass - 65,759 Student Summer Pass - 3,150 $ 1,450,230 $ 1,421,919 15 TRANSPO 2015 BUDGET SUBMISSION DEPARTMENT: All ACCOUNT TITLE: Capital Fund Requirements ACCOUNT NUMBER: 301 - 0101 -00 2013 ACTUAL $ 405,482 2015 BUDGET REQUEST $ 1,877,305 2014 MONTHLY AVERAGE $ 44,897 2014 EST EXPENSE $ 538,762 Grant Number Available Bus Livability Grant $ 1,612,750 Grant -IN -04 -0044 $ 2,0001000 Grant -IN -95 -X048 $ 3,150,000 Grant IN -90 -X628 $ 207,054 Grant -IN -90 -X650 $ 216,720 2014/2015- FTA 5307 $ 2,000,000 2014/2015- FTA 5339 $ 200,000 Total $ 9,386,524 16 2014 APPROVED BUDGET $ 1,983,550 BUDGET CHANGE $ (106,245) FTA/State Total Funded Required $ 1,290,200 $ 322,550 $ 1,600,000 $ 400,000 $ 2,520,000 $ 630,000 $ 165,643 $ 41,411 $ 173,376 $ 43,344 $ 1,600,000 $ 400,000 $ 160,000 $ 40,000 $ 7,509,219 $ 1,877,305