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HomeMy WebLinkAbout08-14-14 Personnel and Finance - 2015 Operating Budget HearingOffice of the City Clerk John Voorde, City Clerk August 14, 2014 TO: MEMBERS OF THE COMMON COUNCIL FROM: JOHN VOORDE, CITY CLERK The following Common Council Committee Meetings has been scheduled in the South Bend Council Informal Meafinn a.,...,. Ai^ vi..... r ..... (Please see attached schedule for departments, dates and times) PERSONNEL & FINANCE 1. 2015 Operating Budget Hearing 2. Miscellaneous matters cc: Mayor Pete Buttigieg Committee Meeting List Media VALERIE SCHEY, CHAIRPERSON NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS, Auxiliary Aid or Other Services may be Available upon Request at No Charge. Please give Reasonable Advance Request when Possible. 455 County -City Building • South Bend, Indiana 46601 • (574)235 -9221 • Fax (574)235 -9173 • TDD (574)235 -5567 areemah Fowler Janice Talboom Chief Deputy Deputy Ordinance Violation Clerk City of South Bend, Indiana 2015 Budget Calendar August 28, 2014 Date Time Res onsible Action Item June 4, 2014 5:00 p.m. A/F Set up Naviline 2015 budget level, worksheet and summary "yellow" sheets. June 4, 2014 5:00 p.m. A/F Prepare budget assumptions, instuc:ions and allocations. June 4, 2014 9:30 a.m -3:30 A/F IACT Annual Budget Workshop, •m• Munster, Indiana June 5, 2014 8:00 -2:00 p.m. Mayor, A/F, Budget Kickoff meeting at Common Council Century Center, Discovery Representatives, Ballroom Department Heads, Fiscal Officers, Key Employees & Other Stakeholders July 7, 2014 5:00 p.m. Department Heads Deadline to enter City and & Fiscal Officers Redevelopment budget requests into Naviline and update summa sheets July 8- 23.2014 See detail Mayor's Office, AN, Mayor's Office, AN review of schedule Department Heads departmental budgets: below: & Fiscal Officers: July 8, 2014 1:00 .m. Morris/Palais Ro ale One hour July 9, 2014 2:00 .m. Centu Center One hour Jul 9, 2014 3:00 .m. Legal De artment One hour July 10, 2014 9:00 a.m. Public Works Three hours Jul 14, 2014 1:00 P.M. DCI Two hours Jul 15, 2014 11:15 a.m. Buildin De artment One hour Jul 16, 2014 11:00 a.m. Police De artment Two hours Jul 17, 2014 9:30 a.m. A/F One hour July 17, 2014 3:00 .m. Fire Department Two hours Jul 18, 2014 9:00 a.m. Parks & Recreation Two hours July 18, 2014 11:00 a.m. Code /Animal Control One hour Jul 22, 2014 1:30 .m. Human Ri hts One hour July 22, 2014 3:00 p.m. A/F, DLGF DLGF Budget Workshop at Trans o Jul 23, 2014 2:00 .m. 311 Call Center One hour July 14, 2014 4:00 p.m. Mayor, Common 2015 Preliminary Budget Council, Clerk, AN Discussion — Council Priorities August 11, 2014 4:00 p.m. Mayor, Common 2015 City -wide Budget Council, Clerk, A/F, Overview: Department Heads Goals /objectives &Fiscal Officers • KPPs/outcomes City of South Bend, Indiana 2015 Budget Calendar August 28, 2014 • Organization chart • Employee summary • Economic factors • 5 Year CIP • Income Projections • Proposed Expenditures August 18, 2014 5:00 p.m. A/F, Human Rights, Budget Hearing — Session No. 1: Mayor, Common Administration Council • Mayor's Office (101 -0101) • 311 Call Center (10 1 -0 104) • A/F — Finance (10 1 -040 1) • AN— Insurance (711) • A/F — HR (101 -040 1) • A/F —Human Rights (101 -1008, 258) • A/F — Safety/Risk (226) • A/F— IT (101 -0401, 404 -0672) • AN — Corr Fund (404) • A/F —EDIT Fund (408) • AN — HOF Debt Service (313) August 20, 2014 4:00 p.m. A/F, Legal Dept, Budget Hearing — Session No. 2: Public Works, Common Council Legal Department (101 -0501) Public Works • PW - GIs (10 1 -0602) • P W - Bldg. Maint (10 1 -0602) • PW- Engineering (10 1 -0602) • PW- Env. Services (641) • PW- LRSA Fund (251) • PW - Solid Waste (610, 611) • PW - Organic Res. (641-063 1) • PW - Project Releaf (655) • PW - Central Serv. (222) • PW - Sustain. Office (222 -0616) • PW - MVH/Streets (202) • PW - Sewers (641-062 1) • PW -Sewer Insurance (640) • P W - T &L (202) • PW - Water Works (620) Noon A/F, Legal, City Clerk File 2015 budget ordinance & Transpo budget ordinance with 7August25, City Clerk for first reading 7:00 p.m. Mayor, Common First Reading on 2015 City Council, Clerk, A/F, budget & 2015 Transpo budget Ci Attorney August 27, 2014 4:00 p.m. A/F, Parks, Budget Hearing — Session No. 3: Morris/Palais, Century Center, Art Museum, Studebaker Culture & Arts • Morris PAC 101 -0404 City of South Bend, Indiana 2015 Budget Calendar August 28, 2014 Museum, Common • Palais Royale (101 -0405) Council • Century Center (670, 671) • Studebaker National Museum (404- 0409- 453- 39 -30) • South Bend Museum of Art (404- 0408- 453- 39 -30) Parks • Parks — OF Administration (201 -1100) • Parks — OF Maintenance (20 1 -110 1) • Parks —GF Golf (201-1102) • Parks — OF Recreation (201-1103) • Parks —GF Zoo (201-1104) • Parks — OF Greenhouse (201-1106) • Parks —GF Graffiti (201-1108) • Parks — Recreation Fund (203) • Parks — Coveleski Capital (40 1) • Parks — Zoo Endowment (403) • Parks — Nonreverting Capital (405) • Parks — City Cemetery (730), August 29, 2014 A/F, City Clerk, First publication of City and Local Transpo budgets (Budget Newspapers Form 3) and Gateway Notice to Taxpayers (deadline 9/13/14) Must be at least 10 days prior to public hearing September 2, 5:00 p.m. A/F Submission of 2015 budget to 2014 County Council for non- binding review deadline 9/2/14 September 3, 2014 5:00 p.m. A/F, DCI, Fire Personnel /Finance Budget Hearing Department, Common — Session No. 4: Council Fire Department • Fire — Administrative (101-0901) • Fire — EMS (288) • Fire — Inspection Bur (101 -0901) • Fire — Instruction Bur (101-0901) • Fire — Pension Fund (701) • Fire — PS LOIT (249 -0905) Department of Community Investment • DCI— Planning(211) • DCI— Neigh. Engage. (211) • DCI — Business Dev.(211) • DCI— ED Resources (211) • DCI — Loss Recovery (227) • DCI — Major Moves (412) • DTSB (408- 0401 - 415- 39 -30) September 4, 2014 4:00 p.m. A/F, City Clerk, Budget Hearing — Session No. 5: Council, Police Police Department • Police — Administration (101 -0801) • Police — Uniform Div.(] 01 -0801) • Police— Investi alive ]O1 -0801 City of South Bend, Indiana 2015 Budget Calendar August 28, 2014 • Police — Community Relations Division (101 -0801) • Police —Prof Standards (101 -0801) • Police — Risk Manage. (10 1 -080 1) • Police— Pension Fund (702) • Police — PS LOIT (249-805) • Board of Safety (10 1 -0 103) • Other Police Funds September 5, A/F Submission of Form 3 Budget 2014 notice in Gat--a September 5, AT, City Clerk, Second publication of City and 2014 Local Transpo budgets (form 3) Newspapers (deadline 9/20/14) Must be at least 3 days prior to public hearing September 10, 4:00 p.m. A/F, City Clerk, Budget Hearing — Session No. 6: 2014 Building Department, Code Enforcement, Building Department (600 -1306) Animal Control, Code Enforcement/Animal Control Common Council Code —Administrative (600 -1201) Code — Animal Control (600 -1207) September 11, 9:30 a.m. DCI, Redevelopment Redevelopment Commission sets 2014 Commission public hearing for October 16, 2014 September 15, 4:00 p.m. AT, TRANSPO, City Budget Hearing — Session No. 7: 2014 Clerk, Common • TRANSPO (none) Council • Clerk — Administrative (101-0201) • Clerk — OVB (101-0201) • Common Council 101 -0301 September 16, 7:00 p.m. Mayor, A/F, Council Offsite Budget Presentation — 2014 Members, certain Community Forum for Economic Department Heads Development — LaSalle Branch Library (3232 W. Ardmore Drive) September 17, Noon A/-, Legal, City File 2015 Mayor, Clerk, Council, 2014 Clerk, Council non - bargaining, and bargaining salary ordinances with City Clerk September 17, 4:00 p.m. A/F, Common Budget Hearing — Session No. 8: 2014 Council, City Clerk, Budget overflow meeting Parks & Recreation September 22, 7:00 p.m. Mayor, Clerk, First reading of 2015 Mayor, 2014 Council, A/F Clerk, Council, non - bargaining and bargaining salary ordinances September 22, 7:00 p.m. Mayor, Council, A/F, Public hearings 2014 Department Heads, on 2015 City and Transpo Transpo, Fiscal budgets Officers (public hearing deadline is 10/24/14 City of South Bend, Indiana 2015 Budget Calendar August 28, 2014 September 24, 7:00 p.m. All City Budgets — Budget Hearing No. 9 — Public 2014 Offsite Budget O'Brien Recreation Center, 321 E. Discussion Walter Street, South Bend, IN 46614 September 30, 5:00 p.m. State of Indiana Last date for State Budget Agency 2014 certification of 2015 LOIT distributions October 1, 2014 00 P.M. County Council, AT Deadline for county fiscal body to :4:00 provide non - binding budget review prior to City adoption October 8, 2014 p.m. A/F, Council, City Budget Hearing — Session No. 10: Clerk, DCI • Redevelopment Budgets information only) October 13, 2014 7:00 p.m. Mayor, Council, A/F, Adoption of 2015 City and City Clerk, Transpo budgets (deadline Department Heads, 11/3/14) Transpo & Fiscal Officers October 13, 2014 7:00 p.m. Mayor, Council, City Adoption of 2015 Mayor, Clerk, Clerk, A/F, Legal, Council, bargaining and non - De artments bargaining salaij ordinances October 16, 2014 9:30 a.m. Redevelopment _ Public hearing and adoption of Commission, DCI 2015 Redevelopment budgets October 27, 2014 7:00 p.m. Mayor, Council, A/F, Backup date for adoption of 2015 City Clerk, City budgets & salary ordinances Department Heads & Fiscal Officers November 3, 2014 Deadline to adopt budgets, rates, levies and sal ordinances November 5, 2014 5:00 p.m. A/F Deadline to enter 2015 budget into Gateway program and file adopted budget with the County Auditor (two days after ado tion) January 1, 2015 Start of Fiscal Year February 16, 2015 5:00 p.m. A/F, DLGF Deadline for the DLGF to certify 2015 budgets, rates and levies City of South Bend, Indiana 2015 Budget Calendar August 28, 2014 Date Time Res onsible Action Item June 4, 2014 5:00 p.m. A/F Set up Naviline 2015 budget level, worksheet and summary "yellow" June 4, 2014 5:00 P.M. AN sheets. Prepare budget assumptions, June 4, 2014 9:30 a.m -3:30 A/F instuctions and allocations. IACT Annual Budget Workshop, •m• Munster, Indiana June 5, 2014 8:00 -2:00 p.m. Mayor, AN, Budget Kickoff meeting at Common Council Century Center, Discovery Representatives, Ballroom Department Heads, Fiscal Officers, Key Employees & Other Stakeholders July 7, 2014 5:00 p.m. Department Heads Deadline to enter City and & Fiscal Officers Redevelopment budget requests into Naviline and update Julv 8 -23, 2014 See detail Mayor's Office, AN, summa sheets Mayor's Office, AN review of schedule Department Heads departmental budgets: below: & Fiscal Officers: July 8, 2014 1:00 P.M, Morris/Palais Ro ale One hour Jul 9, 2014 2:00 .m. Century Center One hour July 9, 2014 3:00 p.m. Legal De artment One hour July 10, 2014 9:00 a.m. Public Works Three hours July 14, 2014 1:00 P.M. DCI Two hours Jul 15, 2014 11 :15 a.m. Buildin De artment One hour Ju] 16, 2014 11:00 a.m. Police De artment Two hours Jul 17, 2014 9:30 a.m. A/F One hour Jul 17, 2014 3:00 .m. Fire De artment Two hours Jul 18, 2014 9:00 a.m. Parks & Recreation Two hours Jul 18, 2014 11:00 a.m. Code /Animal Control One hour July 22, 2014 1:30 .m. Human Rights One hour July 22, 2014 3:00 p.m. A/F, DLGF DLGF Budget Workshop at July 23, 2014 2:00 .m. 311 Call Center Trans o One hour July 14, 2014 4:00 p.m. Mayor, Common 2015 Preliminary Budget Council, Clerk, A/F Discussion — Council Priorities August 11, 2014 4:00 p.m. Mayor, Common 2015 City -wide Budget Council, Clerk, A/F, Overview: Department Heads • Goals /objectives & Fiscal Officers KPUs/outcomes City of South Bend, Indiana 2015 Budget Calendar August 28, 2014 • Organization chart • Employee summary • Economic factors • 5 Year CIP • Income Projections • Proposed Expenditures August 18, 2014 5:00 p.m. A /F, Human Rights, Budget Hearing — Session No. 1: Mayor, Common Administration Council Mayor's Office (101-010i) • 311 Call Center (101 -0104) • A/F— Finance(101 -0401) • A/F— Insurance(711) • A/F— HR(101 -0401) • A/F —Human Rights (101 -1008, 258) • AN— Safety/Risk(226) • A/F— IT (101- 0401, 404 -0672) • A/F —Corr Fund (404) • AN —EDIT Fund (408) • A/F — HOF Debt Service (313) August 20, 2014 4:00 p.m. A/F, Legal Dept, Budget Hearing — Session No. 2: Public Works, Common Council Legal Department (10 1-050 1) Public Works • PW - GIs (101-0602) • PW -Bldg. Maint (10 1 -0602) • PW - Engineering (101-0602) • PW -Env. Services(641) • P W - LRSA Fund (251) • PW -Solid Waste (610, 611) • PW- Organic Res, (641-063 1) • P W - Project Releaf (655) • P W - Central Serv. (222) • PW - Sustain. Office (222-0616) • P W - MVH /Streets (202) • PW - Sewers (641-062 1) • PW - Sewer Insurance (640) • P W - T &L (202) • P W - Water Works (620) August 20, 2014 Noon A/F, Legal, City Clerk File 2015 budget ordinance & Transpo budget ordinance with City Clerk for first reading August 25, 2014 7:00 p.m. Mayor, Common First Reading on 2015 City Council, Clerk, A/F, budget & 2015 Transpo budget Ci Attorne August 27, 2014 4:00 p.m. A/F, Parks, Budget Hearing — Session No. 3: Morris/Palais, Century Center, Art Museum, Studebaker Culture & Arts • Morris PAC 10] -0404 City of South Bend, Indiana 2015 Budget Calendar August 28, 2014 Museum, Common Council • Palais Royale (101.0405) • Century Center (670, 671) • Studebaker National Museum (404- 0409- 453- 39 -30) • South Bend Museum of Art (404 - 0408 - 453- 39 -30) Parks • Parks — GF Administration (201 -1100) • Parks — GF Maintenance (201 -1101) • Parks —GF Golf (201-1102) • Parks — GF Recreation (201-1103) • Parks — GF Zoo (201-1104) • Parks — GF Greenhouse (201-1106) • Parks — GF Graffiti (201.1108) • Parks — Recreation Fund (203) • Parks — Coveleski Capital(401) • Parks — Zoo Endowment (403) • Parks — Nonrevening Capital (405) • Parks — City Cemetery (730) August 29, 2014 A/F, City Clerk, First publication of City and Local Transpo budgets (Budget Newspapers Form 3) and Gateway Notice to Taxpayers (deadline 9/13/14) Must be at least 10 days prior to September 2, 5:00 p.m. A/F ublic hearin pg Submission of 2015 budget to 2014 County Council for non - binding review September 3, 2014 5:00 p.m. A/F, DCI, Fire deadline 9/2/14 Personnel/Finance Budget Hearing Department, Common — Session No. 4: Council Fire Department • Fire — Administrative (I of -0901) • Fire— EMS(288) • Fire — Inspection Bur (101 -0901) • Fire — Instruction Bur (1 01.0901) • Fire — Pension Fund(701) • Fire — PS LOIT (249-0905) Department of Community Investment • DCI— Planning (211) • DCI — Neigh. Engage. (211) • DCI— Business Dev. (211) • DCI — ED Resources (211) • DO — Loss Recovery (227) • DCI — Major Moves (412) • DTSB(408- 0401 - 415- 39 -30) September 4, 2014 4:00 p.m. A/F, City Clerk, Budget Hearing — Session No. 5: Council, Police Police Department • Police —Administration (101-0801) • Police — Uniform Div.(] 01 -0801) • Police— Investi ative(101 -0801 City of South Bend, Indiana 2015 Budget Calendar August 28, 2014 • Police — Community Relations Division (101-0801) • Police —Prof Standards (101-0801) • Police — Risk Manage. (101 -0801) • Police —Pension Fund (702) • Police — PS LOIT (249-805) • Board of Safety (101 -0103) • Other Police Funds September 5, -- A/F Submission of Form 3 Budget 2014 notice in Gateway September 5, A/F, City Clerk, Second publication of City and 2014 Local Transpo budgets (form 3) Newspapers (deadline 9/20/14) Must be at least 3 days prior to public hearing September 10, 4:00 p.m. A/F, City Clerk, Budget Hearing — Session No. 6: 2014 Building Department, Code Enforcement, Building Department (600 -1306) Animal Control, Code Enforcement/Animal Control Common Council Code — Administrative (600 -1201) Code — Animal Control (600 -1207) September 11, 9:30 a.m. DCI, Redevelopment Redevelopment Commission sets 2014 Commission public hearing for October 16, 2014 September 15, 4:00 p.m. A/F, TRANSPO, City Budget Hearing — Session No. 7: 2014 Clerk, Common TRANSPO (none) Council Clerk —Administrative (101-0201) • Clerk— OVB (101-0201) • Common Council 101 -0301 September 16, 7:00 p.m. Mayor, A/F, Council Offsite Budget Presentation — 2014 Members, certain Community Forum for Economic Department Heads Development — LaSalle Branch Library (3232 W. Ardmore Drive) September 17, Noon A/F, Legal, City File 2015 Mayor, Clerk, Council, 2014 Clerk, Council non - bargaining, and bargaining salary ordinances with City Clerk September 17, 4:00 p.m. AT, Common Budget Hearing — Session No. 8: 2014 Council, City Clerk, • Budget overflow meeting Parks & Recreation September 22, 7:00 p.m. Mayor, Clerk, First reading of 2015 Mayor, 2014 Council, A/F Clerk, Council, non - bargaining and bargaining salary ordinances September 22, 7:00 p.m. Mayor, Council, A/F, Public hearings 2014 Department Heads, on 2015 City and Transpo Transpo, Fiscal budgets Officers (public hearing deadline is 10/24/14) City of South Bend, Indiana 2015 Budget Calendar August 28, 2014 September 24, 7:00 p.m. All City Budgets — Budget Hearing No. 9 — Public 2014 Offsite Budget O'Brien Recreation Center, 321 E. Discussion Walter Street, South Bend, IN September 30, 5:00 p.m. 46614 State of Indiana Last date for State Budget Agency 2014 certification of 2015 LOIT October 1, 2014 5:00 p.m. distributions County Council, AT Deadline for county fiscal body to provide non- binding budget October 8, 2014 4:00 p.m. review prior to City adoption A/F, Council, City Budget Hearing —Session No. 10: Clerk, DCI • Redevelopment Budgets information only) October 13, 2014 7:00 p.m. Mayor, Council, AT, Adoption of 2015 City and City Clerk, Transpo budgets (deadline Department Heads, 11/3/14) Transpo & Fiscal Officers October 13, 2014 7:00 p.m. Mayor, Council, City Adoption of 2015 Mayor, Clerk, Clerk, AT, Legal, Council, bargaining and non- October 16, 2014 9:30 a.m. Departments bargaining salmy ordinances Redevelopment Public hearing and adoption of October 27, 2014 7:00 p.m. Commission, DCI 2015 Redevelopment budgets Mayor, Council, A/F, Backup date for adoption of 2015 City Clerk, City budgets & salary ordinances Department Heads & Fiscal Officers November 3, 2014 Deadline to adopt budgets, rates, November 5, 2014 5:00 p.m. I and sal ordinances AT Deadline to enter 2015 budget into Gateway program and file adopted budget with the County Auditor Janu 1, 2015 (two days after adoption) February 16, 2015 5:00 P.M. Start of Fiscal Year AT, DLGF Deadline for the DLGF to certify a iu 1cvIes