The URL can be used to link to this page

Home My WebLink About09/09/2014 Board of Public Works AgendaCITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` MEETING September 9, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session: August 21, 2014; Regular Meeting: August 26, 2014; and Claims Review Meeting: September 2, 2014 2. OPENING OF BIDS A. West Washington Street Lights — Project No. 114 -044 1. Funding: Loss Recovery Fund (227.0602.431.22.40) B. Thirty -Five (35), More or Less, Bi -Fuel Compressed Natural Gas /Gasoline Vehicle Conversions 1. Funding: 2014 Police Equipment Account (101.0801.421.43.06) C. One (1) or More, 2014 or Newer, Refurbished Medic Unit. 1. Funding: Fire Department Capital (288.0902.422.43.02) 3. AWARD BID AND APPROVE CONTRACT A. Hill and Colfax Avenue On Site Improvements — Project No. 113 -033 1. Company: Walsh & Kelly, Inc. 2. Amount: $201,866.20; Base Bid plus all Alternates 3. Funding: SBCDA TIF (420.1050.460.42.03) 4. CHANGE ORDERS A. Century Center Hall A & B Floor Finish Improvements — Project No. 114 -016 1. Company: The Blakeley Corporation, F.E. Gates Division 2. Change Order No.: 1 3. Increase Amount: $15,849.80 4. Percent of Increase: 16.1 % 5. Revised Contract Amount: $114,239.80 6. Funding: Hotel/Motel Tax (7304.42010.000.0099) B. Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. 111 -029 1. Company: Grand River Construction 2. Change Order No.: 11 3. Decrease Amount: ($2,769.00) 4. Percent of Decrease: (.005 %) 5. Total Percent of Change: 4.32% 6. Revised Contract Amount: $5,840,786 7. Funding: Wastewater O &M, 2011 Sewer Bond (659.0630.415.42.06) C. South Bend Fire Department Training Center — Project No. 111 -017 1. Company: Ziolkowski Construction Inc. 2. Change Order No.: 4 3. Increase Amount: $17,258 4. Percent of Increase: 0.62% GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND oI$0UTtlNl BOARD OF PUBLIC WORKS °` MEETING September 9, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 5. Revised Contract Amount: $2,641,899 6. Funding: EMS Capital (288.0902.422.31.06) 5. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Pinhook Water Treatment Plant Efficiency Project — Project No. 112 -062 1. Company: L. D. Docsa Associates, Inc. 2. Change Order No. 4 (Final) 3. Decrease Amount: ($52,640.74); Eighteen (18) Days of Liquidated Damages 4. Percent of Decrease: (1.58 %) 5. Total Percent of Change: .84% 6. Revised Contract Amount: $3,287,755.67 7. Funding: 2012 Water Bond (623.0640.415.4362) B. Sage Road and Poppy Road Lift Station Modifications — Project No. 113 -039 7. Company: Selge Construction Company, Inc. 8. Change Order No. 1 9. Increase Amount: $31,405.98 10. Percent of Increase: 5.73% 11. Revised Contract Amount: $579,190.98 12. Funding: Wastewater Capital (641.0630.793.36.05, and 642.0630.415.43.66) 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Century Center River Suites Carpet Replacement — Project No. 114 -022 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) B. Nine (9), More or Less, Tractor Trailers for Lippert Components — Project No. 114 -031 1. Funding: AEDA TIF C. Corn Oil Separation Process for Noble America's South Bend Ethanol Facility — Project No. 114 -061 1. Funding: ADEA TIF D. Sale of City Property 1. Description: 738 Leland Avenue E. Ignition Park Site Improvements Buildings 1 & 2 — Project No. 114 -050 1. Title Sheet Only 7. RESOLUTIONS A. No. 40 -2014 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Remove Obsolete Fully Depreciated Assets from Register B. No. 41 -2014 — A Resolution of the Board of Public Works of the City of South Bend, Indiana Authorizing Transfer of Properties to Non - Profit Corporation GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND oI$0UTfJNl BOARD OF PUBLIC WORKS °` MEETING September 9, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: 1215 Cedar St. C. No. 42 -2014 — A Resolution of the Board of Public Works of the City of South Bend, Indiana Authorizing Transfer of Properties to Non - Profit Corporation 1. Description: 520 Cushing St. D. No. 43 -2014 — A Resolution of the Board of Public Works of the City of South Bend, Indiana Authorizing Transfer of Properties to Non - Profit Corporation 1. Description: 1902 Prairie Ave. 8. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Agreement - Integra 1. Description: Reduction of $1 /Cart to Match County's Cost for Document Shredding at County -City Building and Extension to December 31, 2017 2. Amount: $1600 per year 3. Funding: Various Departments B. Professional Services Agreement — Cardno, Inc. — Project No. 112 -006 1. Description: Assignment of Contract with Cardno JF New & Associates to Cardno, Inc. due to Merger 2. Funding: SSDA TIF (430.1050.460.42.03) C. Lease Purchase Agreement — Key Government Finance, Inc. 1. Description: 2014 Vehicle Lease Financing for Police Department and Other City Department Vehicles 2. Amount: $1,959,485.5 Principal 3. Funding: COIT, MVH, Sewer Department, Engineering, and Building Department (Funds: 404, 202, 641, 101, and 600) D. Professional Services Agreement — Lawson - Fisher Associates, P.C. 1. Description: Design of Roundabout Intersection Improvements at the Chippewa Ave., Main and Michigan Streets — Project No. 114 -045 2. Amount: $562,050 3. Funding: SSDA TIF (430.1050.460.31.02) E. Special Purchase 1. Description: Impairment of Functioning Agency Purchase of Three (3) Unmarked Police Vehicles for Drug Unit 2. Amount: $41,050 (and $14,000 from Previous Trade -In for Total of $55,050.00) 3. Funding: Police Department Non - Reverting (299.0801.421.43.02) 9. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Kristin Darden a) Event: Block Party GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` MEETING September 9, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 b) Location: E. LaSalle Ave. from Twyckenham Dr. to Esther St. c) Date /Time: September 21, 2014; 2:00 p.m. to 7:00 p.m. d) Favorable Recommendations 2. Applicant: Kristen Garcia a) Event: Neighborhood Block Parry b) Location: Kentucky St. from Washington St. to Jefferson Blvd. c) Date /Time: September 20, 2014; 10:00 a.m. to 3:00 p.m. d) Favorable Recommendations 3. Applicant: Cheryl Wilder a) Event: Block Parry b) Location: Linden St. from Pagin St. to Studebaker St. c) Date /Time: September 13, 2014; 10:00 a.m. to 8:00 p.m. d) Favorable Recommendations 4. Applicant: Thomas Keller a) Event: Wayne Street Block Party b) Location: E. Wayne St. North and E. Wayne St. South, from Eddy St. to Sunnyside Ave. c) Date /Time: September 21, 2014; 3:00 p.m. to 6:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Lynette Hochstedler a) Event: Benefit Motorcycle Ride for Domnik b) Date /Time: September 13, 2014; 11:00 a.m. to 2:45 p.m. c) See Comments from S.B.P.D., S.B.F.D., and Traffic & Lighting. Board of Park Commissioners has not approved use of Pinhook Park. 2. Applicant: WSBL -LP FM Radio a) Event: Street Parade b) Date /Time: September 13, 2014; 11:00 a.m. to 2:30 p.m. c) See Comments from S.B.P.D., Engineering, and Traffic & Lighting. Board of Park Commissioners has not approved use of Pulaski Park 3. Applicant: American Cancer Society a) Event: Making Strides Against Breast Cancer b) Date /Time: October 25, 2014; 8:00 a.m. to 12:00 p.m. c) Favorable Recommendations 10. VACATION A. Applicant: Bettie Jo Williams 1. Location: First E/W Alley North of Lincolnway West on Elmer 2. Purpose: Expand Parking Lot for Day Care GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` MEETING September 9, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 3. Comments: Area Plan Commission states if the Petitioner Expands the Parking to Lot 23 (across the alley), a Special Exception Use will be Needed for Accessory Parking in the S172 District 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 2106 Berkley Place 2. All criteria has been met B. New Installation — Speed Limit, Twenty -Five (25) mph. 1. Location: Kinyon Street from Portage Avenue to Kessler Boulevard 2. Remarks: Residential Street that currently does not have a Posted Speed Limit Sign C. New Installation — Residential Parking Zone 6:00 a.m. to 6:00 p.m. 1. Location: 1217 N. Notre Dame Avenue 2. Remarks: This property has met the requirements in the Municipal Code D. New Installation — Stop Sign 1. Location: Manor Drive at Catherwood Drive a) Remarks: Manor Drive to Stop, Catherwood Drive remains the Through Street; Three (3) Way Intersection in a Subdivision where Manor Drive Ends 2. Location: Greenview Avenue (South) at Greenview Avenue (North) and Fairway Street (East) a) Remarks: Greenview Avenue from South to Stop; Greenview Avenue from West and Fairway Street from East remains the Through Street; Three (3) Way Intersection in a Residential Subdivision E. Traffic Restriction — Parking on Both Sides of Street 1. Applicant: Temple Beth -El 2. Event: Rosh Hashanah and Yom Kippur Holy Day Services 3. Location: West Madison St. and North Lafayette Blvd., both Sides of Temple 4. Dates and Times: September 24 and October 3; 7:00 p.m. to 11:00 p.m. September 25; 9:00 a.m. to 3:00 p.m. and October 4; 9:00 a.m. to 6:30 p.m. 5. Favorable Recommendations F. Traffic Restriction 1. Applicant: B -100 2. Event: B -100 Birthday Party 3. Location: Close Ironwood at Jackson to all North bound traffic. Police car or barricade and Policeman will control all automobile access at this point; Two lane traffic from US 20 Bypass South to Jackson Rd., then West to Jackson Rd. Main Entrance; Close Jackson at York Road to Eastbound traffic and direct traffic to York Road Main Entrance GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND oI$0UTfjNl BOARD OF PUBLIC WORKS °` MEETING September 9, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 4. Date and Time: September 14, 2014; 6:00 a.m. to 7:30 p.m. 5. Favorable Recommendations 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 21181 Jackson Road — Water 13. RATIFY BONDS A. Contractor Bonds 1. Tonn and Blank Construction, LLC., Canceled Effective September 12, 2014 2. Charles Grove, Approved Effective August 22, 2014 3. Nelson J. Miller Enterprises Inc. dba M &M Chimney, Canceled Effective October 10, 2014 B. Excavation Bonds 1. Underground Contractors, Inc., Approved Effective August 21, 2014 2. CSU, Inc., Approved Effective August 26, 2014 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6