HomeMy WebLinkAbout08/12/2014 Board of Public WorksAGENDA REVIEW SESSION AUGUST 7, 2014 253
Downtown South Bend requested changing one (1) space each from two (2) hour to fifteen (15)
minutes in front of 119, 122, 129, 138,201, 301, and 305 South Michigan Street,
The Clerk was instructed to post the agenda and notify the media and other persons who have
requested notice of the meeting agenda. No other business came before the Board. The meeting
adjourned at 11:50 a.m.
ATTEST:
4rida":!M. Martin, Clerk
REGULAR MEETING
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
avid . Relos, Me Aber
G
Karyn oos, Member
Member
Brian J. TaWtoWski, Member
AUGUST 12, 2014
The Regular Meeting of the Board of Public Works was convened at 9:37 a.m. on Tuesday,
August 12, 2014, by Board President Gary A. Gilot, with Board Members David Relos, Kathryn
Roos, Patrick Henthorn, and Brian Pawlowski present. Also present was Board Attorney Cheryl
Greene.
ADDITIONS TO THE AGENDA
Mr. Gilot noted the addition to the agenda of a Release of an Easement and an application for a
Residential Block Party for the Indiana Black Expo.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Minutes of the
Agenda Review Session of July 17, 2014, Regular Meeting of July 22, 20t4 and Claims Meeting
of the Board held on July 29, 2014 and August 5, 2014 were approved.
OPENING OF BIDS — WAYNE STREET PARKING GARAGE FACADE REPLACEMENT —
PROJECT NO. 114-027 (PARKING GARAGE FUND)
This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-
County News, which were found to be sufficient. The following bid was opened and publicly
read:
THE BLAKLEY CORPORATION/F.E. GATES DIVISION
8060E. 88th Street
Indianapolis, Indiana 46256
Bid was signed by: Ronald Pertl
Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility
Verification, Non -Discrimination Commitment for Contractors and Certification of Use
of United States Steel Products or Foundry Products was submitted
Five percent (51%) Bid Bond was submitted
BID: $489,641.00
REGULAR MEETING AUGUST 12, 2014 254
Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the above bid was
referred to the Department of Community Investment for review and recommendation.
OPENING OF QUOTATIONS REMOVAL AND DISPOSAL OF
HAZARDOUS/NONHAZARDOUS WASTE AT IVY TOWER — PROJECT NO. 114-043
LITF)
Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for
the above referenced project. Linda Martin, Clerk of the Board, informed the Board there were
no quotations received. Attorney Cheryl Greene stated they may go to the open market, the legal
bidding requirements have been met and no bids were received.
AWARD BID — ONE (1) OR MORE 2014 OR NEWER -/,. TON EXTENDED CAB FOUR
WHEEL DRIVE PICK UP TRUCK (2014 FIRE DEPARTMENT CAPITALI
Mr. Jeff Hudak, Central Services, advised the Board that on July 8, 2014, bids were received and
opened for the above referenced equipment. After reviewing those bids, Mr. Hudak
recommended that the Board award the contract to the lowest responsive and responsible bidder
Jordan Motors, Inc., 609 E. Jefferson Blvd., Mishawaka, Indiana 46545, in the amount of
$35,728.00. Therefore, Ms. Roos made a motion that the recommendation be accepted and the
bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried.
AWARD BID — THIRTY-FIVE (35) MORE OR LESS, 2014 OR NEWER, ALL WHEEL
DRIVE POLICE PATROL VEHICLES (2014 POLICE DEPARTMENT CAPITAL AND
INTEREST)
Mr. Jeff Hudak, Central Services, advised the Board that on July 8, 2014, bids were received and
opened for the above referenced equipment. After reviewing those bids, Mr. Hudak
recommended that the Board award the contract to the lowest responsive and responsible bidder
Bloomington Ford, Inc., 2200 S. Walnut St., Bloomington, Indiana 47401, in the amount of
$23,723.05 each, for a total for thirty-five (35) of $830,306.75. Therefore, Ms. Roos made a
motion that the recommendation be accepted and the bid be awarded as outlined above. Mr.
Relos seconded the motion, which carried. Ms. Roos noted that these vehicles will be converted,
post -purchase, to CNG dual fuel.
AWARD QUOTATION — BOWEN STREET SIDEWALK — PROJECT NO. 114-037 (SSDA
TIF)
Mr. Roger Nawrot, Engineering, advised the Board that on July 22, 2014, quotations were
received and opened for the above referenced project. After reviewing those quotations, Mr.
Nawrot recommended that the Board award the contract to the lowest responsive and responsible
bidder, Ortiz Concrete, 530 Pulaski Street, South Bend, Indiana 46619, in the amount of
$47,130.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the
quotation be awarded as outlined above. Mr. Henthorn seconded the motion, which carried.
AWARD QUOTATION — FOURTEEN -HUNDRED (1400, MORE OR LESS
UNIVERSAL/NESTABLE REFUSE CONTAINERS (2014 SOLID WASTE OTHER
OPERATING SUPPLIES
Mr. Matthew Chlebowski, Central Services, advised the Board that on May 27, 2014, quotations
were received and opened for the above referenced equipment. After reviewing those quotations,
Mr. Chlebowski recommended that the Board award the contract to the lowest responsive and
responsible bidder, Pyramid Equipment, 211 South Prairie Street, Rolling Prairie, Indiana 46371,
in the amount of $47.50 each, in the amended amount not to exceed of $71,250.00. Therefore,
Ms. Roos made a motion that the recommendation be accepted and the quotation be awarded as
outlined above. Mr. Relos seconded the motion, which carried.
APPROVE CHANGE ORDER NO. 2 — JEFFERSON BOULEVARD STREETSCAPE
IMPROVEMENTS —PROJECT NO. 114-001 (MAJOR MOVES)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
of Selge Construction Co., Inc., 2833 S. I Ph Street, Niles, Michigan, 49120, indicating the
Contract amount be increased by $44,352.25 for a new Contract sum, including this Change
Order, in the amount of $1,580,225.47 and an increase in the schedule of eleven (11) days. Mr.
Nawrot, Engineering, noted the increase in time is to move out of the intersection at St. Peter
Street and Jefferson Blvd. due to forthcoming CSO work that will require that area to be under
construction again, and work on installation of a storm sewer along St. Peter Street north of
REGULAR MEETING AUGUST 12, 2014 255
Jefferson Boulevard. Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried,
the Change Order was approved.
APPROVE CHANGE ORDER NO. 1 — DEMOLITION OF VACANT AND ABANDONED
HOMES— PROJECT NO. It 4-028 (LOSS RECOVERY)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
of R&R Excavating, Inc., 2010 Went Avenue, Mishawaka, Indiana, 46545, changing the
Contract verbiage regarding the number of demolitions per division from "not less than four (4)
properties within two (2) calendar weeks" to "not less than eight (8) properties within one (1)
calendar week". Attorney Greene noted this request is to try to keep work moving on this project
and prevent breaking down and restaging to take up time. Upon a motion made by Mr. Relos,
seconded by Ms. Roos and carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 1 — REMOVAL OF LEAD BASED PAINT AT IVY
TOWER —PROJECT NO. I t4-011 (TIP)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf
of Interstate Environmental Services, Inc., 337 W. 806 N. U.S. Rte. 6, Valparaiso, Indiana
46385, indicating the Contract amount be increased by $26,030.25 for a new Contract sum,
including this Change Order, in the amount of $2,482,276.45. Upon a motion made by Ms. Roos,
seconded by Mr. Relos and carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 10 — DIGESTER NO. 2 UPGRADE AND DIGESTER
GAS CLEANING— PROJECT NO. 111-029 WASTEWATER O&M 2011 SEWER BOND
Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change
Order No. 10 on behalf of Grand River Construction, Inc., 5025 40,' Avenue, Hudsonville,
Michigan 49426, indicating the Contract amount be increased by $11,790.00 for a new Contract
sum, including this Change Order, in the amount of $5,843,555.00, and an increase in the
schedule of three (3) days to allow for the installation of fiber. Upon a motion made by Mr.
Relos, seconded by Ms. Roos and carried, the Change Order was approved.
TABLE CHANGE ORDER NO. 3 — PRIMARY CLARIFIER REHABILITATION AND
EQUIPMENT UPGRADES — PROJECT NO 111-071 (WASTEWATER CAPITAL)
Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change
Order No. 3 on behalf of L.D. Docsa Associates, Inc., 1605 King Highway, Kalamazoo,
Michigan 49001, indicating the Contract substantial and final completion dates be extended
ninety-eight (98) days. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried,
the Change Order was tabled.
APPROVE CHANGE ORDER NO. 1 — CENTURY CENTER EXTERIOR COLUMN AND
SIDEWALK REPAIRS — PROJECT NO. 114-030 HOTEL/MOTEL TAX
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
of Gibson -Lewis LLC, 1001 West ll'h Street, Mishawaka, Indiana 46544, indicating the
Contract amount be increased by $16,883.00 for a revised contract amount of $35,383.00 and an
increase in the schedule of six (6) days. Attorney Greene explained this change was necessary
due to unforeseen circumstances necessitating major changes in the work. She noted they are still
in the process of meeting and she anticipates more changes coming back to the Board. Mr. Eric
Horvath noted the original contract did not go through the Board, and they are trying to make
sure they all do in the future. He stated the Engineering Department did not come in to the
picture until nearly the end of the contract. He added this work has to be addressed and there are
ongoing meetings and discussions that may discover additional issues that will need to be
addressed. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the
Change Order was approved.
APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
— MEMORIAL PARKING PHASE 313 — PROJECT NO. 113-015 (MEDICAL TIF)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 (Final) on
behalf of Rieth Riley Construction Co., Inc., PO Box 1775, 25200 SR 23, South Bend, Indiana
46614, indicating the contract amount be increased by $1,710.50 for a new contract sum,
including this Change Order, of $1,008,674.44. Additionally submitted was the Project
Completion Affidavit indicating this new final cost of $1,008,674.44. Upon a motion made by
Ms. Roos, seconded by Mr. Henthorn and carried, Change Order No. 3 (Final) and the Project
Completion Affidavit were approved.
REGULAR MEETING AUGUST 12, 2014 256
APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
— IGNITION PARK SOUTH DEMOLITIONS, PHASE V — PROJECT NO. 114-014 (AEDA
TIF)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on
behalf of Jackson Services, 1674 North 750 West, Rochester, Indiana 46756, indicating the
contract amount be decreased by $5,000.00 for a new contract sum, including this Change Order,
of $18,300.00. Additionally submitted was the Project Completion Affidavit indicating this new
final cost of $18,300.00. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and
carried, Change Order No. I (Final) and the Project Completion Affidavit were approved.
APPROVE PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF 4404 FELLOWS
STREET — PROJECT NO. 113-029 (SSDA TIF)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
Affidavit on behalf of Jackson Services, 1647 North 750 West, Rochester, Indiana 46756, for the
above referenced project, indicating a final cost of $8,500.00. Upon a motion made by Mr.
Relos, seconded by Ms. Roos and carried, the Project Completion Affidavit was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE OR
MORE 2014 OR NEWER, REFURBISHED MEDIC UNIT (FIRE CAPITAL)
In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to
advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion
made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THIRTY-FIVE
(35) MORE OR LESS, BI-FUEL COMPRESSED NATURAL GAS/GASOLINE VEHICLE
CONVERSIONS (POLICE EQUIPMENT)
In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to
advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion
made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — WEST
WASHINGTON LIGHTS — PROJECT NO. 114-044 (LOSS RECOVERY FUND)
In a memorandum to the Board, Mr. Paul South, Street Department, requested permission to
advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made
by Mr. Relos, seconded by Mr. Henthorn and carried, the above request was approved.
ADOPT RESOLUTION NO. 33-2014 — ON DISPOSAL OF UNFIT AND/OR OBSOLETE
PROPERTY
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO.33-2014
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following
property is unfit for the purpose for which it was intended and is no longer needed by the City of
South Bend:
1998 CHEVY 3/4 TON PICK UP
00005385 9815 TAG NUMBER
WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that the items listed above are no longer needed by the City; are unfit for the purpose
for which they were intended and have an estimated value of less than one thousand dollars
($1,000.00).
REGULAR MEETING AUGUST 12, 2014 257
BE IT FURTHER RESOLVED that said items may be transferred or sold at public
auction or private sale, without advertising. However, if the property is deemed worthless, such
may be demolished or junked.
ADOPTED this 12Tn day of AUGUST. 2014.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary A. Gilot
s/ David P. Relos
s/ Kathryn E. Roos
s/ Patrick M. Henthorn
s/ Brian J. Pawlowski
ATTEST:
s/Linda Martin, Clerk
ADOPT RESOLUTION NO. 34-2014 — ON DISPOSAL OF UNFIT AND/OR OBSOLETE
PROPERTY
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO.34-2014
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
FIREFIGHTER FIRE HELMET AND BOOTS
WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has
the duty and authority to have custody, control, use, and to dispose of real and personal property
owned by the City of South Bend, Indiana; and
WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal
property which is no longer needed by the City and which is unfit for the purpose for which it
was intended; and
WHEREAS, on July 15, 2014,11 Class Firefighter Kraig Perkins retired from the South
Bend, Indiana, Fire Department after Eighteen (18) years of service, and the Board of Public
Safety of the City of South Bend, Indiana has determined that he has retired in good standing;
and
WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet
and boots ("Property") are of no further use to the Department, are of no practical value, and
have an estimated market value of less than One -Thousand Dollars ($1,000.00); and
WHEREAS, the Board has determined that the Property is worthless as that term is
defined in I.C. 5-22-22-8(b); and
WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal
property which is either unfit for the purpose for which it was intended, no longer needed by the
City, or property which is deemed worthless,
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend, Indiana, as follows:
1. The Property is no longer needed by the City of South Bend, is unfit for the purposes
for which was intended, and has an estimated value of less than One -Thousand
Dollars ($1,000.00).
2. The Property may be demolished, junked or otherwise disposed in a manner
determined by the Fire Chief, including donation to the Firefighter as a token for his
years of service to the City of South Bend.
REGULAR MEETING AUGUST 12,, 2014 258
ADOPTED this 12th day of AUGUST, 2014.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary A. Gilot
s/ David P. Relos
s/ Kathryn E. Roos
s/ Patrick M. Henthorn
s/ Brian J. Pawlowski
ATTEST:
s/Linda Martin, Clerk
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for
approval:
Type
Business
Description
Amount/
Motion/
Funding
Second
Contract
OnSite Health
Coordination and Set -Up and
No Cost
Roos/Relos
Clean -Up for 20 t 4 Health
Fair
Contract
Kaser Auction
Auction of Unclaimed
8% of
Roos/Relos
Service
Property by South Bend
Proceeds
Police Department
Contract
Jonathon Burke
Transfer of Knowledge
$75.00 per
Relos/
dba Tactical
Related to the Activities,
hour; Not to
Henthorn
Energy Group
Projects and Strategy of the
Exceed
Former South Bend Municipal
$2,000
Energy Office.
through
August 29,
2014
(Engineering
Professional
Services)
Amendment
Hewlett-
Computers for MLK Center
$3,788.30
Relos/Roos
to the Master
Packard
($80.46 per
Lease
Financial
Month for 48
Purchase
Services
Months)
Agreement
Company
(Parks Lease
Principal and
Interest)
Special
Kirby Risk
Sole Source Compatible
$41,535
Roos/
Purchase
Upgrade of SCADA Network
(Water
Henthorn
HMI Server and Client
Works
Software from RSView 32 to
Capital)
Factory Talk ViewSE
Professional
The Troyer
Design Services for Madison
$79,205
Roos/
Services
Group
Street and Marion Street One-
(Major
Henthorn
Agreement
Way to Two -Way Conversion
Moves)
Professional
Toole Design
Kick -Off Meeting and Review
$20,960
Roos/
Services
Group, LLC
of Construction Documents
(Major
Henthom
Agreement
for Smart Streets Design
Moves)
REGULAR MEETING AUGUST 12, 2014 259
Professional
EnviroSolutions
2014/2015 Semi -Annual
$7,775.15
Roos/Relos
Services
Ground Water Sampling
(Water
Agreement
Works
Operations)
Professional
Abonmarche
Infrastructure Improvement
$69,200
Roos/Relos
Services
Consultants,
Design for Multi -Tenant
(AEDA TIF)
Agreement
Inc.
Building in Ignition Park
Professional
Greeley and
Oliver Plow, Phase 3, Consent
$21,300
Roos/
Services
Hansen, LLC
Decree Assistance
(2011 Sewer
Henthorn
Agreement
Bond)
Contract
South Bend
Affirmative Fair Housing:
$ 10,000
Relos/Roos
Human Rights
Respond to complaints of
(CDBG)
Commission
housing discrimination; provide
workshops on fair housing law
Contract
Habitat for
Acquisition / Rehab:
$170,000
Relos/Roos
Humanity
Development subsidy for the
(CBDG)
acquisition and rehab of a
vacant/abandoned house in CT 6
or 19
Contract
Community
Homeownership Assistance
$200,000
Relos/Roos
Homebuyers
Program:
(CDBG)
Corp., Inc.
Provide down payment and/or
closing cost assistance to low -
mod income home buyers
Contract
Code
Demolition of unsafe
$462,086
Relos/Roos
Enforcement
vacantiabandoned buildings in
(CDBG)
CT 6 and 19
Contract
Youth Service
Emergency Shelter
$23,938
Relos/Roos
Bureau
(ESG)
Contract
YWCA
Emergency Shelter, Rapid
$85,528
Relos/Roos
Rehousing:
(ESG)
Costs of shelter operation;
tenant -based rental assistance;
_DC -I
financial assistance for housing
Contract
ESG Administration:
$2,000
Relos/Roos
Costs for administering ESG
(ESG)
program
Contract
AIDS
Emergency Shelter, Rapid
$23,588
Relos/Roos
Ministries/
Rehousing:
(ESG)
AIDS Assist
Costs of shelter operation;
financial assistance for housing
Release of
Danch, Hamer
Release of Utility Easement
N/A
Relos/Roos
Easements
& Associates,
Rights for Lot No. 7, Ignition
Authorize
Inc.
Park Major Subdivision, Section
Eric
Two; Original Studebaker Plant
Horvath or
Easements
Corbitt Kerr
to Sign
Release on
Board's
behalf
APPROVAL OF PERMIT AND LICENSE APPLICATIONS
The following hermit and license annlications were nresanterl Pn.
Applicant
Description
Date/Time
Location
Motion
Carried
Toasty Cheese,
Open Air
August 16,
Washington St. in front
Roos/Henthom
Inc.
License -
2014; 10:00
of former College
Mobile Food
p.m. to 12:00
Football Hall of Fame
Unit for
a.m.
Wedding Event
Lake Reunion
Residential
August 20,
Washington St. from
�R_oo_sfflenthom
Block Party-
2014; 8:00 a.m.
Falcon St. to Dundee St.
REGULAR MEETING AUGUST 12, 2014 260
Lake Reunion
to 7:00 p.m.
Cheryl Jordan
Residential
August 24,
East Colfax Ave. from
Roos/Henthorn
Block Party —
2014; 3:00 p.m.
Twyckenham Dr. to
Block Picnic
to 7:00 p.m.
Esther St.
South Bend
Residential
August 16,
Orange Street from
Roos/Relos
Chapter of
Block Party —
2014; 8:30 a.m.
Birdsell Street to
Subject to No
Indiana Black
Youth
to 4:00 p.m.;
College Street
Alcoholic
Expo, Martin
Explosion
Beverages Sold
Luther King
or Served
Center
Neighborhood
Non-
August 23,
South Michigan St.
Relos/Henthorn
Resources
Residential
2014; 2:00 p.m.
from Jefferson Blvd. to
Connection
Block Party-
to 5:00 p.m.
the Adjacent Alley to
Neighborhood
the State Theater
Youth
Leadership
Summit
Berean Seventh
Non-
August 20,
Taylor St. from LaSalle
Roos/Relos
Day Adventist
Residential
2014; 12:00
St. to Colfax St.
Church
Block Party-
p.m. to 5:00
Back to School
p.m.
Backpack and
School
Supplies
Giveaway
Howard Park
Non-
August 16,
Niles Ave. between
Relos/Henthorn
Neighborhood
Residential
2014: 6:00 p.m.
Washington St. and
Association
Block Party-
to 11:00 P.M.
Jefferson Blvd.
East Bank
Block Party
Downtown
Non-
August 16,
Downtown South Bend
Relos/Roos
South Bend,
Residential
2014; 6:00 a.m.
Inc.
Block Party-
to 8:00 P.M.
Art Beat
It's a Man's
Sidewalk Sale
August 29,30,
3032 Mishawaka Ave.
Roos/Relos
World
and 31, 2014;
9:00 a.m. to
5:00 p.m.
APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — MICHIANA
BREWER'S SUPPLY, LLC
Mr. Gilot stated an application for a Revocable Permit has been received for the purpose of
allowing a two (2) sided chalkboard sandwich sign to remain in the right-of-way at Michiana
Brewer's Supply, LLC., 117 S. Michigan St. The encroachment shall remain in the right of way
until the time as the Board of Public Works of the City of South Bend shall determine that such
encroachment is in any way impairing or interfering with the highway or with the free and same
flow of traffic. Mr. Gilot noted the applicant must maintain a five (5) foot clear pedestrian
walkway at all times. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried,
the Revocable Permit was approved.
APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — 521 JEFFERSON LLC
Mr. Gilot stated an application for a Revocable Permit has been received for the purpose of
allowing a New Orleans style canopy/deck to be constructed in the right-of-way at 521 E
Jefferson Blvd. The encroachment shall remain in the right of way until the time as the Board of
Public Works of the City of South Bend shall determine that such encroachment is in any way
impairing or interfering with the highway or with the free and same flow of traffic. Mr. Gilot
informed Mr. Dave Matthews that the permit is a revocable permit, and although he doesn't
anticipated any future problems, the City retains the right to have the encroachment removed in
the future if necessary. Mr. Matthews stated he understood. He explained it was determined that
while Jefferson Boulevard is torn up for re -construction, it would be the best time to install this
canopy. Mr. Roger Nawrot, Engineering, stated the encroachment still allows nine (9) feet of
clear path, is along the parking lane and still allows for the opening of car doors, and will not
REGULAR MEETING AUGUST 12, 2014 261
create a head -knock concern. Upon a motion made by Ms. Roos, seconded by Mr. Relos and
carried, the Revocable Permit was approved.
APPROVE/DENY TRAFFIC CONTROL DEVICES
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic
control device was denied:
NEW INSTALLATION: Handicapped Accessible Parking Space Sign
LOCATION: 1624 S. Carlisle St.
REMARKS: All criteria has not been met. Property has driveway.
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic
control devices were approved:
NEW INSTALLATION: Handicapped Accessible Parking Space Signs
LOCATIONS a) 1814 Nash Street
b) 1814 Nash Street
c) 419 N. Sunnyside Street
d) 1738 Caroline Street
e) 2001 S. Scott Street
f) 1122 East Indiana Avenue
g) 2419 Prast Boulevard
h) 1845 Johnson Street
REMARKS: All criteria has been met.
Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the following traffic
control devices were approved:
NEW INSTALLATION: No Parking
LOCATIONS: a) West side of 27th St. from East/West Alley South to
Northside Blvd; and South Side ofNorthside Blvd. from
271h St. East to North/South Alley.
b) North Side of Kerslake Court from 23`d St. to 25th St.
REMARKS: All criteria has been met; City Engineer Requests "No
Parking on South Side of Street" for Kerslake as Opposed
to Numerous No Parking Signs
Upon a motion made by Ms. Relos, seconded by Ms. Roos and carried, the following traffic
control device was approved:
NEW INSTALLATION: No Parking Zone
LOCATION: Cedar St. West of Eddy St. Right -of -Way for Fifty (50)
Feet on North Side and One -Hundred (100) Feet on South
Side
REMARKS: Favorable Recommendations
Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, the following traffic
control devices were approved:
REVISION: Speed Limit — Reduce Speed Limit from 30mph to 25mph
LOCATION: a) Frederickson St. from Bendix Dr. to Olive St.
b) Westmoor St. from Bendix Dr. to Olive St.
REMARKS: Favorable Recommendations
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic
control devices were approved:
REVISIONS: Parking Signs: Change Two (2) Parking Spaces from Two
(2) Hour to Fifteen (15) Minutes from 6:00 a.m, to 6:00
p.m.
LOCATION: 231 S. Michigan St.
REGULAR MEETING AUGUST 12, 2014 262
REVISION Change One (1) Parking Space Each from Two (2) Hour
Parking to Fifteen (15) Minutes from 6:00 a.m, to 6:00 p.m.
LOCATION: 119, 122, 129, 138, 201, 301, and 305 South Michigan St.
REVISION Change from One (1) Hour Parking to Fifteen (15) Minute
Loading Zone
LOCATION: 112 W. Jefferson Boulevard
REVISION Change from No Parking to Fifteen (15) Minute Loading
Zone
LOCATION: One (1) Space across the Street from 112 W. Jefferson
Blvd. West of the Parking Garage Entrance
REVISION Change from Two (2) Hour Parking Limit to Bus Parking
Only
LOCATION: South Side of 100 Block of East Washington St.
NEW INSTALLATION: Deaf Child Warning Sign
LOCATIONS: 1515 E. Riding Mall
REMARKS: Verified Request
APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO
REMONSTRATE — 53419 HICKORY ROAD — WATER
Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to
Remonstrate as submitted by Haji Tehrani, 53419 Hickory Road, South Bend, Indiana 46635.
The Consent indicates that in consideration for permission to tap into the public water system of
the City, to provide water service to the above referenced property at 53419 Hickory Road (Key
# 002-2019-040501), the Tehran's waive and release any and all right to remonstrate against or
oppose any pending or future annexation of the property by the City of South Bend. Therefore,
Ms. Roos made a motion that the Consent be approved. Mr. Henthorn seconded the motion,
which carried.
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS
Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and
Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows:
Business
Bond Type
Approved/
Released
Effective Date
Scott Bancroft for TGB Unlimited
d/b/a Bancroft Electric
Contractor
Released
August 24, 2014
Kristin Ewing
Contractor
Released
July 31, 2014
John Robertson Sheet Metal
Contractor
Approved
July 25, 2014
Dan Minter
I Contractor
Approved
July 23, 2014
Jose Galicia
I Contractor
Approved
I August 1, 2014
Ms. Roos made a motion that the Bonds approval and/or release as outlined above be ratified.
Mr. Relos seconded the motion, which carried.
APPROVE CLAIMS
Ms. Roos stated that a request to pay the following claims in the amounts indicated has been
received by the Board; each claim is fully supported by an invoice; the person receiving the
goods or services has approved the claims; and the claims have been filed with the City Fiscal
Officer and certified for accuracy.
Name
Amount of Claim
Date
City of South Bend
$21,116.33
08/05/2014 and 09/06/2014
City of South Bend
$1,002,734.02
08/12/2014
Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved
as submitted. Mr. Relos seconded the motion, which carried.
REGULAR MEETING AUGUST 12 2014 263
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Gilot,
seconded by Ms. Roos and carried, the meeting adjourned at 10:IS a.m.
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
ATTEST:
1 iiida M. Martin, Clerk