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Home My WebLink About08/21/2014 Board of Public Works Agenda ReviewCITY OF SOUTH BEND y AGENDA BOARD OF PUBLIC WORKS f i.Iat4 August 2014 10:30 a.m. �- Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA A. Release of Loan Agreement and Mortgage — Harrison Management Company 1. Description: City's Release of Mortgage for 2811 Viridian Dr., Previously Paid Off REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Session of August 7, 2014; Regular Meeting of August 12, 2014; Claims Review Meeting of August 19, 2014 2. AWARD BIDS AND APPROVE CONTRACT A. Hill Street and Colfax Avenue On -Site Improvements — Project No. 113 -033 1. Company: Walsh & Kelly, Inc. 2. Amount: $201,866.20; Base Bid and Alternates Nos. 1, 2, 3, and 4 3. Funding: SBCDA TIF (420.1050.460.42.03) QHILL) 3. CHANGE ORDERS A. Vacant and Abandoned Property Demolitions, 1,000 Homes in 1,000 Days 1. Company: Torok Excavating & Demolition, Inc. 2. Change Order No.: 2 3. Increase Amount: $13,100; Five (5) Days 4. Percent of Increase: 3.27% 5. Revised Contract Amount: $413,294; New Completion Date: October 22, 2014 6. Funding: General Fund (408.1201.415.50.02) B. Removal of Lead Based Paint at Ivy Tower — Project No. 114 -011 1. Company: Interstate Environmental Services, Inc. 2. Change Order No. 2 3. Increase Amount: 75 Days 4. Funding: AEDA TIF (324.1050.460.31.06) 4. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Central Services Facility Modifications to Accommodate Work on Compressed Natural Gas Vehicles 1. Funding: Central Services Capital (222.0605.419.22.02) B. 2014 Uniform Rentals — Uniform, Floor Mats and Shop Rag Rentals 1. Funding: Various Department Budgets C. Ignition Park, Building Nos. 1 and 2 1. Funding: TBD GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 D. Hill Street Improvements, Northeast Neighborhood — Project No. 113 -024 1. Funding: NNDA TIF (429.1050.460.42.03) E. Wayne Street Parking Garage Facade Replacement — Project No. 114 -027 1. Funding: Parking Garage Fund (601.0464.645.42.02) F. Manhole Rehabilitation — Project No. 114 -003R (Rebid) 1. Funding: Sewer Capital/2012 Bond (642.0621.415.42.05 and 661.0621.415.42.05) 5. RESOLUTION A. No. 39 -2014 — A Resolution of the Board of Public Works of the City of South Bend, Indiana, Authorizing the Release of Temporary Easements and Appointing Authorized Representative (Main to Lafayette Connector) 1. Description: Authorize Patrick Henthorn to Sign Necessary Releases on behalf of the Board of Works. 6. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA A. Amendment to the Addendum to the Master Agency Agreement — Supplement No. 2 - Redevelopment Commission 1. Description: Increase Budget by $170,000 for Hill and Colfax Drainage Improvement Project 2. Funding: AEDA TIF B. Renewal of Professional Services Agreement — Santiago Garces Escober 1. Description: Third Renewal of Agreement for Various Technology Consulting Projects through December 31, 2014 2. Amount: $44 /hr.; Not to Exceed $33,000 3. Funding: COIT (404.0672.415.31.06) C. Renewal of Professional Services Agreement — Rene Casiano 1. Description: Second Renewal of Agreement for Various Technology Consulting Projects through December 31, 2014 2. Amount: $25 /hr.; Not to Exceed $22,500 3. Funding: COIT (404.0672.415.31.06) D. Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Equipment Purchase Bid Specifications for Noble Americas South Bend Ethanol LLC 2. Funding: AEDA TIF (13J020) E. Amendment No. 2 to Contract — South Bend Heritage Foundation 1. Description: Increase Near West Side Revitalization Contract by Amount from Sale of Property 2. Amount: $56,405; New Total $281,405 3. Funding: CDBG (212.1001.460.39.30) (12JC25) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND y AGENDA BOARD OF PUBLIC WORKS f i.Iat4 August 2014 10:30 a.m. �- Location: 1308 County -City Building South Bend, Indiana 46601 F. Professional Services Agreement — H.J. Umbaugh & Associates 1. Description: Cost of Service for Wastewater and Water Rates to St. Joseph County Regional Sewer and Water District 2. Amount: Hourly Rate; NTE $3,250 for Article I; NTE $3,250 for Article II, Sections A -E; Section F $500 3. Funding: Environmental Services and Water Works Professional Services (641.0630.793.63.35 and 620.0640.658.31.04) G. Sewer Refund — Mary Celeste Kearney 1. Description: Sanitary Sewer Bill Adjustment for 1919 Inwood Rd. 2. Amount: $349.38 3. Funding: Water Works Receivable Suspense Account (620.0000.115.12.00) H. Deeds of Dedication of Right -of -Ways 1. Description: City to Purchase Lot 3, 4, and 9 in Cedar Heights Addition; Triangular Parcels at Alley Intersections for Hill Street Improvements — Project No. 113 -024 2. Amount: $1.00 each 3. Funding: NNDA TIF (429.1050.460.42.03) 7. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Jeremy Reinke a) Event: Neighborhood Block Party b) Location: LaSalle Ave. from Twyckenham Dr. to Jacob St. c) Date /Time: September 13, 2014; 2:00 p.m. to 8:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Hospice Foundation/Bike Michiana a) Event: Bike Michiana for Hospice b) Date /Time: September 14, 2014; 7:00 a.m. to 5:30 p.m. c) Favorable Recommendations 2. Applicant: The Color Run a) Event: The Color Run b) Date /Time: September 27, 2014; 6:00 a.m. to 1:00 p.m. c) See Comments from DTSB 3. Applicant: Stanley Clark School a) Event: Clark Run for Enrichment b) Date /Time: October 18, 2014; 8:30 a.m. to 11:00 a.m. c) Favorable Recommendations 4. Applicant: Legacy Productions a) Event: Annual South Bend Zombie Walk GARY A. GILOT DAVID P. RELOs KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND y AGENDA BOARD OF PUBLIC WORKS f i.Iat4 August 2014 10:30 a.m. �- Location: 1308 County -City Building South Bend, Indiana 46601 b) Date /Time: September 6, 2014; 10:00 a.m. to 7:00 p.m. c) Favorable Recommendation Subject to Staying on Sidewalks and Obeying Traffic Rules 8. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1533 W. Fisher Street b) 1326 College Street 2. All criteria has been met B. New Installation — Deaf Child Warning Sign 1. Location: 3411 South Wise Circle 2. Verified Request C. New Installation — Reserve Handicap Parking 1. Location: Northside of Jefferson, East of Lafayette 2. All criteria has been met; Reserve Permit #3 Expires January 29, 2015 D. New Installation — Speed Limit, Twenty -Five (25) mph. 1. Location: Basin Street between Royal Street and Running Deer Drive 2. Remarks: Street is in Crescent Oaks Subdivision and Connects Deer Hollow Subdivision to Ironwood Road E. New Installation — Stop Sign 1. Location: Topsfield Road at Inwood Road 2. Remarks: Three (3) Way Intersection; Topsfield Road will have Stop Sign and Inwood Road will remain Through Street. F. New Installation — Stop Sign 1. Location: Canal Street at Royal Street 2. Remarks: Three (3) Way Intersection near the Crest Oaks Subdivision Entrance off of Ironwood Road 9. RATIFY BONDS A. Contractor Bonds 1. Givens Property Investors, Inc., Approved Effective August 13, 2014 2. Jose Lopez, Approved Effective August 13, 2014 3. Bill Briones, Approved Effective August 19, 2014 10. CLAIMS 11. PRIVILEGE OF THE FLOOR 12. ADJOURNMENT GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOs KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5