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Home My WebLink AboutA. 2015 Operating Budget Hearings ScheduleOffice of the City Clerk John Voorde, City Clerk August 14, 2014 TO: MEMBERS OF THE COMMON COUNCIL FROM: JOHN VOORDE, CITY CLERK The following Common Council Committee Meetings has been scheduled in the South Bend Council Informal Meeting Room, 4th Floor County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana: (Please see attached schedule for departments, dates and times) PERSONNEL & FINANCE VALERIE SCHEY, CHAIRPERSON 1. 2015 Operating Budget Hearing 2. Miscellaneous matters cc: Mayor Pete Buttigieg Committee Meeting List Media NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS: Auxiliary Aid or Other Services may be Available upon Request at No Charge. Please give Reasonable Advance Request when Possible. 455 County -City Building • South Bend, Indiana 46601 • (574)235 -9221 • Fax (574)235 -9173 • TDD (574)235 -5567 ------------------------------------------------------------------------------------------------------- - - - - -- ------------------------- - - - - -- Kareemah Fowler Janice Talboom Chief Deputy Deputy Ordinance Violation Clerk City of South Bend, Indiana 2015 Budget Calendar August 13, 2014 Date Time Responsible Action Item June 4, 2014 5:00 p.m. A/F Set up Naviline 2015 budget level, worksheet and summary "yellow" sheets. June 4, 2014 5:00 p.m. A/F Prepare budget assumptions, instuctions and allocations. June 4, 2014 9:30 a.m -3:30 A/F IACT Annual Budget Workshop, p.m. Munster, Indiana June 5, 2014 8:00 -2:00 p.m. Mayor, A/F, Budget Kickoff meeting at Common Council Century Center, Discovery Representatives, Ballroom Department Heads, Fiscal Officers, Key Employees & Other Stakeholders July 7, 2014 5:00 P.M. Department Heads Deadline to enter City and & Fiscal Officers Redevelopment budget requests into Naviline and update summary sheets July 8 -23, 2014 See detail Mayor's Office, AN, Mayor's Office, AN review of schedule Department Heads departmental budgets: below: & Fiscal Officers: July 8, 2014 1:00 P.M. Morris /Palais Royale One hour July 9, 2014 2:00 p.m. Century Center One hour July 9, 2014 3:00 p.m. Legal Department One hour July 10, 2014 9:00 P.M. Public Works Three hours July 14, 2014 1:00 P.M. DCI Two hours July 15, 2014 11:15 p.m Building Department One hour July 16, 2014 11:00 P.M. Police Department Two hours July 17, 2014 9:30 p.m. A/F One hour July 17, 2014 3:00 p.m. Fire Department Two hours July 18, 2014 9:00 P.M. Parks & Recreation Two hours July 18, 2014 11:00 P.M. Code /Animal Control One hour July 22, 2014 1:30 p.m. Human Rights One hour July 22, 2014 3:00 p.m. A/F, DLGF DLGF Budget Workshop at Transpo July 23, 2014 2:00 p.m. 311 Call Center One hour July 14, 2014 4:00 p.m. Mayor, Common 2015 Preliminary Budget Council, Clerk, AN Discussion — Council Priorities August 11, 2014 4:00 p.m. Mayor, Common 2015 City -wide Budget Council, Clerk, AN, Overview: Department Heads • Goals /objectives & Fiscal Officers • KPI's /outcomes City of South Bend, Indiana 2015 Budget Calendar August 13, 2014 • Organization chart • Employee summary • Economic factors • 5 Year CIP • Income Projections • Proposed Expenditures August 18, 2014 5:00 p.m. A/F, Human Rights, Budget Hearing — Session No. 1: Mayor, Common Administration Council Mayor's Office (101 -0101) • 311 Call Center (101 -0104) • A/F — Finance (101 -0401) • A/F — Insurance (711) • A/F — HR (101 -040 1) • A/F — Human Rights (101 -1008, 258) • A/F — Safety/Risk (226) • A/F — IT (101 -0401, 404 -0672) • A/F — COIT Fund (404) • A/F — EDIT Fund (408) • A/F — HOF Debt Service (313) August 20, 2014 4:00 p.m. A/F, Legal Dept, Budget Hearing — Session No. 2: Public Works, Common Council Legal Department (10 1 -050 1) Public Works • PW — GIS (101 -0602) • PW — Bldg. Maint (101 -0602) • PW — Engineering (101 -0602) • PW — Env. Services (64 1) • PW — LRSA Fund (25 1) • PW — Solid Waste (610, 611) • PW — Organic Res. (641 -0631) • PW — Project Releaf (65 5) • PW — Central Serv. (222) • PW — Sustain. Office (222 -0616) • PW — MVH/Streets (202) • PW — Sewers (641 -0621) • PW — Sewer Insurance (640) • PW — T &L (202) • PW — Water Works (620) August 20, 2014 Noon A/F, Legal, City Clerk File 2015 budget ordinance & Transpo budget ordinance with City Clerk for first reading August 25, 2014 7:00 p.m. Mayor, Common First Reading on 2015 City Council, Clerk, A /F, budget & 2015 Transpo budget City Attorney August 27, 2014 4:00 p.m. A /F, Parks, Budget Hearing — Session No. 3: Morris/Palais, Century Center, Art Museum, Studebaker Culture & Arts • Morris PAC (101 -0404) City of South Bend, Indiana 2015 Budget Calendar August 13, 2014 Museum, Common • Palais Royale (101 -0405) Council • Century Center (670, 671) • Studebaker National Museum (404- 0409- 453- 39 -30) • South Bend Museum of Art (404- 0408- 453- 39 -30) Parks • Parks — GF Administration (201 -1100) • Parks — GF Maintenance (201 -1101) • Parks — GF Golf (201 -1102) • Parks — GF Recreation (201 -1103) • Parks — GF Zoo (201 -1104) • Parks — GF Greenhouse (201 -1106) • Parks — GF Graffiti (201 -1108) • Parks — Recreation Fund (203) • Parks — Coveleski Capital (40 1) • Parks — Zoo Endowment (403) • Parks — Nonreverting Capital (405) • Parks — City Cemetery (730) September 2, 5:00 p.m. A/F Submission of 2015 budget to 2014 County Council for non - binding review (deadline 9/2/14) September 3, 2014 5:00 p.m. AT, DCI, Fire Personnel/Finance Budget Hearing Department, Common — Session No. 4: Council Fire Department • Fire — Administrative (101 -0901) • Fire — EMS (288) • Fire — Inspection Bur (101 -0901) • Fire — Instruction Bur (101 -0901) • Fire — Pension Fund (70 1) • Fire — PS LOIT (249 -0905) Department of Community Investment • DCI — Planning (211) • DCI — Neigh. Engage. (211) • DCI — Business Dev. (211) • DCI — ED Resources (211) • DCI — Loss Recovery (227) • DCI — Major Moves (412) • DTSB (408- 0401 - 415- 39 -30) September 4, 2014 4:00 p.m. A/F, City Clerk, Budget Hearing — Session No. 5: Council, Police Police Department • Police — Administration (101 -0801) • Police — Uniform Div. (10 1 -08 0 1) • Police — Investigative (101 -0801) • Police — Community Relations Division (101 -0801) • Police —Prof Standards (101 -0801) • Police — Risk Manage. (101 -0801) • Police — Pension Fund (702) • Police — PS LOIT (249 -805) • Board of Safety (101 -0103) • Other Police Funds City of South Bend, Indiana 2015 Budget Calendar August 13, 2014 September 5, -- A/F, City Clerk, First publication of City and 2014 Local Transpo budgets (Budget Newspapers Form 3) and Gateway Notice to Taxpayers (deadline 9/13/14) Must be at least 10 days prior to public hearing September 5, -- A/F Submission of Form 3 Budget 2014 notice in Gateway September 10, 4:00 p.m. A/F, City Clerk, Budget Hearing — Session No. 6: 2014 Building Department, Code Enforcement, Building Department (600 -1306) Animal Control, Code Enforcement/Animal Control Common Council Code — Administrative (600 -1201) • Code — Animal Control (600 -1207) September 11, 9:30 a.m. DCI, Redevelopment Redevelopment Commission sets 2014 Commission public hearing for October 16, 2014 September 12, -- A/F, City Clerk, Second publication of City and 2014 Local Transpo budgets (form 3) Newspapers (deadline 9/20/14) Must be at least 3 days prior to public hearing September 15, 4:00 p.m. A/F, TRANSPO, City Budget Hearing — Session No. 7: 2014 Clerk, Common • TRANSPO (none) Council • Clerk — Administrative (10 1 -020 1) • Clerk — OVB (10 1 -020 1) • Common Council (101 -0301) September 17, Noon A/F, Legal, City File 2015 Mayor, Clerk, Council, 2014 Clerk, Council non - bargaining, and bargaining salary ordinances with City Clerk September 17, 4:00 p.m. A/F, Common Budget Hearing — Session No. 8: 2014 Council, City Clerk, Budget overflow meeting Parks & Recreation September 22, 7:00 p.m. Mayor, Clerk, First reading of 2015 Mayor, 2014 Council, A/F Clerk, Council, non - bargaining and bargaining salary ordinances September 22, 7:00 p.m. Mayor, Council, A/F, Public hearings 2014 Department Heads, on 2015 City and Transpo Transpo, Fiscal budgets Officers (public hearing deadline is 10/24/14) September 24, 7:00 p.m. All City Budgets — Budget Hearing No. 9 — Public 2014 Offsite Budget O'Brien Recreation Center, 321 E. Discussion Walter Street, South Bend, IN 46614 City of South Bend, Indiana 2015 Budget Calendar August 13, 2014 September 30, 5:00 p.m. State of Indiana Last date for State Budget Agency 2014 certification of 2015 LOIT distributions October 1, 2014 5:00 p.m. County Council, A/F Deadline for county fiscal body to provide non - binding budget review prior to City adoption October 8, 2014 4:00 p.m. A/F, Council, City Budget Hearing —Session No. 10: Clerk DCI • Redevelopment Budgets information only) October 13, 2014 7:00 p.m. Mayor, Council, A/F, Adoption of 2015 City and City Clerk, Transpo budgets (deadline Department Heads, 11/3/14) Transpo & Fiscal Officers October 13, 2014 7:00 p.m. Mayor, Council, City Adoption of 2015 Mayor, Clerk, Clerk, A/F, Legal, Council, bargaining and non- Departments bargaining salary ordinances October 16, 2014 9:30 a.m. Redevelopment Public hearing and adoption of Commission, DCI 2015 Redevelopment budgets October 27, 2014 7:00 p.m. Mayor, Council, A/F, Backup date for adoption of 2015 City Clerk, City budgets & salary ordinances Department Heads & Fiscal Officers November 3, 2014 -- -- Deadline to adopt budgets, rates, levies and salary ordinances November 5, 2014 5:00 p.m. A/F Deadline to enter 2015 budget into Gateway program and file adopted budget with the County Auditor (two days after adoption) January 1, 2015 -- -- Start of Fiscal Year February 16, 2015 5:00 p.m. A/F, DLGF Deadline for the DLGF to certify 2015 budgets, rates and levies