HomeMy WebLinkAbout08/12/2014 Board of Public Works Agenda Review� v�r
CITY OF SOUTH BEND SovTHB
BOARD OF PUBLIC WORKS
MEETING
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August 12, 2014 — 9:30 a.m. 5'
Location: 1308 County -City Building
South Bend, Indiana 46601
REGULAR MEETING
1. REVIEW OF MINUTES
A. Agenda Review Meeting of July 17, 2014; Regular Meeting of July 22, 2014; and
Claims Review Meeting of July 29, 2014.
2. OPENING OF BIDS
A. Wayne Street Parking Garage Facade Replacement — Project No. 114 -027
1. Funding: Parking Garage Fund (301.0464.645.42.02)
2. Award Bid
3. OPENING OF QUOTATIONS
A. Removal and Disposal of Hazardous/Nonhazardous Waste at IVY Tower —
Project No. 114 -043
1. Funding: TIF (324.1050.460.31.06)
2. Award Quote
4. AWARD BIDS AND APPROVE CONTRACTS
A. One (1) or More, 2014 or Newer, '/z Ton Extended Cab Four Wheel Drive Pick
Up Truck
1. Company: Jordan Motors, Inc.
2. Amount: $35,728.00
3. Funding: 2014 Fire Department Capital (288.0902.422.43.02)
B. Thirty -Five (35), More or Less, 2014 or Newer All Wheel Drive Police Patrol
Vehicles
1. Company: Bloomington Ford, Inc.
2. Amount: $23,723.05 each; Total for Thirty -Five (35) $830,306.75
3. Funding: 2014 Police Capital Principal and Interest (404.0401.415.37.11 and
12)
5. AWARD QUOTATIONS AND APPROVE CONTRACTS
A. Bowen Street Sidewalk —Project No. 114 -037
1. Company: Ortiz Concrete
2. Amount: $47,130
3. Funding: SSDA TIF (430.1050.460.42.03)
B. Fourteen - Hundred (1,400), More or Less, Universal/Nestable Refuse Containers
1. Company: Pyramid Equipment
2. Amount: $47.50 each; NTE $66,500
3. Funding: 2014 Solid Waste Other Operating Supplies (610.0610.791.22.24)
GARY A. GILOT DAVID P. RELOs KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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� v�r
CITY OF SOUTH BEND SovTHB
BOARD OF PUBLIC WORKS
MEETING
August 12, 2014 - 9:30 a.m. 5'
Location: 1308 County -City Building
South Bend, Indiana 46601
6. CHANGE ORDERS
A.
Jefferson Boulevard Streetscape Improvements -Project No. 114 -001
1.
Company: Selge Construction Co., Inc.
2.
Change Order No.: 2
3.
Increase Amount: $44,352.25; Increase Schedule Eleven (11) Days
4.
Percent of Increase: 2.89%
5.
Revised Contract Amount: $1,580,225.47
6.
Funding: Major Moves (412.0602.431.42.03)
B.
Demolition of Vacant and Abandoned Homes - Project No. 114 -028
1.
Company: R &R Excavating, Inc.
2.
Change Order No.: 1
3.
Increase: Change Verbiage in Contract on Number of Demolitions per
Division; Change from "Not Less than Four (4) Properties within Two (2)
Calendar Weeks" to "Not Less than Eight (8) Properties within One (1)
Calendar Week ".
C.
Removal of Lead Based Paint at Ivy Tower - Project No. 114 -011
1.
Company: Interstate Environmental Services, Inc.
2.
Change Order No.: 1
3.
Increase Amount: $26,030.25
4.
Percent of Increase: 1.06 %; Increase Schedule Fifteen (15) Days
5.
Revised Contract Amount: $2,482,276.45
6.
Funding: TIF (324.1050.460.31.06)
D.
Digester
No. 2 Upgrade and Digester Gas Cleaning - Project No. 111 -029
1.
Company: Grand River Construction, Inc.
2.
Change Order No.: 10
3.
Increase Amount: $11,790; Increase Schedule Three (3) Days
4.
Percent of Increase: .21%
5.
Revised Contract Amount: $5,843,555
6.
Funding: Wastewater Operations and Maintenance (659.0630.415.42.06)
E.
Primary
Clarifier Rehabilitation and Equipment Upgrades - Project No. 111 -071
1.
Company: L.D. Docsa Associates, Inc.
2.
Change Order No.: 3
3.
Increase: Substantial and Final Completion Date Extended Ninety -Eight (98)
Days
4.
Funding: Wastewater Capital (642.0630.415.43.66)
F.
Century Center Exterior Column and Sidewalk Repairs - Project No. 114 -030
1.
Company: Gibson -Lewis LLC
2.
Change Order No.: 1
3.
Increase Amount: $16,883; Additional Six (6) Days
4.
Percent of Increase: 91.26%
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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� v�r
CITY OF SOUTH BEND SovTHB
BOARD OF PUBLIC WORKS
MEETING
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August 12, 2014 — 9:30 a.m.`,L,gbs. 5'
Location: 1308 County -City Building
South Bend, Indiana 46601
5. Revised Contract Amount: $35,383
6. Funding: Hotel/Motel Tax
7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS
A. Memorial Parking Phase 3B — Project No. 113 -015
1.
Company: Rieth -Riley Construction Co., Inc.
2.
Change Order No.: 3
3.
Increase Amount: $1,710.50
4.
Percent of Increase: 0.17%
5.
Total Percent of Change: 2.87%
6.
Final Contract Amount: $1,008,674.44
7.
Funding: Medical TIF (416.1050.460.42.01)
B. Ignition Park South Demolitions, Phase V— Project No. 114 -014
1.
Company: Jackson Services
2.
Change Order No.: 1 (Final)
3.
Decrease Amount: ($5,000)
4.
Percent of Decrease: (21.46 %)
5.
Final Contract Amount: $18,300.00
6.
Funding: AEDA TIF (324.1050.460.39.82)
8. PROJECT
COMPLETION AFFIDAVIT
A. Demolition of 4404 Fellows Street — Project No. 113 -029
1.
Company: Jackson Services
2.
Final Contract Amount: $8,500.00
3.
Funding: SSDA TIF (430.1050.460.39.82)
9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
A. One (1) or More, 2014 or Newer Refurbished Medic Unit
1. Funding: 2014 Fire Department Capital (288.0902.422.43.02)
B. Thirty -Five (35), More or Less, Bi -Fuel Compressed Natural Gas — Gas Vehicle
Conversions
1. Funding: 2014 Police Equipment Account (101.0801.421.43.06)
C. West Washington Street Lights — Project No. 114 -044
1. Funding: Loss Recovery Fund (227.0602.431.22.40)
10. RESOLUTIONS
A. Resolution No. 33 -2014 - A Resolution of the South Bend Board of Public Works
on Disposal of Unfit and /or Obsolete Property
1. Description: Central Services 1998 Chevy 3/4 Ton Pick -Up Truck
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
Page 3
� v�r
CITY OF SOUTH BEND SovTHB
BOARD OF PUBLIC WORKS
MEETING
August 12, 2014 — 9:30 a.m. 5'
Location: 1308 County -City Building
South Bend, Indiana 46601
B. Resolution No. 34 -2014 — A Resolution of the South Bend Board of Public Works
on Disposal of Unfit and /or Obsolete Property
1. Description: Firefighter Helmet and Boots — Kraig Perkins
11. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA
A. Contract — OnSite Health
1. Description: Coordination and Set -Up and Clean -Up for 2014 Health Fair
2. Amount: No Cost
B. Contract — Kaser Auction Service
1. Description: Auction of Unclaimed Property by South Bend Police
Department
2. Amount: 8% of Proceeds
C. Contract — Jonathon Burke dba Tactical Energy Group
1. Description: Transfer of Knowledge Related to the Activities, Projects and
Strategy of the Former South Bend Municipal Energy Office.
2. Amount: $75.00 per hour; Not to Exceed $2,000 through August 29, 2014
3. Funding: Engineering Professional Services (101.0602.431.31.06)
D. Amendment to the Master Lease Purchase Agreement — Hewlett- Packard
Financial Services Company
1. Description: Computers for MLK Center
2. Amount: $3,788.30 ($80.46 per Month for 48 Months)
3. Funding: Parks Lease Principal and Interest (201.1101.452.37.11 and. 12)
E. Special Purchase — Kirby Risk
1. Description: Upgrade of Compatible SCADA Network HMI Server and
Client Software from RSView 32 to Factory Talk ViewSE
2. Amount: $41,535
3. Funding: Water Works Capital (622.0640.415.43.08)
F. Professional Services Agreement — The Troyer Group
1. Description: Design Services for Madison Street and Marion Street One -Way
to Two -Way Conversion
2. Amount: $79,205
3. Funding: Major Moves (412.0602.431.42.03)
G. Professional Services Agreement — Toole Design Group, LLC
1. Description: Kick -Off Meeting and Review of Construction Documents for
Smart Streets Design
2. Amount: $20,960
3. Funding: Major Moves (412.0602.431.42.03)
H. Professional Services Agreement - EnviroSolutions
1. Description: 2014/2015 Semi - Annual Ground Water Sampling
2. Amount: $7,775.15
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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� v�r
CITY OF SOUTH BEND SovTHB
BOARD OF PUBLIC WORKS
MEETING
August 12, 2014 — 9:30 a.m. 5'
Location: 1308 County -City Building
South Bend, Indiana 46601
3. Funding: Water Works Operations (602.0640.602.31.06)
I. Professional Services Agreement — Abonmarche Consultants, Inc.
1. Description: Infrastructure Improvement Design for Multi- Tenant Building in
Ignition Park
2. Amount: $69,200
3. Funding: AEDA TIF (324.1050.460.31.02)
J. Professional Services Agreement — Greeley and Hansen, LLC
1. Description: Oliver Plow, Phase 3, Consent Decree Assistance
2. Amount: $19,800
3. Funding: 2011 Sewer Bond (659.0621.415.31.02)
K. Emer�zencv Solutions Grant and Communitv Development Block Grant Contracts:
FUNDING
AGENCY
DESCRIPTION
AMOUNT
SOURCE
CDBG
South Bend Human
Affirmative Fair Housing:
$ 10,000
Rights Commission
Respond to complaints of housing
discrimination; provide workshops on
fair housing law
CDBG
Habitat for Humanity
Acquisition / Rehab:
$170,000
Development subsidy for the
acquisition and rehab of a
vacant /abandoned house in CT 6 or 19
CDBG
Community Homebuyers
Homeownership Assistance Program:
$200,000
Corp., Inc.
Provide down payment and/or closing
cost assistance to low -mod income
home buyers
CDBG
Code Enforcement
Demolition of unsafe
$462,086
vacant /abandoned buildings in CT 6
and 19
ESG
Youth Service Bureau
Emergency Shelter:
$ 23,938
ESG
YWCA
Emergency Shelter, Rapid Rehousing:
$ 85,528
Costs of shelter operation; tenant -based
rental assistance; financial assistance
for housing
ESG
DCI
ESG Administration:
$ 2,000
Costs for administering ESG program
ESG
AIDS Ministries /
Emergency Shelter, Rapid Rehousing:
$ 23,588
AIDS Assist
Costs of shelter operation; financial
assistance for housing
12. LICENSES AND PERMITS
A. License - Open Air
1. Applicant: Toasty Cheese, Inc.
GARY A. GILOT DAVID P. RELOs KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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� v�r
CITY OF SOUTH BEND SovTHB
BOARD OF PUBLIC WORKS
MEETING
August 12, 2014 — 9:30 a.m. 5'
Location: 1308 County -City Building
South Bend, Indiana 46601
a) Location: Washington Street In Front of Former College Football Hall of
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
Page 6
Fame
b)
Description: Mobile Food Unit for Wedding Event
c)
Date /Time: August 16, 2014; 10:00 p.m. tol2:00 a.m.
d)
Comments: No Conflict with Art Beat Event; Resolved Issues with DTSB
B. Permits — Residential Block Parties
1.
Applicant: Lake Reunion
a)
Event: Lake Reunion
b)
Location: Washington St. from Falcon St. to Dundee St.
c)
Date /Time: August 20, 2014; 8:00 a.m. to 7:00 p.m.
d)
Favorable Recommendations
2.
Applicant: Cheryl Jordan
a)
Event: Block Picnic
b)
Location: East Colfax Ave. from Twyckenham Dr. to Esther St.
c)
Date /Time: August 24, 2014; 3:00 p.m. to 7:00 p.m.
d)
Favorable Recommendations
C. Permit
— Non - Residential Block Parties
1.
Applicant: Neighborhood Resources Connection
a)
Event: Neighborhood Youth Leadership Summit
b)
Location: South Michigan St. from Jefferson Blvd. to the Adjacent Alley
to the State Theater
c)
Date /Time: August 23, 2014; 2:00 p.m. to 5:00 p.m.
d)
Favorable Recommendations
2.
Applicant: Berean Seventh Day Adventist Church
a)
Event: Back to School Backpack and School Supplies Giveaway
b)
Location: Taylor St. from LaSalle St. to Colfax St.
c)
Date /Time: August 20, 2014; 12:00 p.m. to 5:00 p.m.
d)
Favorable Recommendations
3.
Applicant: Howard Park Neighborhood Association
a)
Event: East Bank Block Party
b)
Location: Niles Ave. between Washington St. and Jefferson Blvd.
c)
Date /Time: August 16, 2014; 6:00 p.m. to 11:00 p.m.
d)
Favorable Recommendations
4.
Applicant: Downtown South Bend, Inc.
a)
Event: Art Beat
b)
Location: Downtown South Bend
c)
Date /Time: August 16, 2014; 6:00 a.m. to 8:00 p.m.
d)
Favorable Recommendations
D. Permit
— Sidewalk Sale
1.
Applicant: It's a Man's World
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
Page 6
� v�r
CITY OF SOUTH BEND SovTHB
BOARD OF PUBLIC WORKS
MEETING
August 12, 2014 — 9:30 a.m. 5'
Location: 1308 County -City Building
South Bend, Indiana 46601
a) Location: 3032 Mishawaka Avenue
b) Date /Time: August 29, 30, and 31, 2014; 9:00 a.m. to 5:00 p.m.
c) Favorable Recommendations
E. Encroachments/Revocable Permits
1. Applicant: Michiana Brewer's Supply, LLC
a) Location: 117 S. Michigan St.
b) Description: Two (2) Sided Chalkboard Sandwich Sign
c) Favorable Recommendations
2. Applicant: 521 Jefferson, LLC
a) Location: 521 E. Jefferson Blvd.
b) Description: New Orleans Style Canopy/Deck
c) Favorable Recommendations
13. TRAFFIC CONTROL DEVICES
A. New Installation - Handicapped Accessible Parking Space Signs
1. Location:
a) 1624 S. Carlisle Street
2. All criteria has not been met. Property has driveway.
3. Locations:
a) 1814 Nash Street
b) 419 N. Sunnyside Street
c) 1738 Caroline Street
d) 2001 S. Scott Street
e) 1122 East Indiana Avenue
f) 2419 Prast Blvd.
g) 1845 Johnson St.
4. All criteria has been met.
B. New Installation — No Parking
1. Locations:
a) West side of 27th St. from East/West Alley South to Northside Blvd.; and
South Side of Northside Blvd. from 27th St. East to North/South Alley
b) South Side of Kerslake Court from 23rd St. to 25th St.
2. All criteria has been met; City Engineer Requests "No Parking on this Street"
for Kerslake as Opposed to Numerous No Parking Signs
C. New Installation — No Parking Zone
1. Location: Cedar St. West of Eddy St. Right -of -Way for Fifty (50) Feet on
North Side and One - Hundred (100) Feet on South Side
2. Favorable Recommendations
D. Revision — Speed Limit
1. Location:
GARY A. GILOT DAVID P. RELOs KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
Page 7
� v�r
CITY OF SOUTH BEND SovTHB
BOARD OF PUBLIC WORKS
MEETING
August 12, 2014 — 9:30 a.m. 5'
Location: 1308 County -City Building
South Bend, Indiana 46601
a) Frederickson St. from Bendix Dr. to Olive St.
b) Westmoor St. from Bendix Dr. to Olive St.
2. Revision: Reduce Speed Limit from 30mph to 25 mph
3. Favorable Recommendations; Traffic and Lighting Recommends Denial
E. Revisions — Parking Signs
1. Location:
a) 231 South Michigan St.
b) Revision: Change Two (2) Parking Spaces from Two (2) Hour to Fifteen
(15) Minutes from 6:00 a.m. to 6:00 p.m.
c) Traffic and Lighting Recommends Approval for Current Business at that
Location only; Engineering Requests only Two (2) Signs
2. Locations:
a) 119, 122, 129, 138, 201, 301, and 305 South Michigan St.
b) Revision: Change One (1) Parking Space Each from Two (2) Hour
Parking to Fifteen (15) Minutes from 6:00 a. m. to 6:00 p.m.
3. Location:
a) 112 W. Jefferson Blvd.
b) Revision: Change from One (1) Hour Parking to Fifteen (15) Minute
Loading Zone
4. Location:
a) One (1) Space Across the Street from 112 W. Jefferson Blvd. West of the
Parking Garage Entrance
b) Revision: Change from No Parking to Fifteen (15) Minute Loading Zone
5. Location:
a) South Side of 100 Block of East Washington St.
b) Revision: Change Two (2) Hour Parking Limit, to Bus Parking Only
F. New Installation — Deaf Child Warning Sign
1. Location: 1515 E. Riding Mall
2. Verified Request
14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO
REMONSTRATE
A. 53419 Hickory Road — Water
15. RATIFY BONDS
A. Contractor Bonds
1. Scott Bancroft for TGB Unlimited d /b /a Bancroft Electric; For Release
Effective August 24, 2014
2. Kristin Ewing; For Release Effective July 31, 2014
3. John Robertson Sheet Metal; Approved Effective July 25, 2014
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
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� v�r
CITY OF SOUTH BEND SovTHB
BOARD OF PUBLIC WORKS
MEETING
August 12, 2014 — 9:30 a.m. 5'
Location: 1308 County -City Building
South Bend, Indiana 46601
4. Dan Minter; Approved Effective July 23, 2014
5. Jose Galicia; Approved Effective August 1, 2014
16. CLAIMS
17.
18.
PRIVILEGE OF THE FLOOR
ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
GARY A. GILOT DAVID P. RELOs KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI
Page 9