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Home My WebLink About6A1 � ( L) ;'�.45oU;I e�4 ': ,,� ` i% r`, Department of aW �•�rc%_ >c '"1. :4*- • �,_' Community Investment . labs Memorandum July 18, 2014 TO: Redevelopment Commission FROM: Jitin Kain SUBJECT: Resolution No. 3224 & Amendment to the Addendum to the Master Agency Agreement - Hill & Colfax Drainage Improvements, Supplement 2 f. t On August 15, 2013, the Redevelopment Commission approved an Amendment to the Master Agency Agreement for consulting services related to Drainage work on Commission owned property at the NW corner of Hill and Colfax. Subsequently on January 30th, the Commission amended the addendum to the Master Agency agreement, setting a project budget for improvements to the Hill & Colfax project site as well as street improvements between Niles and Hill that included changes to pavement marking as well as new lighting to benefit all the businesses on the node. Earlier this year, the Board of Public Works bid out improvement to the project site per the Commission's commitment. However the bids came in higher and have not yet been awarded. F During this time, staff has renegotiated the site improvement portion of the project with the development team of Colfax Hill Partners, LLC to support new project pricing that the developers are working with. The additional resources still keep the Commission commitment towards the project to less than 15% of the total development costs and ensures a payback in less than 10 years. Staff requests approval of an additional $170,000 from the SBCDA TIF towards the Hill and Colfax site improvement portion of the project as well as the attached resolution and amendment to the addendum to the master agency agreement. 227 W.JEFFERSON BLVD. SOUTH BEND, IN 46601 I P: 574-235-9371 I FAX: 574-235-9021 I SOUTHBENDIN.GOV RESOLUTION NO. 3224 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT (Hill& Colfax Drainage Improvement Project- Supplement#2) WHEREAS, effective January 1, 2014, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission") and the South Bend Board of Public Works (the "BPW") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2014; and WHEREAS, effective January 1, 2014, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for the limited purpose of contracting for and managing the completion of existing Projects; and WHEREAS, pursuant to the Master Agency Agreement, the Commission added the Hill & Colfax Drainage Improvement Project to the Master Agency Agreement by way of an Addendum on August 15, 2013; and WHEREAS, the Commission amended the Master Agency agreement (Hill Colfax Drainage Improvement Project- Supplement #1) by way of an amendment on January 30, 2014; and WHEREAS, the Commission desires to amend the Addendum by way of this Amendment. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Amendment to the Addendum to the Master Agency Agreement (Hill & Colfax Drainage Improvement Project - Supplement #2) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of this Amendment to the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on July 24, 2014, at 9:30 a.m., in Room 1308, County-City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT (Hill& Colfax Drainage Improvement Project- Supplement#2) This Amendment to the Addendum to the Master Agency Agreement (this "Amendment"), made and entered into as of the 24th day of July, 2014, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the "BPW") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Hill & Colfax Drainage Improvement Project(the "Project") and set a new project budget. WHEREAS, effective January 1, 2014, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2014; and WHEREAS, effective January 1, 2014, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for the limited purpose of contracting for and managing the completion of existing Projects; and WHEREAS, pursuant to the Master Agency Agreement, the Commission added the Hill & Colfax Drainage Improvement Project to the Master Agency Agreement by way of an Addendum on August 15, 2013; and WHEREAS, pursuant to the Master Agency Agreement, the Commission added the Hill & Colfax Drainage Improvement Project— Supplement #1 to the Master Agency Agreement by way of an Addendum on January 30, 2014; and WHEREAS, the Commission desires to amend the Addendum by way of this Amendment, adding Supplement#2. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW,pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of { contracting for and managing the completion of the Project, the scope of said Project being originally described in "Exhibit A", amended in "Exhibit B", and now amended as described in"Exhibit C", attached hereto and made a part hereof 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. (Signature Page Follows) CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary Gilot, President Kathryn Roos, Member Brian Pawlowski, Member David Relos, Member Patrick Henthorn, Member ATTEST: Linda Martin, Clerk Exhibit"A" HILL & COLFAX DRAINAGE IMPROVEMENT PROJECT See attached Proposal from Abonmarche dated August 5, 2013 Consulting Services Amount: $8,200 Exhibit"B" HILL & COLFAX DRAINAGE IMPROVEMENT PROJECT - SUPPLEMENT #1 See attached proposal from Abonmarche dated January 22, 2014 Project Budget: $204,750 Item Cost Consulting Services for Amended Scope $19,750 On-Site Improvements $110,000 Off-Site Improvements $75,000 TOTAL $204,750 Exhibit"C" HILL & COLFAX IMPROVEMENT PROJECT - SUPPLEMENT#2 Revised Project Budget: $374,750 Includes improvements to the project site as well as street improvements (pavement striping and new streetlights) from Hill to Niles Ave. Item Cost Original Budget $204,750 Additional On-site Improvements $170,000 TOTAL $374,750