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HomeMy WebLinkAbout5.A.(2) Proposal for professional servicesr ~ := ~/ ~~, r ~ ~ ~~~ f ~_ l r } -~ r ~ f r eu~/rr e t~ /'i~nntu>,~ Dr ci;;r; unu llarn„i urenr .Sr'~rires )ur Er~durirr<~ BrnA Isnrirnrinrrnr~ LETTER OF PROPOSAL i~oeember 3, 200 ly9rs. Jennifer Laurent Department of Conunuuity ~ Economic Planning City ofSouth 13cnd 227 W. Ieflcrson Bhrd., Suite 12005 South Bend, 11~ 46601 RE: I~rNIT Exterior and Lobb}r -Bid Documentation Dear Mrs. Laurent: OG I 1 ~ 00 As a result of our correspondence, ewe understand the need for Architectural Sereices to assist vour organization in chtcrior and lobby bid packages fhr the WNfT New F3uilding. HOW T11E TI2OY,R GROUP ~~~II.L SERVF, YOU We intend to provide the following services to assist v_ ou in the documentation and adminisUation of the conslluction process. ,S'urvey - A^ existing survey completed in 2006 will be used by WNIT. WHIT ~~'ill decd the exterior aixl lobby to the City. l'he '1'roycr Group will not be required to be involved with this process. 2. Nar~icrnces -The Department oC Commw~ity d Economic Planning will provide all the necessary services for obtaining variances for the encroachment of die building on the right-of-way and allrnving "Jumhotron" monitors that will he mounted in the curtain wall as illustrated in the renderings and construction documentation. Per your direction, The Troyer Group wiU not need to he involved with this process. 3. Construction Docnnaentution - The Troyer Group ~~~ill i~~odify our existing constriction documentation by hatching the area not to be included and adding notes clarifying the City's Qid Package/WNIT's Bid Package. A Division 0 aid I S}~ecification Manual, specifically for this project, will be developed ~~~ith the help of Carl Littrell. V1NI"t is cun~ently soliciting bids for a Construction Nlanagemeut firm that ~.~-'til help identify the final alternatives to be added to the. bid tabulation. We ~-stimate 4U hours of architectural modification time, 8 hours of structural, 24 hours of mechanical, and 40 hours of electrical time will be needed along ~~`ith 20-40 hours of final coordination and rcvie~ar. The Division 0 and 1 Specification Manual ~oill tale an ;rr~~v,~.trovcrrru~,~ ,.~~"r;i r,. F i' . l ~- ~ i~ C'ih of South B~axl, De~u~rnn cnl o! Comnnmitr c@ Cwnun~i~ I?`unnin,~ - 1~-:~'IT 7A'n rcnilx~r 3, _'OOb' ('uo~~ i q/ _d additional H hours plus [or editing, review ~r~ith ('art, and final typing. ~'1'e submit a Tixed fee of 521,000.00 (TF~~cuh~-one Thousand Dollars and 7,ero Cents) plus reimbursable expenses billed at their cost times 1.2 (one and hi'o teutlu). 4. 13id~lrn~ -Once the documartation is con~ple[e, the City will advertise fo:~, receive and tabulate bids for the project. ~1'he ~hroycr Group anticipates questions during the bidding process along with potcariially sonic clarifications that ~r~ill recd to be issued through addendum(s). The Troyer Group will review and recommend a successful bidder to the City. A't'e propose doing this phase of the project at time and expense (2.85 times our direct billable cost) plus reimbursable expenses (times 1.2) and estimate that the cost ~~ould he X2,500 to $10,000. 5. Constr~~ctiai Adrninish~ation - We understand The Bureau of Public Construction will handle all the construction administration with the exception oC rr~hat is required by the Architect/Engineer for certification of the construction; our assumption is (hat the. construction contract will also be handled by the Bureau. The lollor~-ing arc services that need to be provided by The Troyer Group: a. Shop drawuigs re~~ie~~~ Structural rebar, structural steel, the ciutr~iu tivall system. mechanical equipment. electrical equipment. and misccllar,eous other shop drawings will need to be reviewed by the certifying Archilcct~Hnginecr. ~~'e propose doing this phase of the project at time and expense (3.85 times our direct billable cosf) plus reimbursable expenses (times 1.2) and estimate tJ~at the cost would be $8,000 to $12,000. b. Consh'uction Observatio^ -The Architect of Record should mahe obsuvation field visits as follows: Kick-off meeting, 1-? visits during Demo, I-2 visits as curtain wall is installed, 1 for finish observation, and 1 for the final punch. "l~hc St~zictural Engineer will need to visit as follor~-s: 2 visits during dcoro. ~~~hen rebar fs installed, and 3 visits during steel erection. "I~he Mechanical }-;ngiueer needs to visit during rough-in of equipment, above ceiling punch priur to ceiling installation, and for final punch. "1'he Llccu~ical Engineer needs to visit after conduit rough-in but prior to drywall installation, and hor the final review/punch. We propose d~~ing this phase of the project at time and expense (2.85 times our direct billable cost) plus reimbursable expenses (times 1.3) and estimate that the cost would be $10,000 to $15,000. c. Request for Information /Proposal Requests - It is unkno~~~n how much time will be reyuircd for the RFI's J PR's. We assume the Bureau will handle the majority of this wak, but the certifying Architect will need to knoe~~ what had been ahcred from the original documentation. V~~e propose doing this phase of the project at time and expense (2.85 times our direct billable cost) plus reimbursable expenses (times l.3). d. Certificate of Payment Review Since regularly scheduled obscrr-anon field visits are not requested, die Certification of Pa_vmcnt will Head to be completed by the Bureau of Public Construction. s- (7(r n/Sur~lh l3encl. D~~~~urlnr~nt nJC'~»nnirmrtr cC F:ru~~omic Planniir~~- li~'A/7 A'm~en~her i, ~qU~1 Pu,~e t tf 3 The 'froycr Group bills monthly. Consequently. at the beginning of each month you ~~~ill rccci~~c n statement covering the time and expenses incurred during the prc~~iou, month. Payment is due ~y'ithin thirty (30} days after statement date A late payment charge of 1-U2`% per nu~nth is applied against unpaid amounts commencing thirty (30) days after statement date. The "hroycr Group is prepared to wort: ~a~it]r you in ~~~~hatcvcr capacity you desire. We arc able to tailor our services to iit needs not addressed abo~-e, providing additional services not listed ah~we. the necessity and costs 1~n~ these services ~~-ill be negotiated as the project unfolds. As your acceptance of this proposal. please sign and return a signed original to our oi~lice. 4Ue arc excited to partner with you nn this important project- ~I~hanh you for ~~our amfidence in The ~l'royer Group. Sincerely. ~~~I~C Cary n ~ ~~,n. non. E~-.~.n n~ Architect/Project Manager ~~ - ~~ lc,~iy"1~o}u Chief Executive Ohlicer Agreed and accepted uu behalf oC City of South Bend. Department of C~~mmunit~~ & Economic Pl~mnin~~: ~, (s~;tri~ulurc~ ~, Marcia I. Jones; Preside Nanc' ~. ~'in~ Secretary November 7, 2008 bate (r.'J'i'i/.'i~O:~.,~i A~)U6f~i .~N'(rlr ~'i-~11,'n..v -iidUtll' ~, L~'i;cU~i ~.