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Home My WebLink About07/17/2014 Agenda ReviewCITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION July 17, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. AWARD BIDS AND APPROVE CONTRACTS A. Two -Way Conversion of Lafayette Blvd. and William St. - Project No. 112 -065 1. Section A a) Company: Martell Electric LLC b) Amount: $273,957.48 (Base Bid Only) 2. Section B a) Rieth -Riley Construction Co., Inc. b) Amount: $506,169.64 (Base Bid plus Alternate Nos. 2, 3, and 5) 3. Funding: Major Moves (412.0602.431.42.03) B. Century Center Exterior Column and Sidewalk Repairs — Project No. 114 -030 1. Company: Gibson - Lewis, LLC 2. Amount: $18,500.00 3. Funding: Hotel Motel Tax (7304.42010.000.099) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Meeting of July 3, 2014: Regular Meeting of July 8, 2014; and Claims Review Meeting of July 15, 2014. 2. OPENING OF BIDS A. Deconstruction of Ten (10), More or Less, Vacant & Abandoned Homes Phase 1 — Project No. 114 -029 1. Funding: Loss Recovery Fund (227.1201.415.39.89) 3. OPENING OF QUOTATIONS A. Bowen Street Sidewalks — Project No. 114 -037 1. Funding: SSDA TIF (430.1050.460.42.03) 4. LEGAL STAFF REPORT AND COMMUNICATIONS A. 2014 Street and Sewer Materials — Project No. 114 -004 1. Company: Bit Mat Products of Indiana, Inc. 5. PROJECT COMPLETION AFFIDAVIT A. Removal and Disposal of PCB Transformers at Ivy Tower — Project No. 113 -026 1. Company: Clean Harbors Environmental Services, Inc. 2. Final Contract Amount: $106,585.00 3. Funding: AEDA TIF (324.1050.460.31.06) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION July 17, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 6. RESOLUTIONS A. No. 25 -2014 — A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Penn Township (Deldora Annexation Area) B. No. 31 -2014 — A Resolution of the City of South Bend Board of Public Works Amending Resolution No. 21 -2014 to Clarify the Effective Date for Application of Common Construction Wage Rates to Public Works Projects Estimated to Cost Less than $350,000 and More than $175,000 C. No. 32 -2014 — A Resolution of the South Bend Board of Public Works for the Trade -In of Equipment 1. Description: Trade -In of Police Department Vehicles 7. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Maintenance Agreement - NEC Corporation of America 1. Description: Yearly Maintenance Agreement for AFIS Fingerprint System 2. Amount: $62,275.60 3. Funding: Police Department General Fund (101.0801.421.36.04) B. Software and Support Licensing Agreement - Alpine Consulting, Inc. 1. Description: Purchase of IBM i2Crime Analysis Software and Licensing for Link Analysis of Criminals and their Networks 2. Amount: $51,702.41 3. Funding: 2014 Justice Assistance Grant (292.8830.421.43.06) C. Professional Services Agreement — Arcadis US, Inc. 1. Description: Water System Evaluation — Cost to Provide Water 2. Amount: $25,000.00 3. Funding: Water Works Operation (620.0640.658.31.06) D. Memorandum of Understanding -MACOG 1. Description: Traffic Counting for City 2. Amount: $11,000 3. Funding: Local Roads and Streets (251.0608.431.36.67) E. Professional Services Agreement — American Structurepoint, LLC 1. Description: Downtown Two -Way Traffic Impact Study 2. Amount: NTE $286,965.06 3. Funding: Major Moves F. Contract — INDOT 1. Description — Set Terms for Cost Sharing of Coordination Contract for Boland Drive Trail from Portage Avenue to Riverside Drive — Project No. 113 -047 2. Funding: Local Roads and Streets (251.0608.380.10.99) G. Professional Services Agreement — American Structurepoint, LLC GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION July 17, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Boland Drive Bike /Pedestrian Trail from Portage Avenue to Riverside Drive — Project No. 113 -047 2. Amount: NTE $265,355; City's Share $65,355 3. Funding: Local Roads and Streets (251.0608.431.42.96) H. Interlocal Agreement — City of South Bend, City of Mishawaka and St. Joseph County 1. Description: Set Terms for Cost Sharing of Preparation of EPA Brownfields Assessment Grant Application by Symbiont Science, Engineering and Construction, Inc. in the Not to Exceed Amount of $24,000 (City of Mishawaka and St. Joseph County will reimburse City of South Bend 25% or up to $6,000 each) 2. Funding: Loss Recovery Fund — Brownfields (227.0401.415.31.06) I. Professional Services Agreement — Symbiont Science, Engineering and Construction, Inc. 1. Description: Preparation of EPA Brownfields Assessment Grant Application 2. Amount: NTE $24,000 City of Mishawaka and St. Joseph County Will Reimburse City of South Bend Up to $6,000.00 each) 3. Funding: Loss Recovery Fund — Brownfields (227.0401.415.31.06) J. Interlocal Agreement for Professional Engineering Services — St. Joseph County Board of Commissioners 1. Description: Sign Replacement Program for Non - Compliant Regulatory and Warning Signs 2. Amount: $44,763.59 3. Funding: LRSA (251.0608.431.36.67) K. Contract — South Bend Heritage Foundation 1. Description: Acquire and Rehabilitate Three (3) Vacant /Abandoned Homes for Resale to Low to Moderate Income Households 2. Amount: $552,000.00 3. Funding: CDBG (212.1001.460.39.30) L. Contract — South Bend Heritage Foundation 1. Description: Administrative Support for Program and Housing Services to Benefit Low to Moderate Income Households 2. Amount: $90,000.00 3. Funding: CDBG (212.1001.460.39.30) M. Contract — Near Northwest Neighborhood, Inc. 1. Description: Neighborhood Revitalization Program to Provide One Income - Eligible Household with an Affordable Home 2. Amount: $78,000 3. Funding: CDBG (212.1001.460.39.30) N. Contract — Near Northwest Neighborhood, Inc. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION July 17, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 8. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Dianna Walker a) Event: Summer Festival for Kids Back to School GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 1. Description: CDBG Activity Delivery by Increasing the Near Northwest Neighborhood's Capacity to Acquire or Rehabilitate Housing 2. Amount: $30,000.00 3. Funding: CDBG (212.1001.460.39.30) O. Contract — Near Northwest Neighborhood, Inc. 1. Description: CDBG Administration and Support for Program and Housing Services 2. Amount: $70,000 3. Funding: CDBG (212.1001.460.39.30) P. Contract — Department of Community Investment 1. Description: South Bend Home Improvement Program to Provide Essential Home Repairs for Up to Thirty -Eight (38) Low to Moderate Income Homeowners 2. Amount: $233,137 3. Funding: CDBG (212.1001.460.39.30) Q. Contract — Department of Community Investment 1. Description: Housing Counseling Program to Provide Home Inspections, Homebuyer Counseling and Processing for Activities Benefitting Low to Moderate Income Households 2. Amount: $74,787' 3. Funding: CDBG (212.1001.460.39.30) R. Contract — Department of Community Investment 1. Description: Block Grant Program Administration 2. Amount: $260,000 3. Funding: CDBG (212.1001.460.39.30) S. Contract — Life Treatment Centers 1. Description: Emergency Shelter Facility Operations at 1402 S. Michigan Street 2. Amount: $24,201 3. Funding: Emergency Solutions Grant (212.1001.460.39.30) T. Contract — Center for the Homeless 1. Description: Emergency Shelter Services to Homeless Families and Individuals 2. Amount: $32,438 3. Funding: Emergency Solutions Grant (212.1001.460.39.30) 8. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Dianna Walker a) Event: Summer Festival for Kids Back to School GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 9. CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION July 17, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 b) Location: Navarre Street from Leland to Portage Ave. c) Date /Time: August 10, 2014; 8:00 a.m. to 8:00 p.m. d) Favorable Recommendations 2. Applicant: River Park Grace Church a) Event: River Park Block Party b) Location: 25th Street from Mishawaka Avenue to Pleasant Street c) Date /Time: August 3, 2014; 12:00 p.m. to 3:30 p.m. d) Favorable Recommendations B. Block Party — Non - Residential 1. Applicant: The Center for the Homeless, Inc. a) Event: On the River Festival b) Location: Jefferson Blvd. from St. Joseph St. to Niles Ave. c) Date /Time: August 1 and 2, 2014; 6:00 p.m. to 11:00 p.m. d) Favorable Recommendations C. Processions 1. Applicant: Michiana Runners Association a) Event: Game Day Chase 5k and l Ok Race b) Date /Time: September 6, 2014; 6:00 a.m. to 9:30 a.m. c) Favorable Recommendations 2. Applicant: Church World Service a) Event: St. Joseph County Crop Walk b) Date /Time: September 28, 2014; 12:00 p.m. to 4:00 p.m. c) Favorable Recommendations Subject to Obeying Traffic Laws and Use of Sidewalks Only D. Licenses 1. Type: Busker a) Applicant: Zach Gassman b) Description: Silent, Living Statue c) Favorable Recommendations E. Special Permit To Operate Long Combination Vehicles To and From the Indiana Toll Road 1. Applicant: Old Dominion Freight Line 2. Location: 3825 William Richardson Drive 3. Route: Toll Road Exit 72, North on St. Joseph Valley Pkwy., East on Cleveland Rd., Ralph Jones, West on William Richardson Drive 4. Favorable Recommendations CERTIFICATES OF INSURANCE A. Northern Indiana Workforce Board, Inc. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION July 17, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 10. RATIFY BONDS A. Contractor Bonds 1. Panzica Building Corp, For Release Effective August 23, 2014 11. CLAIMS 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6