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HomeMy WebLinkAbout06/24/2014 Board of Public WorksAGENDA REVIEW SESSION JUNE 19, 2014 203 for the plant operation and punishable by fines. He added Greeley and Hansen is making significant changes to the model. - Award Bid — Fellow Street Roadway Improvements Mr. Patrick Henthorn stated this project was tabled at the last Board meeting but needs to get awarded due to the expiration soon of wage rates. Attorney Larry Meteiver noted it will need to be subject to eminent domain of two properties on Fellows Street. He explained the process has not been completed yet, but is in the works. Mr. Eric Horvath requested Engineering let the contractor know there will be a delay in the Notice to Proceed due to the situation with the two properties. Addendum to Master Agency Agreement — Redevelopment Commission Mr. Dave Relos, Community Investment, noted this agreement for a multi -tenant development in Ignition Park will need to be approved by the Board subject to the Redevelopment Commission's approval on the following Thursday. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:02 a.m. BOARD OF PUBLIC WORKS / - V U4 Gary A. Gilot, President ratriek M. Henthorn, Member Brian J. Pawlowski, Member ATTEST: Li da M. Martin,'Clerk REGULAR MEETING JUNE 24, 2014 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, June 24, 2014, by Board President Gary A. Gilot, with Board Members Kathryn E. Roos, David Relos, Patrick Henthorn, and Brian Pawlowski present. Also present was Attorney Cheryl Greene. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Consent to Annexation for water service and a Professional Services Agreement with Accela. Also noted was a change in the amount of the contract for CHA Consulting, Inc. from $199,200.00 to $258,300.00 and the contract for Jones Petrie Rafinski Corporation from $392,825.00 to $400,325.00. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Minutes of the Regular Meeting held on June 10, 2014 and Claims Review Meeting of the Board held on June 17, 2014, were approved. OPENING OF BIDS — DEMOLITION OF EIGHTY-FOUR(84),MORE OR LESS VACANT AND ABANDONED HOMES — PROJECT NO. 114-028 LOSS RECOVERY FUND This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Attorney Cheryl Greene stated the Board is REGULAR MEETING JUNE 24.2014 204 bidding this project pursuant to the Unsafe Building Act. Based on the regulations of that Act, Ms. Greene noted the number of properties can change at any time. She stated she would read only the totals for each division and asked that a bid tab be prepared for posting after further review. The following bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Hwy Osceola, IN 46561 Bid was signed by: Mark Osler, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five (5%) Bid Bond was submitted I ff IMP Total Amount Division A Total w/Alternate (Items A-01 through A-22) $486,910.00 $407,410.00 Total Amount Division B Total w/Alternate (Items B-01 through B-26) $521,490.00 $494,740.00 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, IN 46545 Bid was signed by: William Loudin, Vice President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five (5%) Bid Bond was submitted o Total Amount Division A (Items A-01 through A-22) Total w/Alternate $336,450.00 $279,950.00 Total Amount Division B (Items B-01 through B-26) Total w/Alternate $388,400.00 $362,400.00 Total Amount Division C (Items C-01 through C-15 Total w/Alternate $170,150.00 $160,400.00 Total Amount Division D (Items D-01 through D-20)Total w/Alternate $252,750.00 $239,250.00 RITSCHARD BROS., INC. 1204 W. Sample Street South Bend, IN 46619 Bid was signed by: Rachelle L. Dolniak, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five (5%) Bid Bond was submitted REGULAR MEETING I: M JUNE 24.2014 205 Total Amount Division A (Items A-01 through A-22) Total w/Alternate $469,289.00 $458,539.00 Total Amount Division D (Items D-01 through D-20) Total w/Alternate $408,778.00 $391,328.00 C & E EXCAVATING INC 53767 CR 9 N Elkhart, IN 46514 Bid was signed by: Ed Bessinger, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five (5%) Bid Bond was submitted IC O Total Amount Division C (Items C-01 through C-15) Total w/Alternate $293,647.00 $285,273.00 Total Amount Division D (Items D-01 through D-20) Total w/Alternate $423,173.00 $417,800.00 Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to the Vacant and Abandoned Homes team for review and recommendation. After reviewing those bids, Mr. John Engstrom, Engineering, stated they would not award this bid today, they needed more time to review the numbers. OPENING OF BIDS — DEMOLITION OF HAMILTON TOWING COMPANY - PROJECT NO. 114-017 (AEDA TIFF This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient, Ms. Greene noted that Geyer Construction Co. did not fill in the amount of their bid on the proposal sheet, or sign the proposal sheet. She noted no bids have been read into the record; they submitted their bid bond with the amount indicated; and the first page of their bid is filled in with the amount of their bid so there is no harm to the Board or the other bidders. She allowed Mr. William Geyer, Geyer Construction Co., to fill in the missing information and sign the proposal sheet. The following bids were opened and publicly read: GEYER CONSTRUCTION CO 64944 US 31 South PO Box 229 Lakeville, IN 46536 Bid was signed by: William A. Geyer Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted BASE BID: $128,900.00 ENVIRONMENTAL ALLOWANCE $5,000.00 Total Amount Items I and 2 *$128,900.00 *Incorrect Total Submitted REGULAR MEETING JUNE 24, 2014 206 INDIANA EARTH INC 10343 McKinley Hwy Osceola, IN 46561 Bid was signed by: Mark Oster Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted BASE BID: $84,500.00 ENVIRONMENTAL ALLOWANCE $5,000.00 Total Amount Items 1 and 2 $89,500.00 JACKSON SERVICES 1674 N 750 W Rochester, IN 46975 Bid was signed by: Beverly Jackson Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted BASE BID: $115,000,00 ENVIRONMENTAL ALLOWANCE $5,000.00 Total Amount Items 1 and 2 $120,000.00 RITSCHARD BROS., INC 1204 W. Sample St. South Bend, IN 46619 Bid was signed by: Rachelle Dolniak Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted BASE BID: $127,869.00 ENVIRONMENTAL ALLOWANCE $5,000.00 Total Amount Items 1 and 2 $132,869.00 Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. After review, Mr. John Engstrom, Engineering, stated they would not be ready to award this bid today. OPENING AND AWARD OF BIDS — SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Ms. Greene stated it is required that bidders sign and date and identify the bid they are bidding on. She noted that the bids from Asher Ray were not all signed or indicative of what bid they were bidding on. She added some of these were submitted on little scraps of paper in separate envelopes and they need to be on the proper bid form in one envelope. Mr. Gilot requested Ms. Kathy Eli, Code Enforcement, inform them they need to use the right form. Ms. Greene stated they could accept the ones that have the bidder's REGULAR MEETING JUNE 24, 2014 207 name and subject matter on them, but the others could not be accepted. The following bids were opened and publicly read: No. Vehicle Make & Model Year Terry BrownWest Indiana AutoHalton Parts Joe Clemens CARS: 1. Blue Chrysler Concorde 2000 $351.11 $405.00 $201.00 2. 3. Red Saturn L300 Dark Blue Ford Crown Victoria 2001 2001 $351.11 $351.11 $51.00 $58.00 4. Gray Mazda Protege 1998 $351.11 $58.00 5. Silver Hyundai Elantra 1998 $351.11 $305.00 $68.00 6. Cream Chrysler New Yorker 1990 $351.11 $68.00 7. Blue Chevrolet Cavalier LS 2002 $351.11 $68.00 8. Green Honda Accord 2000 $351.11 $68.00 9. Blue Oldsmobile Cutlass 1993 $351.11 $68.00 10. Gold Toyota Camry 1993 $351.11 $188.00 11. Blue Lincoln Town Car 1996 $351.11 $68.00 TRUCKS: 12. Red/Gray Ford F 150 1994 $351.11 $110.00 13. Red Ford F150 1996 $100.00 $351.11 $305.00 $110.00 VANS: 14. 15. Light Brown Ford Econoline Dark Blue Chevrolet Starcraft 1997 2001 $351.11 $351.11 $68,00 $68.00 CAMPERS: 16. White Ford Econoline 1986 $251.11 $77.00 No. Vehicle Make & Model Year Asher Ray Ralph Bartol Fred Waikao CARS: 1. Blue Chrysler Concorde 2000 $200.00 2. 3. Red Saturn L300 Dark Blue Ford Crown Victoria 2001 2001 $90.00 $305.00 $101.00 4. Gray Mazda Protege 1998 $79.00 $142.00 5. Silver Hyundai Elantra 1998 $102.00 6. Cream Chrysler New Yorker 1990 $65.00 7. Blue Chevrolet Cavalier LS 2002 $125.00 8. Green Honda Accord 2000 $175.00 $100.00 9. Blue Oldsmobile Cutlass 1993 10. Gold Toyota Camry 1993 �$79.uOO��� $151.00 Steve Hubler $77.00 $105.00 $77.00 $55.00 $75.00 $75.00 $155,00 REGULAR MEETING JUNE_ 24,2014 208 11. Blue Lincoln Town Car 1996 TRUCKS: 12. Red/Gray Ford F150 1994 $280.00 $301.00 13. Red Ford F150 1996 $505.00 $601.00 $215.00 VANS: 14. Light Brown Ford Econoline 1997 $305.00 15. Dark Blue Chevrolet Starcraft 2001 $305.00 CAMPERS: 16. White Ford Econoline 1986 $400.05 $110.00 Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to Cathy Eli, Code Enforcement, for review and recommendation. After reviewing those bids, Ms. Eli recommended that the Board award the contract to the highest responsive and responsible bidders as indicated in bold above. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. OPENING OF BIDS — CENTURY CENTER PASSENGER ELEVATOR MODERNIZATION — PROJECT NO. 114-021 HOTEL/MOTEL TAX This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: GIBSON-LEWIS LLC 1001 W. 11 Street Mishawaka, IN 46544 Bid was signed by: Robert A. Lingenfelter, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted E Item No. Description Quantity Unit Total Price Amount 1 BASE BID: I Lump $146,300.00 Sum 2 Alternate 1 Interior Cab I Lump $ 11,300.00 Sum ,. Totals for items Number 1 and 2 Ali $157,600,00 y n= �== V LV uzc vracic nievaior in lieu of utis Elevator = Deduct ($10,000.00) from Base Bid. Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the above bids were referred to Century Center for review and recommendation. After reviewing those bids, Mr. John Engstrom, Engineering, informed the Board that they would not be ready to award the bid today. AWARD BID — TWO(2),MORE OR LESS 2014 OR NEWER '/4 TON EXTENDED CAB FOUR -WHEEL -DRIVE PICK UP TRUCKS STREET DEPARTMENT CAPITAL LEASE PRINCIPAL AND INTEREST, AND SEWER DEPARTMENT CAPITAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on March 11, 2014, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder REGULAR MEETING JUKE 24 2014 209 Gates Chevy World, 626 West McKinley, Mishawaka, Indiana 46545 in the amount of $28,272.96 unit price plus Option No. 2 at $5,380.00 and Option No. 4 at $9,790.00 for two vehicles for a total cost of $86,017.08. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2014 OR NEWER, TANDEM AXLE MULTI -USE DUMP TRUCK STREET DEPARTMENT CAPITAL LEASE PRINCIPAL AND INTEREST Mr. Jeffrey Hudak, Central Services, advised the Board that on March 25, 2014, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Selking International, 4849 West Western, South Bend, Indiana 46619, in the amount of $158,121.17 unit price plus front plow option at $9,478.00 minus trade-in for a deduction of $2,500.00 for a total cost of $165,099.17. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. AWARD BID — TWO 2 MORE OR LESS 2014 OR NEWER SINGLE AXLE MULTI -USE DUMP TRUCKS STREET DEPARTMENT CAPITAL LEASE PRINCIPAL AND INTEREST) Mr. Jeffrey Hudak, Central Services, advised the Board that on March 25, 2014, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Selking International, 4849 West Western Ave., South Bend, Indiana 46619, in the amount of $144,774.12 unit price minus trade-in allowance of $2,500,00 for a total cost of $284,548.24. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — SEWER OVERFLOW SENSORY CONTROL NETWORK PROJECT— PROJECT NO. 110-091 2012 SEWER BOND Mr. Patrick Henthorn, Engineering, advised the Board that on June 10, 2014, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Henthorn recommended that the Board award the contract to the lowest responsive and responsible bidder C & E Excavating, Inc., 53767 CR 9 N, Elkhart, Indiana 46514, in the amount of $306,631.00, Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above, Mr. Henthorn seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — FELLOWS STREET ROADWAY IMPROVEMENTS — PROJECT NO. 112-006 Mr. Patrick Henthorn, Engineering, advised the Board that on June 10, 2014, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Henthorn recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, in the amount of $638,693,28. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — NORTH STATION ROOF RESTORATION — PROJECT NO. 112-034 (WATER CAPITAL) Mr. John Wiltrout, Water Works, advised the Board that on June 10, 2014, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Wiltrout recommended that the Board award the contract to the lowest responsive and responsible bidder Midland Engineering Company, Inc., 52369 State Road 933 North, South Bend, Indiana 46637, in the amount of $301,050.00 for the Base Bid plus Alternates 1 through 5. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Roos seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — ONE 1 OR MORE 2014 OR NEWER HEAVY DUTY 16,500 LB. GVWR CHASSIS STREET DEPARTMENT CAPITAL LEASE AND PRINCIPAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on June 10, 2014, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak REGULAR MEETING DUNE 24, 2014 210 recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Motors, Inc., 609 E. Jefferson Blvd., Mishawaka, Indiana 46545, for the Base Bid plus Options 1, 2, and 3, in the amount of $57,159.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Roos seconded the motion, which carried. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Professional Greeley & Update CSO Operation $27,000.00 Roos/Henthorn Services Hansen LLC Plan (Environmental Agreement Services Contractual Other) Professional Creative Temporary Accounting Increase by Roos/Henthorn Services Financial Services for CAFR, $5,500.00; New Agreement Services, LLC Audit, and Others Total: Amendment dba Creative $22,800.00; Financial Extend Term to Staffing June 27, 2014 (Administration and Finance Operations) Contract South Bend Provide Extra Police $90,000.00 Roos/Relos Police Patrols in Low to (CDBG) Department Moderate Income Neighborhoods of South Bend Professional Jones Petrie Design of Roundabout $400,325.00 Roos/Relos Services Rafrnski at Bartlett Street and (Major Moves) Agreement Corporation Michigan Street — Project No. 114-032 Professional CHA Lincolnway West and $258,300.00 Roos/Henthom Services Consulting, Inc. Western Avenue (Major Moves) Agreement Traffic Analysis, Pavement Parking Plans, Traffic Signal Improvements and Street Tree Planting Plans Addendum to Redevelopment Construction and $2,700,000.00 Roos/Relos the Master Commission Bidding Oversight for (AEDA TIF) Subject to Agency Ignition Park Multi- Approval by the Agreement Tenant Campus Redevelopment Professional Accela, Inc. Code Enforcement $181,743.40 Commission Pawlowski/Roos Services Case Management (Code Subject to Legal Agreement System Enforcement) Review APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE —19274 CLEVELAND ROAD — WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Steven W. and Stephanie Same, 19274 Cleveland Road, South Bend, Indiana 46637. The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide water service to the above referenced property (Key No. 002-1007-017301), the Sante's waive and release any and all rights to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roos made a motion that the Consent be approved. Mr. Relos seconded the motion, which carried. REGULAR MEETING JUNE 24, 2014 211 APPROVAL OF PERMIT AND LICENSE APPLICATIONS The followlne nerrnit and license nnnlinntinm w ra r « Applicant Description Date/Time Location Motion Carried John Falcone Residential July 12, 2014; Meadow Stream Dr. Roos/Relos Block Party 1:00 p.m. to Cul de Sac 8:00 p.m, Kimberly Residential August 16, Fremont Street from Roos/Henthorn Clowers Block Party 2014; 9:00 Marquette Street to a.m. to 8:00 Hamilton Street P.m, Keller Park Non- August 13, Bryan St. from Sherman Roos/Henthorn Missionary Residential 2014; 2:30 Ave. to Inglewood Pl. Church Block Party — p.m. to 7:00 Keller Park p.m. Church Back 2 School Block Party Northern Non- July 13, 2014, Gertrude St. from the Roos/Rclos Indiana Residential 7:00 a.m. to last house south of the Mountain Bike Block Party — 1:30 p.m. park entrance to Association NIMBA Series Chippewa St. and in Mountain Bike Rum Village Park. Race at Rum Village Park Kite Non- July 10, 2014, Eddy St, from Angela Roos/Henthorn Realty/Eddy Residential 12:00 p.m. to Blvd. to Napoleon St. Street Commons Block Party — 10:00 p.m.; Battle of the July 19, 2014, Bands/Coffee 7:00 a.m. to and 2:00 p.m,; July Cars/Reimagine 26, 2014, 6:00 Art Show a.m. to 2:00 p.m. St. Paul Bethel Non- August 2, Lindsey St. from Leland Roos/Henthom Missionary Residential 2014, 9:00 St, to Scott St. Baptist Church Block Party — a.m, to 2:30 St. Paul on the p.m. Yard Riley High Procession - September 26, TABLE School Riley High 2014; 4:00 GiIot/Roos School p.m. to 6:30 Homecoming p.m. Parade Susan G. Procession - June 14, 2014; RATIFY Komen/Northern Susan G. 7:00 a.m. to Gilot/Roos Indiana Komen Race 11:00 a.m. for the Cure Humane Society Procession — August 24, Route 31 to Route 4 to Roos/Henthorn of Saint Joseph Haulin' Tail 2014; 8:00 Route 23 to Route 20 County Motorcycle a.m.-1:15 p.m. Run Ivan Kuharic Busker or Music/Saxophone Roos/Relos Sidewalk Performer James Schwartz Busker or Blues Vocalist with Roos/Relos Sidewalk Harmonica Performer Jon Werley d/b/a Busker or Hypnotist/Magician RoQs/Relos Jon Wayes Sidewalk Performer REGULAR MEETING JUKE 24, 2014 212 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Reserved Parking Space Sign LOCATIONS: III 1 W. Napier 708 Cleveland Avenue 116 E. Fairview Street 122 N. St. Louis Blvd. REMARKS: All criteria have been met. TABLE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the approval of the following traffic control device was tabled for further review: NEW INSTALLATION: Two (2) Hour Handicap Parking LOCATION: 1130 Angela Blvd. REMARKS: First Parking Stall West of Driveway. RATIFY RELEASE OF EXCAVATION BOND Mr. Anthony Molnar, Division of Engineering, recommended that the following Excavation Bond be released as follows: Business Bond Type Approved/ Released Effective Date Young's Excavating, Inc. Excavation Released I June 11, 2014 Mr. Relos made a motion that the Bond's release as outlined above be ratified. Ms. Roos seconded the motion, which carried. APPROVE CLAIMS Ms. Roos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $4,959,684.55 06/24/2014 City of South Bend $1,056,542.33 06/18/2014 City of South Bend $1,533,703.96 06/20/2014 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Henthorn seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Jim Gardner, Local Union No. 150, stated in January of 2013 the Board tabled a resolution regarding Common Construction Wage Rates. He asked for an update on the status of that resolution. Ms. Greene stated the Board adheres to State law regarding Common Construction Wages. She added there are a number of issues such as the Local Preference and wage rates that the City is trying to get into place and there are still issues that need to be worked out for wage rates for projects under the $350,000.00 State threshold. She stated the resolution is not dead; they are still working on the issues. Mr. Gardner stated previously the resolution was revamped every year and approved by the Board. He questioned if the last resolution approved in 2012 is still in place. Ms. Greene stated no, it basically died. She suggested there should be a discussion in a separate meeting, adding there is nothing before the Board today to move forward on. Mr. Murray Miller, Local Union No. 645, questioned if the Board looked into the issue regarding Walsh & Kelly and the "Michigan First" policy. Ms. Greene stated that is still also being discussed. Mr. Max Smith, 220 S. William St., asked if an award was made on the Vacant and Abandoned Homes bid. Ms. Greene informed him the Board would recess and reconvene on Thursday morning at 9:00 a.m, to make that award and he was welcome to come back for that. RECESS MEETING Ms. Greene noted the bid openings for the Vacant and Abandoned Homes were not ready to be awarded due to several items that need to be reviewed. She suggested that due to the need to get REGULAR MEETING JUNE 24, 2014 213 started on the work as soon as possible, the Board could either recess and reconvene another day, or award at the next Claims Review Meeting. The Board determined they would recess and reconvene for the purpose of awarding the bids opened today. Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting recessed at 10:46 a.m. and the Board approved to reconvene at 9:00 a.m. on Thursday, June 26, 2014 in the same location. RECONVENED MEETING JUNE 26, 2014 The Board of Works Meeting was reconvened on June 26, 2014 at 9:03 a.m, by Board President Gary A. Gilot, with Board Members Kathryn E. Roos, David Relos, Patrick Henthorn, and Brian Pawlowski present. Also present was Attorney Cheryl Greene. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of an Amendment to the Addendum to the Master Agency Agreement and a bid award review. APPROVAL OF AMENDMENT The following Amendment was submitted to the Board for annro.rai• Type Business Description Amount/ Funding Motion/ Second Amendment to Redevelopment Increase Budget for the $100,000.00 Roos/Relos the Addendum Commission Demolition of Hamilton (AEDA to the Master Towing TIF) Agency Agreement AWARD BID — DEMOLITION OF EIGHTY-FOUR(84),MORE OR LESS VACANT AND ABANDONED HOMES — PROJECT NO 114-028 (LOSS RECOVERY FUND) After review of all bids received at the recessed meeting of June 24, 2014, Mr. John Engstrom, Engineering, recommended the Board award the above bid to R&R Excavating, Inc., 2010 Went Avenue, Mishawaka, Indiana 46545, for Division A in the amount of $336,450.00; Division B in the amount of $388,400.00; Division C in the amount of $170,150.00; and Division D in the amount of $252,750.00, which is the Base Bid only for each. Ms. Greene noted that the Board received multiple bids but not all bidders bid on all divisions. She added that R&R Excavating was the lowest responsive and responsible bidder on each division. Therefore, upon a motion by Ms. Roos, seconded by Mr. Relos and carried, the award recommendation was approved as outlined above. AWARD BID — DEMOLITION OF HAMILTON TOWING COMPANY — PROJECT NO. 114- 017 (AEDA TIF) Mr. John Engstrom, Engineering, advised the Board that after reviewing the bids received at the recessed meeting of June 24, 2014, he recommends that the Board award the contract to the lowest responsive and responsible bidder Indiana Earth, Inc., 10343 McKinley Hwy, Osceola, Indiana 46561, in the amount of $89,500.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Henthorn seconded the motion, which carried. APPROVE RE -AWARD OF BID — REMOVAL OF LEAD -BASED PAINT — PHASE 1 — PROJECT NO. 114-011(AEDA TIF) Attorney Cheryl Greene stated that the Board awarded the above bid to Environmental Demolition Group, LLC at its meeting of June 10, 2014. Subsequently, the bidder rejected the terms of the contract and informed the City on June 20, 2014 that it was withdrawing its bid_ After consulting with legal counsel, staff contacted the three (3) other bidders on the project. Mr. Brock Zeeb, Department of Community Investment, reported to the Board that he had received written confirmation from each of these bidders that they would stand behind their original bids as submitted. Ms. Ann Kolata, Department of Community Investment, requested that the Board award the bid to Interstate Environmental Services, Inc. 337 W. 806 N., Valparaiso, Indiana 46385, in the amount of $2,456,246.20 as the lowest responsive and responsible bidder. Upon a motion by Ms. Roos, seconded by Mr. Relos and unanimously carried, the Board authorized Ms. Greene to communicate with Environmental Demolition Group, LLC, and to approve staff's recommendation to award the contract to Interstate Environmental Services, Inc. in the amount of $2,456,246.20. RECONVENED REGULAR MEETING JUNE 26, 2014 214 ADJOURNMENT There being no more business to come before the Board, upon a motion by Ms. Roos, seconded by Mr. Relos and carried, the meeting adjourned at 4:13 a.m. BOARD OF PUBLIC WO.VLKS ktm � A�+v . Gary A. Gilot, President David,P"os, Member 4, ��, I£ yn�. 7�0 S, M em "`r Patrick M. Henthorn, Member Brian J. Pawlowski, Member ATTEST: -hinda M. Martin, Clerl