The URL can be used to link to this page

Home My WebLink About07/03/2014 Agenda ReviewCITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION July 3, 2014 -10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Meeting of June 19, 2014: Regular and Reconvened Meeting of June 24 and 26, 2014 and; and Claims Review Meeting of July 1, 2014 2. OPENING OF BIDS A. Two -Way Conversion of Lafayette Boulevard and William Street - Project No. 112 -065 1. Funding: Major Moves (412.0602.431.42.03) B. One- Hundred (100), More or Less, Bi -Fuel Compressed Natural Gas /Gasoline Vehicle Conversions 1. Funding: Various User Departments C. One (1) or More, 2014 or Newer, �/z Ton Extended Cab Four -Wheel Drive Pick Up Truck 1. Funding: Fire Department Capital (288.0902.422.43.02) D. Thirty-Seven (37), More or Less, 2014 or Newer, All -Wheel Drive Police Patrol Vehicles 1. Funding: Police Capital Principal and Interest (404.0401 .415.37.11 and .12) 3. OPENING OF QUOTATIONS A. Century Center Exterior Column and Sidewalk Repairs, Project No. 114 -030 1. Funding: Century Center 4. AWARD BIDS AND APPROVE CONTRACT A. Three (3), More or Less, 2014 or Newer, 3/4 Ton Four Wheel Drive Pick Up Trucks 1. Company: Jordan Motors, Inc. 2. Amount: $83,948.00 (Purchase Two (2) at $25,839.00 with V Plow Option: $5,645.00 and CNG: $10,490.00 Each) 3. Funding: Park Department Capital (201.1101.452.43.02) and Traffic & Lighting Capital Lease Principal and Interest(202.0607.431.37.11 and 12) B. Century Center Passenger Elevator Modernization - Project No. 114 -021 1. Company: Gibson - Lewis, LLC 2. Amount: $1 57,600.00 3. Funding: Hotel/Motel Tax (7304.42010.000.099) C. Janitorial - Cleaning Supplies 2014 1. Company: Line Items Awarded: HP Products Sec 1 - Chemicals - Line Items 2, 5, 6, 7, 8, 9, 13, 15, 16, 17, 18, 21, 22, 28, 29, & 31. Sec 2 - Supplies - Line Items 39, 40, 44, 45, 46, 47, 48, 49, 51, 53, 54, 59, 65, 66, 71, 73, & 74 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION July 3, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 Sec 3 - Paper Products — Line Items 78 & 82 Kabelin Commercial Sec 1— Chemicals - Line Items 3, 11, 12, 32, & 34. Sec 2 - Supplies — Line Items 55, 56, 57, 58, 75, & 76 Sanco Distributing Sec 1— Chemicals - Line Item 37 Sec 2 - Supplies — Line Items 38 & 72 Sec 3 - Paper Products — Line Item 79 SB Chemical Sec 1— Chemicals - Line Items 26, 27, & 30. Sec 2 - Supplies — Line Items 41, 42, 60, 61, 62, & 63 KSS Enterprises Sec 1— Chemicals - Line Items 20, 23, & 25. Sec 2 - Supplies — Line Items 52, 64, 67, 68, 69, & 70. Sec 3 - Paper Products — Line Item 77, 80, & 81. North Meridian Sec 1— Chemicals - Line Items 1, 4, 10, 14, 19, 24, 33, 35, & 36. Sec 2 - Supplies — Line Items 43, & 50. Central Poly Corp Sec 3 - Paper Products — Line Item 83. Sec 4 — Liners — Line Item 89 All American Poly Sec 4 — Liners — Line Items 84, 85, 87, & 90. Unipak Corp Sec 4 — Liners — Line Item 88. Interboro Packaging Sec 4 — Liners — Line Item 86. 2. Amount: Unit Prices 3. Funding: Various Department's Supplies 5. AWARD QUOTATION AND APPROVE CONTRACTS A. 2014/2015 Labor for PLC Technician/Programmer and Electrical Maintenance Technician a) Company: Peerless Midwest, Inc. (1) Amount: $89.50 /Hour for PLC Technician b) Herman Goetz, Inc. (1) Amount: $87.59 /Hour for Electrical Maintenance Technician 2. Funding: Water Works Operations (620.0640.602.31.06) 6. CANCEL BID AWARD AND CONTRACT A. 2014 Street and Sewer Materials — Project No. 114 -004 1. Company: Bit -Mat Products of Indiana, Inc. 2. Description: Cancel Award of Part A — Asphalt Materials, All Emulsions and Liquids 3. Amount: Unit Prices GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION July 3, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 4. Funding: MVH 7. CHANGE ORDERS A. Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. 111 -029 1. Company: Grand River Construction, Inc. 2. Change Order No.: 9 3. Increase Amount: $12,968.00 4. Percent of Increase: 0.23% 5. Revised Contract Amount: $5,831,765 6. Funding: Wastewater O &M; 2011 Sewer Bond (659.0630.415.42.06) B. Jefferson Boulevard Streetscape Improvements — Project No. 114 -001 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $39,754.25 4. Percent of Increase: 2.66% 5. Revised Contract Amount: $1,535,873.22 6. Funding: Major Moves (412.0602.431.42.03) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Wayne Street Parking Garage Fagade Replacement — Project No. 114 -027 1. Funding: Parking Garage Fund (601.0464.645.42.02) 9. RESOLUTIONS A. No. 21 -2014 — A Resolution of the City of South Bend Board of Public Works Adopting Common Construction Wage Rates for Public Works Projects Estimated to Cost Less than $350,000 and More than $175,000 in 2014 B. No. 28 -2014 - A Resolution of the South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Officer Joseph Walker's Gun C. No. 29 -2014 — A Resolution of the South Bend Board of Public Works on the Disposal of Unfit and /or Obsolete Property 1. Description: 5,673 Obsolete Water Meters to be Scrapped D. No. 30 -2014 —A Resolution of the South Bend Board of Public Works Regarding Use of An Auctioneer to Dispose of Surplus Property 1. Central Service's Annual Vehicle, Equipment, and Miscellaneous Auction 10. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Amendment to Professional Services Agreement — DLZ Indiana, LLC GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION July 3, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 1. Description: Supplemental Agreement No. 1 for Design of a Retaining Wall and Right -of -Way Services Required for ADA Compliance for Sidewalk on Sample Street 2. Amount: Increase Contract: $70,237.00 (Total Contract: $1,367,677) 3. Funding: Major Moves (412.0414.542.03) B. Master Lease Agreement - Ricoh USA, Inc. 1. Description: Replacement Copier for Police Communications Department and Supervisor's Office 2. Amount: $169.32 /Month for Five (5) Years 3. Funding: Police General Fund /Capital Lease (101.0801.421.37.02) C. Amendment to Contract — Department of Community Investment 1. Description: Reduce Grant Funds for Neighborhood Stabilization Program 3 Contract to Transfer Funding to NSP 11 -8122 Contract 2. Amount: ($78,522.46) Bringing Balance to Zero and Ending Contract. 3. Funding: Neighborhood Stabilization Grant (NSP3) (212.1001.460.39.30) D. Agreement — Near Northwest Neighborhood, Inc. 1. Description: Subsidize Rehabilitation of Vacant and Abandoned Property Located at 625 -627 Cushing Street 2. Amount: $78,522.46 3. Funding: Neighborhood Stabilization Grant (NSP3) (212.1001.460.39.30) E. Professional Services Agreement — Force5 1. Description: Promotion of South Bend's Sesquicentennial Celebration 2. Amount: $4,800 3. Funding: COIT (404.0672.415.31.06) F. Contract — Kaser Auction Service 1. Description: Conduct City of South Bend's Annual Vehicle, Equipment and Miscellaneous Items Auction 2. Amount: 5% Commission of Sales G. Master Lease Purchase Agreement — Hewlett- Packard Financial Services Company 1. Description: Seven (7) Laptops and Docking Stations for 311 2. Amount: $109.09 /Month for 48 months; Total $5,131 3. Funding: Lease Principal and Interest (404.0672.415.37.11 and .12) H. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Review Bid Specifications for Nello Equipment Purchase 2. Amount: $9,000,000 (Over a Three Year Period) 3. Funding: AEDA TIF I. Professional Services Agreement — Arcadis 1. Description: Technical Services for Water Quality Matters through 2014 2. Amount: $8,500 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION July 3, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Water Works Revenue Bond and Operating Fund (620.0640.658.31.06) J. Amendment to Lease Agreement — 207 North Main, LLC 1. Description: Extend Water Works Main Street Lease for Three Years (August 1, 2014 to July 31, 2017) 2. Amount: $52,420.50 Annual Rent ( $.20 /square foot increase) 3. Funding: Water Works Operating Fund (320.0640.658.37.06) K. Professional Services Agreement — Christopher Burke Engineering 1. Description: Five Points Utility Relocation Design 2. Amount: $106,100 3. Funding: NNDA TIF (429.1050.460.31.02) L. Service Agreement — Public Safety Medical 1. Description: Perform Annual Firefighter Physicals and Health Screenings 2. Amount: $661.88 Average Cost per Firefighter 3. Funding: Medical/Surgical/Dental (101.0901.422.11.15) M. Professional Services Agreement — EmNet 1. Description: 2014 -2015 Annual CSO Service Contract 2. Amount: $227,562 3. Funding: Wastewater O &M (641.0630.793.63.35) N. Interlocal Agreement — City of South Bend, City of Mishawaka, and St. Joseph County 1. Description: Cost Sharing Agreement for Symbiont to Prepare EPA Brownfields Assessment Grant Application 2. Amount: NTE $24,000.00; City of South Bend to Pay; Mishawaka and St. Joseph County to Reimburse South Bend 25% Respectively 3. Funding: Loss Recovery Fund (227.0401.415.31.06) O. Memorandum of Understanding — Teamsters Local Union No. 364 1. Description: Clothing Allowance for Water Works Construction Maintenance Work Group 2. Amount: Additional $75 per Year for Years 2014 and 2016 11. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Al Sabin III a) Event: Community Block Party b) Location: Lebanon St. from Indiana Ave. to Broadway St. c) Date /Time: July 19. 2014; 10:00 a.m. to 3:00 p.m. d) Favorable Recommendations B. Block Party — Non - Residential 1. Applicant: Our Lady of Hungary Parish GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION July 3, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 a) Event: Our Lady of Hungary Parish Festival b) Location: Chapin Street and Small Section of Bruce Street from Calvert Street to Bruce Street c) Date /Time: July 19.2014; 11:00 a.m. to 10:00 p.m. d) Favorable Recommendations C. Processions 1. Applicant: Abundant Faith a) Event: A Day of Unity in Our Community b) Date /Time: August 2, 2014; 10:30 a.m. to 11:30 a.m. c) Approval Subject to Walkers Staying on Sidewalks and Obeying all Traffic Laws 2. Applicant: Living Stones Church a) Event: Wacky Wednesdays on the Southside: Bike Parade b) Date /Time: July 16, 2014; 6:00 p.m. to 8:00 p.m. c) Police will not be overseeing this Event; Recommend Sidewalk Use Only; Traffic and Lighting will Require all Personnel to Cover, Causing Overtime. 3. Applicant: South Bend Park Department a) Event: Kid's Triathlon b) Date /Time: July 12, 2014; 6:00 a.m. to 12:00 p.m. c) Favorable Recommendations 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 613 S. Olive Street b) 411 S. Illinois Street 2. All criteria has been met B. New Installation — Two (2) Hour Handicapped Accessible Parking Sign 1. Location: 1130 Angela Blvd. 2. All Criteria has been Met C. New Installation — No Parking 1. Location: South Side of Sample Street between Marietta Street and to 240 Feet East of High Street in Front of Fire Training Center due to Sight Distance at High Street 2. All Criteria Has Been Met; Contractor Will Install the Signage and Striping D. New Installation — Two -Hour Parking 1. Locations: a) 900 Block of Napoleon Street, Two (2) Spaces West of Eddy Street b) Both Sides of the 1000 Block of Napoleon Street GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION July 3, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 c) Napoleon Street from Eddy Street to Burns Avenue 2. Recommendations: a) Recommended for a. and b.; for c., City Engineer Recommends Limiting Two -Hour Parking from 7:00 a.m. to 7:00 p.m. or Similar Time Limit; Traffic and Lighting Recommends Ending Parking at Georgiana Street going West, not Burns Avenue. E. New Installation — Two (2) 15 Minute Parking 1. Location: 1233 Eddy Street 2. Favorable Recommendations F. New Installation — Residential Parking 1. Location: 1100 Block of Georgiana; 9:00 p.m. to 3:00 a.m. 2. Residential Study Completed May 17, 2014 Met Warrants; Traffic and Lighting Recommends Against a Time Limitation due to Enforcement Difficulties 13. RATIFY BONDS A. Contractor Bonds 1. A& R Septic Co., Inc.; For Release effective July 11, 2014 2. Doug Dunnett; For Release effective July 7, 2014 B. Excavation Bonds 1. Environmental Forensic Investigations, Inc.; Approved effective June 5, 2014 2. Indiana Fiber Network, LLC (IFN); Approved effective June 10, 2014 3. Keiser Excavating, Inc.; Approved effective June 19, 2014 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 7