The URL can be used to link to this page

Home My WebLink About06/10/2014 Board of Public WorksAGENDA REVIEW SESSION JUNE 5, 2014 188 The June 5, 2014, Public Agenda Session of the Board of Public Works was canceled. BOARD OF PUBLIC WORKS k2g�t Gary A. Gilot, President llavl¢�N. Relos,-Member �( 'TV, KaMryn E. oos, Member Patrick M. Helitlae;Yi, Member ATTE T: tiriaiY-J lTski, Member in a M. Martin, Cl rk REGULAR MEETING JUNE 10, 2014 The Regular Meeting of the Board of Public Works was convened at 9:37 a.m. on Tuesday, June 10, 2014, by Board President Gary A. Gilot, with Board Members David Relos, Patrick Henthorn, and Brian Pawlowski present. Board member Kathryn Roos was absent. Also present was Board Attorney Cheryl Greene. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the Minutes of the Agenda Session held on May 22, 2014, Regular Meeting held on May 27, 2014 and Claims Meeting of the Board held on June 3, 2014, were approved. BOARD MEMBER JOINS MEETING Board member Kathryn Roos joined the meeting in progress at 9:40 a.m. OPENING OF BIDS — REJECT BIDS AND APPROVE TO RE -ADVERTISE - TWO WAY CONVERSION OF LAFAYETTE BOULEVARD AND WILLIAM STREET — PROJECT NO. 112-065 (2012 SEWER BOND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 243588 State Rd, 23 South Bend, Indiana 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: BASE BID: $1,134,240.78 ALTERNATE NO. 1: $15,000.00 ALTERNATE NO. 2: $87,763.50 ALTERNATE NO.3• $41,582.00 REGULAR MEETING JUNE 10, 2014 189 RIETH-RILEY CONSTRUCTION CO. INC 25200 State Road 23, P.O. Box 1775 South Bend, Indiana 46614 Bid was signed by: Todd J. Kulczar Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: BASE BID: $1,148,013.45 ALTERNATE NO. 1: $16,000.00 ALTERNATE NO.2: $84,412.75 ALTERNATE NO.3: $39,023.40 Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to Engineering for review and recommendation. After review, Ms. Kara Boyles, Deputy Director of Public Works, informed the Board that both bids exceed the City's budget. She requested the Board reject both bids and approve the re -advertisement of the project. Upon a motion by Ms. Roos, seconded by Mr. Relos and carried, the request to reject all bids and re - advertise the above project was approved. OPENING OF BIDS — SEWER OVERFLOW SENSORY CONTROL NETWORK — FAIRFAX SITE — PROJECT NO. 110-091 2012 SEWER BOND This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION INC. 5777 Cleveland Road PO Box 266 South Bend, Indiana 46624 Bid was signed by: Paul J. Fallon, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $325,514.00 C & E EXCAVATING INC. 53767 CR 9 N Elkhart, Indiana 46514 Bid was signed by: Jennifer Burgess, Corporate Secretary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $306,631.00 SELGE CONSTRUCTION CO. INC. 2833 S. 111Street Niles, Michigan 49120 Bid was signed by: James Boyles, Vice -President REGULAR MEETING JUNE 10, 2014 190 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $336,019.00 Upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS -- NORTH PUMPING STATION ROOF RESTORATION — PROJECT NO. I12-034 WATER WORKS CAPITAL This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: DETROIT CORNICE & SLATE CO., INC. 1315 Academy Ferndale, MI 48220 Bid was signed by: Marc D. Hesse Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. RARE RIP ITEM NO. DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 Clay Tile Roof System Restoration 1 LS $ 389,000.00 ALTERNATES ITEM NO. -- DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 Masonry Cleaning and Restoration 1 LS $ 28,000.00 2 Joint Sealant— Limestone head joints 1 LS 21,000.00 $ 3 Joint Sealant— Limestone joints 1 LS $ 24,000.00 4 Brick Tuck Pointing 1 LS $ 31,000,00 5 Repair Limestone at South Cupola 1 LS $ 7,000.00 6 Ornamental Copper Repair 1 Allowance $ 9,450.00 Total Amount of Base Bid plus Alternates (Enter Sum of Base Bid plus Alternates 1-5) $ 509,450.00 UNIT PRICES ITEM NO. DESCRIPTION UNIT UNIT PRICE 1 Replacement of damaged wood decking substrate in kind with tongue and groove wood decking. SF $4.00 2 Replacement of ornamental copper ferns. EA $350.00 3 Replacement of ornamental copper corner ferns. EA $375.00 4 Restoration of existing ornamental copper ferns. EA $280.00 5 Tuckpoinfing brick masonry. LF $7.00 6 Remove and replace polyurethane joint sealant in limestone joints. LF $7.OD 7 Replace clay the unit, field tile. EA $5.00 8 Replace clay the unit, ridge cap. EA $45.00 REGULAR MEETING JUNE 10,, 2014 191 MIDLAND ENGINEERING COMPANY INC. 52369 State Road 933 North South Bend, IN 46637 Bid was signed by: Frederick J. Helman, President/CEO Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BASE BID ITEM NO. DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 Clay Tile Roof System Restoration 1 LS $ 234,000.00 ALTERNATES ITEM NO. DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 Masonry Cleaning and Restoration 1 LS $ 20,150.00 2 Joint Sealant — Limestone head joints 1 LS $ 24,500.00 3 Joint Sealant — Limestone joints 1 LS $ 18,000.00 4 Brick Tuck Pointing 1 LS $ 2,400.00 5 Re air Limestone at South Cupola 1 LS $ 2,000.00 6 Ornamental Copper Repair Total Amount of sno Qid ..1.... wu.____a_ 1 Allowance $ 20,000.00 .M F - IRIL OL7 (Enter Sum of Base Bid plus Alternates 1-5) $ 321,050,00 UNIT PRICES ITEM NO, 1 DESCRIPTION Replacement of damaged wood decking substrate in kind with tongue and groove wood decking. UNIT SF UNIT PRICE $7.50 2 Replacement of ornamental copper ferns. EA $1,050.00 3 Replacement of ornamental copper corner ferns. EA $1,250.00 4 Restoration of existing ornamental co per ferns. EA $350.00 5 Tuckpolnting brick masonry. LF $6.60 6 Remove and replace polyurethane joint sealant in limestone joints. LF $11,77 7 Re lace claythe unit, field tile. EA $7.00 8 Re lace clay the unit, ridge cap. EA $47.50 DUDECK ROOFING AND SHEET METAL INC. 1634 S. Franklin Street South Bend, Indiana 46613 Bid was signed by: Catherine Dudeck Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BASE BID ITEM NO. DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 Clay Tile Roof S stem Restoration 1 LS $ 298,000.00 REGULAR MEETING JUNE 10, 2014 192 AI r=DMATFS ^� ITEM NO. DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL AMOUNT 1 Masonry Cleaning and Restoration 1 LS $ 22,450.00 2 Joint Sealant— Limestone head joints 1 LS $ 27,300.00 3 Joint Sealant — Limestone joints 1 LS $ 20,000,00 4 Brick Tuck Pointing 1 LS $ 2,590,00 5 Repair Limestone at South Cupola 1 LS $ 2,100.00 6 Ornamental Copper Repair I1 Allowance ADD $ 45,000.00 Total Amount of rsase rsia plus AnerndLes (Enter Sum of Base Bid plus Alternates 1-5) $ 372,440.00 UNI I rMil"Q __1TEM NO. NO. DESCRIPTION UNIT UNIT PRICE Replacement of damaged wood decking substrate in 1 kind with tongue and groove wood decking, SF 15.00 2 Replacement of ornamental copper ferns. EA $310.00 3 Replacement of ornamental copper corner ferns. EA $2,800.00 4 Restoration of existing ornamental copper ferns. EA $280.00 5 Tuckpointing brick mason $7.20 Remove and replace polyurethane joint sealant in $12.80 6 limestone moints. REA 7 Replace claythe unit, field tile. $35.00 8 Replace claythe unit, ridge cap. $110.00 Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to the Water Works Department for review and recommendation. OPENING OF BIDS — 2014 JANITORIAL/CLEANING SUPPLIES (VARIOUS DEPARTMENTS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Attorney Cheryl Greene noted due to the number of individual items being bid on, she would only read the names of the bidders into the record, and there would be a bid tab posted after review and tabulation of the bids. She added if there was anyone present that would like a particular bid item read, she would read those items. Nobody present requested to hear the bids and the following bids were opened and the names of the bidders publicly read: UNIPAK CORPORATION P. O. Box 300027 Brooklyn, NY 11230 Bid was signed by: Brian Marcus Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. CENTRAL POLY BAG CORP. 2400 Bedle Place Linden, NJ 07036 Bid was signed by: Andrew Hoffer, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. REGULAR MEETING JUNE 10, 2014 193 KABELIN COMMERICAL SUPPLY 512 Andrew Avenue LaPorte, IN 46350 Bid was signed by: Kristin Propes, Sales Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Business Claim submitted. INTERBORO PACKAGING CORP 114 Bracken Road Montgomery, NY 12549 Bid was signed by: Pessy Strulovic Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. SOUTH BEND CHEMICAL 732 S. Michigan South Bend, IN 46601 Bid was signed by: Thomas Pennino Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Business Preference Claim submitted. NORTH MERIDIAN HARDWARE LLC 1433 N. Meridian St. Indianapolis, IN 46202 Bid was signed by: Keith Payne Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. ALL AMERICAN POLY 40 Turner Place Piscataway, NJ 08854 Bid was signed by: Nikki Klein Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. KSS ENTERPRISES 208 E. Sample Street South Bend, IN 46601 Bid was signed by: Deborah S. Bickel Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was not submitted. REGULAR MEETING JUNE 10, 2014 194 HP PRODUCTS CORPORATION 4220 Saguaro Trail Indianapolis, IN 46268 Bid was signed by: Denise Bailey Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Preference Claim submitted. SANCO DISTRIBUTING INC. 919 N. Olive Street South Bend, IN 46628 Bid was signed by: John Sanders Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to Central Services and Purchasing for review and recommendation. AWARD BID — IVY TOWER REMOVAL OF LEAD -BASED PAINT PHASE 1 — PROJECT NO. 114-011 (AEDA TIF) Mr. John Engstrom, Engineering, advised the Board that on May 27, 2014, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Engstrom recommended that the Board award the contract to the lowest responsive and responsible bidder Environmental Demolition Group, L.L.C., 609 E. Jefferson Blvd., Mishawaka, Indiana 46545, in the amount of SI,848,600.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. TABLE BID AWARD — FELLOWS STREET ROADWAY IMPROVEMENTS — PROJECT NO. 112-006 (SSDA TIF) Mr. Patrick Henthorn, Engineering, requested this bid award be tabled at this time. Therefore, Mr. Gilot made a motion that the bid award be tabled. Ms. Roos seconded the motion, which carried. AWARD QUOTATION — ANGELA BLVD. AND NORTHSHORE DRIVE SIGNAL LOOPS — PROJECT NO. 114-023 (MVH) In a memo to the Board, Mr. Paul South, Street Department, advised the Board that on May 27, 2014, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. South recommended that the Board award the contract to the lowest responsive and responsible bidder, Pemberton Davis Electric, Inc., 916 E. McKinley Ave., Mishawaka, Indiana 46545, in unit bid prices. Therefore, Mr. Henthorn made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Roos seconded the motion, which carried. APPROVE CHANGE ORDER NO. 8 — DIGESTER NO. 2 UPGRADE AND DIGESTER GAS CLEANING — PROJECT NO. 111-029 (WASTEWATER O&M, 2011 SEWER BOND) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 8 on behalf of Grand River Construction, P.O. Box 323, 5025 40`4 Avenue, Hudsonville, Michigan, 49426, indicating the Contract amount be increased by $50,942.00 for a new contract sum, including this Change Order, in the amount of $5,818,797.00. Upon a motion made by Mr. Henthorn, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — ASBESTOS REMOVAL & DISPOSAL AT IVY TOWER — PROJECT NO. 113-045 (AEDA TIF) REGULAR MEETING JUNE 10, 2014 195 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Environmental Assurance Company, Inc., 440 South Hancock Street, Indianapolis, Indiana 46222 indicating the contract amount be increased by $10,128.00 for a new contract sum, including this Change Order, of $440,229,00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $440,228.00. Upon a motion made by Mr. Henthorn, seconded by Mr. Relos and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE - HUNDRED (100) MORE OR LESS, BI-FUEL COMPRESSED NATURAL GAS/GASOLINE VEHICLE CONVERSIONS (VARIOUS USER DEPARTMENTS) In a memorandum to the Board, Mr. Jeff Hudak, Equipment Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR MORE 2014 OR NEWER '/2 TON EXTENDED CAB FOUR-WHEEL DRIVE PICK-UP TRUCKS (FIRE DEPARTMENT CAPITAL). In a memorandum to the Board, Mr. Jeff Hudak, Equipment Services, requested permission to advertise for the receipt of bids for the above referenced vehicle. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request to advertise was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS— THIRTY- SEVEN (37), MORE OR LESS 2014 OR NEWER ALL -WHEEL DRIVE POLICE PATROL VEHICLES (POLICE CAPITAL PRINCIPAL AND INTEREST) In a memorandum to the Board, Mr. Jeff Hudak, Equipment Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request to advertise was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — DECONSTRUCTION OF VACANT AND ABANDONED HOMES PHASE I PROJECT NO. 114-029 (LOSS RECOVERY FUND In a memorandum to the Board, Mr. John Engstrom, Engineering, requested permission to advertise for the receipt of bids for the above referenced service. Ms. Martin, Clerk of the Board, noted the correct project number for this project is 114-029, not 114-006 as shown on the agenda. Upon a motion made by Mr. Pawlowski, seconded by Ms. Roos and carried, the above request to advertise was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Contract Thomas Board Up of Vacant Unit Prices NTE Henthorn/Roos General Properties $40,000.00 Construction (Code Enforcement General Fund) Professional Gregory A Kil Assessment and Cost NTE $11,500.00 Roos/Henthorn- Services & Associates, Estimate of (Environmental Agreement Inc. d/b/a Kil Environmental Services Services, Architecture/ Facility Building Wastewater Planning Engineering) Professional Crowe 2013 Comprehensive NTE Roos/Relos Services Horwath, LLP Annual Financial Report $10,000.00 Agreement Preparation Assistance (Administration Services and Finance Professional Services) Amendment Hewlett Add Computers for $85.04/month; Roos/Henthorn to Master Packard Parks Department and $4,001.00 Lease Wastewater Treatment (48 months) REGULAR MEETING JUNE 10, 2014 196 Plant to Master Lease (Waste Water No. 5245088229 Lease Principal and Interest, Parks Department Lease Principal and Interest) Professional Christopher B. Construction Phase NTE Roos/Relos Services Burke Engineering of Jefferson $190,460.00 Agreement Engineering, Blvd. Streetscapes and (Major Moves) LLC Two -Way Conversion of Lafayette Blvd. and Williams St. Professional Paul Fujawa Structural Evaluations of $38,020.00 Relos/Roos Services Engineers, Inc. Colfax & Main; Wayne (Parking Garage Agreement Street; and Leighton Fund) Parking Garages LPA INDOT Assure Compliance with N/A Relos/Henthorn Assurance Uniform Assistance and Letter Real Property Acquisition Act for Olive St. and Sample St. Overpass Reconstruction Professional H.J. Umbaugh Financial Analysis of NTE Relos/Roos Services & Associates Various Parcels within $15,000.00 Agreement the City of South Bend (Engineering Professional Services) Professional Force5 Security and Operating NTE $1,200.00 Roos/Relos Services System Updates for Web (IT Professional Agreement Server Services) APPROVAL OF LICENSES AND PERMITS The following nermits and licenses were nresented for aonroval: Applicant Description Date/Time Location Motion Carried F.Jay Mummey Non- June 14, 2014; Sycamore St. from Roos/Relos Residential 6:00 a.m. to Colfax St. to LaSalle St. Block Party; 11:00 P.M. 2014 DAD's Day Poker Run and Street Party Leeper Park Art Non- June 21 and 22, Riverside Drive and Roos/Henthorn Fair; Judy Ladd Residential 2014 Park Lane from Block Party; Lafayette Street to Leeper Park Michigan Street Art Fair Spin Procession; June 21, 2014; On Route as Submitted Roos/Relos Zone/ProForm 2014 Race the 8:00 a.m. to Subject to Racing Bend 5:00 p.m. Applicant meeting with Neighborhood Association and the placement of way -finder signs for the Farmer's Market REGULAR MEETING JUNE 10 2, 014 197 Jimmy Johns Permit; Sunday 10:00 138 S. Michigan Street Roos/Henthorn Sidewalk Cafe a.m. to 3:00 Subject to p.m.; Monday Table and through Chairs 2' from Saturday, 10:00 edge of curb a.m. to 10:00 and 5' of open p•m• sidewalk for Russell License; pedestrians Roos/Henthorn Stanford Busker or Sidewalk Performer Robert License; Roos/Henthorn Lechtanski Busker or Sidewalk Performer Smiley Dogs Open Air May through Southwest Comer of Roos/Henthorn Business; October; Jefferson Blvd. and Smiley Dogs Monday Michigan Street Hot Dog Cart through Saturday from 11:00 a.m. to 2:00 p.m. plus Special Events Smiley Dogs Open Air May through Washington Street and Roos/Henthorn Business; October; Michigan Street across Smiley Dogs Monday from the College Hot Dog Cart through Football Hall of Fame Saturday from 11:00 a.m, to 2:00 p.m. plus Special Events APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — MICHIANA STORMWATER PARTNERSHIP Mr. Gilot stated an Encroachment and Revocable Permit application has been received from the Michiana Stormwater Partnership for the purpose of allowing approximately eighty (80) MSP signs to be installed along various roadways and walkways in the public right-of-way and several Park locations. The encroachments shall remain in the right of way until such time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Revocable Permit was approved. RELEASE OF UTILITY EASEMENTS — DANCH HARNER & ASSOCIATES ON BEHALF OF THE UNIVERSITY OF NOTRE DAME In a memorandum to the Board, Mr. Tony Molnar, Engineering, requested that all utility easements be released for two (2) vacated stub alleys bounded by Napoleon Street, Duey Street, Georgiana Street, and a dedicated alley, to allow for the University of Notre Dame to develop the property into single family townhomes. Mr. Molnar noted in his memo that the alleys are in the process of being vacated by Notre Dame, and the City does not own any water or sewer utilities in these locations. Upon a motion made by Mr. Relos, seconded by Mr. Henthorn, and carried, the above referenced release of easements was approved. APPROVE TRAFFIC RESTRICTION - ASSA ABLOY EDUCATION SOLUTIONS SHOWROOM Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the following traffic restriction request was approved: REGULAR MEETING JUNE 10, 2014 198 TYPE: No Parking LOCATION: First Six (6) Parking Spaces, West Side of Michigan Street, South of Wayne Street DATE AND TIME: June 17, 2014; 11:00 a.m. to 5:00 p.m. PURPOSE: To Park RV for Educational Showroom (No Sales) for Architects and Engineers involved in Design of Schools and Safety Issue Options APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE — 17668 STATE ROAD 23 - WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Nir Davison on behalf of Barak Group, LLC, 17668 SR 23, South Bend, Indiana 46635. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide water service to the above referenced property at 17668 State Road 23, South Bend, Indiana 46635 (Key No. 002-1029-068101), the Barak Group waive(s) and release(s) any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Roos made a motion that the Consent be approved. Mr. Henthorn seconded the motion, which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Certificate of Insurance for the following business was accepted for filing: L.D. Docsa Associates, Inc., 1605 King Highway RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor, Excavation, and Occupancy Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows' Business Bond Type Approved/ Released Effective Date Craig Tiller Contractor Approved 05/29/2014 Gillean Builders, Inc. Contractor Approved 55/29/2014 Angel Tecua Contractor Approved 05/29/2014 JW Green Development, LLC Excavation Released 10/28/2013 Herrman & Goetz, Inc. Occupancy Released 12/06/2013 Ms. Roos made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Henthorn seconded the motion, which carried. APPROVE CLAIMS Ms. Roos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $5,220,755.61 06/06/2014 City of South Bend $23,100.45 06/04/2014 City of South Bend $221,970.27 05/31/2014 City of South Bend $405,900.30 06/10/2014 St. Joseph County Housing Consortium $7,936.87 04/25/2014 St. Joseph County Housing Consortium $50,625.00 05/12/2014 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Relos seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 10:25 a.m. REGULAR MEETING JUNE 10_, 2014 199 ATT T: t u� C& da M. Martin, Clerk BOARDOFPUBLIC WORKS Gary A. Gilot, President - CLAIMS REVIEW MEETING JUNE� 2014 200 A Claims Review Meeting of the Board of Public Works was convened at 8:34 a.m. on Tuesday, June 17, 2014, by Board President Gary Gilot with Board Members David Relos and Patrick Henthorn present. Board member Brian Pawlowski joined the meeting at 8:36 a.m. Board Member Kathryn Roos was absent. APPROVE CLAIMS Mr. Relos stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Relos stated the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $400.00 06/11/2014 City of South Bend $1,366,996.54 06/17/2014 St. Joseph Housing Consortium $12,946.76 05/29/2014 Mr. Relos made a motion that after review of the expenditures, the remaining claims be approved separately as submitted. Mr. Henthorn seconded the motion, which carried. PROFESSIONAL SERVICES AMENDMENT — FIRE STATION NO. 5 — PROJECT NO. 11 I- 015 (EMS CAPITAL) Mr. Eric Horvath submitted an amended invoice dated December 23, 2013, for additional services including relocation of a water heater, radiant piping, and landscape design for Fire Station No. 5, by MPA Architects in the amount of $7,269.00. Mr. Gilot noted a string of emails attached between Mr. Horvath and MPA Architects, negotiating the costs down for agreed upon services. Upon a motion by Mr. Gilot, seconded by Mr. Relos and carried, the amended invoice was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the meeting adjourned at 8:38 a.m. BOARD OF PUBLIC ORKS ATTEST: Lida M. Martin, Clerk