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Home My WebLink About6B5&�� 450UTp BFN INN Department of U O Community Investment 1865 Memorandum June 26, 2014 TO: Redevelopment Commission , \/ FROM: David Relos, Economic Resources / SUBJECT: Resolution 3219 and Amendment to the Addendum To Master Agency Agreement Hamilton 917 S. Lafayette Demolition Project This Resolution and Amendment to the Agency Agreement is to increase the budget for the demolition and clearance of the Hamilton Towing property at 917 S. Lafayette, at the southwest corner of Lafayette and Sample. This property was acquired along with 802 and 910 S. Lafayette from Hamilton Towing in June 2012. Date of possession for 917 S. Lafayette is June 30, 2014, with demolition planned to occur soon thereafter. On February 13, 2014 the Commission approved an Addendum to the Master Agency Agreement with the Board of Public Works. Part of the Addendum was setting the project budget at $80,000. On June 24 bids were opened, with the low bid coming in at $89,500. To award this low bid the project budget needs to be increased. Staff requests approval of Resolution No. 3219 and the Amendment to the Addendum To Master Agency Agreement, in a not -to- exceed amount of $100,000, to allow for any unforeseen circumstances that arise during demolition. "t w. JtFFtH50N bLw. soUIH 6ENU, IN 46601 1 P: 574- 235 -9371 FAX: 574 - 235 -90211 SOUTHBENDIN.GOV RESOLUTION NO. 3219 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT (Hamilton 917 S. Lafayette Demo Project) WHEREAS, effective January 1, 2014, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission") and the South Bend Board of Public Works (the "BPW ") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2014; and WHEREAS, effective January 1, 2014, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for the limited purpose of contracting for and managing the completion of existing Projects; and WHEREAS, pursuant to the Master Agency Agreement, the Commission added the Hamilton 917 S. Lafayette Demo Project to the Master Agency Agreement by way of an Addendum on February 25, 2014; and WHEREAS, the Commission desires to amend the Addendum by way of this Amendment. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Amendment to the Addendum to the Master Agency Agreement (Hamilton 917 S. Lafayette Demo Project) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of this Amendment to the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on June 26, 2014, at 9:30 a.m., in Room 1308, County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT (Hamilton 917 S. Lafayette Demo) This Amendment to the Addendum to the Master Agency Agreement (this "Amendment'), made and entered into as of the 26th day of June, 2014, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Hamilton 917 S. Lafayette Demo (the "Project'). WHEREAS, effective January 1, 2014, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2014; and WHEREAS, effective January 1, 2014, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for the limited purpose of contracting for and managing the completion of existing Projects; and WHEREAS, pursuant to the Master Agency Agreement, the Commission added the Hamilton 917 S. Lafayette Demo to the Master Agency Agreement by way of an Addendum on February 25, 2014; and WHEREAS, the Commission desires to amend the Addendum by way of this Amendment, increasing the budget by $20,000. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project being originally described in "Exhibit A ", and now amended as described in "Exhibit B ", attached hereto and made a part hereof. 2. All of the terns and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. (Signature Page Follows) CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary Gilot, President Kathryn Roos, Member David Relos, Member Patrick Henthorn, Member Brian Pawlowski, Member ATTEST: Linda Martin, Clerk Exhibit "A" Hamilton 917 S. Lafayette Demo Project Scope and Description: Environmental remediation, demolition and associated site work for the Hamilton Towing property at 917 S. Lafayette. Prepare bid specifications for environmental remediation, demolition, and associated site work. Quote or bid the project and award. Oversee completion of the project. Budget: $80,000 Exhibit "B" Increase the original $80,000 budget by $20,000, now to be $100,000.