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Home My WebLink About06/24/2014 Board of Public Works AgendaCITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING June 24, 2014 — 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Regular Meeting: June 10, 2014; Claims Review: June 17, 2014 2. OPENING AND AWARD OF BIDS A. Demolition of Eighty -Four (84), More or Less, Vacant and Abandoned Homes — Project No. 114 -028 1. Award Bid 2. Funding: Loss Recovery Fund (227 - 1201 -415- 39.89) B. Century Center Passenger Elevator Modernization — Project No. 114 -021 1. Award Bid 2. Funding: Hotel/Motel Tax (7304.42010.000.099) C. Demolition of Hamilton Towing Company — Project No. 114 -017 1. Award Bid 2. Funding: AEDA TIF (324.1050.460.39.82) D. Sale of Abandoned Vehicles 1. Award Bid 3. AWARD BIDS AND APPROVE CONTRACTS A. Two (2), More or Less, 2014 or Newer, 3/4 Ton Extended Cab Four - Wheel -Drive Pick Up Trucks 1. Company: Gates Chevy World 2. Amount: $43,008.54 /each; Total $86,017.08 3. Funding: Street Department Capital Lease Principal and Interest (202.0607.431.37.11 and 12); Sewer Department Capital (642.0621.415.43.02) B. One (1) or More, 2014 or Newer, Tandem Axle Multi -Use Dump Truck 1. Company: Selking International 2. Amount: $165,099.17 3. Funding: Street Department Capital Lease Principal and Interest (202.0607.431.37.11 and 12) C. Two (2), More or Less, 2014 or Newer, Single Axle Multi -Use Dump Trucks 1. Company: Selking International 2. Amount: $142,274.12/each; Total $284,548.24 3. Funding: Street Department Capital Lease Principal and Interest (202.0607.431.37.11 and 12) D. Sewer Overflow Sensory Control Network — Fairfax - Project No. 110 -091 1. Company: C & E Excavating, Inc. 2. Amount: $306,631 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) E. Fellows Street Roadway Improvements — Project No. 112 -006 1. Company: Walsh & Kelly, Inc. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING June 24, 2014 — 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $638,693.28 3. Funding: SSDA TIF (430.1050.460.42.03) (11J019) F. North Station Roof Restoration — Project No. 112 -034 1. Company: Midland Engineering Company, Inc. 2. Amount: $301,050 3. Funding: Water Works Capital (622.0640.415.42.02) G. One (1) or More, 2014 or Newer, Heavy Duty 16,500 lb. GVWR Chassis 1. Company: Jordan Motors, Inc. 2. Amount: $57,159 3. Funding: Street Department Capital Lease Principal and Interest (202.0607.431.37.11 and 12) 4. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Agreement — Greeley & Hansen LLC 1. Description: Update CSO Operation Plan 2. Amount: $27,000 3. Funding: Environmental Services Contractual Other (641.0630.793.63.35) B. Professional Services Agreement Amendment — Creative Financial Services, LLC 1. Description: Temporary Accounting Services for CAFR, Audit, and Other Projects 2. Amount: Increase by $5,500; New Total: $22,800; Extend Term to June 27, 2014 3. Funding: Administration and Finance Operations (101.0401.415.31.06) C. Contract — South Bend Police Department 1. Description: Provide Extra Police Patrols in Low to Moderate Income Neighborhoods of South Bend 2. Amount: $90,000 3. Funding: CDBG (212.1001.460.39.30) D. Professional Services Agreement — Jones Petrie Rafinski Corporation 1. Description: Design of Roundabout at Bartlett Street and Michigan Street — Project No. 114 -032 2. Amount: $392,825 3. Funding: Major Moves (412.0602.431.42.03) E. Professional Services Agreement — CHA Consulting, Inc. 1. Description: Lincolnway West and Western Avenue Traffic Analysis, Pavement Parking Plans, Traffic Signal Improvements and Street Tree Planting Plans 2. Amount: $199,200 3. Funding: Major Moves (412.0602.431.42.03) F. Addendum to the Master Agency Agreement — Redevelopment Commission GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING June 24, 2014 — 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Construction and Bidding Oversight for Ignition Park Multi - Tenant Campus 2. Amount: $2,700,000 3. Funding: AEDA TIF (14J012) 5. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: John Falcone a) Event: Residential Block Party b) Location: Meadow Stream Dr. Cul de Sac c) Date /Time: July 12, 2014; 1:00 p.m. to 8:00 p.m. d) Favorable Recommendations 2. Applicant: Kimberly Clowers a) Event: Residential Block Party b) Location: Fremont Street from Marquette Street to Hamilton Street c) Date /Time: August 16, 2014; 9:00 a.m. to 8:00 p.m. d) Favorable Recommendations B. Block Party — Non - Residential 1. Applicant: Keller Park Missionary Church a) Event: Keller Park Church Back 2 School Block Party b) Location: Bryan St. from Sherman Ave. to Inglewood Pl. c) Date /Time: August 13, 2014; 2:30 p.m. to 7:00 p.m. d) Favorable Recommendations 2. Applicant: Northern Indiana Mountain Bike Association a) Event: NIMBA Series Mountain Bike Race at Rum Village Park b) Location: Gertrude St. from the last house south of the park entrance to Chippewa St. and in Rum Village Park c) Date /Time: July 13, 2014; 7:00 a.m. to 1:30 p.m. d) Favorable Recommendations; Police Recommend Event stay in Rum Village and Street not be Closed. 3. Applicant: Kite Realty /Eddy Street Commons a) Event: Battle of the Bands /Coffee and Cars /Reimagine Art Show(Habitat for Humanity) b) Location: Eddy St. from Angela Blvd. to Napoleon St. c) Date /Time: July 10, 2014, 12:00 p.m. to 10:00 p.m.; July 19, 2014, 7:00 a.m. to 2:00 p.m.; July 26, 2014, 6:00 a.m. to 2:00 p.m. d) Favorable Recommendations 4. Applicant: St. Paul Bethel Missionary Baptist Church a) Event: St. Paul on the Yard b) Location: Lindsey St. from Leland St. to Scott St. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING June 24, 2014 — 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 c) Date /Time: August 2, 2014, 9:00 a.m. to 2:30 p.m. d) Favorable Recommendations C. Processions 1. Applicant: Riley High School a) Event: Riley High School Homecoming Parade b) Date /Time: September 26, 2014; 4:00 p.m. to 6:30 p.m. c) Favorable Recommendations 2. Applicant: Susan G. Komen/Northern Indiana a) Event: RATIFY - Susan G. Komen Race for the Cure b) Date /Time: June 14, 2014; 7:00 a.m. to 11:00 a.m. c) Favorable Recommendations 3. Applicant: Humane Society of St. Joseph County a) Event: Haulin' Tail Motorcycle Run b) Date /Time: August 24, 2014; 8:00 a.m. to 12:00 p.m. c) Favorable Recommendations D. Licenses 1. Type: Busker or Sidewalk Performer a) Applicant: Ivan Kuharic (1) Description: Music /Saxophone b) Applicant: James Schwartz (1) Description: Blues Vocalist with Harmonica c) Applicant: Jon Werley d /b /a Jon Wayes (1) Description: Hypnotist /Magician 2. Favorable Recommendations 6. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Reserved Parking Space Signs 1. Locations: a) 1111 W. Napier St. b) 708 Cleveland Ave. c) 116 E. Fairview St. d) 122 N. St. Louis Blvd. 2. All criteria has been met B. New Installation — Two (2) Hour Handicapped Parking Sign 1. Location: 1130 Angela Blvd. 2. All criteria has been met 7. RATIFY BONDS A. Excavation Bonds 1. Youngs Excavating, Inc. —For Release Effective June 11, 2014 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING June 24, 2014 — 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 8. CLAIMS 9. PRIVILEGE OF THE FLOOR 10. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5