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Home My WebLink About05/27/2014 Board of Public WorksREGULAR MEETING MAY 27, 2014 166 The Regular Meeting of the Board of Public Works was convened at 9A0 a.m. on Tuesday, May 27, 2014, by Board President Gary A. Gilot, with Board Members David Relos, Kathryn E. Roos, Patrick Henthom, and Brian Pawlowski present. Also present was Board Attorney Cheryl Greene. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of two (2) Professional Services Agreements, one with EnFocus and one with Creative Financial Services, and a Procession for Mama's Against Violence, APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the minutes of the Agenda Review Session held on May 8, 2014, Regular Meeting held on May 13, 2014, and Claims Meeting of the Board held on May 20, 2014, were approved. OPENING OF PROPOSALS — COMBINED SEWER OVERFLOW LONG TERM CONTROL PLAN REASSESSMENT — PROJECT NO. 114-010 WASTEWATER ENGINEERING Mr. Gilot advised that this was the date set for the receiving and opening of sealed Proposals for the above referenced project. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City and Common Council representatives. He read the names of the following companies submitting proposals into the record: MWH 1200 South Madison Street Suite 200 Indianapolis, IN 46225 Proposal was signed by: David Sherman and Thomas Ungar AMEC ENVIRONMENT & INFRASTRUCTURE 201 S. Capitol Avenue, Suite 200 Indianapolis, IN 46225 Bid was signed by: Brandon Koltz and Jean M. Ramsey CH2M HILL / FAEGRE BAKER DANIELS 429 N. Pennsylvania Street Suite 102 Indianapolis, IN 46204 Bid was signed by: Jim Garrard and Carey Brand STRAND ASSOCIATES 629 Washington Street Columbus, IN 47201 Bid was signed by: Mark A. Sneve DONOHUE 211 W. Washington Street, Suite 2100 South Bend, IN 46601 Bid was signed by: Craig W. Brunner TETRA TECH 710 Avis Drive Ann Arbor, MI 48108 Bid was signed by: Vic Cooperwasser Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above proposals were referred to the review team for review, tabulation, and recommendation. OPENING AND AWARD OF BIDS — JEFFERSON BOULEVARD STREETSCAPE IMPROVEMENTS — PROJECT NO. 114-001 MAJOR MOVES This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- REGULAR MEETING MAY 27, 2014 167 County News, which were found to be sufficient. The following bids were opened and publicly read: **SELGE CONSTRUCTION CO., INC.- **AWARDEE (BASE BID ONLY) 2833 S. 1 i-- Street Niles, MI 49120 Bid was signed by: Robert Kuhns, P. E. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID AMOUNT **BASE BID: ALTERNATE A: $1,496,118.97 $26,230,00 ALTERNATE B: $7,200,00 BASE BID + ALTERNATE A: $1,522,348.97 BASE BID + ALTERNATE A + ALTERNATE B: 51,529,548.97 WALSH & KELLY INC. 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary, Area Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID BASE BID: AMOUNT ALTERNATE A: $1,496,841.18 $25,675.00 ALTERNATE B: $6,180.00 BASE BID + ALTERNATE A: $1,522,516.18 BASE BID + ALTERNATE A + ALTERNATE B: $1,528,696.18 RIETH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Christopher L. Weinkauf, Sales Manager. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID BASE BID: AMOUNT $1,587,749.78 ALTERNATE A: $29,882.00 ALTERNATE B: $10,000.00 BASE BID + ALTERNATE A: $1,617,631.78 BASE BID + ALTERNATE A + ALTERNATE B: $1,627,631.78 C & E EXCAVATING INC. 53767 CR 9 Elkhart, IN 46514 REGULAR MEETING MAY 27, 2014 168 Bid was signed by: Thad Bessinger, Vice President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID AMOUNT BASE BID: $1,698,007.49 ALTERNATE A: $26,958.75 ALTERNATE B: $7,800.00 BASE BID + ALTERNATE A: $1,724,966.24 BASE BID + ALTERNATE A + ALTERNATE B: $1,732,766.24 Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. After review, Mr. Roger Nawrot, Engineering, recommended the bid be awarded to the lowest responsible and responsive bidder, Selge Construction Co., Inc., 2833 S. 11a' Street, Niles, MI 49120, for the Base Bid only, in the amount of $1,496,118.97. Therefore, upon a motion by Ms. Roos, seconded by Mr. Relos and carried, the bid was awarded as outlined above. OPENING OF BIDS — DEMOLITION OF 19 VACANT AND ABANDONED HOMES, PHASE I — PROJECT NO. 114-006 (LOSS RECOVERY FUND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 Bid was signed by: Mark Osler, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. IC Item No. Description Asbestos Abatement, Demolition, Total Amount LS LS per Property Demolition of 1134 East 1 Broadway Street — House only $700.00 $21,000,00 $21,700.00 ** Duct Tape/Wrap Demolition of 212 East Calvert 2 Street — House only $400.00 $21,100.00 $21,500.00 ** Duct Tape/Wrap Demolition of 1414 East Calvert 3 Street —House and Garage only $350.00 $22,000.00 $22,350.00 ** Duct Tape/Wrap Demolition of 1820 Columbia 4 Street — House Only $300.00 $21,000.00 $21,300.00 ** Duct Tape/Wrap Demolition of 612 East Dayton 5 Street — House only ** Attic $2,400.00 $20,400.00 $22,800.00 Insulation, Duct Tape/Wrap Demolition of 1202 East Dayton 6 Street — House and Retaining Wall $1,700.00 $21,000.00 $22,700.00 only ** Transite REGULAR MEETING MAY 27, 2014 169 Demolition of 220 East Donald 7 Street — House and Fence only $350.00 $19,100.00 $19,450.00 ** Duct Tape/Wrap Demolition of 729 East Dubail 8 Avenue — House and Fence only $600.00 $19,600.00 $20,200.00 ** Duct Tape/Wrap 9 Demolition of 142 South Illinois Street — House and Shed only N/A $19,500.00 $19,500.00 Demolition of 718 East Indiana 10 Avenue — House, Garage, and $5,000.00 $22,000.00 $27,000.00 Fence only ** Transite Demolition of 2023 Kendall Street 11 — House only $300.00 $21,000.00 $21,300.00 ** Duct Tape/Wrap Demolition of 443 South 12 Kosciuszko Street — House only $300.00 $21,500.00 $21,800.00 ** Duct Tape/Wrap Demolition of 701 East Lincoln 13 Way — House only $2,100.00 $19,500.00 $21,600,00 ** Duct Tape/Wrap Demolition of 819 Milton Street — 14 House only $200.00 $18,800.00 $19,000,00 ** Duct Tape/Wrap Demolition of 606 South Pulaski 15 Street — House, Garage, and Fence only ** Transite, Duct $2,500.00 $21,5O0.00 $24,000.00 Tape/Wrap 16 Demolition of 1707 South Taylor Street — House only N/A $21,100.00 $21,100,00 Demolition of 725 West Wayne 17 Street — House, Garage, Shed, and Fence only $350.00 $21,500.00 $21,850.00 **Duct Tape/Wrap Demolition of 212 South Williams 18 Street — House and Retaining Wall $7,700,00 $37,900.00 $45,600.00 only ** Transite TOTAL AMOUNT (Items 1 through 18) $414,750.00 ** Denotes Homes with Asbestos Pipe/Duct Wrap and/or Transite Siding C & E EXCAVATING, INC. 53767 CR 9 Elkhart, IN 46514 Bid was signed by: Ed Bessinger, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. o Item No. Description Asbestos Abatement, Demolition, Total Amount LS LS per Property Demolition of 1134 East 1 Broadway Street — House only $746.00 $17,735.00 $18,481.00 ** Duct Tape/Wrap 2 Demolition of 212 East Calvert Street — House only $426.00 $17,181.00 $17,607.00 REGULAR MEETING MAY 27, 2014 170 ** Duct Tape/Wrap Demolition of 1414 East Calvert 3 Street —House and Garage only $373.00 $17,652.00 $18,025.00 ** Duct Ta efWra Demolition of 1820 Columbia 4 Street — House Only $319.00 $12,976.00 $13,295.00 ** Duct Tape/Wrap Demolition of 612 East Dayton 5 Street —House only ** Attic $2,559.00 $18,470.00 $21,028.00 Insulation, Duct Tape/Wrap Demolition of 1202 East Dayton 6 Street — House and Retaining Wall $1,812,00 $15,379.00 $17,191.00 only ** Transite Demolition of 220 East Donald 7 Street — House and Fence only $373.00 $17,102.00 $17,475.00 ** Duct Tape/Wrap Demolition of 729 East Dubail 8 Avenue — House and Fence only $639.00 $17,862.00 $18,501.00 ** Duct Tape/Wrap 9 Demolition of 142 South Illinois N/A $13,441.00 $13,441.00 Street — House and Shed only Demolition of 718 East Indiana 10 Avenue — House, Garage, and $5,328,00 $20,099.00 $25,427.00 Fence only ** Transite Demolition of 2023 Kendall Street 11 —House only $319.00 $15,938.00 $16,257.00 ** Duct Tape/Wrap Demolition of 443 South 12 KosciuszkoStreet — House only $319.00 $13,374.00 $13,693.00 ** Duct Tape/Wrap Demolition of 701 East Lincoln 13 Way —House only $2,338,00 $27,781.00 $30,119.00 ** Duct Tape/Wrap Demolition of 819 Milton Street — 14 House only $213.00 $20,614.00 $20,827.00 ** Duct Tape/Wrap Demolition of 606 South Pulaski 15 Street — House, Garage, and Fence only ** Transite, Duct $2 664.00 $20,741.00 $23,405.00 Tape/Wrap 16 Demolition of 1707 South Taylor Street — House only N/A $18,368.00 $18,368.00 Demolition of 725 West Wayne 17 Street— House, Garage, Shed, and Fence only $373.00 $22,618.00 $22,991,00 **Duct Tape/Wrap Demolition of 212 South Williams 18 Street— House and Retaining Wall $8,207,00 $33,911.00 $42,118,00 only ** Transite TOTAL AMOUNT (Items 1 through 18) $368,249.00 ** Denotes Homes with Asbestos Pipe/Duct Wrap and/or Transite Siding Upon a motion made by Mr. Gilot, seconded by Mr. Henthorn and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — DEMOLITION OF 22 VACANT AND ABANDONED HOMES PHASE II — PROJECT NO. 114-020 LOSS RECOVERY FUND This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- REGULAR MEETING MAY 227 2014 171 County News, which were found to be sufficient. The following bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 Bid was signed by: Mark Osler, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. IC a Item No. Description Demolition, Total Amount EAbatement, LS per Property 1Demolition of 706 Allen Street — House only ** Duct Wrap$22,500.00 $22,850.00 2 Demolition of 731 Allen Street — House only ** Duct Tape/Wrap $350.00 $23,000.00 $23,350.00 Demolition of 1121 North 3 Brookfield Street — House only $1,700.00 $21,800.00 $23,500,00 ** Duct Tape/Wrap Demolition of 811 Cushing Street 4 — House, Garage, and Fence only $700.00 $23,000.00 $23,700.00 ** Duct Tape/Wrap Demolition of 813 Cushing Street 5 —House only ** Duct $2,100.00 $22,500.00 $24,600.00 Tape/Wrap Demolition of 1628 Florence 6 Avenue — House only $4,200.00 $24,500.00 $28,700.00 ** Transite 7 Demolition of 1337 Fremont Street — House only N/A $24,500.00 $24,500,00 Demolition of 714 Harrison 8 Avenue — House and Fence only $300.00 $22,500.00 $22,800,00 ** Duct Tape 9 Demolition of 324 North Huey Street — House only N/A $22,000.00 $22,000.00 Demolition of 313 North Johnson 10 Street — House and Garage only $1,200.00 $21,500.00 $22,700.00 **Duct Tape/Wrap Demolition of 701 North Johnson I 1 Street — House only $100.00 $22,500.00 $22,600.00 ** Duct Wra Demolition of 806 North Johnson 12 Street —House and Garage only $1,000,00 $23,800.00 $24,800.00 ** Duct Tape/Wrap 13 Demolition of 1123 North Johnson Street — House only N/A $24,800.00 $24,800.00 14 Demolition of 448 LaPorte Avenue — House and Fence only N/A $24,500,00 $24,500.00 Demolition of 910 Lawndale 15 Avenue — House and Garage only $1,400.00 $23,500.00 $24,900.00 ** Duct Tape/Wrap Demolition of 2516 Linden 16 Avenue — House and Garage only $700.00 $24,000.00 $24,700.00 ** Duct Tape/Wrap 17 Demolition of 1115 Lindsey $600.00 $22,000.00 $22,600.00 REGULAR MEETING MAY 27, 2014 172 Avenue — House only ** Duct Tape/Wrap 18 Demolition of 1221 O'Brien Street — House and Garage only N/A $25,500.00 $25,500.00 Demolition of 1014 North Olive 19 Street— House, Garage, and Fence $600.00 $24,500.00 $25,100.00 only ** Duct Wrap 20 Demolition of 2517 Prast Blvd. — $700.00 $22,500.00 $23,200.00 House only ** Duct Tape Demolition of 716 Sherman 21 Avenue — House only **Duct $600,00 $22,500.00 $23,100.00 ape/Wrap Demolition of 918 Sherman 22 Avenue —House and Garage only $1,700.00 $23,500.00 $25,200.00 **Duct Ta e/Wra TOTAL AMOUNT (Items 1 through 22) $529,700.00 ** Denotes Homes with Asbestos Pipe/Duct Wrap and/or Transite Siding C & E EXCAVATING, INC. 53767 CR 9 Elkhart, IN 46514 Bid was signed by: Ed Bessinger, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. Item Description Asbestos Abatement, Demolition, Total Amount No. LS LS per Property 1 Demolition of 706 Allen Street — House only ** Duct Wrap $350.00 $24,500.00 $24 SSQ.00 2 Demolition of 731 Allen Street — House only ** Duct Tape/Wrap $350.00 $22,750.00 $23,1 OQ.00 Demolition of 1121 North 3 Brookfield Street— House only $1,700.00 $23,500.00 $25,200.00 ** Duct Tape/Wrap Demolition of 811 Cushing Street 4 — House, Garage, and Fence only $700.00 $25,400.00 $26,100.00 ** Duct Tape/Wrap Demolition of 813 Cushing Street 5 — House only ** Duct $2,400.00 $25,200.00 $27,600,00 Tape/Wrap Demolition of 1628 Florence 6 Avenue — House only $4,500.00 $22,500.00 $27,000.00 ** Transite 7 Demolition of 1337 Fremont Street — House only N/A $24,667.00 $24,667.00 Demolition of 714 Harrison 8 Avenue — House and Fence only $300.00 $22,750.00 $23,050.00 ** Duct Tape 9 Demolition of 324 North Huey Street — House only N/A $19,100.00 $19,100.00 Demolition of 313 North Johnson 10 Street — House and Garage only $1,400.00 $24,767,00 $26,167.00 **Duct Tape/Wrap 11 Demolition of 701 North Johnson $150.00 $23,887,00 $24,037.00 REGULAR MEETING MAY 27, 2014 173 Street — House only ** Duct Wrap Demolition of 806 North Johnson 12 Street — House and Garage only $1,200.00 $26,737.00 $27,937.00 ** Duct Tape/Wrap 13 Demolition of 1123 North Johnson Street — House only N/A $26,737.00 $26,737.00 14 Demolition of 648 LaPorte Avenue — House and Fence only N/A $23,573.00 $23,573.00 Demolition of 910 Lawndale 15 Avenue — House and Garage only $160.00 $26,650.00 $28,250.00 ** Duct Tape/Wrap Demolition of 2516 Linden 16 Avenue — House and Garage only $900.00 $23,788.00 $24,688.00 ** Duct Tape/Wrap Demolition of 1115 Lindsey 17 Avenue — House only $750.00 $27,650.00 $28,400.00 ** Duct Tape/Wrap 18 Demolition of 1221 O'Brien Street — House and Garage only N/A $22,667.00 $22,667.00 Demolition of 1614 North Olive 19 Street — House, Garage, and Fence $750.00 $26,555.00 $27,305.00 only ** Duct Wrap 20 Demolition of 2517 Prast Blvd. — House only ** Duct Tape 00. $g50 $23,850.00 $24,700.00 Demolition of 716 Sherman 21 Avenue — House only **Duct $750,00 $26,667.00 $27,417.00 Tape/Wrap Demolition of 918 Sherman 22 Avenue — House and Garage only $2,000.00 $24,575.00 $26,575.00 **Duct Tape/Wrap TOTAL AMOUNT (Items 1 through 22) $559,120.00 ** Denotes Homes with Asbestos Pipe/Duct Wrap and/or Transite Siding Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — IVY TOWER REMOVAL OF LEAD -BASED PAINT PHASE 1 — PROJECT NO. 114-011 (AEDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: ENVIRONMENTAL DEMOLITION GROUP LLC 3520 Turfway Road Erlanger, KY 41018 Bid was signed by: David Dine Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. (Not notarized.) Five (5%) Bid Bond was submitted. BID: Item No. Description Quantity Unit Price Total Amount 1 Removal, Management, and Disposal of Lead -based Paint in accordance 1 Lump Sum $1,422,500.00 REGULAR MEETING MAY 27, 2014 174 with Contract Documents and Specifications Lead Monitoring — including all air 2 and wipe sampling, testing, and reporting during abatement and 1 Lump Sum $100,000.00 clearance. Removal, Management, and Disposal Alternate of Lead -based Paint from Fire #1 Suppression Piping, Fixtures, and 1 Lump Sum $45,000.00 Red -Painted Riser Enclosures including Lead Monitoring. Removal, Management, and Disposal Alternate of Lead -based Paint from Marked #2 Electrical Fixtures, Conduit, Junction 1 Lump Sum $45,000.00 Boxes, Switch Boxes including Lead Monitoring. Alternate Removal, Management, and Disposal 43 of Lead -based Paint from Basement 1 Lump Sum $55,100.00 including Lead Monitoring Alternate Removal, Management, and Disposal #4 of Lead -Based Paint from 4 Floor of 1 Lump Sum $181,000.00 Bldg 84 including Lead Monitoring TOTAL AMOUNT ITEMS 1 THRU 2 PLUS ALTERNATES 1 THRU 4 $1,848,600,00 Item No Description Unit Add per Unit Price Deduct per Unit Price Removal, Management, and Disposal of Lead -based Paint including Lead Square A Monitoring (excludes linear Feet $1.80 $0,85 components described in Alternates 41 and #2) Removal, Management, and Disposal B of Lead -based Paint from linear Linear $15.00 $8.00 components described in Alternates 41 Feet and #2, including Lead Monitoring ENVIRONMENTAL ASSURANCE CO. INC. 440 S. Hancock Street Indianapolis, IN 46222 Bid was signed by: Ronald Yazel Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID: Item No. Description Quantity Unit Price Total Amount Removal, Management, and Disposal I of Lead -based Paint in accordance with Contract Documents and I Lump Sum $3,450,000.00 Specifications Lead Monitoring — including all air 2 and wipe sampling, testing, and reporting during abatement and 1 Lump Sum $22,000.00 clearance. Alternate Removal, Management, and Disposal 91 of Lead -based Paint from Fire 1 Lump Sum $335,000.00 REGULAR MEETING MAY 27, 2014 175 Suppression Piping, Fixtures, and Red -Painted Riser Enclosures including Lead Monitoring, Removal, Management, and Disposal Alternate of Lead -based Paint from Marked #2 Electrical Fixtures, Conduit, Junction 1 Lump Sum $45,000,00 Boxes, Switch Boxes including Lead Monitoring. Alternate Removal, Management, and Disposal #3 of Lead -based Paint from Basement 1 Lump Sum $25,000,00 including Lead Monitoring Alternate Removal, Management, and Disposal 44 of Lead -Based Paint from 4ta Floor of 1 Lump Sum $620,000.00 Bldg 84 including Lead Monitoring 101'AL AMOUNT ITEMS 1 THRU 2 PLUS ALTERNATES 1 THRU 4 $4,497,000.00 Item No. Description Unit Add per Unit Price Deduct per Unit Price Removal, Management, and Disposal of Lead -based Paint including Lead A Monitoring (excludes linear Square $6 25 $4.00 components described in Alternates 91 Feet and #2) Removal, Management, and Disposal B of Lead -based Paint from linear Linear components described in Alternates 41 Feet $16.00 $11.00 and #2, including Lead Monitoring INTERSTATE ENVIRONMENTAL SERVICES INC. 337 W. 806 N. Valparaiso, IN 46385 Bid was signed by: David G. Schutkovske Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. n Item No. Description Quanti Unit Price Total Amount Removal, Management, and Disposal 1 of Lead -based Paint in accordance with Contract Documents and 1 Lump Sum $1,997,340.00 Specifications Lead Monitoring —including all air 2 and wipe sampling, testing, and reporting during abatement and 1 Lump Sum $39,861.00 clearance. Removal, Management, and Disposal Alternate of Lead -based Paint from Fire #1 Suppression Piping, Fixtures, and 1 Lump Sum $47,215.20 Red -Painted Riser Enclosures including Lead Monitoring. Removal, Management, and Disposal Alternate of Lead -based Paint from Marked #2 Electrical Fixtures, Conduit, Junction 1 Lump Sum $14,420.00 Boxes, Switch Boxes including Lead Monitoring, Alternate Removal, Management, and Disposal 43 of Lead -based Paint from Basement 1 Lump Sum $0.00 REGULAR MEETING MAY 27, 2014 176 including Lead Monitoring Alternate Removal, Management, and Disposal #4 of Lead -Based Paint from 4`h Floor of I Lump Sum $357,410.00 Bldg 84 including Lead Monitoring TOTAL AMOUNT ITEMS I THRU 2 PLUS ALTERNATES I THRU 4 $2,456,246,20 Item No. Description Unit Add per Unit Price Deduct per Unit Price Removal, Management, and Disposal of Lead -based Paint including Lead Square A Monitoring (excludes linear Feet $2.40 $2.40 components described in Alternates #1 and #2) Removal, Management, and Disposal B of Lead -based Paint from linear Linear $1.91 $1.91 components described in Alternates 41 Feet and 42, including Lead Monitoring ENVIRONMENTAL MANAGEMENT SPECIALISTS, INC. 2409 Hunter Street, P.O. Box 39 Huntertown, IN 46748 Bid was signed by: William R. Papaik, Vice -President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. R Item No. I Description Quantity Unit Price Total Amount Removal, Management, and Disposal I of Lead -based Paint in accordance with Contract Documents and 1 Lump Sum $1,834,805.00 Specifications Lead Monitoring — including all air 2 and wipe sampling, testing, and reporting during abatement and I Lump Sum $50,000.00 clearance. Removal, Management, and Disposal Alternate of Lead -based Paint from Fire #1 Suppression Piping, Fixtures, and 1 Lump Sum $142,140.00 Red -Painted Riser Enclosures including Lead Monitoring. Removal, Management, and Disposal Alternate of Lead -based Paint from Marked #2 Electrical Fixtures, Conduit, Junction 1 Lump Sum $142,140.00 Boxes, Switch Boxes including Lead Monitoring. Alternate Removal, Management, and Disposal #3 of Lead -based Paint from Basement 1 Lump Sum $34,621.00 including Lead Monitoring Alternate Removal, Management, and Disposal #4 of Lead -Based Paint from 4th Floor of 1 Lump Sum $303,159.00 Bldg 84 including Lead Monitoring TOTAL AMOUNT ITEMS 1 THRU 2 PLUS ALTERNATES 1 THRU 4 $2,506,865.00 Item No. Description Unit Add per Deduct per Unit Price Unit Price A Removal, Management, and Disposal Square of Lead -based Paint including Lead Feet $3.25 $0.75 REGULAR MEETING MAY 27, 2014 177 Monitoring (excludes linear components described in Alternates 41 and #2) Removal, Management, and Disposal B of Lead -based Paint from linear Linear components described in Alternates #1 Feet $5.50 N/A and #2, including Lead Monitoring Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — FELLOWS AND IRELAND INTERSECTION IMPROVEMENTS — PROJECT NO. 112-006 (SSDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION, INC 5777 Cleveland Road, P.O. Box 266 South Bend, IN 46624 Bid was signed by: Matthew D. Cain, Vice President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID: $869,716.80 RIETH-RILEY CONSTRUCTION CO. INC. 25200 SR 23 South Bend, IN 46614 Bid was signed by: Christopher Weinkauf, Area Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID: $872,328.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary, Area Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID: $638,693.28 C & E EXCAVATING, INC. 53767 CR 6 Elkhart, IN 46514 Bid was signed by: Ed Bessinger, President REGULAR MEETING MAY 27, 2014 178 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID: $741,670.16 Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — HILL STREET AND COLFAX AVENUE ON -SITE IMPROVEMENTS — PROJECT NO. 1.13-033 (SBCDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION, INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joseph A. Czarnecki, Engineer/Estimator Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID AMOUNT BASE BID $197,561.00 ALTERNATE BID 91 (ADDITIONAL SIDEWALK WORK) $16,700.00 ALTERNATE BID 92 (PAVEMENT MARKINGS AND SIGNAGE $967.88 ALTERNATE BID 93 (BUILDING SERVICE UTILITY WORK — WATER) $32,309.10 ALTERNATE BID 94 (BUILDING SERVICE UTILITY WORK — SANITARY) $16,758.00 TOTAL OF ALL BIDS $264,295.98 C & E EXCAVATING INC. 53767 CR 9 Elkhart, IN 46514 Bid was signed by: Ed Bessinger, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID AMOUNT BASE BID $175,071.50 ALTERNATE BID #1 $13,635.00 (ADDITIONAL SIDEWALK WORK) ALTERNATE BID #2 $977.35 (PAVEMENT MARKINGS AND SIGNAGE ALTERNATE BID #3 $23,139.60 REGULAR MEETING MAY 27, 2014 179 (BUILDING SERVICE UTILITY WORK — WATER) ALTERNATE BID #4 $15,922.20 (BUILDING SERVICE UTILITY WORK — SANITARY) TOTAL OF ALL BIDS $228,745.65 HRP CONSTRUCTION. INC 5777 Cleveland Road, P.O. Box 266 South Bend, IN 46624 Bid was signed by: Matthew Cain, Vice President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID BASE BID AMOUNT $236,545.00 ALTERNATE BID #1 $14,730.00 (ADDITIONAL SIDEWALK WORK) ALTERNATE BID #2 $967.88 (PAVEMENT MARKINGS AND SIGNAGE ALTERNATE BID #3 $33,380.00 (BUILDING SERVICE UTILITY WORK — WATER) ALTERNATE BID #4 $23,530.00 (BUILDING SERVICE UTILITY WORK — SANITARY) TOTAL OF ALL BIDS $309,152.88 INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 Bid was signed by: Mark Osler, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted, Five (5%) Bid Bond was submitted. BID AMOUNT BASE BID $177,661.13 ALTERNATE BID #1 $14,814.Q0 (ADDITIONAL SIDEWALK WORK) ALTERNATE BID #2 $733.00 (PAVEMENT MARKINGS AND SIGNAGE ALTERNATE BID 43 $24,925.00 (BUILDING SERVICE UTILITY WORK — WATER) ALTERNATE BID 94 $14,980.00 (BUILDING SERVICE UTILITY WORK — SANITARY) TOTAL OF ALL BIDS $233,113.13 WALSH & KELLY, INC, 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary, Area Manager REGULAR MEETING MAY 27, 2014 180 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID AMOUNT BASE BID $146,850.20 ALTERNATE BID 41 (ADDITIONAL SIDEWALK WORK) $13,230.00 ALTERNATE BID #2 (PAVEMENT MARKINGS AND SIGNAGE $1,886.00 ALTERNATE BID #3 (BUILDING SERVICE UTILITY WORK — WATER) $23,575.00 ALTERNATE BID #4 (BUILDING SERVICE UTILITY WORK— SANITARY) $16,325,00 TOTAL OF ALL BIDS $201,866.20 Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF QUOTATIONS — ANGELA BLVD. AND NORTHSHORE DRIVE TRAFFIC LOOPS —PROJECT NO. 114-023 (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: PEMBERTON DAVIS ELECTRIC, INC. 916 E. McKinley Ave Mishawaka, IN 46545 Quotation was submitted by John A. Ferro QUOTATION: $10,812,00 Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above Quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — FOURTEEN HUNDRED 1400 MORE OR LESS UNIVERSAL/NESTABLE REFUSE CONTAINERS Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: PYRAMID EQUIPMENT 211 South Prairie Street Rolling Prairie, IN 46371 Quotation was submitted by Greg Dadlow 10% Bid Bond included QUOTATION: $47.50 Each; TOTAL: $66,500,00 BEST EQUIPMENT CO. INC. 5550 Poindexter Dr. Indianapolis, IN 46235 Quotation was submitted by Maria Dahlmann. 10% Bid Bond not included QUOTATION: $62.37 Each; TOTAL: $87,318.00 REGULAR MEETING MAY Y 27,20 4 181 Attorney Cheryl Greene noted that Pyramid Equipment included some exceptions and clarifications with their bid that would need to be reviewed. Upon a motion made by Mr. Henthorn, seconded by Ms. Roos and carried, the above Quotations were referred to Solid Waste for review and recommendation. REJECTION OF BIDS -- ONE 1 OR MORE 2014 OR NEWER ALL -WHEEL DRIVE SUV POLICE PATROL VEHICLES In a Memo to the Board, Mr. Jeff Hudak, Central Services, requested the Board reject all bids received for the above vehicles due to the fact that the bids had a cut-off date that could not be met by the City. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, all bids were rejected. REJECTION OF BIDS — ONE 1 OR MORE 2014 OR NEWER FRONT -WHEEL DRIVE CARGO VAN In a Memo to the Board, Mr. Jeff Hudak, Central Services, requested the Board reject all bids received for the above vehicles due to missing the cut-off dates on two of the bids, and one bid from O'Daniel Motor Sales, had no bid bond and was found non -responsive. Upon a motion by Mr. Henthorn, seconded by Ms. Roos and carried, all bids were rejected. AWARD BID — TWO(2),MORE OR LESS 2014 3/4 TON TWO -WHEEL DRIVE PICK-UP TRUCKS WITH CNG OPTION WATER WORKS CAPITAL Mr. Jeff Hudak, Central Services, advised the Board that on March 11, 2014, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Chevy World, 636 West McKinley Ave., Mishawaka, Indiana 46545, in the amount of $33,731.35 each for a total $67,462.70, Therefore, Mr. Henthorn made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roos seconded the motion, which carried. AWARD BID — TWO (21, MORE OR LESS 2014 3/, TON TWO -WHEEL DRIVE PICK-UP TRUCKS PARK DEPARTMENT CAPITAL Mr. Jeff Hudak, Central Services, advised the Board that on March 11, 2014, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Motors, Inc., 609 East Jefferson Boulevard, Mishawaka, Indiana 46545 in the amount of $23,269.00 each for a total $46,538.00. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. AWARD BID — 2014 CURB & SIDEWALK CONSTRUCTION — PROJECT NO, 114-013 MVH Mr, Paul South, Street Department, advised the Board that on May 13, 2014, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. South recommended that the Board award the contract to the lowest responsive and responsible bidder Premium Concrete Services, Inc., 4331 Pine Creek Road, Elkhart, Indiana 46516 in the of unit price amounts per bid. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. AWARD QUOTATION — INSTALLATION OF TWO (2) IN -GROUND HOISTS (CENTRAL SERVICES CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on May 13, 2014, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder, Ott Equipment Service, Inc., 517 Herriman Court, Noblesville, Indiana 46601, in the amount of $16,130.99 each for a total of $32,261.98. Therefore, Ms. Roos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Henthorn seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — VACANT AND ABANDONED HOUSING DEMOLITIONS (1000 HOMES IN 1000 DAYS) (GENERAL) Mr. Gilot advised that Toy Villa, Engineering, had submitted Change Order No. 1 on behalf of Torok Excavating and Demolition, Inc., 825 South Fellows Street, South Bend, Indiana 46601, REGULAR MEETING MAY 27, 2014 182 indicating the Contract amount be increased by $111,444.00 for a new Contract sum, including this Change Order, in the amount of $400,194,00. Ms. Greene noted this is a hybrid contract with Code Enforcement and the Board of Works and is technically a services agreement. She explained that she confirmed that through the State Board of Accounts and they agreed that the 20% Change Order limit does not apply to this agreement; it should be treated as a Professional Services Agreement, Ms. Greene noted the Change Order process was used to provide a form of agreement that could be provided for the Board of Work's approval and for record only. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — SOUTH BEND FIRE DEPARTMENT TRAINING CENTER — PROJECT NO. 111-017 (EMS CAPITAL) Mr. Gilot advised that Toy Villa, Engineering, had submitted Change Order No. 3 on behalf of Ziolkowski Construction, Inc. 4050 Ralph Jones Drive, South Bend, Indiana 46628, indicating the Contract amount be increased by $84,041.00 for a new Contract sum, including this Change Order, in the amount of $2,777,263.00. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - IGNITION PARK DEMOLITIONS PHASE IV — PROJECT NO. 113-044 (AEDA TIF) Mr. Gilot advised that Toy Villa, Engineering, has submitted Change Order No. I (Final) on behalf of B & J Excavation, Inc. indicating the contract amount be decreased by $5,000.00 for a new contract sum, including this Change Order, of $30,300.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $30,300.00. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — MAIN STREET/LAFAYETTE BOULEVARD CONNECTOR FROM IRELAND ROAD TO CHIPPEWA ROAD (SSDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 (Final) on behalf of Rieth Riley Construction Company, Inc., PO Box 1775, South Bend, Indiana 46614 indicating the contract amount be decreased by $87,449,37 for a modified contract sum, including this Change Order, of $3,665,184.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $3,665,184.00, Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, Change Order No. 3 (Final) and the Project Completion Affidavit were approved. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION — SOUTH BEND FIRE DEPARTMENT TRAINING FACILITY — PROJECT NO 111-017— (EMS CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Certificate of Substantial Completion on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, Indiana 46628, indicating a substantial completion date of April 15, 2014 for the above project. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Certificate of Substantial Completion was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS DEMOLITION_ OF TWENTY-FIVE 25 MORE OR LESS VACANT AND ABANDONED HOMES PHASE III — PROJECT NO. 114-024 (LOSS RECOVERY FUND) In a memorandum to the Board, Mr. John Engstrom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — DEMOLITION OF TWENTY-FIVE (25)MORE OR LESS VACANT AND ABANDONED HOMES_ PHASE IV — PROJECT NO. 114-025 (LOSS RECOVERY FUND) In a memorandum to the Board, John Engstrom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request was approved. REGULAR MEETING MAY 27, 2014 183 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS DEMOLITION OF HAMILTON TOWING COMPANY — PROJECT NO. 114-017 AEDA TIF In a memorandum to the Board, Mr. John Engstrom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CENTURY_ CENTER PASSENGER ELEVATOR MODERNIZATION — PROJECT NO. 114-021 (HOTEL/MOTEL TAX) In a memorandum to the Board, John Engstrom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request to advertise was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES (CODE ENFORCEMENT) In a memorandum to the Board, Ms. Kathy Eli, Code Enforcement, requested permission to advertise for the receipt of bids for the sale of approximately seventeen (17) abandoned vehicles. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request to advertise was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Professional American Five (5) Year Update for Funding $9,700.00 Second Roos/Relos Services Structurepoint, City's Wellhead Protection (Water Works Agreement Inc. Plan to IDEM Engineering) Addendum to Redevelopment Five (5) Points Utility (NNDA TIF) Relos/Roos the Master Commission Relocation Design Project Agency Agreement Contract Microsoft Annual Renewal for Microsoft $125,5 33.16 Roos/ Renewal Office and Email Subscription (IT Operating) Henthorn — Compatibility with Existing Equipment Professional Logicalis To Create a Fail -Over $15,067.90 Roos/ Services Contingency for the City's (IT Capital) Henthorn Agreement Wireless Network Aendm ment South Bend End Housing Rehab Contract ($40,805.25) Roos/Relos No. 5 to Heritage and Transfer Balance (CBDG) Contract Foundation, Inc. Amendment South Bend Transfer Funds to Increase Increase by Roos/Relos No. 2 to Heritage Housing Rehab Contract $40,805.25 Contract Foundation, (CBDG) Inc. Agreement Trane U. S. Inc. Renew Service Program for $43,193.00/ Roos/Relos Air -Cooled Compressors; (EMS Capital) Includes Inspection, Installation, Parts, Labor, and Warranty — Sole Source Warranty Special Direct Fitness Refurbished Fitness $45,729.00 Roos/ Purchase Solutions Equipment for Training (EMS Capital) Henthorn Center and Several Stations; Substantial Savings over New Equipment Purchase Professional American U.S. 933 Relinquishment $24,000.00 Roos/Relos Services Structurepoint, Negotiations for Smart Streets (Major Moves) Agreement Inc. Initiative Professional Jones Petrie Michigan Street and Bartlett NTE TABLE REGULAR MEETING MAY 27. 2014 184 Services Agreement Rafrnski Corporation Street Roundabout $314,830.00 (Major Moves) Gilot/Roos Professional EnFocus Assist the City with Various $27,187.50 Relos/ Services Projects (COIT and IT Henthorn; Agreement Professional Mr. Gilot Services) recused himself and abstained from the vote due to potential conflict of interest Professional Creative Temporary Accounting $42.50/Hr.; Roos/ Services Financial Services for Administration NTE Henthorn Agreement Services and Finance Extension to June $17,300.00 6, 2014 (Administra- tion and Finance Operations) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Sunnyside Non -Residential June 15, 2014; South Frances from Roos/Henthorn Presbyterian Block Party - 9:00 a.m. to Washington Street to Church Church Picnic 2:00 p.m. Entrance to Jefferson Medical Arts Parking Lot The Music Non -Residential June 22, 2014; Washington Street from Roos/Henthorn Village Block Party — 8:00 a.m. to Main Street to TMV's 2° 6:00 p.m. Woodward Court Birthday Music Festival Legion Riders Procession — June 22, 2014; Start at 5414 W Sample Roos/Rclos 357 Kernan's 8:00 a.m.to Street; West on Grant to Heroes 12:45 p.m. Hollywood Boulevard Motorcycle to Crumstown Ride Highway ... to US-20 W/Saint Joseph Valley Parkway to Michigan Street exit back to West Sample Street. YMCA of Procession —3 August 17, Jefferson Boulevard to Roos/Relos Michiana, Inc. for 3 Triathlon 2014; 7:00 Logan Street via a.m, to 12:00 Northside Boulevard p.m. Suicide Procession — June 19, 2014; RiverwaIk from Roos/Henthorn Prevention Paint the Town 5:00 p.m. Oakland Street to Center Yellow 5k Fun to7:00 p.m. Howard Park Run Angel of Hope Procession — August 16, Riverside, Cleveland Roos/Relos Angel of Hope 2014; Road, Olive Road Memorial Ride 9:00 a.m. to 2:00 p.m. Remembrance 13 POW -MIA June 15, 2014; 52 Miles Post 357 South Roos/Relos Ride, Inc. Remembrance 8:00 a.m. to on Mayflower to State Ride & Hog 12:30 p.m. Road 23 to Walnut to Roast State Road 4 West to Taylor (North to 600 REGULAR MEETING MAY 27, 2014 185 East to US 20 East to Mayflower to Post 357 Mamas Against Procession — June 7, 2014; Muessel Grove Park to Roos/Relos Violence Mama's Against 9:30 a.m. to Humboldt, to Violence 10:30 a.m. Goodlawn, to Bonds Kiva Ford License- Busker Roos/Henthorn Juggling Show Leeper Park Transient June 20-22, Leeper Park Roos/Rclos Art Fair Merchant — St. 2014; 10:00 Joe Valley a.m, to 6:00 Watercolor p.m. Society FAVORABLE RECOMMENDATION - PETITION TO VACATE THE I E/W ALLEY BETWEEN WASHINGTON STREET AND JEFFERSON BOULEVARD FROM LAUREL STREET TO THE N/S ALLEY 2 THE N/S ALLEY BETWEEN WASHINGTON STREET AND JEFFERSON BOULEVARD FROM THE E/W ALLEY TO JEFFERSON BOULEVARD 3 JEFFERSON BOULEVARD FROM LAUREL STREET TO THE N/S ALLEY (DEAD END). Mr. Gilot indicated that Mr. Brandon Anderson, Center for History, 808 West Washington, South Bend, Indiana, has submitted a request to vacate the above referenced street and alleys. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Community Investment and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would/would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Roos made a motion the Board give a favorable recommendation of the request for vacation. Mr. Relos seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1607 Marine Street REMARKS: All Criteria has been met. NEW INSTALLATION: 15 Minutes Parking; 6:00 a.m.-6:00 p.m. LOCATION: 731 South Michigan REMARKS: All Criteria has been met. REVISION: Change Two -Way Stop to All -Way Stop LOCATION: Jacob Street and Washington Street REMARKS: Intersection is too narrow to turn school busses unless all of the traffic is stopped. APPROVE CLAIMS Ms. Roos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the Citv Fiscal J11n ca aaiu cen111ea ror accuracy Name Amount of Claim Date City of South Bend $1,143,947.04 05/27/2014 City of South Bend $4,827,569,12 05/23/2014 - -- -- ___� _�__ __•� a,«1 iovrow el one expenaitures, the claims be approved as submitted. Mr. Relos seconded the motion, which carried. REGULAR MEETING MAY 27, 2014 186 PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local 364, stated he provided Attorney Greene with a copy of an article in the South Bend Tribune regarding the City of Niles rejection of a low bid from Indiana because of the Michigan First law, giving preference to Michigan contractors. Ms. Greene stated she would provide the Board members a copy of the article. Mr. Jack Smith, 220 S. William Street, stated the house next door to him has been condemned and he would like to know the next step for getting it demolished. Ms. Greene explained the Vacant and Abandoned Property legal steps to him and suggested that he follow-up with Elizabeth Maradik in Community Investment. The Board noted this particular property was on the list for bids opened today for demolition. Ms. Roos explained to Mr. Smith that the bids came in over budget so they would now need to review the specifications and see if the timeline was a factor, and determine what steps to take next. Mr. Smith stated the property is a mess and he would like to know if he can clean some of it up. Ms. Roos informed him of the Good Samaritan Law which allows an individual to access the property to mow the grass and do grounds maintenance without taking on any liability. She emphasized this only covers the outside grounds, he could not do anything to the house itself. Ms. Roos suggested Mr. Smith give his name to Brian Pawlowski to keep him posted on what is going on with the demolition of the property. Mr. Smith suggested he would be interested in the property once the home is demolished. Ms. Roos stated Mr. Pawlowski can work with Mr. Smith on use of the property once the home is demolished. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 10:48 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President eA�___ DYv!d P. Relos, Me eb r E. Rgos, Member -(14 4 t. Patrick M HPnlhorn, Member Br RE_J-PTWrowski, Member ATTEST: :2n�id—,M, Martin, t lerk