The URL can be used to link to this page

Home My WebLink About06/10/2014 Board of Public WorksCITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING June 10, 2014 — 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: May 22, 2014; Regular Meeting: May 27, 2014; Claims Review: June 3, 2014 2. OPENING OF BIDS A. Two Way Conversion of Lafayette Boulevard and William Street — Project No. 112 -065 1. Award 2. Funding: Major Moves (412.0602.431.42.03) B. Sewer Overflow Sensory Control Network — Fairfax Site — Project No. 110 -091 1. Funding: Major Moves C. North Pumping Station Roof Restoration — Project No. 112 -034 1. Funding: Water Works Capital (622.0540.415.42.02) D. 2014 Janitorial/Cleaning Supplies 1. Funding: Various Departments Supplies 3. AWARD BIDS AND APPROVE CONTRACTS A. Ivy Tower Removal of Lead -Based Paint Phase 1 — Project No. 114 -011 1. Company: Environmental Demolition Group, LLC 2. Amount: $1,848,600.00 3. Funding: AEDA TIF (324.1050.460.31.06) B. Fellows Street Roadway Improvements — Project No. 112 -006 1. Company: Walsh and Kelly, Inc. 2. Amount: $638,693.28 3. Funding: SSDA TIF (430.1050.460.42.03) (11J019) 4. AWARD QUOTATION A. Angela Blvd. and Northshore Drive Signal Loops - Project No. 114 -023 1. Company: Pemberton Davis Electric, Inc. 2. Amount: Unit Prices 3. Funding: MVH (202.0607.431.31.06) 5. CHANGE ORDER A. Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. 111 -029 1. Company: Grand River Construction, Inc. 2. Change Order No.: 008 3. Increase Amount: $50,942.00 4. Percent of Increase: 0.91 % 5. Revised Contract Amount: $5,818,797.00 6. Funding: Wastewater O &M, 2011 Sewer Bond (659.0630.415.42.06) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING June 10, 2014 — 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Asbestos Removal & Disposal at Ivy Tower — Project No. 113 -045 1. Company: Environmental Assurance Company, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $10,128.00 4. Percent of Increase: 2.35% 5. Revised Contract Amount: $440,228.00 6. Funding: AEDA TIF (324.1050.460.31.06) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One - Hundred (100), More or Less, Bi -Fuel Compressed Natural Gas /Gasoline Vehicle Conversions 1. Funding: Various User Departments) B. One (1) or More, 2014 or Newer, �/z Ton Extended Cab, Four Wheel Drive Pick - Up Trucks 1. Funding: Fire Department Capital (288.0902.422.43.02) C. Thirty-Seven (37), More or Less, 2014 or Newer All -Wheel Drive Police Patrol Vehicles 1. Funding: 2014 Police Capital Principal (404.0401.415.37.11) and Interest (404.0401.415.37.12) D. Deconstruction of Vacant and Abandoned Homes Phase I, Project No. 114 -006 1. Funding: Loss Recovery Fund 8. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Contract — Thomas General Construction 1. Description: Board Up of Vacant Properties 2. Amount: Unit Prices NTE $40,000.00 3. Funding: Code Enforcement Demolitions (600.1201.415.39.89) B. Professional Services Agreement — Gregory A. Kil & Associates, Inc. d /b /a Kil Architecture /Planning 1. Description: Assessment and Cost Estimate of Environmental Services Masonry and Exterior Facility Improvements 2. Amount: NTE $11,500.00 3. Funding: Environmental Services, Wastewater Engineering (641.0630.793.31.02) C. Professional Services Agreement — Crowe Horwath, LLP 1. Description: 2013 Comprehensive Annual Financial Report Preparation Assistance 2. Amount: NTE $10,000.00 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING June 10, 2014 — 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Administration and Finance Professional Services (101.0401.415.31.06) D. Amendment to Master Lease — Hewlett Packard 1. Description: Add Computers for Parks Department and Wastewater Treatment Plant to Master Lease No. 5245088229 2. Amount: $85.04 /Month; $4,001.00 3. Funding: Waste Water Lease Principal and Interest (620.0640.602.37.11 and 12) Parks Department Lease Principal and Interest (201.1 101.452.37.11 and 12) E. Professional Services Agreement — Christopher B. Burke Engineering, LLC 1. Description: Design of Jefferson Blvd. Streetscapes and Two -Way Conversion of Lafayette Blvd. and Williams St. 2. Amount: NTE $190,460.00 3. Funding: Major Moves (412.0602.431.42.03) (13E005; 14J014) F. Professional Services Agreement — Paul Fujawa Engineers, Inc. 1. Description: Structural Evaluations of Colfax & Main; Wayne Street; and Leighton Parking Garages 2. Amount: $38,020.00 3. Funding: Parking Garage Fund (601.0460.645.42.02; 601.0464.645.42.02; and 601.0462.645.42.02) G. LPA Assurance Letter — INDOT 1. Description: Assure Compliance with Uniform Assistance and Real Property Acquisition Act for Olive St. and Sample St. Overpass Reconstruction H. Professional Services Agreement — H.J. Umbaugh & Associates 1. Description: Financial Analysis of Various Parcels within the City of South Bend 2. Amount: NTE $15,000.00 3. Funding: Engineering Professional Services (101.0602.431.31.06) I. Professional Services Agreement — Force5 1. Description: Security and Operating System Updates for Web Server 2. Amount: NTE $1,200.00 3. Funding: IT Professional Services (404.0672.415.31.06) 9. LICENSES AND PERMITS A. Block Party — Non - Residential 1. Applicant: F. Jay Mummey a) Event: 2014 DAD'S Day Poker Run and Street Party b) Location: Sycamore St. from Colfax St. to LaSalle Blvd. c) Date /Time: June 14, 2014; 6:00 a.m. to 11:00 p.m. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING June 10, 2014 — 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 d) Favorable Recommendations /Community Investments states Petitioner should maintain access to East Bank Townhomes. 2. Applicant: Leeper Park Art Fair; Judy Ladd a) Event: Leeper Park Art Fair b) Location: Riverside Drive and Park Lane from Lafayette Street to Michigan Street c) Date: June 21 and 22, 2014 d) Favorable Recommendations B. Procession Applicant: Spin Zone /ProForm Racing a) Event: 2014 Race the Bend b) Date /Time: June 21, 2014; 8:00 a.m. to 5:00 p.m. c) Favorable Recommendation/Request Applicant give advance Notification to Residents and Businesses C. Permit 1. Type: Sidewalk Cafe a) Applicant: Jimmy Johns b) Location: 138 S. Michigan St. c) Date /Time: Sunday 10:00 a.m. to 3:00 p.m.; Monday through Saturday 10:00 a.m. to 10:00 p.m. d) Favorable Recommendations /Engineering states Table and Chairs Must be At Least 2' from Edge of Curb and 5' of Open Sidewalk at All Times D. Licenses 1. Type: Busker or Sidewalk Performer a) Applicant: Russell Stanford (1) Description: Singer /Acoustic Guitar Player b) Applicant: Robert Lechtanski (1) Description: Blues — Piano and Harmonica 2. Type: Open Air Business a) Applicant: Smiley Dogs (1) Description: Hot Dog Cart at the Southwest Corner of Jefferson Blvd. and Michigan Street; and Washington Street and Michigan Street across from the College Football Hall of Fame (2) Date /Time: May through October; Monday through Saturday from 11:00 a.m. to 2:00 p.m.; Plus Special Events E. Encroachments /Revocable Permits Applicant: Michiana Stormwater Partnership a) Location: Various; See List b) Description: Approximately 80 MSP Signs Along Roadways and Walkways, and in Parks GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING June 10, 2014 — 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 c) Favorable Recommendations F. Release of Utility Easements 1. Applicant: Danch, Harper, & Associates, Inc. on behalf of the University of Notre Dame 2. Location: Two (2) Vacated Stub Alleys bounded by Napoleon St., Duey St., Georgiana St., and a Dedicated Alley 3. Purpose: Allow University of Notre Dame to Develop the Property into Single Family Townhomes; City has no sewer or water mains in these locations. 10. TRAFFIC RESTRICTION A. No Parking 11:00 a.m. to 5:00 p.m. 1. Applicant: ASSA ABLOY Education Solutions Showroom 2. Location: First Six (6) Parking Spaces, West Side of Michigan Street, South of Wayne Street 3. Date: June 17, 2014 4. Purpose: To Park RV for Educational Showroom (No Sales) for Architects and Engineers involved in Design of Schools and Safety Issue Options 5. Favorable Recommendations 11. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. Barak Group, LLC — Water 1. Location: 17668 S.R. 23 12. CERTIFICATES OF INSURANCE A. L. D. Docsa Associates, Inc. 13. RATIFY BONDS A. Contractor Bonds 1. Craig Tiller; Approve effective May 29, 2014 2. Gillean Builders, Inc.; Approve effective May 29, 2014 3. Angel Tecua; Approve effective May 29, 2014 B. Excavation Bonds 1. JW Green Development LLC — For Release effective October 28, 2013 C. Occupancy Bonds 1. Herrman & Goetz, Inc. c/o Mr. Thomas Herrman — For Release effective December 16, 2013 14. CLAIMS GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING June 10, 2014 — 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6