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HomeMy WebLinkAbout05/13/2014 Board of Public WorksREGULAR MEETING MAY 13 2p14 148 The Regular Meeting of the Board of Public Works was convened at 10:34 a.m. on Tuesday, May 13, 2014, by Board President Gary Gilot, with Board Members David Relos, Kathryn Roos, Patrick Henthorn, and Brian Pawlowski present. Also present was Board Attorney Cheryl Greene. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of a termination of a contract with Garda; approval of a Professional Services Agreement; and a discussion of sidewalk cafe regulations. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Minutes of the Agenda Session, April 17, 2014; Regular Meeting held on April 22, 2014; and Claims Meeting of the Board held on April 29, 2014 and May 6, 2014, were approved. OPENING OF BIDS — 2014 CURB AND SIDEWALK CONSTRUCTION — PROJECT NO. 114-013 (MVH) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: PREMIUM CONCRETE SERVICES INC. 4331 PINE CREEK ROAD ELKHART, INDIANA 46516 Bid was signed by: Becky L. Yeakey, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Hire Local First Application and Affidavit were submitted. Five percent (5%) Bid Bond was submitted. A Northwest Residential $ 88,443.90 B 7Pa Northeast Residential $144,320.65 C Northeast Residential $105,038.10 D Southeast Residential $122,330.50 Part E Southwest Residential $ 45,181.50 Part F Ewing Street $ 98,528.50 Part G Johnson Street $ 59,800.30 TOTAL $663,643.45 RIETH-RILEY CONSTRUCTION CO. INC. 25200 STATE ROAD 23 PO BOX 1775 SOUTH BEND, IN 46614 Bid was signed by: Todd Kulczar Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted, Hire Local First Application and Affidavit were submitted. Five percent (5%) Bid Bond was submitted. BID: Part A Northwest Residential $118,204.24 Part B Northeast Residential $190,752.09 Part C Northeast Residential $142,124.16 Part D Southeast Residential $162, 888.25 REGULAR MEETING MAY 13, 2014 149 Part E Southwest Residential $ 61,005.40 Part F Ewing Street $ 118,985.35 Part G Johnson Street $ 71,864.00 TOTAL SELGE CONSTRUCTION CO INC_ 2833 S I ITH STREET NILES, MICHIGAN 49120 Bid was signed by: James Boyles, Vice -President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Hire Local First Application and Affidavit were submitted. Five percent (5%) Bid Bond was submitted. ISM Part A Northwest Residential $109,641.00 Part B Northeast Residential $181,084.50 Part C Northeast Residential $132,848.90 Part D Southeast Residential $157,178.00 Part E Southwest Residential $ 55,600.00 Part F Ewing Street $122,789.50 Part G Johnson Street $ 75,918.50 TOTAL $835,060.40 Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to the Street Department for review and recommendation. OPEN AND AWARD BIDS — CENTURY CENTER EXHIBIT HALLS A AND B FLOOR FINISH IMPROVEMENTS — PROJECT NO. 114-016 CST. JOSEPH COUNTY HOTEL/MOTEL TAX This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: GIBSON-LEWIS, LLC 1001 W. 1I'm STREET MISHAWAKA, IN 46544 Bid was signed by: Robert A. Lingenfelter, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Item Description Quantity Unit Total Amount I Furnish all equipment, materials, services, insurance, and labor for the installation of a 1 LS 139,400,00 new fluid -applied epoxy floor finish system Total Amount $139,400.00 ZI LKOW KI CONSTRUCTION, INC. 4050 RALPH JONES DRIVE SOUTH BEND, IN 46628 Bid was signed by: Bill Favors, President REGULAR MEETING MAY 13, 2014 150 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Item Description Quantity Unit Total Amount 1 Furnish all equipment, materials, services, 1 LS 162,500.00 insurance, and labor for the installation of a new fluid -applied epoxy floor finish system Total Amount $162,500.00 THE BLAKLEY CORPORATION/F. E. GATES DIVISION 8060 EAST 88TH STREET INDIANAPOLIS, IN 46256 Bid was signed by: Ronald Pertl, Division Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Item Description Quantity Unit Total Amount 1 Furnish all equipment, materials, services, 1 LS 98,390.00 insurance, and labor for the installation of a new fluid -applied epoxy floor finish system Total Amount $98,390.00 Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to Century Center for review and recommendation. After reviewing those bids, Mr. Roger Nawrot, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder The Blakley Corporation/F.E. Gates Division, 8060 East 881h Street, Indianapolis, Indiana 46256 in the amount of $98,390.00. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Relos seconded the motion, which carried. OPENING OF QUOTATIONS — REMOVAL AND INSTALLATION OF IN GROUND_ VEHICLE HOISTS (CENTRAL SERVICES CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: NAPA AUTO PARTS 3505 N. HOME STREET, SUITE 116 MISHAWAKA, IN 46545 Quotation was submitted by John Foster, QUOTATION: Description Quantity Unit Price Total Amount EV 1220 12k inground cassette lift with chrome cylinders meeting all bid specifications 2 $11,988.00 $23,976.00 SD100 Automatic liquid removal system 2 $ 429.00 $ 858.00 Labor Remove old hoists, install new inground hoists, including concrete and 2 $6,180.00 $12,360.00 sealing SUBTOTAL $3 7,194.00 Sales Tax REGULAR MEETING MAY 13, 2014 151 Shipping & Handling TOTAL $37,194.00 CL CHALLENGER LIFTS 200 Cabel Street Louisville, KY 40206 Quotation was submitted by Trevor Coleman, QUOTATION: Description Quantity Unit Price Total Amount EV 1220 12k inground cassette lift with chrome cylinders 2 $13,190.00 $26,380.00 SD100 Automatic liquid removal system 2 $ 450.00 $ 900.00 Labor Remove old, install new ingrounds, including concrete and sealing 2 $12,000.00 $24,000.00 SUBTOTAL $51,280.00 Shipping & Handling $ 1,432.20 TOTAL $52,712.20 TZSALES 2000 W. Coliseum Blvd. Fort Wayne, IN 46808 Quotation was submitted by Terry Zelt. QUOTATION: Description Quantity Unit Price Total Amount EV 1220 12k inground cassette lift with chrome cylinders 2 $12,880.00 $25,760.00 SD100 Automatic liquid removal system 2 $ 432.00 $ 864.00 Labor Remove old, install new ingrounds, including concrete and sealing 2 $10,200.00 $20,400,00 SUBTOTAL $47,024.00 Shipping & Handling $ 1,432.20 TOTAL $48,456.20 OTT EQUIPMENT SERVICE INC 517 Herriman Court Noblesville, IN 46060 Quotation was submitted by Erich Goebes. QUOTATION: Description Quantity Unit Price Total Amount SL212 Conventional SmartLift with Two Plunger, Dide by Side, Fully Contained, Elecric-Hydraulic Operation. Rigid Equalized 8 '/z" Plunger Diameter, Drive Thru. Includes Air Actuated, Multi -Position 2 $ 8,946,47 $17,892.94 Locks, 208-230 Volt, Single Phase Power Unit. Comes with Truck Adapters and (4) T130660 3 1/2 "tall and (4) T130661 5" tall extensions REGULAR MEETING MAY 13, 2014 152 Labor Rmoval, disposal and replacement of existing in ground lifts 2 $ 6,200 $12,400.00 SUBTOTAL $30,292.94 FREIGHT $ 1,969.04 TAX $ 2,258.34 TOTAL $34,520.32 Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above Quotations were referred to Central Services for review and recommendation. OPENING AND AWARD OF QUOTATIONS — DEMOLITION OF 4404 FELLOWS STREET — PROJECT NO. 113-029 (SSDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: B&J EXCAVATION, INC. 1104 WEST DONALD STREET SOUTH BEND, INDIANA 46613 Quotation was submitted by Mr. Darnell O'Neal Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $17,978.00 RITSCHARD BROS., INC. 1204 WEST SAMPLE STREET SOUTH BEND, INDIANA 46619 Quotation was submitted by Ms. Rachelle Dolniak Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $36,731.00 JACKSON SERVICES 1674 N. 750W. ROCHESTER, INDIANA 46975 Quotation was signed by Ms. Beverly Jackson Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $8,500.00 Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above Quotations were referred to Community Investment for review and recommendation. After reviewing those quotations, Mr. Roger Nawrot, Engineering, recommended that the Board award the contract to the lowest responsive and responsible quoter, Jackson Services, in the amount of $8,500,00. REGULAR MEETING MAY 13.2014 153 Therefore, Ms. Roos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Relos seconded the motion, which carried. OPENING AND AWARD OF QUOTATIONS — IGNITION PARK SOUTH DEMOLITIONS, PHASE V — PROJECT NO. 114-014 AEDA TIF Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: JACKSON SERVICES 1674 N. 750W. ROCHESTER, INDIANA 46975 Quotation was signed by Ms. Beverly Jackson Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: ITEM TOTAL NO. DESCRIPTION QUANTITY UNIT AMOUNT 1 Demolition of 1505 South Kendall Street 1 LS S 9,800.00 2. Demolition of 1510 South Taylor Street 1 LS $ 8,500,00 Environmental Allowance for 3. "unforeseen or unknown" environmental 1 LS $ 5,000.00 conditions Total Amount of Quote (Items 1 thru 3) $ 23,300.00 RITSCRARD BROS., INC. 1204 W. SAMPLE ST. SOUTH BEND, INDIANA 46619 Quotation was signed by Ms. Rachelle Dolniak Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. ITEM TOTAL NO. DESCRIPTION QUANTITY UNIT AMOUNT 1 Demolition of 1505 South Kendall Street 1 LS 3 $ 3 8,936 6 .00 2. Demolition of 1510 South Taylor Street 1 LS $ ,63 00 Environmental Allowance for 3. "unforeseen or unknown" environmental 1 LS $ 5,000.00 conditions Total Amount of Quote (Items 1 thru 3) $ 69 571.00 B&J EXCAVATION, INC. 1104 WEST DONALD ST, SOUTH BEND, INDIANA 46613 Quotation was signed by Mr. Darnell O'Neal Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. REGULAR MEETING MAY 13, 2014 154 ITEM TOTAL NO. DESCRIPTION QUANTITY UNIT AMOUNT 1 Demolition of 1505 South Kendall Street 1 LS $ 26,900.00 2. Demolition of 1510 South Taylor Street 1 LS $ 9,500.00 Environmental Allowance for 3. "unforeseen or unknown" environmental 1 LS $ 5,000.00 conditions Total Amount of Quote (Items 1 thru 3) $ 41,400.00 Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above Quotations were referred to Community Investment for review and recommendation. After reviewing those quotations, Mr. Roger Nawrot, Engineering, recommended that the Board award the contract to the lowest responsive and responsible quoter, Jackson Services, in the amount of $23,300.00. Therefore, Ms. Roos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — SOUTHWOOD SEWER SEPARATION -- PROJECT NO. 112-042 (2012 SEWER BOND) Mr. Patrick Henthom, Engineering, advised the Board that on April 22, 2014, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Henthorn recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, in the amount of $1,951,843.55. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Henthorn seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — FIVE 5 2014 OR NEWER MID -SIZE SEDAN AUTOMOBILES ENGINEERING BUILDING WATER WORKS POLICE AND FIRE CAPITAL) Mr. Jeff Hudak, Equipment Services, advised the Board that on April 8, 2014, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the sole bidder Jordan Motors, Inc., 609 E. Jefferson Blvd., Mishawaka, Indiana 46545, in the amount of $112,840.00. Mr. Hudak stated in his memo four (4) of the vehicles will be hybrids at $23,769.00 each, and one (1) vehicle for the Fire Department will have a standard transmission at $17,764,00. At Ms. Roos' request, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded and the contract approved subject to confirming who the Police vehicle is going to. Ms. Roos seconded the motion, which carried. CORRECTION TO BID EXTENSION — 2014 HYDRANTS PIPES AND VALVES Mr. Robert Krol, Water Works, advised the Board that on December 19, 2013, the Board of Works approved his request to extend the 2013 bid award for hydrants, pipes, and valves with Underground Pipe and Valve at 2013 prices. Included with his request that was approved by the Board was a Memo listing the 2013 unit prices. Mr. Krol is now requesting that approval be corrected, explaining that in his memo he included 2007 ductile iron pipe prices, rather than the 2013 prices. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid extension correction be ratified as outlined above. Ms. Roos seconded the motion, which carried. REJECT BIDS —.2014 MANHOLE REHABILITATION —PROJECT NO. l l4-003 SEWER CAPITAL) In a memo to the Board, Ms. Kara Boyles, Deputy Director of Public Works, requested the Board reject all bids for the 2014 Manhole Rehabilitation bid, opened on February 25, 2014, In her memo, Ms. Boyles stated the bid specifications and evaluation process need to be re- evaluated. Upon a motion by Ms. Roos, seconded by Mr. Henthorn and carried, the Board approved the rejection of all bids as outlined above. APPROVE CHANGE ORDER NO. 2 — VACANT AND ABANDONED HOUSING DEMOLITIONS 1000 HOMES IN 1000 DAYS GENERAL FUND REGULAR MEETING MAY 13, 2014 155 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Pelley Excavating, 1990 Progressive Drive, Niles, Michigan 49120, indicating the contract amount be decreased by $2,776.00 for a modified contract sum, including this Change Order, in the amount of $654,625.00. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 7 —DIGESTER NO. 2 UPGRADE AND DIGESTER GAS CLEANING — PROJECT NO. 111-029 (WASTEWATER O&M, 2011 SEWER BOND Mr. Gilot advised that Mr. Jacob Klosinski, Division of Environmental Services, has submitted Change Order No. 7 on behalf of Grand River Construction, Inc., PO Box 323, 5025 40t' Avenue, Hudsonville, Michigan, 49426, indicating the Contract amount be increased by $11,064.00 for a new Contract sum, including this Change Order, in the amount of $5,767,855.00. Upon a motion made by Ms, Roos, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — PARKING GARAGE SIGNAGE — PROJECT NO. 113-016 (PARKING GARAGE FUND Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of U.S. Signcrafters, 216 Lincolnway East, Osceola, Indiana 46561, for the above referenced project, indicating a final cost of $50,000.00, Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — TWO-WAY CONVERSION OF LAFAYETTE BOULEVARD AND WILLIAM STREET —PROJECT NO. 112-065 MAJOR MOVES In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — FAIRFAX SEWER OVERFLOW SENSORY CONTROL NTEWORK — PROJECT NO. 110-091 (2012 SEWER BOND] In a memorandum to the Board, Mr. Patrick Henthorn, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carved, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2014 JANITORIAL/CLEANING SUPPLIES (VARIOUS DEPARTMENTS) In a memorandum to the Board, Ms. Toni Laisure, Central Services, requested permission to advertise for the receipt of bids for the above referenced supplies. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — NORTH STATION ROOF RESTORATION PHASE II WATER WORKS CAPITAL) In a memorandum to the Board, Mr. John Wiltrout, Water Works, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 24-2014 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING MAY 13, 2014 156 RESOLUTION NO.24-2014 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the Information Technology Department of the City of South Bend: VARIOUS COMPUTERS AND MONITORS (See Attached List) WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 13th day of May, 2014. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Kathryn E. Roos s/ Patrick M. Henthorn s/ Brian Pawlowski ATTEST: s/Linda M. Martin, Clerk APPROVE TERMINATION OF CONTRACT — GARDA Ms. Greene requested the Board move ahead on the agenda to the two additions noted to allow for Attorney Paul Singleton to leave for another meeting. Mr. Singleton stated Water Works contracted with Garda for the pick-up of money back in March of 2012. He stated in March of 2013, it was noted that they were failing to perform the terms of their contract due to missed pick-ups, transfer of money in clear bags, and failure to provide change for Water Works. Mr. Singleton stated the contract was originally for $364.00 per month, gradually increased to $379.00 per month, and expires in March of 2014, He stated the City reached out to Garda in writing in April about their failure to perform, and since then there have been four (4) additional occasions of non-performance. When the City notified them, Mr. Singleton stated, Garda had thirty (30) days to correct their problems. He explained that time limit expired yesterday, so Water Works is requesting to terminate the contract. Ms. Greene added that once the letter went out of failure to perform, their performance got worse. She noted their resolution was to provide credits, causing problems with Water Works with no change available. She stated they have been contacted by letter, and there have been discussions with no resolution. Ms. Greene stated their contract won't be terminated until a replacement company is lined up. She noted only one company was found so far that offers the same service. Upon a motion by Mr. Gilot, seconded by Mr. Relos and carried, the Board approved the termination of the contract with Garda. APPROVE PROFESSIONAL SERVICES AGREEMENT — WATER WORKS MONEY PICK- UP Ms. Greene stated related to the previous Board action, the request is for the Board to approve an agreement with a company yet to be determined, to replace Garda for the pick-up of money at Water Works. Therefore, upon a motion by Mr. Gilot, seconded by Mr. Relos and carried, the REGULAR MEETING MAY 13 2014 157 Board approved a new Professional Services Agreement with terms and conditions favorable to the Board, to be entered into with Water Works for one year. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Addendum to North America Reflect Recent Changes N/A Roos/Henthom Professional Administrators in Law in Administration Services of Flexible Spending Agreement Plan Amendment to Redevelopment Southside Improvement (SSDA TIF) Relos/Roos the Addendum Commission Project Additional Scope to the Master to Include Assistance Agency with Right -of -Way Agreement Acquisitions for the High St. and Ireland Rd.; Ireland Rd. and Miami St.; Bowen St. and Erskine Plaza Pond Retention Basin Infrastructure Improvements and Plan Sheet Professional Christopher B. Southside Improvement $8,100 Relos/Roos Services Burke Project Additional Scope (SSDA TIF) Agreement Engineering to Include Assistance with Right -of -Way Acquisitions for the High St. and Ireland Rd.; Ireland Rd. and Miami St.; Bowen St. and Erskine Plaza Pond Retention Basin Infrastructure Improvements and Plan Sheet Third Redevelopment Set Budget for Southside $975,000 Relos/Henthor Amendment to Commission Improvements Project (SSDA TIF) n the Addendum to the Master Agency Agreement Letter of Morris Acceptance of N/A Roos/Relos Acceptance Entertainment, Installation of Orchestra Inc. Pit Lift System Agreement OJS Building HVAC System $24,874 Relos/Roos Services, Inc. Maintenance for Palais (MPAC Royale and the Morris Operations) Performing Arts Center and $22,924 (Palais Royale Operations) Contract American Removal and Disposal of $52.00 per 31 Roos/Henthorn Medical Waste Biohazard Materials for Gallon Tub; Professionals, Police Department On Call as LLC (Bloody Packaging Needed Materials, etc.) (Police General Fund) Special Microintegration Internet Service Provider $1,150 Roos/Henthom Purchase I to Replace Current Monthly Fee REGULAR MEETING MAY 13, 2014 158 Provider Discontinuing plus $1,500 Service One Time Professional Service Transition Fee (COIT and IT Professional Services) Contract Dismas House of Shorten Timeline for $22,922 Roos/Relos Amendment South Bend Providing Rental (ESG) Assistance for Rapid Rehousing Contract YWCA North Reallocation of available $8,200 (ESG) Roos/Relos Amendment Central Indiana ESG Funds for the Creation of a Client Tracking System Contract Youth Services Re -Allocation of ESG Increase of Roos/Relos Amendment Bureau of St. Funds for Rapid $14,722; New Joseph County, Rehousing Activities Total $35,122 Inc. (ESG) Contract Dismas House of Shorten Timeline for Shorten Roos/Relos Amendment South Bend Dismas House Kitchen Timeline from Structural Improvements 12/30/2014 to to Terminate Contract 4/30/2014 (CDBG) Professional ARCADIS U.S., Provide Engineering NTE Roos/Henthorn Services Inc. Design Services for the $835,400 Agreement Rehabilitation of (Environ Secondary Clarifiers 6 & mental 7; Return Activated Services, Sludge Piping Wastewater Improvements, and Engineering) Automation of Flow Control Memorandum WDOT Transfer of Old US 31 $568,348 Roos/Henthorn of Agreement from INDOT to City of Credit to City South Bend and Revision of South Bend of Local Roads MOA Amendment to Lawson -Fisher Prairie Avenue Sewer $36,540 Roos/Henthorn Professional Associates, P.C. Separation and LTCP (2012 Sewer Services Coordination Bond) Agreement Addendum No. EmNet Convert the Updated $19,780 Roos/Henthorn I to Proposal LTCP and Baseline (Wastewater LTCP XP-SWMM Engineering) Models to EPA SWMM to allow the LTCP Program to Monitor Over -Time against Real - Time Data Statement of Forces Enhancement of the NTE $5,350 Roos/Henthorn Work OppCaster Web (Administrati Application on and Finance) Maintenance Corrpro Annual Ironwood Road $1,340 (Water Roos/Henthorn Agreement Companies, Inc. and Northwest Water Works Tanks Cathodic Maintenance) Inspection Supplemental DLZ Indiana, Engineering Services for $8,250; Roos/Henthorn Agreement No. LLC Phase II of North New Total I Pumping Station Roof $59 100 Restoration —Project No. (Water Works REGULAR MEETING MAY 13, 2014 159 112-034 Capital) Amendment to Redevelopment Increase MOU for $221,674.35; Roos/Henthom the Addendum Commission Additional Electrical and New Total to the Master Connectivity Work for $2,421,674.35 Agency Union Station (AEDA TIF) Technology Center Professional Abonmarche Southwood Sewer NTE Roos/Henthorn Services Consultants, Inc. Separation Construction $118,500 Agreement Inspection Services — (2012 Sewer Project No. 112-042 Bond) APPROVAL OF LICENSE PERMITS AND RECOMMENDATIONS The following were presented for approval: Applicant Description Date/Time Location Motion Carried Bike Michiana BMC Organic June 10, 2014; Colfax Ave. from Roos/Relos Coalition BIueberry 5:30 a.m. to Michigan St. to Main Pancake 10:00 a.m. St.; Must Provide Breakfast Access to Woodward Ct. Morris Fridays by the Dates/Times: Jon Hunt Plaza; Roos/Relos Performing Fountain June, 6, 13, 20, Michigan Street (Drive Arts Center 27; July 4, 11, in Front of Morris) from 18, 25; August LaSalle Street to St. 1, 8, 15, 22, and Joseph Street to Colfax 29. 9:00 a.m. to Avenue 1:30 p.m. Lenny West Side May 26, 2014; On Route as Submitted Roos/Henthom Genchoff Memorial Day 7:00 a.m. to Parade 11:30 a.m. Busker or Thomas Roos/Relos Sidewalk Lankston Performer Busker or Jaime R. Roos/Relos Sidewalk Grayson Performer Sidewalk Caf6 T. Lee, LLC Monday 515 East Jefferson Roos/Relos dba The View through Boulevard Subject to Tavern Sunday; 11:00 Construction a.m. to 10:00 on Jefferson P.m� Blvd. Streetscapes Sidewalk Cafe Ciao's Lounge Sunday through 119 and 123 North Roos/Henthorn Thursday; 8:00 Michigan Street Subject to Five a.m. to 12:00 Feet of a.m.; Friday and Clearance east Saturday 8:00 of the Existing a.m. to 1:00 Pole a.m. APPROVAL OF STREET NAME CHANGE REQUEST - NEW ENERGY DRIVE Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Building Department, Community Investment, Traffic and Lighting, and the Police Department for a request by Noble Americas to change the name of their street from New Energy Drive to Renewable Road. In their letter Ms. Kelly Bezas, Operations Manager, explained Noble Americas recently purchased the South Bend Ethanol Plant and the road leading into the plant was named after the former owners, New Energy. The Fire Department recommended the request be denied. Community Investment stated there are no other active addresses on the existing New Energy Drive so no petition is required to support this request. Therefore, upon a REGULAR MEETING MAY 13, 20M 160 motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the street name change from New Energy Drive to Renewable Road was approved. APPROVAL OF DONATION AGREEMENT — 802 SOUTH KALEY STREET TO KANKAKEE WETLANDS ORGANIC GARDENS INC (NOT -FOR -PROFIT) Mr. Gilot stated favorable recommendations have been received from the Mayor, Division of Engineering, Code Enforcement, Community Investment, Park Department, and the Legal Department, in conjunction with a request from Kankakee Wetlands Organic Gardens, Inc. (Not - for -Profit) to donate the City -owned property at 802 South Kaley Street to the organization. Ms. Martin, Clerk of the Board, stated the Legal Department does not require the $1.00 charge for the donation. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Donation Agreement was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic control device was denied due to an existing driveway: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1634 South Pulaski Street REMARKS: Recommend Denial due to Existing Driveway Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic control device was tabled for further review of an alternate parking site: LOCATION: 1004 Johnson Street REMARKS: Recommend Denial — No Parking Posted on East Side of Johnson Street Upon a motion made by Ms. Roos, seconded by Mr, Relos and carried, the following traffic control devices were approved: LOCATIONS: 606 South Warren Street 510 West Navarre Street 745 South Gladstone Avenue 1826 East Bowman Street 1002 South 32°d Street REMARKS: All criteria has been met. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic control device was approved subject to conversations with INDOT regarding the paving of the alley and advance notification to the neighbors of impending loss of parking: NEW INSTALLATION: No Parking LOCATION: Both Sides of Eddy Street from Madison St.to Campeau St. REMARKS: Follow -Up Discussion Recommending Alleys be upgraded to All -Weather Surface prior to Removal of Parking on Eddy St. APPROVE WASTEWATER DISCHARGE PERMIT(S) In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted the following Wastewater Discharge Permit(s) and recommended approval: Somaschini North American, LLC, 4601 Nimtz Parkway UN Tek — I/N Kote, 30755 Edison Road, New Carlisle, Indiana 46552 SES Environmental , 301 North Lafayette Boulevard There being no further discussion, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the permits were approved. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Certificate of Insurance for the following business was accepted for filing: REGULAR MEETING MAY 13, 2014 161 Level 3 Communications, Inc.; WiTel Communications, LLC. RATIFY RELEASE OF CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be released as folInws- Business Bond Type Yp Approved/ Released Effective Date P & S Constructions Inc. Contractor Released March 19, 2014 TesTech, Inc. Excavation Released June 27, 2014 Ms. Roos made a motion that the Bonds release as outlined above be ratified. Mr. Henthorn seconded the motion, which carried. APPROVE CLAIMS Ms. Roos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $3,712.00 05/05/2014 City of South Bend $1,542,275.79 05/09/2014 City of South Bend $1,246,324.93 05/13/2014 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Relos seconded the motion, which carried. DISCUSSION OF SIDEWALK CAFES Ms. Greene stated several downtown businesses have contacted her regarding the set-up of their outside cafes and their inability to meet both the ADA compliance regulations, and in the case of serving alcohol, the State Excise requirements. Ms. Martin noted her office has received complaints regarding several of the downtown cafes not being in compliance with the five feet of open pedestrian path being maintained. Mr. Eric Horvath, Director of Public Works, stated sidewalk cafes are a wonderful addition to the downtown. He stated he is meeting with Downtown South Bend and will discuss with them their ability to help the City monitor the set- ups of the cafes to keep everyone in compliance. PRIVILEGE OF THE FLOOR Mr. Sam Hensley, Monoform, stated he attended the previous Board of Works meeting two (2) weeks ago and at that time had two (2) questions for the Board. Ms. Roos informed Mr. Hensley that at today's meeting, the Board rejected all bids in order to review and revise the specifications after problems were found with them. Ms. Greene added at this time, Mr. Hensley's questions are a moot point, the bids were all rejected. Mr. Hensley requested to meet with Mr. Eric Horvath, Director of Public Works. Mr. Horvath stated he could meet directly after today's Board meeting. He added they are in the process of reviewing the specifications after weaknesses were found in them. He noted they don't want to over -design or under -design and need a specification that takes all manholes into consideration. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 10:45 a.m. BOARD OF PUBLIC WORKS Gary A. Giillof, , President David P. Relos, Member REGULAR MEETING MAY 13, 2014 162 PatrickM—LIoR4a=, Member UrMn ski, Member ATTEST: LIi da M. Martin, Clerk