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Home My WebLink About05/22/2014 Agenda ReviewCITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 22, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Special Purchase — Simpkins Energy 1. Description: Upgrade of CNG Filling Plant 2. Amount: $95,000.00 3. Funding: Wastewater Capital (642.0630.415.43.10) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: May 8, 2014; Regular Meeting: May 13, 2014; and Claims Review Meeting: May 20, 2014 2. OPENING OF PROPOSALS A. Combined Sewer Overflow Long Term Control Plan Reassessment — Project No. 114 -010 1. Funding: Wastewater Engineering (641.0630.793.31.01) 3. OPENING OF BIDS A. Jefferson Boulevard Streetscape Improvements — Project No. 114 -001 1. Award 2. Funding: Major Moves (412.0602.431.42.03) B. Demolition of 19 Vacant and Abandoned Homes, Phase I — Project No. 114 -006 1. Award 2. Funding: Loss Recovery Fund (227.1201.415.39.89) C. Demolition of 22 Vacant and Abandoned Homes, Phase II — Project No. 114 -020 1. Award 2. Funding: Loss Recovery Fund (227.1201.415.39.89) D. Ivy Tower Removal of Lead -Based Paint, Phase 1 — Project No. 114 -011 1. Funding: AEDA TIF (324.1050.460.31.06) E. Fellows and Ireland Intersection Improvements — Project No. 112 -006 1. Funding: SSDA TIF (430.1050.460.42.03) F. Hill Street and Colfax Avenue On -Site Improvements — Project No. 113 -033 1. Funding: SBCDA TIF (420.1050.460.42.03) (JHILL) 4. OPENING OF QUOTATIONS A. Angela Blvd. and Northshore Drive Traffic Loops — Project No. 114 -023 1. Funding: MVH (202.0607.431.31.06) 5. REJECT BIDS A. One (1) or More, 2014 or Newer, All -Wheel Drive SUV Police Patrol Vehicles GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 22, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Reason: Cut -Off Date could not be met B. One (1) or More, 2014 or Newer, Front -Wheel Drive Cargo Van 1. Reason: Cut -Off Date could not be Met; One Non - Responsive Bid 6. AWARD BIDS AND APPROVE CONTRACTS A. Two (2), More or Less, 2014 3/4 Ton Two -Wheel Drive Pick -Up Trucks 1. Company: Gates Chevy World; 2015 Chevrolet Silverado 2500 2. Amount: $33,731.35 Each; $67,462.70 Total 3. Funding: Water Works Capital (622.0640.415.43.02) B. Two (2), More or Less, 2014 or Newer 3/4 Ton Two -Wheel Drive Pick -Up Trucks 1. Company: Jordan Motors, Inc.; 2015 Ford F250 2. Amount: $23,269.00 Each; $46,538.00 Total 3. Funding: Park Department Capital (201.1 100.452.43.02) C. 2014 Curb and Sidewalk Construction — Project No. 114 -013 1. Company: Premium Concrete 2. Amount: Unit Prices 3. Funding: MVH (202.0619.731.31.06) 7. AWARD QUOTATIONS AND APPROVE CONTRACT A. Installation of Two (2) In- Ground Hoists 1. Company: Ott Equipment Service, Inc. 2. Amount: $16,130.99 Each; Total $32,261.98 3. Funding: Central Services Capital (222.060.5419.4310) 8. CHANGE ORDERS A. Vacant and Abandoned Housing Demolitions (1000 Homes in 1000 Days) 1. Company: Torok Excavating and Demolition, Inc. 2. Change Order No.: 1 3. Increase Amount: $111,444.00 4. Percent of Increase: 38.60% 5. Revised Contract Amount: $400,194.00 6. Funding: General (408.1201.415.50.02) B. South Bend Fire Department Training Center — Project No. 111 -017 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 3 3. Increase Amount: $84,041.00 4. Percent of Increase: 3.12% 5. Revised Contract Amount: $2,777,263.00 6. Funding: EMS Capital (288.0902.422.31.06) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 22, 2014 -10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 9. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Ignition Park Demolitions Phase IV - Project No. 113 -044 1. Company: B & J Excavation, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($5,000.00) 4. Percent of Decrease: (14.16 %) 5. Total Percent of Change: (14.16 %) 6. Revised Contract Amount: $30,300.00 7. Funding: AEDA TIF (324.1050.460.39.82) B. Main Street /Lafayette Boulevard Connector from Ireland Road to Chippewa Road 1. Company: Rieth -Riley Construction Co., Inc. 2. Change Order No.: 3 (Final) 3. Decrease Amount: ($87,449.37) 4. Percent of Decrease: (2.33 %) 5. Total Percent of Change: (2.00 %) 6. Revised Contract Amount: $3,665,184.00 7. Funding: SSDA TIF (430.1050.460.31.02) 10. SUBSTANTIAL COMPLETION AFFIDAVIT A. South Bend Fire Department Training Facility - Project No. 111 -017 1. Company: Ziolkowski Construction, Inc. 2. Date of Substantial Completion: April 15, 2014. 3. Funding: EMS Capital(288.0902.422.31.06) 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Demolition of Twenty -Five (25), More or Less, Vacant and Abandoned Homes Phase III - Project No. 114 -024 1. Funding: Loss Recovery Fund (227.1201.415.39.89) B. Demolition of Twenty -Five (25), More or Less, Vacant and Abandoned Homes Phase IV - Project No. 114 -025 1. Funding: Loss Recovery Fund (227.1201.415.39.89) C. Demolition of Hamilton Towing Company - Project No. 114 -017 1. Funding: AEDA TIF (324.1050.460.39.82) D. Century Center Passenger Elevator Modernization - Project No. 114 -021 1. Funding: Hotel Motel Tax (7304.42010.000.099) E. Sale of Abandoned Vehicles 1. Funding: Code Enforcement 12. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Agreement - American Structurepoint, Inc. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 22, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Five (5) Year Update for City's Wellhead Protection Plan to IDEM 2. Amount: $9,700.00 3. Funding: Water Works Engineering (620.0640.658.31.02) B. Professional Services Agreement - Redevelopment Commission 1. Description: Five (5) Points Utility Relocation Design Project 2. Funding: NNDA TIF (429.1050.460.31.02) (14J013) C. Professional Services Agreement - Christopher B. Burke Engineering 1. Description: Five (5) Points Utility Relocation Design Project 2. Amount: $116,710.00 3. Funding: NNDA TIF (429.1050.460.31.02) (14J013) D. Contract Renewal — Microsoft 1. Description: Annual Renewal for Microsoft Office and Email Subscription 2. Amount: $125,543.16 3. Funding: IT Operating (404.0672.415.36.04) E. Professional Services Agreement — Logicalis 1. Description: To Create a Fail -Over Contingency for the City's Wireless Network 2. Amount: $15,067.90 3. Funding: IT Capital (404.0672.415.43.08) F. Amendment No. 5 to Contract — South Bend Heritage Foundation 1. Description: End Housing Rehab Contract and Transfer Balance 2. Amount: ($40,805.25) 3. Funding: CBDG (212.1001.460.39.30) (CD 10 -8125) G. Amendment No. 2 to Contract - South Bend Heritage Foundation, Inc. 1. Description: Transfer Funds to Increase Housing Rehab Contract 2. Amount: Increase by $40,805.25 3. Funding: CBDG (212.1001.460.39.30) (12- JC -02) H. Agreement — Trane U. S. Inc. 1. Description: Renew Service Program for Air- Cooled Compressors; Includes Inspection, Installation, Parts, Labor, and Warranty 2. Amount: $43,193.00 3. Funding: EMS Capital (288.0902.422.42.02) I. Special Purchase — Direct Fitness Solutions 1. Description: Refurbished Fitness Equipment for Training Center and Several Stations; Substantial Savings over New Equipment Purchase 2. Amount: $45,729.00 3. Funding: EMS Capital (288.0902.422.23.20) J. Professional Services Agreement — American Structurepoint, Inc. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 22, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: U.S. 933 Relinquishment Negotiations for Smart Streets Initiative 2. Amount: $24,000.00 3. Funding: Major Moves (412.0602.431.42.03) (14J015) K. Professional Services Agreement — Jones Petrie Rafinski Corporation 1. Description: Michigan Street and Bartlett Street Roundabout 2. Amount: NTE $314,830.00 3. Funding: Major Moves (412.0602.431.42.03) (13EO06) 13. LICENSES AND PERMITS A. Block Party — Non - Residential 1. Applicant: Sunnyside Presbyterian Church a) Event: Church Picnic b) Location: South Frances from Washington St. to Entrance to Jefferson Medical Arts Parking Lot c) Date /Time: June 15, 2014; 9:00 a.m. to 2:00 p.m. d) Favorable Recommendations 2. Applicant: The Music Village a) Event: TMV's 2nd Birthday Music Festival b) Location: Washington St. from Main St. to Woodward Ct. c) Date /Time: June 22, 2014; 8:00 a.m. to 6:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: American Legion Riders Post 357 a) Event: Kernan's Heroes Ride b) Date /Time: June 22, 2014; 8:00 a.m. to 12:45 p.m. c) Favorable Recommendations 2. Applicant: YMCA of Michiana, Inc. a) Event: 3 for 3 Triathlon b) Date /Time: August 17, 2014; 7:00 a.m. to 12:00 p.m. c) Favorable Recommendations 3. Applicant: Suicide Prevention Center a) Event: Paint the Town Yellow 5K Fun Run b) Date /Time: June 19, 2014; 5:00 p.m. to 7:00 p.m. c) Favorable Recommendations 4. Applicant: Angel of Hope a) Event: Angel of Hope Memorial Ride b) Date /Time: August 16, 2014; 9:00 a.m. to 2:00 p.m. c) Favorable Recommendations 5. Applicant: Remembrance Ride Inc. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 22, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 a) Event: 13th POW -MIA Remembrance Ride and Hog Roast b) Date /Time: June 15, 2014; 8:00 a.m. to 12:30 p.m. c) Favorable Recommendations C. Licenses 1. Type: Busker or Sidewalk Performer a) Applicant: Kiva Ford b) Favorable Recommendations 2. Type: Transient Merchant a) Applicant: St. Joe Valley Watercolor Society b) Event: Leeper Park Art Fair c) Date /Time: June 20 -22, 2014; 10:00 a.m. to 6:00 p.m. d) Favorable Recommendations 14. VACATIONS A. Applicant: Center for History 1. Location: 1.) The E/W alley between Washington St. and Jefferson Blvd. from Laurel St. to the N/S Alley. 2.) The N/S alley between Washington St. and Jefferson Blvd. from the E/W alley to Jefferson Blvd. 3.) Jefferson Blvd. from Laurel St. to the N/S alley (dead end). 2. Purpose: To Allow a Historic Building to be Moved to the Site 3. Favorable Recommendations /Approved in 2009, Never Vacated. 15. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1607 Marine St. 2. All criteria has been met B. New Installation — 15 Minute Parking 6 a.m. to 6 p.m. 1. Location: 731 S Michigan St- Apollo Printing and Graphic Center 2. All criteria has been met C. Revision — 2 Way Stop to All Way Stop 1. Location: Jacob St. and Washington St. 2. Reason: Intersection Too Narrow to Turn School Busses 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 22, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 7