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Home My WebLink About11/10/08 Board of Public Works Regular MeetingBOARD OF PUBLIC WORKS MEETING Monday, November 10, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: October 23, 2008 B. Regular Meeting: October 27, 2008 C. Claims Review Meeting: November 3, 2008 2. OPENING OF BIDS A. Douglas Road Added Travel Lanes Improvements -Project No. 108-080 1. Funding: TIF B. Four (4) More or Less, 25 Cubic Yard Packers 1. Funding: Solid Waste Lease Purchase C. Abandoned Vehicles 3. RESCIND BID AWARDS/RE-AWARD BIDS A. Abandoned Vehicles 1. Original Awardee: Robin Townsend 2. New Awardees: Gertrude Street U-Pull-It and Indiana Auto Parts 3. Reason: Non-Responsive Bidder 4. AWARD QUOTATIONS A. Repair Terra Cotta Base of The Vine -Project No. 108-092 1. Company: Ziolkowski Construction, Inc. 2. Amount: $10,633.00 3. Funding: Downtown TIF B. Habitat for Humanity Sidewalk Improvements -Project No. 108-082 1. Company: McIntyre Jones, Inc. 2. Amount: $16,391.85 3. Funding: Good Neighbors C. Automatic Brine System -Project No. 108-091 1. Company: Road and Maintenance Equipment & Services, Inc 2. Amount: Additional $2,484.00 (New total $32,234.00) 3. Funding: WWTP 5. CHANGE ORDERS A. Large Diameter Interceptor Sewer Grit Removal -Project No. 108-067 1. Company: National Power Rodding Co. 2. Change Order No.: 1 3. Increase Amount: $22,810.44 4. Percent of Increase: 10.49% 5. New Contract Amount: $240,203.32 6. Funding:0&M B. Eddy Street Commons -Earthwork and Demolition -Project No. 108-003R BOARD OF PUBLIC WORKS MEETING Monday, November 10, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 C. D E F 1. Company: R&R Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $239,033.50 4. Percent of Increase: 13.70% 5. New Contract Amount: $1,974,999.66 6. Funding: TIF Eddy Street Commons -Earthwork and Demolition -Project No. 108-003R 1. Company: R&R Excavating, Inc. 2. Change Order No.: 2 3. Increase Amount: $1,343,685.06 4. Percent of Increase: 77.0% 5. New Contract Amount: $3,318,684.72 6. Funding: TIF Embedded Sensor CSO Monitoring -Phase 1 -Project No. 107-036 1. Company: Oselka Construction Co. 2. Change Order No.: 1 3. Increase Amount: $60,000.00 4. Percent of Increase: 4.65% 5. New Contract Amount: $1,350,920.00 6. Funding: Sewer Bond Michigan Street Improvements -Project No. 107-093 1. Company: Rieth Riley Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $160,804.10 4. Percent of Increase: 18.81% 5. New Contract Amount: $1,016,720.10 6. Funding: General Eddy Street/Colfax Avenue & LaSalle Avenue Intersection Improvements -Project No. 104-033 1. Company: Brooks Construction 2. Funding: FHWA No. Description Increase/ Decrease Amount New Contract Amount Percent of Change Additional Equipment for Signal 1 Controllers Increase $10,184.50 $1,295,043.42 0.793% Change Original Type of Chemical 3 Modification of Soils Increase $15,902.92 $1,310,946.34 1.228% BOARD OF PUBLIC WORKS MEETING Monday, November 10, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 from Lime to Cement Relocation of Existing Interconnect Conduit, Handholes 4 and Fiber Increase $21,510.00 $1,332,456.34 1.641% Additional Quantity 6 of 8" Curb Increase $4,870.00 $1,337,326.34 0.365% Temporary Pavement 7 Marking Tape Increase $3,045.12 $1,340,371.46 0.228% Removal of Existing 8 Pavement Markings Increase $136.80 $1,340,508.26 0.010% Total Percent of Change 4.27% 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Embedded Sensor CSO Monitoring -Phase lA -Project No. 107-101 1. Company: HRP Construction, Inc. 2. Change Order No.: 1/Final 3. Decrease Amount: $33,756.00 4. Percent of Decrease: 5.7% 5. Total Percent of Decrease: 5.7% 6. Final Contract Amount: $559,994.00 7. Funding: Sewers B. Embedded Sensor CSO Monitoring -Phase 1 -Project No. 107-036 1. Company: Oselka Construction Co. 2. Change Order No.: 2/Final 3. Decrease Amount: $7,969.50 4. Percent of Decrease:.59% 5. Total Percent of Decrease: 4.03% 6. Final Contract Amount: $1,342,950.50 7. Funding: Sewer Bond C. 20 th Street Signal Communications -Project No. 108-059 1. Company: Bancroft Electric, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,125.00 4. Percent of Increase: 11.53% 5. Total Percent of Increase: 11.53% 6. Final Contract Amount: $30,225.00 7. Funding: LRSA D. Prairie Avenue Conduit Extension -Project No. 108-058 1. Company: Bancroft Electric, Inc. BOARD OF PUBLIC WORKS MEETING Monday, November 10, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Change Order No.: 1 3. Increase Amount: $4,238.75 4. Percent of Increase: 8.14% 5. Total Percent of Increase: 8.14% 6. Final Contract Amount: $56,303.75 7. Funding: AEDA TIF 7. PROJECT COMPLETION AFFIDAVIT A. Jackson Road Sewer Lateral Installation -Project No.108-087 1. Company: Niezgodski Plumbing 2. Final Contract Amount: $28,034.27 3. Funding: 2006 Sewer Bond 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Organic Material Screener 1. Funding: Environmental Services Vehicle Capital/Insurance Claim B. Lincolnway West -Project No. 108-039 1. Funding: COIT C. West Washington Street (Kentucky -Camden) -Project No. 108-041 1. Funding: COIT 9. RESOLUTIONS A. No. 82-2008 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adjusting the Fees Related to Abating Nuisances and Removing Vegetation Pursuant to Indiana Code 36-7-9 and 36-7-10.1 and South Bend Municipal Code Chapter 16, Article 8 B. No. 83-2008 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adjusting the Fees for Services Related to Security and Demolishing Structures Pursuant to the Indiana Unsafe Building Law, Indiana Code 36-7-9 and South Bend Municipal Code Chapter 6, article 8, Sections 37 and 37.1 C. No. 84-2008 - A Resolution Authorizing the Publication of Notice Concerning the Disposition of Property Located in the City of South Bend, Indiana (802 West LaSalle Avenue) 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Occupancy Permit -Gibson-Lewis, LLC 1. Purpose: Renovation and Addition to the Tutt Branch of the St. Joseph County Public Library 2. Location: Closing the Sidewalk to Pedestrian Traffic on the South Side of the Building along Ewing Avenue 3. Start/End Date: November 1, 2008 to June 30, 2009 BOARD OF PUBLIC WORKS MEETING Monday, November 10, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Comment: Access to the North/South Alley should Remain Open B. Construction Contract -Herrman & Goetz, Inc. dba Underground Services 1. Service: Miami Street/Ridgedale Road Drainage Improvement -Project No. 108- 007 2. Amount: $70,296.00 3. Funding: WWTP Bond C. Affidavit in Aide of Title -Madison Center, Inc., University of Notre Dame and Danch, Harner Associates, Inc. 1. Purpose: Replat of "NNRO Subdivision Replat" Recorded in September 2005 D. Contract Extension -Underground Pipe & Valve, Inc. 1. Service: Extension of 2007 Bid for Ductile Iron Pipe 2. Amount: Adjusted Current Unit Prices plus 2% Inflation According to Original Contract Terms 3. Funding: Capital E. Amendment to Professional Services Agreement -Malcolm Pirnie, Inc. 1. Service: Primary Scum and Final Clarifier Numbers 6 & 7 Gate Improvements 2. Amount: No additional dollars F. Professional Services Proposal - Wightman Petrie 1. Service: Review of existing Title V air permit, and preparation of renewal application 2. Amount: $9,500.00 3. Funding: Sewage O&M 11. RECOMMENDATIONS A. Alley Vacation - A Portion of Michigan Street from the Northern Property Line of Lot 18-3016-0593 to the Southern Property Line of Lot 18-3016-0598; First East/West Alley North of Monroe Street, South of Western Avenue from Main Street to the First North/South Alley; The First North/South Alley between Main Street and Michigan Street from Monroe Street to the First East/West Alley 1. Petitioner: Danch Harner & Associates 2. See Comments B. Encroachment/Easement 1. Balconies and Lighting along Napoleon Street and Duey Avenue 12. TRAFFIC CONTROL DEVICES A. Renewal -Paid Handicapped Accessible Parking Space Sign 1. Applicant: Elizabeth Lies a) Location: 114 West Wayne Street b) Permit No. 10 B. New Installation -Handicapped Reserved Parking Space Sign 1. 742 South Albert Avenue BOARD OF PUBLIC WORKS MEETING Monday, November 10, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 a) All criteria has been met 2. 1109 Roosevelt Street a) All criteria has been met 3. 1313 College Street a) All criteria has been met 4. 1110 Hancock Street a) All criteria has been met C. New Installation -Stop Signs 1. Locations: Parkland Drive and Dylan Drive, Brick Road and Dylan Drive, Adams Road and Dylan Drive, Carbonmill Drive and Dylan Drive 2. All criteria has been met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. Lot 24 Dodge and Ewers Addition - N/W corner of Ardmore Trail and Woodland Avenue -Water 14. RELEASE OF LETTER OF CREDIT A. Company: Cleveland Woods Development Co., LLC 1. Subdivision: Fernwood Phase Three 2. Letter of Credit No.: 70-0026682 3. Issued By: MFB Bank 4. Amount: $61,870.00 5. Improvement: Municipal Sanitary Sewer and Water 15. SAFETY REPORTS A. Streets/Sewers/Traffic & Lighting 16. CERTIFICATES OF INSURANCE A. Torok Excavation, Inc., South Bend, Indiana 17. BONDS A. Contractor Bonds 1. Scott Vandeputte -Approved October 27, 2008, Pursuant to Resolution 100-2000 2. William Trethewey -Approved November 3, 2008 Pursuant to Resolution 100- 2000 B. Excavation Bonds 1. Schrock Excavating, Inc. -Approved October 31, 2008, Pursuant to Resolution 100-2000 2. Creed Excavation Co., Inc. -For Release January 3, 2009 BOARD OF PUBLIC WORKS MEETING Monday, November 10, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 18. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium C. Eddy Street Commons Claims 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT