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Home My WebLink About05/08/2014 Agenda ReviewCITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 8, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. LICENSES AND PERMITS A. PROCESSIONS 1. Applicant: Matthys Little League a) Event: Matthys Opening Day Children's Parade b) Date /Time: May 10, 2014; 9:00 a.m. -10:30 a.m. c) Police and Traffic and Lighting state application received too late; other events in conflict and they are unable to provide assistance. 2. Applicant: Holy Cross School a) Event: May Procession b) Date /Time: May 16,2014; 9:00 a.m. -10:30 a.m. c) Traffic and Lighting states application received too late; applicant must stay on sidewalks REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: April 17, 2014; Regular Meeting of April 22, 2014; Claims Review of April 29, 2014 and May 6, 2014 2. OPENING OF BIDS A. 2014 Curb and Sidewalk Construction — Project No. 114 -013 1. Funding: MVH (202.0619.731.31.06) B. Century Center Exhibit Halls A and B Floor Finish Improvements — Project No. 114 -016 1. Funding: St. Joseph County Hotel/Motel Tax (7304.42010.000.0099) 3. OPENING OF QUOTATIONS A. Removal and Installation of In- Ground Vehicle Hoists 1. Funding: Central Services Capital (222.0605.419.43.10) B. Demolition of 4404 Fellows Street — Project No. 113 -029 1. Award 2. Funding: SSDA TIF (430.1050.460.39.82) (11J019) C. Ignition Park South Demolitions, Phase V — Project No. 114 -014 1. Funding: AEDA TIF (324.1050.460.39.82) (11J031 and 10J021) 4. AWARD BIDS AND APPROVE CONTRACT A. Southwood Sewer Separation —Project No. 112 -042 1. Company: Walsh and Kelly 2. Amount: $1,951,843.55 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) B. Five (5), More or Less, 2014 or Newer, Mid -Size Sedan Automobiles GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 8, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Company: Jordan Motors, Inc. 2. Amount: $112,840; Four (4) Hybrids at $23,769 and One (1) Standard Transmission at $ 17,764 3. Funding: Engineering Capital Lease (101.0602.431.37.12 and 11); Building Dept. Capital Lease (600.1306.415.37.11 and 12); Police Capital Lease (404.0401.415.37.11 and 12); Fire Capital (288.0902.422.43.02); Water Works Capital (622.0640.415.43.02) 5. CORRECTION TO BID EXTENSION A. 2014 Hydrants, Pipes, and Valves 1. Company: Underground Pipe and Valve 2. Description: Board Approved Bid Extension of 2013 Prices on December 19, 2013; 2007 Ductile Iron Pipe Prices were listed on Memo from Staff — Correction to 2013 Prices 6. REJECTION OF BIDS A. 2014 Manhole Rehabilitation — Project No. 114 -003 1. Reason: Re- Evaluation of Current Bid Specifications and Bid Evaluation Process 2. Funding: Sewer Capital (642.0621.415.42.05) 7. CHANGE ORDERS A. Vacant and Abandoned Housing Demolition (1000 Homes in 1000 Days) 1. Company: Pelley Excavating 2. Change Order No.: 2 3. Decrease Amount: ($2,776) 4. Percent of Decrease: (0.42 %) 5. Revised Contract Amount: $654,625 6. Funding: General (227.1201.415.39.89) B. Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. 111 -029 1. Company: Grand River Construction, Inc. 2. Change Order No.: 7 3. Increase Amount: $11,064 4. Percent of Increase: 0.19% 5. Revised Contract Amount: $5,767,855 6. Funding: Wastewater Operating & Maintenance, 2011 Sewer Bond (659.0630.415.42.06) 8. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Ignition Park Demolitions, Phase IV — Project No. 113 -044 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 8, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Company: B &J Excavation, Inc. 2. Change Order No.: 1 /Final 3. Decrease Amount: ($5,000) 4. Percent of Decrease: (14.16 %) 5. Total Percent of Change: (14.16 %) 6. Revised Contract Amount: $30,300 7. Funding: AEDA TIF (324.1050.460.39.82) 9. PROJECT COMPLETION AFFIDAVIT A. Parking Garage Signage —Project No. 113 -016 1. Company: U. S. Signcrafters 2. Final Contract Amount: $50,000 3. Funding: Parking Garage Fund (601.0460.645.42.02 /601.0462.645.42.02 /601.0464.645.42.02) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Two Way Conversion of Lafayette Boulevard and William Street - Project No. 112 -065 1. Title Sheet 2. Funding: Major Moves (412.0602.431.42.03) B. Fairfax Sewer Overflow Sensory Control Network Project — Project No. 110 -091 1. Funding: 2012 Sewer Bond (661.0621.415.31.02) C. 2014 Janitorial/Cleaning Supplies 1. Funding: Various Departments D. North Station Roof Restoration, Phase II 1. Title Sheet 2. Funding: Water Works Capital (622.0540.415.42.02) 11. RESOLUTION A. No. 24 -2014 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Obsolete IT Hardware Disposal 12. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Addendum to Professional Services Agreement - North America Administrators 1. Description: Reflect Recent Changes in Law in Administration of Flexible Spending Plan B. Amendment to the Addendum to the Master Agency Agreement — Redevelopment Commission GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 8, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Southside Improvement Project Additional Scope to Include Assistance with Right -of -Way Acquisitions for the High St. and Ireland Rd.; Ireland Rd. and Miami St.; Bowen St. and Erskine Plaza Pond Retention Basin Infrastructure Improvements and Plan Sheet 2. Funding: SSDA TIF (430.1050.460.31.02) C. Professional Services Agreement — Christopher B. Burke Engineering 1. Description: Southside Improvement Project Additional Scope to Include Assistance with Right -of -Way Acquisitions for the High St. and Ireland Rd.; Ireland Rd. and Miami St.; Bowen St. and Erskine Plaza Pond Retention Basin Infrastructure Improvements and Plan Sheet 2. Amount: $8,100 3. Funding: SSDA TIF (430.1050.460.31.02) D. Third Amendment to the Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description — Set Budget for Southside Improvements Project 2. Amount: $975,000 3. Funding: SSDA TIF (430.1050.460.41.01 and 42.03) (12JO20) E. Letter of Acceptance — Morris Entertainment, Inc. 1. Description: Acceptance of Installation of Orchestra Pit Lift System F. Agreement — OJS Building Services, Inc. 1. Description: HVAC System Maintenance for Palais Royale and the Morris Performing Arts Center 2. Amount: $24,874 per year for MPAC; $22,924.00 per year for Palais Royale 3. Funding: MPAC and Palais Royale Operations (101.0404.453.36.01) and (101.0405.453.36.01) G. Contract — American Medical Waste Professionals, LLC 1. Description: Removal and Disposal of Biohazard Materials for Police Department (Bloody Packaging Materials, etc.) 2. Amount: $52.00 per 31 Gallon Tub; On Call as Needed 3. Funding: Police General Fund (101 .0801 .421 .37.05) H. Special Purchase — Microintegration 1. Description: Internet Service Provider to Replace Current Provider Discontinuing Service 2. Amount: $1,150 Monthly Fee plus $1,500 One Time Professional Service Transition Fee 3. Funding: COIT and IT Professional Services (404.0617.431.32.04 and 404.0672.415.31.06) I. Professional Services Agreement — ARCADIS U.S., Inc. 1. Description —Water Quality Technical Service through 2014 2. Amount: $8,500 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 8, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 3. Funding: Water Works Revenue Bonds and Operations (620.0640.658.31.06) J. Contract Amendment — Dismas House of South Bend 1. Description: Shorten Timeline for Providing Rental Assistance for Rapid Re- Housing 2. Amount: $22,922; 01/01/2013 through 12/31/2014 3. Funding: ESG (212.1001.460.39.30) (13JE08) K. Contract Amendment — YWCA North Central Indiana 1. Description: Re- Allocation of $8,200 in available ESG Funds for the Creation of a Client Tracking System 2. Amount: $8,200 3. Funding: ESG (212.1001.460.39.30) L. Contract Amendment — Youth Services Bureau of St. Joseph County, Inc. 1. Description: Re- Allocation of ESG Funds for Rapid Rehousing Activities 2. Amount: Increase of $14,722; New Total $35,122 3. Funding: ESG (212.1001.460.39.30) (13JE35) M. Contract Amendment — Dismas House of South Bend 1. Description: Shorten Timeline for Dismas House Kitchen Structural Improvements to Terminate Contract 2. Amount: Shorten Timeline from 12/30/2014 to 4/30/2014 3. Funding: CDBG (212.1001.460.39.30) (13JC08) N. Professional Services Agreement — ARCADIS U.S., Inc. 1. Description: Provide Engineering Design Services for the Rehabilitation of Secondary Clarifiers 6 & 7; Return Activated Sludge Piping Improvements, and Automation of Flow Control. 2. Amount: NTE $835,400 3. Funding: Environmental Services, Wastewater Engineering (641.0630.793.31.02) O. Memorandum of Agreement — INDOT 1. Description: Transfer of Old US 31 from INDOT to City of South Bend and Reversion of Local Roads MOA 2. Amount: $568,348 to City of South Bend P. Amendment to Professional Services Agreement — Lawson - Fisher Associates, P.C. 1. Description: Prairie Avenue Sewer Separation and LTCP Coordination 2. Amount: $36,540 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) Q. Addendum No. 1 — EmNet 1. Description: Convert the Updated LTCP and Baseline LTCP XP -SWMM Models to EPA SWMM to allow the LTCP Program to Monitor Over -Time against Real -Time Data GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 8, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $19,780 3. Funding: Wastewater Engineering (641.0630.793.31.02) R. Statement of Work — Force5 1. Description: Enhancement of the OppCaster Web Application 2. Amount: NTE $5,350 3. Funding: Administration and Finance (044.0672.415.36.04) S. Maintenance Agreement — Corrpro Companies, Inc. 1. Description: Annual Ironwood Road and Northwest Water Tanks Cathodic Inspection 2. Amount: $1,340 3. Funding: Water Works Maintenance (620.0640.602.31.35) T. Supplemental Agreement No. 1 — DLZ Indiana, LLC 1. Description: Engineering Services for Phase II of North Pumping Station Roof Restoration —Project No. 112 -034 2. Amount: $8,250; New Total $59,100 3. Funding: Water Works Capital (622.0640.415.42.02) U. Amendment to the Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Increase MOU for Additional Electrical and Connectivity Work for Union Station Technology Center 2. Amount: Increase Budget $221,674.35; New Total $2,421,674.35 3. Funding: AEDA TIF (324.1050.460.42.01) (12JO09) V. Professional Services Agreement — Abonmarche Consultants, Inc. 1. Description: Southwood Sewer Separation Construction Inspection Services — Project No. 112 -042 2. Amount: NTE $118,500 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) 13. LICENSES, PERMITS, AND RECOMMENDATIONS A. NON - RESIDENTIAL BLOCK PARTIES 1. Applicant: Bike Michiana Coalition a) Event: BMC Organic Blueberry Pancake Breakfast b) Location: Colfax Ave. from Michigan St. to Main St. c) Date /Time: June 10, 2014; 5:30 a.m. — 10:00 a.m. d) Favorable Recommendations /Must Provide Access to Woodward Ct. 2. Applicant: Morris Performing Arts Center a) Event: Fridays by the Fountain b) Location: Jon Hunt Plaza; Michigan Street (Drive in Front of Morris) from LaSalle Street to St. Joseph Street to Colfax Avenue GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 8, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 c) Dates /Times: June, 6, 13, 20, 27; July 4, 11, 18, 25; August 1, 8, 15, 22, and 29; 9:00 a.m. to 1:30 p.m. d) Favorable Recommendations B. PROCESSIONS 1. Applicant: Lenny Genchoff a) Event: West Side Memorial Day Parade b) Date /Time: May 26, 2014; 7:00 a.m. to 11:30 a.m. c) Favorable Recommendations C. LICENSES 1. Type: Busker or Sidewalk Performer a) Applicant: Thomas Lankston (1) Favorable Recommendations b) Applicant: Jaime R. Grayson (1) Favorable Recommendations 2. Type: Sidewalk Cafes a) Applicant: T. Lee, LLC dba The View Tavern (1) Location: 515 East Jefferson Boulevard (2) Days /Hours: Monday through Sunday; 11:00 a.m. — 10:00 p.m. (3) Favorable Recommendations b) Applicant: Ciao's Lounge (1) Location: 119 and 123 North Michigan Street (2) Days /Hours: Sunday through Thursday 8:00 a.m. to 12:00 a.m.; Friday and Saturday 8:00 a.m. to 1:00 a.m. (3) Engineering requests the western edge of the sidewalk cafe be at least five feet east of the existing pole D. STREET NAME CHANGE REQUEST 1. Applicant: Noble Americas 2. Request: Change the Road Leading into their Facility at 3201 West Calvert Street from "New Energy Drive" to "Renewable Road" 3. Comments: No Other Existing Properties on Street; Fire Dept. Gives Unfavorable Recommendation. E. TRANSFER OF CITY PROPERTY 1. Location: 802 S. Kaley Street 2. Purchaser: Kankakee Wetlands Organic Gardens, Inc. (Not- for - Profit) 3. Amount: $1 4. Favorable Recommendations 14. TRAFFIC CONTROL DEVICES 1. New Installation - Handicapped Accessible Parking Space Signs GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 7 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 8, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 a) Locations: (1) 1634 South Pulaski Street (a) Recommend Denial due to Existing Driveway (2) 1004 Johnson Street (a) Recommend Denial — No Parking Posted on East Side of Johnson Street b) Locations: (1) 606 South Warren Street (2) 510 West Navarre Street (3) 745 South Gladstone Avenue (4) 1826 East Bowman Street (5) 1002 South 32nd Street (a) All criteria has been met. 2. New Installation - No Parking a) Location: Both Sides of Eddy Street from Madison Street to Campeau Street b) Follow -Up Discussion Recommending Alleys be upgraded to All - Weather Surface prior to Removal of Parking on Eddy St. 15. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Somaschini North American, LLC 1. Location: 4601Nimtz Parkway B. Company: I/N Tek — I/N Kote 1. Location: 30755 Edison Road, New Carlisle, IN 46552 C. Company: SES Environmental 1. Location: 301 North Lafayette Blvd. 16. CERTIFICATES OF INSURANCE A. Level 3 Communications, Inc.; WiTel Communications, LLC 17. RATIFY BONDS A. Contractor Bonds 1. P & S Construction Inc. — For Release Effective March 19, 2014 B. Excavation Bonds 1. TesTech, Inc. — For Release Effective June 27, 2014 18. CLAIMS 19. PRIVILEGE OF THE FLOOR GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 8 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION May 8, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 9