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Home My WebLink About6.C.(2) Proposal~,- c ~ z~ ~I~SOI.I fl 9F~ ~ ~ ~ ~O ~ \/ T~: Community & Economic Development tip `~~=`,~`' 1200 CountyCity Building, 2?7 Wesi Jefferson, South Bend, Indiana 46601-1830 Phene 574/235-9371 ~~'~>~~`~"'~~ To: Redevelopment Commission From: Jcnniicr Laurent Subject: Professional Services Agreement. Troyer Group Date: November ~. 2003 As specitied in the Commission's agreement with Michiana Public Broadcasting, I have requested a proposal from the Troyer Group for professional architecnn~al services to cover all associated ~a~ork in the preparation of bid specitications for physical renovation of the exterior and lobby portions of the building at 300W. Jefferson. Troyer has provided a range of expected time and expense costs for construction documentation and administration of S41.500-$58.000 plus reimbursable expenses. I would like to ask your approval of this proposal, ~ro~ith the addition of setting a not to exceed amount of S60,000, which should be suft3cicnt to cover all aspects of the project. This expense is part of. rather than in addition to, the Commissions 51,000.000 commitment to the WHIT project. What We Do Today Makes A Difference! F ~Y e +3 U1 -..... .. ... ... ..> .. ~ cudrr.~ a F larrrin~ !)csir~~ ana Vann~rnrrnt Sr~~r;%zs /nr Fnduri~+c ltnil~ Lnriirmnn~nt~ LETTER OF PROPOSAL November 3, 2G08 Mrs. ,lennifcr Laurent Department of Community 8: Economic Manning Gity of South Bcnd 227 W..lefferson Blvd., Suite 12005 South t3eud, 1N 46601 RL: WNIT Exterior and Lobby -Bid llocumentation Dear Mrs. Laurent: ~~~) ~ ~ (l ~~~~ As a result of our correspondence, we understand the need for architectural Services to assist your organir.ation in exterior and Iobby hid packages [or the WNIT New Building. HO~~' TIIE TROYER GROUP WILL SERVE YOU We intend to provide the following services to assist yoi in the documentation and administration of the construction process. S'uri°crv - l\n existing survey completed in 2006 ~n~ill be used by WNIT. WNIT will decd the exterior and Iobby to the City. "fhc "l~roycr Group ~~-ill not be riyuircd to be involved with this process. 2. fariances - 7'he Department of Community ~ h~conomic Ylam~in~~ will provide all rho necessary sewices for obtaining variances fior the encroachment ot~ the building on the right-of-way and allowing "Jumbotron" monitors that will he mounted in the curtain wall as illustrated in the renderings and construction documentation. Per your direction, ThcTroycr Group will not need to be involved with this process. 3. Consn•nclinrr D~cunurntation - The Trover Group will modify our existing construction documentation by hatching d1c area not to be included and adding notes clarifying the City's Bid Package/WN1T's Bid Pacl<agc. /~ Division 0 and 1 Specification Manual, spccitically for this project, will be developed with the help of Carl Littrell. WNIT is arn-ently soliciting bids for a Constriction Management firm that will help identify the final alternatives to be added to the bid tabulation. We estimate 4U hours of architectural modification time, 8 hours of structural, 24 hours of mechanical, and 40 hours of electrical time will be needed along with 20-40 horns of final coordination and review. The Division U and 1 Specification Manual will talc an ;~~;7 .JIi7c)'~ ~;jlCl.l, ~'~i`~II i r=~~•: 2:. '~ ~*~°~ ~'' , Cilu ofSoulli l3~axl, De/uu7menl of Cornnnmih~ & Ecwumri~ P!«nni~i,~ - IF;~'lT A~mrnilx°r 3, ?OOHS P~gr _' o~ 3 additional 8 hours plus Cor editing, review with Carl, and I3nal typiu<~. ~i'e submit fixed fee of X21,000.00 (Tw~cuty-one Thousand Dollars and '/,ero Cents) plus reimbursable expenses billed at their cost times 1.2 (one and hvo Cenths). A. Birlrlrn~~ - Oncc the documentation is complete, the City will advertise I~or, receive and tabulate bids for the project. The "hroyer Group anticipates questions durinti the bidding process along with potentially sonic clarifications that ~r~ill need to be issued through addendum(s). The Troyer Group will review and rcconunend a successful bidder to the City. ~~'e propose doiug this phase of the project at time and expense (2.85 times our direct billable cost) plus reimbursable expenses (times 1.2) and estimate that the cost would be $2,500 to $10,000. 5. Ca~strsction Adnrinisb•atio» - We understand The Bureau of Public Construction will h~uadle all the construction administration with the exception of what is required by the Architect/t;ngineer for certification of the construction: our assumption is that the construction contract ~~i11 also be handled by the Bureau. ~fhe tollo~a-ing arc services [hat aced to be provided by The Troyer Group: a. fihop drawings review Struchn-al rebar, structural steel, the curtain ~~-all system. mecJ~anical equipment, electrical equipment. and miscellaneous other shop drawings will need to be reviewed by the certifying ArchitcctiEnginecr. ~'1'e propose doing ibis phase of the project at time and expense (2.85 times our direct billable cost) plus reimbursable expenses (times 1.2) and estimate that the cost would be $8,000 to 512,000. b. Construction Observation - The Architect oC Record should mal<c observation field visits as follows Kich-off meeting, I-? visits during Dcmo, 1-2 visits as curtain wall is installed, 1 for finish observation, and I for the final punch. Thr; Structural Ens~,ineer ~~~ill need to visit as Collows: 2 visits during demo, ~~,~hen rebar is installed, and 3 visits during steel erection. ~I11e ~9echanical Engineer needs to visit during rou~~h-in of cyuipmcnt, above ccilin~~ punch prior to ceiling installation, and for [final pouch. 7~he Elecuical Engineer needs to ~-~isit after conduit rou~~h-in but prior to drywall installation, and for the final rcvicwipunch. ~Ve propose doing this phase of the project at time and expense (2.85 times our direct billable cost) plus reimbursable expenses (times 1.2) and estimate that the cost ~m~ould he $10,000 to $15,000. c. Request for Information /Proposal Requests - It is unknown how much time will be required for the RFI~s /PR's. We assume the Bureau will handle the u~ajority of this wort:, but the certifying Architect will need to know what had been altered from the original documentation. We propose doiug this phase of the project at time and expense (2.85 times our direct billable cost) plus reimbursable expenses (times 1.2). d. Cerli[icate of PavmenL Review Sinec rc<~ularly scheduled observation field visits are not requested, tlic Ccrlihcation of Pa~~men~ ~~~'ill aced to he completed by (he Bureau of Public Construction. C i(1' nJSuall. L'rnrl. 1Je~,~arimc~n! oJZ'urnnn!nit~' cti Licu~lnmir Plnnnln~ - b1-,1'/7' Ahrc•mhcr i, 20Uh' P~r~{r 3 uJ~ The Troyer Group bills monthle. Consequenth~, zit the beginning of cuh month you will receive a statement covering the time and expenses incurred during the previous month. Payment is due wiUiin thirty (30) days after statement date. A late payment charge ol~ 1-U2",% pa month is applied against unpaid amounts commencing thirty ("30) da~~s after statement date. The Troyer Group is prepared to work with you in whatever capacity you desire. We arc ~ahlc to tailor our services to tit needs not addressed above, providing additional services not listed aLovc. 1 he ncccssitp and costs for these services will be negotiated as the project unf<~lds. As your acceptance of this proposal please sign and return a signed original to our ol'lice. We arc cacitcd to partner with you on this important pr~jcct. ~T~han1. you for ~-our confidence in fhe "[~royer Group. Sincerer Agreed and accepted on behalf of City of South E3end. Department of Conu~n~nity ~ Q~ ~ Economic Planning: I ~"~ . Gary A IIaI1. AIA, I.F.h,D /~P architect/Project Mxnagcr (si,~~~~un~reJ ~~~,~ ~ ~~~ti~ /f -Gerry Troyer bate Chief Executive Of(iccr (r".l''r'r i~, .i ( f~. ~f ~'~/I l,Jri ~~ i/ 1;1Y;/[ I /r~iq 1 i.._ v i i; g~q,'~ ~ ..