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HomeMy WebLinkAboutAuthorizing Various City Departments to accept payments including Bank Card and Credit Card ad to authorize Fees and Establish Procedures for such usageORDINANCE No. 10306 -14 Passed by the Common Council of the City of South Bend, Indiana Attest: April 28, 20 14 JOHN VOOPDE Presented by me to the Mayor of the City of South Bend, Indiana _ April 29, 20 14 City Clerk President of Common Council Approved and signed by me AP9 1 L Z I 20 City Clerk PYLUY Mayer BILL NO. AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING VARIOUS CITY DEPARTMENTS TO ACCEPT PAYMENTS BY CERTAIN FINANCIAL INSTRUMENTS INCLUDING BANK CARD AND CREDIT CARD AND TO AUTHORIZE FEES AND ESTABLISH PROCEDURES FOR SUCH USAGE STATEMENT OF PURPOSE AND INTENT The City of South Bend, Indiana, has authority, pursuant to IC 36- 1 -8 -11, to adopt an ordinance approving and regulating the acceptance of payments made by financial instruments authorized by the City's fiscal body. South Bend's fiscal body is the Common Council which finds that the acceptance of payments made by financial instruments is desirable for the efficient performance of City business and that such financial instruments acceptable for payment of City goods, services, and fees shall specifically include but are not limited to bank card and credit card as defined at Ind. Code Section 36- 1- 8- 11(b), and as hereafter amended. The Common Council further finds that if there is a charge to the City for the use of a certain financial instrument, it is desirable that the City collect a sum equal to the amount of the charge from the person or business that uses the financial instrument; and that it is necessary to establish procedures for acceptance of payments made by financial instruments. NOW, THEREFORE, BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: SECTION I. Financial Instrument Use Authorized. Various Departments of the City, including but not limited to the City's Water & Sewage Utility Divisions, the Department of Administration & Finance, the License Bureau, the Parks & Recreation Department, the Police and Fire Departments, the Building Department, the Code Enforcement Department, the Department of Public Works, the Department of Community Investment, The Morris Performing Arts Center, the Palais Royale and the City Clerk's Office are each and all authorized to accept all financial instruments expressly included in Ind. Code Section 36- 1 -8 -11, including but not limited to credit cards and bank cards, and other financial instrument accounts such as PayPal, in payment for goods, services, fees, and other costs charged to the public by such City Departments as part of their regular, ordinary business. This shall include Tax Abatement Petition fees charged by the Department of Community Investment. The acceptance of financial instruments in payment for City goods, services, fees and other costs shall be made under and pursuant to the procedures set forth in I.C. 36- 1 -8 -11, as the same may be amended from time to time. SECTION II. Charge Pass - Through Procedure. If there is a charge to the City and/or its Departments for the use of a financial instrument to make such payments, the City or the affected City Department may collect a sum equal to the amount of the charge from the person, business, or other entity using the financial instrument. SECTION M. Procedures Uniformly Applied. City Departments shall apply uniform procedures for all payments of the same type which are made by financial instruments. SECTION IV. Prior Approval of City Controller and Corporation Counsel. A City Department desiring to accept financial instruments in payment for City goods, services, fees and other costs shall notify the City Controller and the City Corporation Counsel of its intent to do so and shall provide a brief summary of its desired payment program to include the type of financial instrument to be accepted by the Department, the type of payments to be accepted from the public using the designated financial instrument(s), the name of the financial institution offering the financial instrument along with the institution's service costs, and the desired date for commencement of the payment program. Permission from the City Controller and Corporation Counsel, or their designees, shall be obtained by the Department before commencing the payment program. SECTION IV. Effective Date. This Ordinance shall be in full force and effect from and Common Council and approval by the Mayor according Council ATTEST: City Cler adoption by the Presented by me to the Mayor of the City of South Bend, Indiana on the Z b day of 2014, at L ixz o'clock ct .m. City Clervi oy f Approved and signed by me on the 21 day of A P R I L 2014, at 5-:30 o'clock —P—.m. 1 st READING PUBLIC HEARING — L 3 rd READING NOT APPROVED REFERRED PASSED X p £ PNty Mayor of the City of South Bend, Indiana led in Clerk's & s "014 CITY CLERK,:50IJ s h SEND, IN 120ON CouiNn -Cjn BinLDEUG 227 W.)EFFERsoN BLVD. SouTH BEND, INDIANA 46601 -1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR PHoNE 574/ 235-9216 FAX 574/235 -9928 DEPARTMENT OF ADMINISTRATION AND FINANCE April 9, 2014 Mr. Oliver Davis President, South Bend Common Council 4th Floor County City Building South Bend IN 46601 Re: Ordinance to Authorize Public Payment for City Goods & Services by Financial Instruments Including Bank and Credit Card Dear President Davis: Attached is an ordinance authorizing various Departments of the City, including the City Clerk's office, to accept payments from the public by financial instruments including bank and credit card, and accounts such as PayPal for City goods, fees, and services. This ordinance is authorized by Ind. Code Section 36- 1 -8 -11, and is part of Mayor Pete's goal of simplifying and easing delivery of City services to its citizens. I will present this ordinance to the Council at its appropriate Committee meeting and at the public hearing. The City Administration requests the Council's favorable review and final approval of this ordinance. Sincerely, �a. JW H. Murphy City Controller Filed in Clerk's ®recs ti i? - 9 2014 _i JON V&C4;6E CITY CLERK, SOUTH SEND, IN n