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Home My WebLink About04/08/2014 Board of Public WorksPUBLIC AGENDA SESSION APRIL 3, 2014 117 The Public Agenda Session of the Board of Public Works was convened at 10:37 a.m. on April 3, 2014 by Board President Gary A. Gilot, with Board Members David Relos, Kathryn Roos, Patrick Henthorn, and Brian Pawlowski present. Also present was Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Professional Services Agreement renewal for Santiago Garces Escober. Board members discussed the following item(s) from the agenda. - Change Order —Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. I11- 029 Mr. Jacob Kloskinski, Environmental Services, stated this Change Order is for pipe modifications in the digester pipe room, and a lightening protection system credit for material. He added there is also a two (2) day increase in the schedule. - Professional Services Agreement — Webster Environmental Associates, Inc. Mr. Jacob Klosinski, Environmental Services, stated last year a study was done on odor control at the IN Tek and IN Kote facility. Now, he added, they are requesting approval of this agreement with Webster Environmental to study the chemical feed systems to control odors at three lift stations. Mr. Gilot recommended Mr. Klosinski talk to Eric Horvath, Director of Public Works, after adding up the costs, to ask the County TIF to pay for this work. He noted this is not in the city and the county should have included this in the line installation. He added Mr. Klosinski should also ask for help on the operating costs, the design, and the construction. Mr. Gilot noted this is a need based on the county TIF. Mr. Gilot recommended they discuss with the County Engineer and possibly do a reimbursement resolution on this. Ms. Roos questioned if this could be tabled for just two weeks to allow this discussion first. Mr. Paul South, Street Department, stated they probably need to have this discussion about the pipe also. Mr. Gilot stated they will need to quantify the deterioration of the inside of the pipe and if it's going to take too long, go ahead with the lift stations, and deal with the pipe later. - Professional Services Agreement — Keramida Ms. Kim Thompson, Environmental Services, stated they have to get a statistical analysis done each year for fifteen (15) years after the closure of this landfill. She stated this company is 30% lower in cost than the previous one used. - Professional Services Agreement - Civitas Mr. Keith Crain, Information Technologies, stated Civitas will be doing the imaging and deployment for all of the new computers. He noted last year they hired two (2) interns and it took six (6) weeks to do. Now they are looking at four (4) weeks. Ms. Roos questioned if they have looked at buying the computers. Mr. Crain stated they have not, but this service would be above and beyond the lease. He noted at $20.00 per machine with Civitas, the price can't be beat. - Government Order — SBC Global Services, Inc. d/b/a AT&T Global Services Mr. Keith Crain, Information Technologies, stated he has had some discussions regarding the possibility of connecting to the Metronet at these golf course sites, but there is a time crunch with the T1 line. He explained when the City's contract expires the rate will go from $200.00 per lateral to $2,500.00. He explained he reviewed all options and chose the best value he could find. Mr. Crain stated even if the City cancels, they would be charged 50% of the remaining contract and the thirty-six (36) month option is the least expensive. Mr. Crain stated he did an analysis and has the figures for the Board's review. He explained he is supportive of the Metronet wherever possible and suggested they do a pilot at one location on the virtual lateral and see how it goes. He noted they need real-time connectivity for a virtual connection. He added the Metronet would have more power, but is not as reliable. He stated he also recommended a DSL line, but that would drive the cost up. Mr. Crain suggested they do the thirty-six (36) month contract with at least seven (7) locations, and maybe do one pilot, adding it is half the cost to do a thirty-six (36) month contract. Ms. Roos stated they should do all eight (8) locations and pick one location for a pilot to look into the possibility. Ms. Roos added this was brought to the Board the day before it was supposed to expire; the Board needs more time than that. - Opening of Quotations — Tree and Stump Removal and Tree Planting Ms. Greene asked Mr. Paul South if they are confirming these quotes will be awarded to licensed arborists only. Mr. South stated they will confirm that. Request to Advertise for Bids — 2014 Curb and Sidewalk Project Attorney Cheryl Greene asked Mr. South to confirm this was a unit price, divisible bid. Mr. South stated the specifications clearly state that. He noted the project will be made divisible so smaller contractors can bid. PUBLIC AGENDA SESSION APRIL 3, 2014 118 - Opening of Quotations — Cold Milling Mr. Gilot suggested Mr. Paul South work with Marcia Qualls, Customer Service, on educating the residents in the neighborhoods where this work is being done on why the work is done at night on low flow and why it's in their best interest. He added they should explain the low flow will not create loud noise at night. - Professional Services Proposal — Mitchell Heppenheimer Attorney Cheryl Greene stated this should be removed from the agenda, and Legal will do their own letter of engagement. She noted the City's Corporate Counsel has the sole authority to hire outside counsel, not the Board of Works. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:25 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President ° � F ,I If Rbos, Member J ,j A L.J--- Patrick M. Henthorn, Member Brian J. Pawlowski, Member ATTEST: Linda M. Martin, Clerk REGULAR MEETING APRIL 8, 2014 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, April 8, 2014, by Board President Gary A. Gilot, with Board Members David Relos, Kathryn E. Roos, Patrick Henthorn, and Brian Pawlowski present. Also present was Board Attorney Cheryl Greene. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms, Roos, seconded by Mr. Relos and carried, the Minutes of the Agenda Session of March 20, 2014; the Regular Meeting of March 25, 2014; and the Claims Meeting of the Board held on April 1, 2014, were approved. OPENING OF BIDS — 2014 SEWER LINING — PROJECT NO. 114-005 SEWER CAPITAL This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: LANZO LINING SERVICES INC. MICHIGAN d/b/a Lanzo Trenchless Technologies North 3800 Woodward Avenue, Suite #410 Detroit, MI 48201 Bid was signed by: Kevin Pawlowski, Assistant Secretary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING APRIL 8, 2014 119 BID: Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Item No. Description Quantity Unit Price Total Amount 1 Liner, CIPP, 8 inch 351 LFT $ 55.00 $ 19,305.00 2 Liner, CIPP, 10 inch 8621 LFT $ 36.00 $ 310,356.00 3 Liner, CIPP, 12 inch 1303 LFT $ 41,00 $ 53,423.00 4 Liner, CIPP, 15 inch 890 LFT $ 45.00 $ 40,050.00 5 Liner, CIPP, 18 inch 612 LFT $ 55.00 $ 33,660.00 6 Liner, CIPP, 24 inch 100 LFT $ 155.00 $ 15,500.00 7 Liner, CIPP, 36 inch IN LFT $ 200.00 $ 20,000.00 8 Reconnect Service, Remote Cut 238 Each $ 180.00 $ 42,840.00 9 Work Allowance 1 LSum $50,000.00 $ 50,000.00 TOTAL BASE BID $585,134,00 INSITUFORM TECHNOLOGIES USA LLC 17988 Edison Avenue Chesterfield, MO 63005 Bid was signed by: Jana Lause, Contracting & Attesting Officer Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. n Item No. Description Quantity Unit Price Total Amount 1 Liner, CIPP, 8 inch 351 LFT $ 21.40 $ 7,511.40 2 Liner, CIPP, 10 inch 8621 LFT -T 27.50 $237,077,50 3 Liner, CIPP, 12 inch 1303 LFT $ 30,80 $ 40,132.40 4 Liner, CIPP, 15 inch 890 LFT $ 45.30 $ 40,317.00 5 Liner, CIPP, 18 inch 612 LFT $ 62.20 $ 38,066,40 6 Liner, CIPP, 24 inch 100 LFT $ 95.30 $ 9,530.00 7 Liner, CIPP, 36 inch 100 LFT $ 135.00 $ 13,500.00 8 Reconnect Service, Remote Cut 238 Each $ 121.50 $ 28,917.00 9 Work Allowance 1 LSum $50,000.00 $ 50,000.00 TOTAL BASE BID $465,051.70 LAYNE INLINER, LLC 4520 N. State Road 37 Orleans, IN 47452 Bid was signed by: Larry Purlee, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Item No Description Quantity Unit Price Total Amount 1 Liner, CIPP, 8 inch 351 LFT $ 35.00 $ 12,285.00 REGULAR MEETING _APRIL 8, 2014 120 2 Liner, CIPP, 10 inch 8621 LFT $ 37.50 $323,287.50 3 Liner, CIPP, 12 inch 1303 LFT $ 44.50 $ 57,983.00 4 Liner, CIPP, 15 inch 890 LFT $ 49,00 $ 43,610.00 5 Liner, CIPP, 18 inch 612 LFT $ 73.00 $ 44,676.00 6 Liner, CIPP, 24 inch I00 LFT $ 150,00 $ 15,000.00 7 Liner, CIPP, 36 inch I00 LFT $ 200.00 $ 20,000.00 8 Reconnect Service, Remote Cut 238 Each $ 75.00 $ 17,850.00 9 Work Allowance 1 LSum $50,000.00 $ 50,000.00 TOTAL BASE BID $584,692.00 Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to the Sewer and Street Departments for review and recommendation. OPENING OF BIDS — ONE OR MORE, 2014 OR NEWER, HEAVY DUTY 16.500 LB. GVWR CHASSIS (STREETS CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: JORDAN MOTORS, INC. 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather, National Fleet Sales Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local preference claim was submitted. Ten percent (10%) Bid Bond was submitted. C Description Year/Make/Model Unit Price Chassis Cab 2015 Ford F450 4x2, V 10 Gas, Auto $29,984.00 each Option# Description Cost Total 1 Four wheel drive. $ $32,514.00 each 2 Front mounted 8'2" Boss Power — V or $ $ 5,745.00 each equal. Plow to come equipped with safety approved lights, markers, snow deflector, and shoes. 3 Duel fuel conversion. Gasoline/CNG $ $18,900.00 each conversion with state of the art components and minimum 20 GGE tanks. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to the Street Department and Central Services for review and recommendation. OPENING OF BIDS — THREE MORE OR LESS 2014 OR NEWER MID -SIZE FOUR - DOOR SEDAN AUTOMOBILES ENGINEERING AND BUILDING DEPARTMENT CAPITAL LEASE AND WATER WORKS CAPITAL This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING APRIL 8, 2014 121 JORDAN MOTORS, INC. 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local preference claim was submitted. Ten percent (10%) Bid Bond was submitted. BID: Year Make/Model Standard Drive Train Unit Price 2015 Ford Fusion S, 2.5 L Engine/Auto Trans $17,764.00 EACH Year Make/Model Hybrid Drive Train Unit Price 2015 Ford Fusion S Hybrid $23,769.00 EACH Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to Central Services for review and recommendation, OPENING OF QUOTATIONS — 2014 TREE AND STUMP REMOVAL- PROJECT NO. 114- 007 (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: K C TREE INC. 1320 Third Street Osceola, IN 46561 Quotation was submitted by Diane Szulczyk, Controller Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: Item No. Description Quantity Unit Unit Price Total Amount 1 Tree, 6", Remove Each $ 200.00 2 Tree, 10", Remove Each $ 300.00 3 Tree, 18", Remove Each $ 600.00 4 Tree, 30", Remove Each $ 850.00 5 Tree, 48", Remove Each $ 1,200.00 6 Stump, 6", Remove Each $ 100.00 7 Stump, 10", Remove Each $ 100.00 8 Stump, 18", Remove Each $ 150.00 9 Stump, 30", Remove Each $ 250.00 10 Stump, 48", Remove Each $ 325.00 MARK TEMPLE 202 S. Olive South Bend, IN 46619 REGULAR MEETING APRI_L 8, 2014 122 Quotation was submitted by Mark Temple. Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was not submitted. QUOTATION: Item Description Quantity Unit Unit Price Total Amount 1 Tree, 6", Remove Each $ 315.00 2 Tree, 10", Remove Each $ 735.00 3 Tree, 18", Remove Each $1,260.00 4 Tree, 30", Remove Each $1,680.00 5 Tree, 48", Remove Each $1,890.00 6 Stump, 6", Remove Each $ 105.00 7 Stump, 10", Remove Each $ 165.00 8 Stump, 18", Remove Each $ 210.00 9 Stump, 30", Remove Each $ 365.00 10 Stump, 48", Remove Each $ 465.00 Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above Quotations were referred to the Street Department for review and recommendation. OPENING OF QUOTATIONS — 2014 TREE PLANTING — PROJECT NO. 114-008 MVH Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: PHIL MATERNOWSKI 66845 N. Shore Drive Cassopolis, MI 49031 Quotation was submitted by Philip C. Maternowski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. QUOTATION: $44,000.00 Item No. Description Quantity Unit Unit Price Total Amount 1 Tree, 2", Species 200 Each $ 220.00 $44,000.00 Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above Quotation was referred to the Street Department for review and recommendation. OPENING OF QUOTATIONS — 2014 COLD MILLING — PROJECT NO. 114 009 (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: WALSH & KELLY INC. 24358 STATE ROAD 23 SOUTH BEND, IN 46614 Quotation was submitted by Dustin Hilary, Area Manager REGULAR MEETING APRIL 8, 2014 123 QUOTATION: $38,800.00 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Item No. Description Quantity Unit Unit Price Total Amount 1 Milling, Asphalt, 0-3" 55,000 SYS $ 0.61 $33,550,00 2 Asphalt, 3" or greateg 5,000 SYS $ 0.70 $ 3,500.00 3 Milling, PCCP 1,000 SYS $ 1.75 $ 1,750.00 RIETH-RILEY CONSTRUCTION CO. INC. 25200 STATE ROAD 23, PO BOX 1775 SOUTH BEND, IN 46614 Quotation was submitted by Joseph A. Czarnecki, Engineer/Estimator QUOTATION: $87,850.00 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Item No. Description Quantity Unit Unit Price Total Amount 1 Milling, Asphalt, 0-3" 55,000 SYS $ 1.37 $75,350.00 2 Milling, Asphalt, 3" or greater 5,000 SYS $ 1.90 $ 9,500.00 3 Milling, PCCP 1,000 SYS $ 3.00 $ 3,000,00 Mr. Gilot noted the large discrepancy in quotes and stated the Board's policy in the past is to allow a bidder to withdraw their bid rather than lose money if they feel they miscalculated in their cost. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above Quotations were referred to the Street Department for review and recommendation. APPROVE CHANGE ORDER NO. 6 — DIGESTER NO. 2 UPGRADE AND DIGESTER GAS CLEANING — PROJECT NO 111-029 (WASTEWATER OPERATIONS AND MAINTENANCE) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 6 on behalf of Grand River Construction, Inc., 5025 40`h Ave., Hudsonville, MI 49426, indicating the Contract amount be increased by $1,203.00 for a new Contract sum, including this Change Order, in the amount of $5,756,791.00 and the addition of two (2) days to the schedule. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2014 CURBS AND SIDEWALKS PROJECT — PROJECT NO 114-013 (MVH) In a memorandum to the Board, Mr, Paul South, Street Department, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. ADOPT RESOLUTION NO. 20-2014 — APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE — SEWER DEPARTMENT SWEEPER Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.20-2014 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY REGULAR MEETING APRIL 8, 2014 124 ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: 00009397 2007 Front L Sweeper, Asset Tag Number 2277 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for property of a similar nature and shall be removed from the inventory of the City of South Bend: 00009397 2007 Front L Sweeper, Asset Tag Number 2277 ADOPTED this 8th day of APRIL, 2014 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Kathryn E. Roos s/ Patrick M. Henthom s/ Brian Pawlowski ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Fundin Second Letter of Michigan City Federal Communications N/A Relos/Henthorn Concurrence Transit Commission Shared Use of Department Radio Frequency Spectrum Agreement Professional Keramida Statistical Analyses of $3,100 Roos/Henthorn Services Groundwater Analytical Data Wastewater Agreement at Closed Biosolids Landfill at O&M Organic Resources Facility at 4340 Trade Drive Maintenance Otis Elevator Elevator Maintenance for $5,100 per Roos/Relos Agreement Three (3) Elevators in the year Morris Performing Arts Center ($425/mont and Palais Royale. h); Five (5) Years (MPAC & Palais Royale Operating Budgets) Professional Civitas Imaging and Deploying of NTE Roos/Relos Services Computer Replacements for $7 000.00 Agreement 2014 (IT) REGULAR MEETING APRIL 8, 2014 125 Agreement Historic Preservation Commission Annual Support for Historic Preservation Commission work —surveying, data collection, education and review of federally funded projects $25,000 (EDIT) Relos/Henthorn Government SBC Global Renewal for existing T1 Data $1,631.56/ TABLED Contract Services, Inc. Lines to Erskine Pro/ month for Gilot/Roos Order for d/b/a AT&T Maintenance, Studebaker 36 months Authorize Mike DS-I Service Global Pro/Maintenance, Charles (Parks) Bieganski to act Services Black, and MLK as the agent for Information Technologies to look at better solution; DSL or wireless, and negotiate a Professional S Digital Council Chambers Recording $1,950.25 better rate. Roos/Henthorn Services System Support Agreement (Common Agreement Council) Professional Santiago Second Renewal of Agreement $44/hr.; Roos/Henthorn Services Garces for Design, Development, NTE Agreement Escober Evaluation, and $33,000 Implementation of City -Wide (COIT) Performance Management System and Operational Optimization APPROVAL OF PERMITS AND LICENSES The following permit and license nnnliontinnc aura ..Taco f-A F, Applicant Description �.,...y..•awu Date/Time —-ppivvat. Comments Motion Our Lady of Procession — Live April 13, 2014; Favorable Carried Relos/Henthorn Hungary Parish Stations of the 3:30 p.m. to 6:00 Recommendations Cross p.m. SOS of the Procession — 12 April 10, 2014; Favorable Roos/Relos Family Justice Annual SOS Take 6:00 p.m. to 8:30 Recommendations Center of St. Back the Night p.m. Joseph County March River Park Parade - River May 17, 2014; Favorable Roos/Relos Business Park Parade 8:30 a.m. to 11:00 Recommendations Association a.m. Bike the Bend, Procession — Bike June 8, 2014; 6:30 Police state course Roos/Relos Inc. the Bend a.m. to 11:30 a.m. is "restricted access", not a closed course. Applicant must work with Park Department on approvals. David Snyder License — Busker Must not impede Roos/Henthorn or Street handicap right -of - Performer ways. APPROVE TRAFFIC CONTROL RESTRICTION/DEVICE Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic control restriction was approved: APPLICANT: IUSB Center for a Sustainable Future EVENT: Ewaste Collection Fest REGULAR MEETING APRIL 8, 2014 126 DESCRIPTION: Barricades at 20"' Street and Vine Street, and Entrance to Parking Lot; Place Message Boards on Mishawaka Ave. before and after 20th Street DATE/TIME: May 10, 2014; 8:00 a.m. to 2:00 p.m. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1721 S. Taylor St. REMARKS: All Criteria Met APPROVE RELEASE OF EXCAVATION BOND Mr. Anthony Molnar, Division of Engineering, recommended that the following Excavation Bond be released as follows: Business Bond Type Approved/ Released Effective Date McIntyre -Jones, Inc. Excavation Release May 5, 2014 Ms. Roos made a motion that the Bond's release as outlined above be approved. Mr. Relos seconded the motion, which carried. APPROVE CLAIMS Ms. Roos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,441.15 04/03/2014 City of South Bend $628,169,71 04/08/2014 St. Joseph County Housing Consortium $1,257.15 03/28/2014 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Relos seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Jim Bognar was present and informed the Board that last Tuesday the Traffic and Lighting crew appeared at the corner of Chapin Street and Washington Street. He noted they were professional and did a fantastic job improving the lighting dramatically. Mr. Bognar stated he wanted to thank the Board for all of their efforts on his request for a street light at the corner, and publicly thank the Street Department for a fantastic job. He noted too often they don't get a thank you for the excellent work they do. The Board Members thanked him for coming to the Board meeting and sharing his appreciation of all for the work done. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 10:12 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President REGULAR MEETING APRIL 8, 2014 127 ATTEST: Brian J. Pawlowski, Member in�a M. Martin, Cler c CLAIMS REVIEW MEETING APRIL IS 2014 128 A Claims Review Meeting of the Board of Public Works was convened at 8:38 a.m. on Tuesday, April 15, 2014, by Board President Gary Gilot with Board Members Kathryn Roos, David Relos, Patrick Henthorn, and Brian Pawlowski present. . ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Termination and Assignment Agreement and Addendum with Jackson Trucking and Excavating. APPROVE CLAIMS Ms. Roos stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Ms. Roos stated the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $4,743,995.91 04/11/2014 City of South Bend $2,095,460.04 04/15/2014 Ms. Roos made a motion that after review of the expenditures, the remaining claims be approved separately as submitted. Mr. Relos seconded the motion, which carried. APPROVE TERMINATION AND ASSIGNMENT AGREEMENT AND ADDENDUM — JACKSON TRUCKING AND EXCAVATING In a memo to the Board, Attorney Cheryl Greene stated by this agreement, the City and Jackson Trucking and Excavation mutually agreed to partially terminate a demolition contract related to the Vacant and Abandoned initiative. She noted Jackson Trucking will retain the right to complete demolition work on certain properties which have an expiring demolition order, and will release its rights on the other properties and authorize the City to assign Jackson's contract rights to a third party. Upon a motion by Mr. Gilot, seconded by Ms. Roos and carried, the agreement and addendum were approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 8:42 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Brian J. Pawlowski, Member A�EST: Linda M. Martin, lerk