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Home My WebLink About10/27/08 Board of Public Works AgendaBOARD OF PUBLIC WORKS MEETING Monday, October 27, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. PUBLIC HEARING A. New License -Massage Establishment 1. The Natural Health Center/Awaken NIB S a) Location: 6435 South Michigan Street b) Favorable Recommendations 2. REVIEW OF MINUTES A. Agenda Session: October 9, 2008 B. Regular Meeting: October 13, 2008 C. Claims Review Meeting: October 20, 2008 3. OPENING OF QUOTATIONS A. Miami Street/Ridgedale Road Drainage Improvements -Project No.108-007 1. Funding: WWTP Bond B. 2008 CSO Backwater Gates Replacement Project -Project No. 108-027 1. Funding: Capita1642 4. AWARD BIDS A. Protected Water System Replacement -Project No.108-079 1. Company: Mason Engineering and Construction, Inc. 2. Amount: $58,800.00 3. Funding: 642 Capital B. Olive Well #3A -Project No. 108-069 1. Reject Low Bid: National Water Service, LLC; Non-responsive Bid 2. Award Next Low Bid: Peerless Midwest, Inc. 3. Amount: $115,532.00 4. Funding: Water Works Capital 5. AWARD QUOTATIONS A. Fellows Booster High Service Pump #1 Rehabilitation -Project No. 108-084 1. Company: Peerless Midwest 2. Amount: $17,780.00 3. Funding: Water Works Capital B. Jackson Road Sewer Lateral Installation -Project No. 108-087- RATIFY 1. Company: Niezgodski Plumbing, Inc. 2. Amount: $28,304.27 3. Funding: 2006 Sewer Bond 6. CHANGE ORDERS A. Sewer Inspection Truck Retrofit & Upgrade -Project No. 108-063 1. Company: Brown Equipment 2. Change Order No.: 1 BOARD OF PUBLIC WORKS MEETING Monday, October 27, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Increase Amount: $1,457.00 4. Percent of Increase: 1.0% 5. New Contract Amount: $139,782.00 6. Funding: Sewer Capital B. Dry Polymer Feed System for DAF Thickening -Project No. 107-087 1. Company: Kaser-Spraker Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $7,454.00 4. Percent of Increase: 3.69% 5. New Contract Amount: $209,554.00 6. Funding: Capita1642 C. Eddy Street Commons -Streets & Utilities -Project No. 108-OOSR 1. Company: HRP Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,265.00 4. Percent of Increase: 0.12% 5. New Contract Amount: $2,647,614.97 6. Funding: Bond Issue D. Eddy Street Commons -Streets & Utilities -Project No. 108-OOSR 1. Company: HRP Construction, Inc. 2. Change Order No.: 2 3. Increase Amount: $8,279.32 4. Percent of Increase: 0.31% 5. New Contract Amount: $2,655,894.29 6. Funding: Bond Issue E. Exterior Facade Rehabilitation, 101 North Michigan Street -Project No. 107-031 1. Company: Majority Builders, Inc. 2. Change Order No.: 3 3. Increase Amount: $33,280.00 4. Percent of Increase: 4.69% 5. New Contract Amount: $685,110.00 6. Funding: Downtown TIF F. Exterior Facade Rehabilitation, 101 North Michigan Street -Project No. 107-031 1. Company: Majority Builders, Inc. 2. Change Order No.: 4 3. Increase Amount: $10,658.00 4. Percent of Increase: 1.56% 5. New Contract Amount: $695,768.00 6. Funding: Downtown TIF BOARD OF PUBLIC WORKS MEETING Monday, October 27, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2008 Good Neighbors/Good Neighborhoods PW Improvements -Zone 2 -Project No. 108-025 1. Company: Northern Construction Services Corp. 2. Change Order No.: 1 (Final) 3. Increase Amount: $19,042.05 4. Percent of Increase: 11.97% 5. Total Percent of Increase: 11.97% 6. New Contract Amount: $178,106.05 7. Funding: General Fund B. Demolition of 1025 North Bendix Drive -Project No. 108-068 1. Company: Torok Excavating & Demolition, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($5,000.00) 4. Percent of Decrease: (26.60%) 5. Total Percent of Decrease: (26.60%) 6. New Contract Amount: $13, 800.00 7. Funding: TIF C. Ireland Road Alignment Correction -Project No. 108-045 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,260.00 4. Percent of Increase: 5.37% 5. Total Percent of Increase: 5.37% 6. New Contract Amount: $63,871.00 7. Funding: Erskine Commons 8. PROJECT COMPLETION AFFIDAVIT A. Studebaker Corridor Area A South, Site-Wide Clearing, Demolition & Grading - Project No. 108-050 1. Company: C&E Excavating, Inc. 2. Final Contract Amount: $163,669.04 3. Funding: TIF 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEETS A. Western Avenue Streetscapes (Illinois Street to Falcon Street) -Project No. 108-037 1. Funding: COIT B. Mishawaka Avenue Streetscape Improvements (31st Street to Logan Street) -Project No. 108-038 1. Funding: COIT C. Miami Street Streetscape (Railroad Viaduct to Lincoln Way East) -Project No. 108- 042 BOARD OF PUBLIC WORKS MEETING Monday, October 27, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Funding: COIT D. Portage Avenue Crosswalks -Project No. 108-043 1. Funding: COIT 10. RESOLUTIONS A. No. 75-2008 - A Resolution of the City of South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Computer Hardware from Information Technologies B. No. 77-2008 - A Resolution of the Board of Public Works for the City of South Bend, Indiana, Adopting an Identity Theft Protection Program in Accordance with the Fair and Accurate Credit Transactions Act C. No. 78-2008 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Two Eight-Foot Brass Poles D. No. 79-2008 -Approving and Authorizing the Execution of an Agency Agreement by and between the South Bend Redevelopment Commission and the City of South Bend, Indiana, Board of Public Works Relating to the Century Center/Sculpture Garden Project E. No. 81-2008 - A Resolution Accepting Counter-Offer and Approving, Ratifying, and Confirming Purchase of Property in the City of South Bend, Indiana (A Part of 17242 Douglas Road) 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Proposal -Quality Environmental Professionals, Inc. 1. Service: Phase II Investigation - 2901 South Main Street -Additional site assessment at the former Centennial Steel property 2. Amount: $27,319.00 3. Funding: Indiana Brownfields Program B. Proposal -Quality Environmental Professionals, Inc. 1. Service: Retention Pond Sediment Excavation & Removal -Green Tech Park - Remediation work 2. Amount: $165,000.00 3. Funding: Indiana Brownfields Program C. Agreement - ADT Security Services 1. Service: Burglar Alarm Monitoring at the Water Works Main Street Office - Five-year with automatic yearly renewal with 30-day notice of cancellation 2. Amount: $886.60 3. Funding: Operating Fund D. Shelter Plus Care Agreement -Madison Center 1. Service: Housing/Subsidies for Seriously Mentally Ill Citizens 2. Amount: $43,656.00 3. Funding: HUD BOARD OF PUBLIC WORKS MEETING Monday, October 27, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 E. Contract - Ceridian 1. Service: Administer COBRA 2. Amount: Approximately $5,805.00 3. Funding: Health Insurance Fund F. Contract -Crowe Horwath 1. Service: Oversee preparation of Information Technology RFP in order to solicit proposals to analyze privatization against in-house staff 2. Amount: NTE $70,000.00 3. Funding: CCD G. Construction Contract - H.G. Christman Construction Company, Inc. 1. Service: Bendix Family Physicians Renovations -Project No. 108-048 2. Amount: $346,600.00 3. Funding: AEDA TIF H. Proposal - ME Simpson 1. Service: As-Needed Water Leak Detection Services 2. Amount: $1, 500.00/day; NTE $10, 000.00 3. Funding: Water Works Operations I. Contract - INDOT 1. Service: Leverage federal funds to construct Riverside Trail from Oakwood Blvd. to Darden Rd. -Riverside Trail Phase II -Project No. 105-051 2. Amount: $1,900,000.00 3. Funding: General Fund 12. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Maitland Engineering 1. Location: 2713 Foundation Drive B. Company: Lacay Fabrication & Manufacturing, Inc. 1. Location: 1344 West Sample Street C. Company: Curtis Products 1. Location: 228 East Bronson Street 13. MONTHLY AND PERFORMANCE GOALS REPORTS A. Central Services 14. SAFETY REPORTS A. Central Services 15. CERTIFICATE OF INSURANCE A. Family Justice Center of St. Joseph County, South Bend, Indiana BOARD OF PUBLIC WORKS MEETING Monday, October 27, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 16. BONDS A. Contractor Bonds 1. Robert Geans Construction -Approved October 7, 2008 Pursuant to Resolution 100-2000 2. David Butiste -Approved October 13, 2008 Pursuant to Resolution 100-2000 3. R.S. Service Systems, Inc. -For Release November 14, 2008 17. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT