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HomeMy WebLinkAbout03/19/14 Board of Public Safety MinutesPUBLIC AGENDA SESSION MARCH 19, 2014 16 The Board of Public Safety met in the Public Agenda Session at 8:08 a.m. on Wednesday, March 19, 2014 in the 13'h Floor Board Conference Room, County -City Building, 227 West Jefferson Blvd., South Bend, Indiana, with Board President Laura Vasquez and Board Members Eddie Miller, John Collins, Luther Taylor, and Daniel Jones present. Also present was Assistant Fire Chief James Lopez, Police Chief Ronald Teachman, and Attorney Cory Hamel. Board members discussed the following agenda items: Correction to Scrivener's Error in Minutes of January 15, 2014 Attorney Cory Hamel stated in the January 15, 2014 Agenda Review Session Minutes the Chief was quoted as stating "eventually the Detective Division will be eliminated." Mr. Hamel stated after review of the tape of the meeting, it was found that the Chief did not state this and that was not his intent. He stated they would downsize, not eliminate the division. Mr. Hamel informed the Board they would need to approve the change to the Minutes to correct the scrivener's error. Approve Swearing -In of Officer Chief Ronald Teachman stated due to family circumstances, Patrolman Dominic Allen Joseph Hall requested to retire from the Police Department in May, 2013 to move out of state. Chief Teachman noted his circumstances have changed once again and he is requesting to come back to the Police Department. Chief Teachman stated he left in good standing and was a good officer. Additionally, he has already been through training so it saves the Department the training expense. Chief Teachman stated, therefore, he is asking the Board to approve the re- swearing in of Patrolman Hall. Approve Special Police Commissions Chief Ronald Teachman stated these commissions are for new Downtown South Bend employees for the purpose of issuing parking tickets. He explained they will have no powers of arrest, but also assist the Police Department with panhandlers, greeting tourists and new business owners, and giving directions to visitors. - Approve Resolution No. 18 -2014 —Appointing a Negotiator to Represent the Board of Safety for the Upcoming Police Department Negotiations Attorney Cory Hamel stated this resolution appoints him as the agent for the Board of Safety to represent them in Teamster Union negotiations. He noted this one is for the Police negotiations and there is a matching Resolution for the Fire Department on the agenda. - Accept Letter of Donation Chief Teachman stated the Police Department received a generous donation of $1,000.00 for the purpose of purchasing ballistic vests for their canine unit from Bob and Linda Weiss. - Monthly Statistical Analysis — Police Department Chief Teachman stated Part 1 crimes show a reduction of 8% for February. He noted the two crimes showing an increase are aggravated assault and rape, which has more than doubled. Chief Teachman made note that the rape statistics may just be an indication of more reported rapes, not more rapes. He explained that often the character of the victim is challenged so some victims don't want to report the crime. Chief Teachman pointed out a large decrease in burglary and motor vehicle theft. He added that the one statistic they don't report on, but do track, is shots fired. In January, he noted there were nine (9) shots fired, and four (4) in February. In comparing the number of shots fired that are called in to the Police and the number that are caught by the new Shot Spotter technology, Chief Teachman stated they are getting less than 10% of shots fired called in and reported. He informed the Board that the area of the Shot Spotter coverage accounts for 40% of the shots fired and 50% of the murders in the City. He stated he is hoping to find the funding for an overlay camera system that will be compatible with the current Shot Spotter technology. - Approve Applications for Retirement — Fire Department Assistant Fire Chief Jim Lopez stated that Firefighter Jim Szczechowski is an excellent firefighter with thirty -five (35) years of service with the City. He noted he will be greatly missed. Chief Lopez stated that Firefighter Chris Chapin was a Paramedic, a diver, and a member of the Hazmat team who served the Department well for almost twenty (20) years. Finally, Chief Lopez stated Captain Jim Szymkowiak served as a Captain at Fire Station No. 11 and served the department well. He noted all will be missed. - Accept Letter of Return from Leave of Absence — Fire Department Assistant Chief Jim Lopez stated that in May of 2013 the Board of Safety approved the request of Firefighter Chris Bennion for a Leave of Absence for six (6) months, and extended the leave another six months in September of 2013. His date of return was anticipated to be May of 2014, but he has now asked for a re- instatement to return to duty from his job as a safety officer for a gas pipeline company. Chief Lopez informed the Board that he has worked as a Lead Paramedic and a diver, and is an asset to the Fire Department. Chief Lopez added that Firefighter Bennion will bring back PUBLIC AGENDA SESSION MARCH 19, 2014 17 valuable information and training to the department from his experiences working on the pipeline. - Monthly Statistical Analysis — Fire Department Assistant Fire Chief Lopez stated that the statistics show that the number of inspections is down, but it may not be a true reflection. He explained the numbers reflect the time it takes to inspect the property, not the numbers of properties inspected. He noted it is determined by the size of the building and the time it takes to inspect it. PRIVILEGE OF THE FLOOR Mr. Hamel introduced new Assistant City Attorney Paul Singleton to the Board. Mr. Singleton stated he will be handling vacant and abandoned property with the Code Enforcement Department. ADJOURNMENT There being no further business to come before the Board the meeting adjourned at 8:34 a.m. BOA OF PUBLIC SAFETY Laura A. Vasquez, President Eddie Miller, Mem er J Member Luther Taylor, MerAer Daniel Jones, Member ATTEST: inda M .Martin, Clerk EXECUTIVE SESSION MARCH 19 2014 The Board of Public Safety met in the Executive Session on Wednesday, March 19, 2014 at 8:37 a.m. The meeting was held in the Board Conference Room, 13'h Floor, County City Building, South Bend, Indiana, for the purposes specified in I.C. 5- 14- 1.5- 6.1(b)(2)(A)6(A). Board President Laura Vasquez and Board Members Eddie Miller, John Collins, Luther Taylor, and Daniel Jones were present. Also present were Assistant Fire Chief James Lopez, Police Chief Ronald Teachman, and Attorney Cory Hamel. Board members did not discuss any subject matter other than the subject matter as specified in the Public Notice. The meeting adjourned at 8:55 a.m. BOARD OF PUBLIC SAFETY Laura Vasquez, President i Eddie Miller, Member o Collins, Member l I J Luther Taylor, Me er REGULAR MEETING MARCH 19, 2014 18 Daniel Jones, Member Af EST: in a M. Martin, Clerk REGULAR MEETING MARCH 19, 2014 The Board of Public Safety met in the Regular Meeting at 9:15 a.m. on Wednesday, March 19,20W, with Board President Laura Vasquez and Board Members Eddie Miller, John Collins, Luther Taylor, and Daniel Jones present. Also present were Police Chief Ronald Teachman, Assistant Fire Chief Jim Lopez, and Attorney Cory Hamel. The meeting was held in the Board Conference Room, 13 "' Floor, County City Building, South Bend, Indiana. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion by Mr. Jones, seconded by Mr. Miller and carried, the Board approved the Minutes of the Public Agenda Session, Executive Session, and Regular Meetings of February 19, 2014 as presented. APPROVE CORRECTION TO SCRIVENER'S ERROR IN MINUTES OF JANUARY 15, 2014 Board President Laura Vasquez stated an error was brought to the Board's attention in the Minutes of January 15, 2014 regarding a statement by Police Chief Teachman and the proposed elimination of the Detective Division of the Police Department. She noted the Chief never stated the division would be eliminated, just downsized, and the end half of that sentence in the Agenda Review Session that states "and eventually the Detective Division will be eliminated" should be removed. Upon a motion by Mr. Taylor, seconded by Mr. Collins and carried, the correction to the scrivener's error of the Minutes of January 15, 2014 was approved. IZ019191al]X17A.II NOV _Iam SWEARING IN OF POLICE OFFICER — DOMINIC ALLEN JOSEPH HALL In a letter to the Board, Police Chief Ronald Teachman stated that on May 14, 2013, Patrolman Dominic Allen Joseph Hall resigned, in good standing, from the South Bend Police Department. Mr. Hall has now asked to return to the South Bend Police Department and has been approved by the Indiana Public Retirement System to do so. Chief Teachman stated it is his recommendation that Dominic Allen Joseph Hall be sworn in, and upon completion of Veteran Officers Training, resume the duties of Patrolman I" Class with the South Bend Police Department. Chief Teachman informed the Board that Mr. Hall graduated from Ball State University and was on the Police Department for nine (9) years working as a field training officer, and a rifleman. Chief Teachman noted he maintained his career in Wisconsin. Chief Teachman stated he couldn't be happier to have Patrolman Hall back. Mr. Collins stated he worked with this officer a lot of years and he always served with distinction. Mr. Collins added he also couldn't be happier to have him back on the force. Upon a motion by Mr. Jones, seconded by Mr. Miller and carried, the Board approved the swearing in of Mr. Hall. City Clerk John Voorde was present and administered the Oath of Office to Officer Hall. The Board joined the Chief in welcoming him. APPROVAL OF SPECIAL POLICE COMMISSIONS - Cynthia Cruz - Debra Ciesielski In a letter to the Board, Police Chief Ronald Teachman recommended that a Special Police Commission for Block by Block on street patrol parking enforcement personnel be issued on March 19, 2014, until revoked, for the above referred to individuals. These Commissions are issued for the on- street patrol parking enforcement personnel and they do not include the carrying of a weapon or the powers of arrest. The aforementioned individuals have met the Commission requirements of the South Bend Police Department. Chief Teachman also recommended that the commission for the following individual be renewed or issued for the Department of Code Enforcement for the purpose of writing citations for Ordinance violations where such violations have fines set by Superior Court Judges. This commission allows Animal control officers to issue tickets for nuisance violations, but does not authorize the powers of arrest nor the carrying or use of a weapon. REGULAR MEETING MARCH 19, 2014 19 Animal Control Officer: Todd Howard Upon a motion made by Mr. Jones, seconded by Mr. Miller and carried, the Special Police Commissions were approved as outlined above. RESCIND SPECIAL POLICE COMMISSIONS - Brian Haygood - Kim Lucas - Rex Pemberton - Gary Libbey - Jordon McGuire - Michael Frye In a letter to the Board, Police Chief Ronald Teachman recommended that the Special Police Commissions for the above listed individuals be rescinded effective immediately due to the individuals no longer being employed by the Department of Code Enforcement and Animal Control. Therefore, upon a motion by Mr. Jones, seconded by Mr. Miller and carried, the above listed Special Police Commissions were rescinded effective March 19, 2014. ADOPT RESOLUTION NO. 18 -2014 — APPOINTING AN AGENT/NEGOTIATOR TO REPRESENT THE BOARD OF PUBLIC SAFETY FOR THE UPCOMIN G POLICE DEPARTMENT NEGOTIATIONS Upon a motion by Mr. Jones, seconded by Mr. Miller and carried, the following Resolution was approved by the Board of Public Safety: RESOLUTION NO. 18 -2014 A RESOLUTION OF THE BOARD OF PUBLIC SAFETY OF THE CITY OF ,SOUTH BEND, INDIANA, APPOINTING AN AGENTINEGOTIATOR TO REPRESENT THE BOARD OF PUBLIC SAFETY FOR THE UPCOMING POLICE DEPARTMENT NEGOTIATIONS WHEREAS, the Board of Public Safety is the administrator of the Police Department and has the "exclusive control over all matters and property relating" to it and the authority to adopt the rules governing the Police Department pursuant to Indiana Code §36- 8 -3 -2; and WHEREAS, pursuant to Indiana Code § 36- 8- 3 -3(d), the Common Council has until September 30, 2014 the exclusive authority to fix by ordinance the annual compensation for all members of the South Bend Police Department before; and WHEREAS, the 2013 -2014 Working Agreement between the City of South Bend and the Fraternal Order of Police South Bend Lodge No. 36 will expire on December 31, 2014; and WHEREAS, the Board of Public Safety desires to appoint a Chief Negotiator who would appoint his or her own advisory City Negotiating Team to represent it and to provide updates during executive sessions called for the purpose of discussing strategy with regard to collective bargaining pursuant to Indiana Code§ 5- 14- 1.5- 6.1(b)(2)(A); and WHEREAS, the Advisory City Negotiating Team shall not be considered a "governing body" or "public agency" under Indiana Code§ 5- 14- 1.5 -2; and WHEREAS, the City of South Bend Administration and the Board of Public Safety believe that this Resolution is in the best interest of promoting positive and harmonious labor negotiations. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Safety of the City of South Bend, Indiana, as follows: REGULAR MEETING MARCH 19, 2014 20 Section L The Board of Public Safety of the City of South Bend, Indiana hereby appoints Cory Hamel, as its Agent for the upcoming labor negotiations with the Fraternal Order of Police South Bend Lodge No. 36. Mr. Hamel shall be the City's Chief Spokesperson and Negotiator concerning all matters related to the working conditions and other matters addressed in the Working Agreement except the annual compensation of the Police Officers. Section IL Ever respectful of the Common Council's legitimate interest with respect to annual compensation, Mr. Hamel shall attempt to coordinate with the South Bend Common Council's designated Agent concerning strategy, negotiation times, scheduling of executive sessions, advisory team membership, and other matters pertaining to negotiations. Section III. This resolution shall be in full force and effect from this date until a Working Agreement is signed by this Board. Dated this 19th day of March 2014. BOARD OF PUBLIC SAFETY OF THE CITY OF SOUTH BEND, INDIANA s /Laura A. Vasquez, President s /Eddie L. Miller, Member s /Luther Taylor, Member s /John Collins, Member s /Daniel R. Jones, Member Attest: s/Linda Martin, Clerk ACCEPT AND FILE LETTER OF DONATION TO THE SOUTH BEND POLICE DEPARTMENT Chief Teachman, Police Department, advised the Board of a generous donation of $1,000.00 made to the South Bend Police Department K9 Unit. In his letter, Chief Teachman stated the unsolicited donation is intended for the department to purchase a ballistic vest for the K9 Unit. There being no further discussion, the letter of donation was accepted and filed. FILING OF MONTHLY STATISTICAL ANALYSIS REPORT — FEBRUARY 2014 Ms. Vasquez indicated that unless there were questions or objections by members of the Board, the statistical analysis report for the month of February, 2014, as submitted by the Police Department, would be accepted for filing. There being no objections, the following report was accepted for filing: FIRE DEPARTMENT ACCEPT AND APPROVE LETTER OF APPLICATION FOR RETIREMENT — JIM SZCZECHO WSKI President Laura Vasquez advised that Fire Chief Stephen Cox has submitted to the Board the Application and Declaration for Retirement for Firefighter Jim Szczechowski effective February 28, FEBRUARY FEBRUARY YEAR TO DATE PART I OFFENSES 2013 2014 CHANGE 2013 2014 CHANGE MURDER 01 1 + 1 1 1 0 RAPE 1 8 + 7 7 18 + 11 ROBBERY 22 9 13 35 35 0 AGGRAVATED ASSAULT 9 9 0 21 26 + 5 BURGLARY RESIDENT 60 44 - 16 145 103 42 BURGLARY NON RESIDENT 10 9 - 1 31 22 9 LARCENY 165 177 12 367 361 6 MOTOR VEHICLE THEFT 22 14 8 54 40 14 ARSONS 1 0 1 2 2 0 GRAND TOTAL 290 271 19 663 608 55 FIRE DEPARTMENT ACCEPT AND APPROVE LETTER OF APPLICATION FOR RETIREMENT — JIM SZCZECHO WSKI President Laura Vasquez advised that Fire Chief Stephen Cox has submitted to the Board the Application and Declaration for Retirement for Firefighter Jim Szczechowski effective February 28, REGULAR MEETING MARCH 19, 2014 21 2014. In his letter, Chief Cox stated Mr. Szczechowski has served the Department with loyalty and diligence since July 17, 1979. Chief Cox joined the Board in thanking him for his commitment, dedication and years of distinguished service to the South Bend Fire Department and the citizens of South Bend. Members also wished him a long and happy retirement. Upon a motion made by Mr. Taylor, seconded by Mr. Collins and carried, the application for retirement was accepted and approved. ACCEPT AND APPROVE LETTER OF APPLICATION FOR RETIREMENT — CHRIS CHAPIN President Laura Vasquez advised that Fire Chief Stephen Cox has submitted to the Board the Application and Declaration for Retirement for Firefighter Chris Chapin effective February 25, 2014. In his letter, Chief Cox stated Mr. Chapin has served the Department with loyalty and diligence since October 4, 1995. Chief Cox joined the Board in thanking him for his commitment, dedication and years of distinguished service to the South Bend Fire Department and the citizens of South Bend. Members also wished him a long and happy retirement. Upon a motion made by Mr. Taylor, seconded by Mr. Collins and carried, the application for retirement was accepted and approved. ACCEPT AND APPROVE LETTER OF APPLICATION FOR RETIREMENT — JIM SZYMKO WIAK President Laura Vasquez advised that Fire Chief Stephen Cox has submitted to the Board the Application and Declaration for Retirement for Captain Jim Szymkowiak effective January 31, 2014. In his letter, Chief Cox stated Mr. Szczechowski has served the Department with loyalty and diligence since March 1, 1978. Chief Cox joined the Board in thanking him for his commitment, dedication, and years of distinguished service to the South Bend Fire Department and the citizens of South Bend. Members also wished him a long and happy retirement. Upon a motion made by Mr. Taylor, seconded by Mr. Collins and carried, the application for retirement was accepted and approved. ACCEPT LETTER OF RETURN FROM LEAVE OF ABSENCE — CHRIS BENNION In a letter to the Board, Fire Chief Stephen Cox informed the Board that Firefighter Chris Bennion has returned from the Leave of Absence granted by the Board at their meeting of May 15, 2013, and extended on September 18, 2013. In his letter, Chief Cox noted that Firefighter Bennion was originally scheduled to return in May of 2014 but is requesting to return early. Upon a motion by Mr. Taylor, seconded by Mr. Collins and carried, the Board approved the Chief s request for Firefighter Bennion to return from leave of absence. ADOPT RESOLUTION NO. 17 -2014 - APPOINTING AN AGENT/NEGOTIATOR TO REPRESENT THE BOARD OF PUBLIC SAFETY FOR THE UPCOMING FIRE DEPARTMENT NEGOTIATIONS Upon a motion by Mr. Taylor, seconded by Mr. Collins and carried, the following Resolution was approved by the Board of Public Safety: RESOLUTION NO. 17 -2014 A RESOLUTION OF THE BOARD OF PUBLIC SAFETY OF THE CITY OF SOUTH BEND, INDIANA, APPOINTING AN AGENT/NEGOTIATOR TO REPRESENT THE BOARD OF PUBLIC SAFETY FOR THE UPCOMING FIRE DEPARTMENT NEGOTIATIONS WHEREAS, the Board of Public Safety is the administrator of the Fire Department and has the "exclusive control over all matters and property relating" to it and the authority to adopt the rules governing the Fire Department pursuant to Indiana Code §36- 8 -3 -2; and WHEREAS, pursuant to Indiana Code § 36- 8- 3 -3(d), the Common Council has until September 30, 2014 the exclusive authority to fix by ordinance the annual compensation for all members of the South Bend Fire Department before; and WHEREAS, the 2013 -2014 Working Agreement between the City of South Bend and the South Bend Firefighters' Association Local No. 362 of the International Association of Firefighters AFL -CIO will expire on December 31, 2014; and REGULAR MEETING MARCH 19, 2014 22 WHEREAS, the Board of Public Safety desires to appoint a Chief Negotiator who would appoint his or her own advisory City Negotiating Team to represent it and to provide updates during executive sessions called for the purpose of discussing strategy with regard to collective bargaining pursuant to Indiana Code§ 5- 14- 1.5- 61(b)(2)(A); and WHEREAS, the Advisory City Negotiating Team shall not be considered a "governing body" or "public agency" under Indiana Code§ 5- 14- 1.5 -2; and WHEREAS, the City of South Bend Administration and the Board of Public Safety believe that this Resolution is in the best interest of promoting positive and harmonious labor negotiations. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Safety of the City of South Bend, Indiana, as follows: Section I. The Board of Public Safety of the City of South Bend, Indiana hereby appoints Cory Hamel, as its Agent for the upcoming labor negotiations with the South Bend Firefighters' Association Local No. 362 of the International Association of Firefighters AFL -CIO. Mr. Hamel shall be the City's Chief Spokesperson and Negotiator concerning all matters related to the working conditions and other matters addressed in the Working Agreement except the annual compensation of the Firefighters. Section II. Ever respectful of the Common Council's legitimate interest with respect to annual compensation, Mr. Hamel shall attempt to coordinate with the South Bend Common Council's designated Agent concerning strategy, negotiation times, scheduling of executive sessions, advisory team membership, and other matters pertaining to negotiations. Section III. This resolution shall be in full force and effect from this date until a Working Agreement is signed by this Board. Dated this 19th day of March 2014. BOARD OF PUBLIC SAFETY OF THE CITY OF SOUTH BEND, INDIANA s /Laura A. Vasquez, President s /Eddie L. Miller, Member s /Luther Taylor, Member s /John Collins, Member s/Daniel R. Jones, Member Attest: s/Linda Martin, Clerk FILING OF MONTHLY STATISTICAL ANALYSIS REPORT — FEBRUARY 2014 Fire Chief Stephen Cox submitted to the Board the monthly report for February 2014 compiled by the Prevention/inspection Bureau of the Fire Department. Ms. Vasquez stated if there were no objections, the Board would accept the report for filing as presented. A, summary is as follows: FEBRUARY FEBRUARY 2013 2014 STRUCTURE FIRES Property Damage -- Buildings & Contents (Estimates) $275,400.00 1 $164,800.00 REGULAR MEETING MARCH 19, 2014 23 INSPECTIONS (Fire Prevention/Ins ection Bureau) 342 Inspections 276Total Inspections (102 Re-Inspections) (80 Re-Inspections) INVESTIGATIONS (Police /Fire Arson Bureau) 8 13 Investigations Investigations 1 0 Incendiary Arson 8 Accidental 0 Natural 5 Undetermined ADJOURNMENT There being no further business to come before the Board, upon a motion by Mr. Taylor, seconded by Mr. Collins and carried, the meeting adjourned at 9:37 a.m. BOARD OF PUBLIC SAFETY Laura A. Vasquez, Member Eddie Miller, Collins, Member Luther Taylor, Daniel Jones, Member ATTEST: Lr da M. Martin, Clerk