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Home My WebLink About10/23/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 23, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A. Douglas Road Widening -Project No. 108-080 1. Funding: Douglas Road TIF/Nlajor Moves 2. AWARD QUOTATIONS A. College Football Hall of Fame Elevator Repair -Project No. 108-088 1. Company: To Be Determined 2. Funding: HOF Capital Reserves 3. RESOLUTION A. No. 80-2008 -Approving and Authorizing the Execution of an Agency Agreement by and between the South Bend Redevelopment Commission and the City Of South Bend, Indiana, Board of Public Works Relating to Engineering Services on the MIND Site (Former Studebaker Industrial Park) 4. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Proposal -Ken Herceg & Associates, Inc. 1. Service: Engineering, Architecture, Surveying and Site Analysis Services 2. Amount: NTE $309,000.00 5. RECOMMENDATIONS A. Street Closure -Halloween Party 1. Sponsor: Chapin Park Neighborhood Association 2. Location: Manitou Place from Park Place to Forest Avenue 3. Date/Time: October 26, 2008 from 3:00 p.m. to 6:00 p.m. 4. Favorable Recommendations 6. CLAIMS A. City of South Bend REGULAR MEETING 1. PUBLIC HEARING A. New License -Massage Establishment 1. The Natural Health Center/Awaken MB S a) Location: 6435 South Michigan Street b) Favorable Recommendations 2. REVIEW OF MINUTES A. Agenda Session: October 9, 2008 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 23, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 B. Regular Meeting: October 13, 2008 C. Claims Review Meeting: October 20, 2008 3. OPENING OF QUOTATIONS A. Miami Street/Ridgedale Road Drainage Improvements -Project No.108-007 1. Funding: WWTP Bond B. 2008 CSO Backwater Gates Replacement Project -Project No. 108-027 1. Funding: Capita1642 4. AWARD BIDS A. Protected Water System Replacement -Project No.108-079 1. Company: Mason Engineering and Construction, Inc. 2. Amount: $58,800.00 3. Funding: 642 Capital B. Olive Well #3A -Project No. 108-069 1. Reject Low Bid: National Water Service, LLC; Non-responsive Bid 2. Award Next Low Bid: Peerless Midwest, Inc. 3. Amount: $115,532.00 4. Funding: Water Works Capital 5. AWARD QUOTATIONS A. Fellows Booster High Service Pump #1 Rehabilitation -Project No. 108-084 1. Company: Peerless Midwest 2. Amount: $17,780.00 3. Funding: Water Works Capital B. Quotation - Niezgodski Plumbing, Inc. -RATIFY 1. Service: Jackson Road Sewer Lateral Installation -Project No. 108-087 2. Amount: $28,304.27 3. Funding: 2006 Sewer Bond 6. CHANGE ORDERS A. Sewer Inspection Truck Retrofit & Upgrade -Project No. 108-063 1. Company: Brown Equipment 2. Change Order No.: 1 3. Increase Amount: $1,457.00 4. Percent of Increase: 1.0% 5. New Contract Amount: $139,782.00 6. Funding: Sewer Capital B. Dry Polymer Feed System for DAF Thickening -Project No. 107-087 1. Company: Kaser-Spraker Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $7,454.00 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 23, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Percent of Increase: 3.69% 5. New Contract Amount: $209,554.00 6. Funding: Capita1642 C. Eddy Street Commons -Streets & Utilities -Project No. 108-OOSR 1. Company: HRP Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,265.00 4. Percent of Increase: 0.12% 5. New Contract Amount: $2,647,614.97 6. Funding: Bond Issue D. Eddy Street Commons -Streets & Utilities -Project No. 108-OOSR 1. Company: HRP Construction, Inc. 2. Change Order No.: 2 3. Increase Amount: $8,279.32 4. Percent of Increase: 0.31% 5. New Contract Amount: $2,655,894.29 6. Funding: Bond Issue 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2008 Good Neighbors/Good Neighborhoods PW Improvements -Zone 2 -Project No. 108-025 1. Company: Northern Construction Services Corp. 2. Change Order No.: 1 (Final) 3. Increase Amount: $19,042.05 4. Percent of Increase: 11.97% 5. Total Percent of Increase: 11.97% 6. New Contract Amount: $178,106.05 7. Funding: General Fund B. Demolition of 1025 North Bendix Drive -Project No. 108-068 1. Company: Torok Excavating & Demolition, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($5,000.00) 4. Percent of Decrease: (26.60%) 5. Total Percent of Decrease: (26.60%) 6. New Contract Amount: $13, 800.00 7. Funding: TIF C. Ireland Road Alignment Correction -Project No. 108-045 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,260.00 4. Percent of Increase: 5.37% 5. Total Percent of Increase: 5.37% BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 23, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 6. New Contract Amount: $63,871.00 7. Funding: Erskine Commons 8. PROJECT COMPLETION AFFIDAVIT A. Studebaker Corridor Area A South, Site-Wide Clearing, Demolition & Grading - Project No. 108-050 1. Company: C&E Excavating, Inc. 2. Final Contract Amount: $163,669.04 3. Funding: TIF 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEETS A. Western Avenue Streetscapes (Illinois Street to Falcon Street) -Project No. 108-037 1. Funding: COIT B. Mishawaka Avenue Streetscape Improvements (31st Street to Logan Street) -Project No. 108-038 1. Funding: COIT C. Miami Street Streetscape (Railroad Viaduct to Lincoln Way East) -Project No. 108- 042 1. Funding: COIT D. Portage Avenue Crosswalks -Project No. 108-043 1. Funding: COIT 10. RESOLUTIONS A. No. 75-2008 - A Resolution of the City of South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Computer Hardware from Information Technologies B. No. 76-2008 - A Resolution By and Between the South Bend Redevelopment Commission and the City of South Bend, Indiana, Board of Public Works, Relating to the Management of Parking Garages C. No. 77-2008 - A Resolution of the Board of Public Works for the City of South Bend, Indiana, Adopting an Identity Theft Protection Program in Accordance with the Fair and Accurate Credit Transactions Act D. No. 78-2008 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Two Eight-Foot Brass Poles E. No. 79-2008 -Approving and Authorizing the Execution of an Agency Agreement by and between the South Bend Redevelopment Commission and the City of South Bend, Indiana, Board of Public Works Relating to the Century Center/Sculpture Garden Project F. No. 81-2008 - A Resolution Accepting Counter-Offer and Approving, Ratifying, and Confirming Purchase of Property in the City of South Bend, Indiana (A Part of 17242 Douglas Road) BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 23, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 G. No. 82-2008 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adjusting the Fees Related to Abating Nuisances and Removing Vegetation Pursuant to Indiana Code 36-7-9 and 36-7-10.1 and South Bend Municipal Code Chapter 16, Article 8 H. No. 83-2008 -Adjusting the Fees for Services Related to Securing and Demolishing Structures Pursuant to the Indiana Unsafe Building Law, Indiana Code 36-7-9 and South Bend Municipal Code Chapter 6, Article 8, Sections 37 and 37.1 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Release of Utility Easement - Danch Harner & Associates 1. Purpose: Nanotech Park 2. Location: The Area Bound by Prairie Avenue on the West; Sample Street on the North; Franklin Street on the East; and the Cotter Street, Kendall Street and the Railroad Right of Way on the South B. Proposal -Quality Environmental Professionals, Inc. 1. Service: Phase II Investigation - 2901 South Main Street -Additional site assessment at the former Centennial Steel property 2. Amount: $27,319.00 3. Funding: Indiana Brownfields Program C. Proposal -Quality Environmental Professionals, Inc. 1. Service: Retention Pond Sediment Excavation & Removal -Green Tech Park - Remediation work 2. Amount: $165,000.00 3. Funding: Indiana Brownfields Program D. Agreement - ADT Security Services 1. Service: Burglar Alarm Monitoring at the Water Works Main Street Office - Five-year with automatic yearly renewal with 30-day notice of cancellation 2. Amount: $886.60 3. Funding: Operating Fund E. Shelter Plus Care Agreement -Madison Center 1. Service: Housing/Subsidies for Seriously Mentally Ill Citizens 2. Amount: $43,656.00 3. Funding: HUD F. Contract - Ceridian 1. Service: Administer COBRA 2. Amount: Approximately $5,805.00 3. Funding: Health Insurance Fund G. Contract -Crowe Horwath 1. Service: Oversee preparation of Information Technology RFP in order to solicit proposals to analyze privatization against in-house staff 2. Amount: NTE $70,000.00 3. Funding: CCD BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, October 23, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 H. Construction Contract - H.G. Christman Construction Company, Inc. 1. Service: Bendix Family Physicians Renovations -Project No. 108-048 2. Amount: $346,600.00 3. Funding: AEDA TIF I. Proposal - ME Simpson 1. Service: As-Needed Water Leak Detection Services 2. Amount: $1, 500.00/day; NTE $10, 000.00 3. Funding: Water Works Operations 12. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Maitland Engineering 1. Location: 2713 Foundation Drive B. Company: Lacay Fabrication & Manufacturing, Inc. 1. Location: 1344 West Sample Street C. Company: Curtis Products 1. Location: 228 East Bronson Street 13. MONTHLY AND PERFORMANCE GOALS REPORTS A. Central Services 14. SAFETY REPORTS A. Central Services 15. CERTIFICATE OF INSURANCE A. Family Justice Center of St. Joseph County, South Bend, Indiana 16. BONDS A. Contractor Bonds 1. Robert Geans Construction -Approved October 7, 2008 Pursuant to Resolution 100-2000 2. David Butiste -Approved October 13, 2008 Pursuant to Resolution 100-2000 3. R.S. Service Systems, Inc. -For Release November 14, 2008 17. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT