HomeMy WebLinkAbout04/01/2014 Claims ReviewCLAIMS REVIEW MEETING APRIL 1, 2014 115
A Claims Review Meeting of the Board of Public Works was convened at 8:38 a.m. on Tuesday,
April 1, 2014, by Board Member Kathryn Roos, with Board Members David Relos, Patrick
Henthorn, and Brian Pawlowski present. Board President Gary A. Gilot was absent. Also present
was Attorney Cheryl Greene.
ADDITIONS TO THE AGENDA
Ms. Roos noted the addition to the agenda of a Professional Services Agreement with John
Pinter, and an Indemnification Agreement with Tire Rack, Inc.
APPROVE PROFESSIONAL SERVICES AGREEMENT — JOHN PINTER CONSULTING
Upon a motion by Mr. Henthorn, seconded by Mr. Relos and carried, the Board approved the
Professional Services Agreement, in the amount of $3,500,00 per month, not to exceed
$35,000,00, with Mr. John Pinter, Pinter Consulting. The agreement is to assist the City to
develop project, start-up, enhancement, and sustainable funding grant proposals and to provide,
as necessary, training and oversight to City of South Bend employees, assisting them to develop
funding proposals and to implement projects funded by grant dollars.
APPROVE INDEMNIFICATION AGREEMENT — TIRE RACK INC.
Attorney Cory Hamel presented the Board with the above agreement to allow the Police
Department to use the test track at the Tire Rack facility for emergency vehicle training at no
cost. Ms. Greene stated the City will indemnify Tire Rack and Tire Rack asked the City to sign a
subrogation release form and provide a certificate of insurance. Ms. Greene noted since the City
is self -insured, she has provided a letter of self-insurance for Tire Rack, Upon a motion by Mr.
Relos, seconded by Mr. Henthorn and carried, the Indemnification Agreement and Subrogation
Agreement were approved.
APPROVE CLAIMS
Ms. Roos stated that a request to pay claims has been received by the Board; each claim is fully
supported by an invoice; the person receiving the goods or services has approved the claims; and
the claims have been filed with the City Fiscal Officer and certified for accuracy. Ms. Roos
stated the following claims were submitted to the B d f
Name
oar or approval:
Amount of Claim
Date
City of South Bend
$4,679,817,48
03/28/2014
City of South Bend
$1,214,557.70
03/28/2014
City of South Bend
$1,571,007.94
04/01/2014
City of South Bend
$1,686,958.41
03/25/2014, 03/26/2014, and
St. Joseph County Housing
$3,944.67
02/
0/27/2014/2014
Consortium
St. Joseph County Housing
Consortium
$44,841.27
02/27/2014
Ms. Roos noted the St. Joseph County Housing Consortium claim in the amount of $3,944.27
was stamped approved February 27, 2013 by Community Investment. She suggested the date be
verified for 2014 and made a motion to approve it subject to confirmation of time and date. Mr.
Henthorn seconded the motion, which carried.
Additionally, Ms. Roos made a motion that after review of the expenditures, the remaining
claims be approved separately as submitted. Mr. Relos seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Relos,
seconded by Mr. Henthorn and carried, the meeting adjourned at 8:45 a.m.
BOARD OF PUBLIC WORKS
4 �, I
Gary A. Gilot, President
IYvid P ,Melon Member tr
Kathryn E. RoosI Member
CLAIMS REVIEW MEETING n APRIL 1, 2014 116
Member
Brian J, 777 owski, Member
ATTEST:
Llda M. Martin, Clerk