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Home My WebLink About04/03/2014 Agenda Reviewvr CITY OF SOUTH BEND SovTHB BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 3, 2014 — 10:30 a.m.`,Lgbs. 5' Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session of March 20, 2014; Regular Meeting of March 25, 2014; Claims Review Meeting of April 1, 2014 2. OPENING OF BIDS A. 2014 Sewer Lining —Project No. 114 -005 1. Funding: Sewer Capital (624.0621.415.42.05) B. One or More, 2014 or Newer, Heavy Duty 16,500 lb. GVWR Chassis 1. Funding: Street Capital Lease Principal (202.0607.431.37.11); and Interest (202.0607.431.37.12) C. Three (3), More or Less, 2014 or Newer, Mid -Size Sedan Automobiles 1. Funding: One (1) Engineering - Capital Lease Principal (101.0602.431.37.11) and Interest (101.0607.431.37.12); One (1) Building Department — Capital Lease Principal (600.3130.641.53.11) & Interest (600.1306.415.37.12); and One (1) Water Works — Capital Budget (622.0640.415.43.02) 3. OPENING OF QUOTATIONS A. 2014 Tree and Stump Removal — Project No. 114 -007 1. Funding: MVH (202.0619.431.31.06) B. 2014 Tree Planting —Project No. 114 -008 1. Funding: MVH (202.0619.431.31.06) C. 2014 Cold Milling — Project No. 114 -009 1. Funding: MVH (202.0607.431.23.02) 4. CHANGE ORDER A. Digester No. 2 Upgrade and Digester Gas Cleaning— Project No. 111 -029 1. Company: Grand River Construction 2. Change Order No.: 6 3. Increase Amount: $1,203.00 4. Percent of Increase: 0.02% 5. Revised Contract Amount: $5,756,791 6. Total Percent of Change: +2.82% 7. Funding: Wastewater Operations & Maintenance (659.0630.415.42.06) 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2014 Curbs and Sidewalks Project — Project No. 114 -013 1. Funding: MVH (202- 0619 - 431.31.06) GARY A. GILOT DAVID P. RELOs KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 vr CITY OF SOUTH BEND SovTHB BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 3, 2014 — 10:30 a.m.`,Lgbs. 5' Location: 1308 County -City Building South Bend, Indiana 46601 6. RESOLUTION A. No. 20 -2014 - A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Trade -In of City -Owned Property on Property of Similar Nature 1. Description: Sewer Department Sweeper 7. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA A. Letter of Concurrence — Michigan City Transit Department 1. Description: Federal Communications Commission Shared Use of Radio Frequency Spectrum Agreement B. Professional Services Agreement - Keramida 1. Description: Statistical Analyses of Groundwater Analytical Data at Closed Biosolids Landfill at Organic Resources Facility at 4340 Trade Drive 2. Amount: $3,100 3. Funding: Wastewater O &M (641.0630.793.63.35) C. Maintenance Agreement — Otis Elevator 1. Description: Elevator Maintenance for Three (3) Elevators in the Morris Performing Arts Center and Palais Royale. 2. Amount: $5,100 per year ($425 /month); Five (5) Years 3. Funding: MPAC & PR Operating Budgets (101.0404(5).453.36.01) D. Professional Services Proposal — Mitchell Heppenheimer 1. Description: Process Rum Village Tax Sale Parcel through Notification and Filing Process for Tax Deed 2. Amount: NTE $1,000 3. Funding: Sewers (661.0621.415.42.05) E. Professional Services Agreement — Webster Environmental Associates, Inc. 1. Description: Provide Field Investigation and Engineering Services for the Design of Chemical Storage and Feed Facilities for Lift Stations along the IN Tek and IN Kote Sanitary Sewer Collection System. 2. Amount: NTE $28,564 3. Funding: Environmental Services, Wastewater Engineering (641.063 0.793.31.02) F. Professional Services Agreement — Civitas 1. Description: Imaging and Deploying of Computer Replacements for 2014 2. Amount: NTE $7,000 3. Funding: Information Technologies (404.0672.415.23.25) G. Agreement — Historic Preservation Commission GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 vr CITY OF SOUTH BEND SovTHB BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 3, 2014 — 10:30 a.m.`,Lgbs. 5' Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Annual Support for Historic Preservation Commission Work - Surveying, Data Collection, Education, and Review of Federally Funded Projects 2. Amount: $25,000 3. Funding: EDIT (408.1001.460.39.30) (DGN121) H. Government Contract Order for DS -1 Service — SBC Global Services, Inc. d /b /a AT &T Global Services 1. Description: Renewal of Existing T 1 Data Lines to City of South Bend Golf Course Maintenance and Pro Shops, and Charles Black and Martin Luther King Centers 2. Amount: $1,631.56 /month; 36 Months 3. Funding: Golf and Recreation Departments Phones ( 201.1102 .452.32.04;201.1103.452.32.04) I. Professional Services Agreement — BIS Digital 1. Description: Council Chambers Recording System Support Agreement 2. Amount: $1,950.25 3. Funding: Common Council (101.0301.411.43.03) 8. LICENSES AND PERMITS A. Processions I . Applicant: Our Lady of Hungary Parish a) Event: Live Stations of the Cross b) Date /Time: April 13, 2014; 3:30 p.m. to 6:00 p.m. c) Favorable recommendations 2. Applicant: SOS of the Family Justice Center of St. Joseph County a) Event: 12th Annual S -O -S Take Back the Night March b) Date /Time: April 10, 2014; 6:00 p.m. to 8:30 p.m. c) Favorable recommendations 3. Applicant: River Park Business Association a) Event: River Park Parade b) Date /Time: May 17, 2014, 8:30 a.m. to 11:00 a.m. c) Favorable Recommendations; Traffic and Lighting states this is the third event this day; they have limited personnel available 4. Applicant: Bike the Bend, Inc. a) Event: Bike the Bend b) Date /Time: June 8, 2014, 6:30 a.m. to 11:30 a.m. c) Favorable Recommendations; Police state course is "restricted access ", not a closed course. Applicant needs to work with Park Dept. for use of golf course, and any parks. B. Licenses GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 vr CITY OF SOUTH BEND SovTHB BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION APRIL 3, 2014 — 10:30 a.m.`,Lgbs. 5' Location: 1308 County -City Building South Bend, Indiana 46601 1. Type: Busker or Sidewalk Performer a) Applicant: David A. Snyder b) Favorable Recommendations; Must not impede handicap right -of -ways. 9. TRAFFIC CONTROL DEVICES A. Traffic Restriction 1. Applicant: IUSB Center for a Sustainable Future 2. Event: Ewaste Collection Fest 3. Description: Barricades at 20th Street and Vine Street, and Entrance to Parking Lot; Place Message Boards on Mishawaka Ave. before and after 20th Street 4. Date /Time: May 10, 2014; 8:00 a.m. to 2:00 p.m. B. Handicapped Reserved Parking Space Sign 1. 1721 S. Taylor Street 2. All Criteria Met 10. RATIFY BONDS A. Excavation Bonds 1. McIntyre- Jones, Inc.- For Release Effective May 5, 2014 11. CLAIMS 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4