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Home My WebLink About03/11/2014 Board of Public WorksREGULAR MEETING MARCH 11, 2014 66 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Minutes of the Agenda Session of February 20, 2014, Regular Meeting of February 25, 2014; and Claims Meeting of the Board held on March 4, 2014, were approved, OPENING OF BIDS — THIRTY-SEVEN 37 MORE OR LESS 2014 OR NEWER ALL - WHEEL DRIVE POLICE PATROL VEHICLES — (COIT) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Ms. Greene stated there were a lot of bids to open today and she would be doing a cursory review, and requested that the review staff confirm all required documents were submitted. The following bids were opened and publicly read: BLOOMINGTON FORD, INC. 2200 S. Walnut Street Bloomington, IN 47401 Bid was signed by: Sam Roberts Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten (10%) Bid Security Check was submitted. 1.91071 Description Year/Make/Modcl Unit Price 2014 Ford Police Interceptor AWD Sedan $25,300.60 Option# Description Cost Total A Patrol Car $1,842.00 $1,842.00 Each B Slick Top $1,322.63 $1,322.63 Each C Detective Car $1,322.63 $1,322.63 Each D CNG Conversion* $7,983.00 $7,983.00 Each *CNG Conversion is not endorsed by mfr. (Ford), but is to be done at South Bend's discretion and responsibility. Warranty by "Indy CNG" Company. Not approved by EPA yet. JORDAN MOTORS, INC. 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was submitted. MIN Description Year/Make/Model Unit Price All -Wheel Drive Sedan 2014 Ford Police Interceptor $25 564.00 Option# Description Cost Total A Patrol Car $2,975.00 Each $2,975.00 Each B Slick Top $2,100.00 Each $2,100.00 Each REGULAR MEETING MARCH 11, 2014 67 C Detective Car $2,100.00 Each $2,100.00 Each D CNG Conversion* $6, 983.00 Each $6,983. 00 Each Note: i t iv i A r i v t LAS 1 DAY I U U1WER 1 HESE 2014 CARS IS MARCH 14, 2014 MICHIGAN CITY CHRYSLER 700 E US HWY 20 Michigan City, IN 46360 Bid was signed by: Tom Crane Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was submitted. BID: Description Year/Make/Model Unit Price One Each 2014 Dodge Charger Pursuit AWD $27,600.00 Option# Description Cost Total A Patrol Car $ N/A $ N/A B Slick Top $ N/A $ N/A C Detective Car $ N/A $ N/A D CNG Conversion* $ NOT AVAIL $ NOT AVAIL FLETCHER CHRYSLER PRODUCTS INC. 3099 N. Morton Street Franklin, IN 46131 Bid was signed by: K. Keith Fox Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten (10%) Bid Bond was submitted. E Description Year/Make/Model Unit Price 2014 Dodge Charger AWD $24,905.00 Option# Description Cost Total A Patrol Car $1,896.00 $26,801.00 B Slick Top $1,452.00 $26,357.00 C Detective Car $1,452.00 $26,357.00 D CNG Conversion* $ $ O'DANIEL MOTOR SALES INC. 5611 IIlinois Road Fort Wayne, IN 46804 Bid was signed by: Nick Buchanan Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten (10%) Bid Bond was not submitted. Indiana Local Business Preference Claim was submitted. REGULAR MEETING MARCH 11, 2014 68 m Description Year/Make/Model Unit Price AWD 2014 Dodge Charger Police Vehicle $24,579.00 Option# Description Cost Total A Patrol Car $3,950,00 $28,529.00 B Slick Top $2,950.00 $27,529.00 C Detective Car $2,950.00 $27,529.00 D CNG Conversion $ N/A $ N/A -Factory installed remote start $465.00 -Factory installed tire relocation $190.00 -Factory HD floor mats $69.00 -Factory installed trunk vault $285.00 Ms. Roos stated the Board would not award today, but would issue a letter of intent to award. Ms. Greene confirmed this was previous policy by the Board when there is a deadline on ordering the vehicles. She added, if necessary, the Board could convene and reconvene to award. Mr. Matt Chlebowski, Central Services, stated they are up against a deadline and each vendor knows the Board will issue a letter of intent to award by Friday and they are all comfortable with that. He added they will be able to place an order based on the letter, the Board does not need to hold a Special Meeting. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to Central Services and the Police Department for review and recommendation. OPENING OF BIDS -- ONE (1) OR MORE, 2014 OR NEWER, ALL WHEEL DRIVE SUV POLICE PATROL VEHICLES (POLICE CAPITAL/INTEREST) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: BLOOMINGTON FORD, INC. 2200 S. Walnut Street Bloomington, IN 47401 Bid was signed by. Sam Roberts Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. Description Year/MakefModel Unit Price AWD Police Int. SUV 2014 Ford P.I. AWD SUV $27,119.06 Each Option# Description Cost Total A Patrol Vehicle $2,041.00 $2,041.00 B Slick Top $1,523.00 $1,523.00 JORDAN MOTORS, INC. 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. REGULAR MEETING MARCH 11, 2014 69 Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was submitted. Description Year/Make/Model Unit Price All -Wheel Drive 2014 Ford Police Interceptor Utility (SUV) $28,419.00 Option# Description Cost Total A Patrol Vehicle $1,700.00 Each $1,700.00 Each B Slick Top $2,300.00 Each $2,300.00 Each Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to Central Services and the Police Department for review and recommendation. OPENING OF BIDS — THREE (3)MORE OR LESS, 2014 OR NEWER 3/4 TON EXTENDED CAB FOUR-WHEEL DRIVE PICK-UP TRUCKS (2014 STREET DEPARTMENT CAPITAL LEASE PRINCIPAL AND INTEREST; SEWER DEPARTMENT CAPITAL This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: O'DANIEL MOTOR SALES, INC. 5611 Illinois Rd. Ft. Wayne, IN 46804 Bid was signed by: Nick Buchanan Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was not submitted. Indiana Local Business Preference claim submitted. BID: Description Year/Make/Model Unit Price L 2500 Truck 12014 Ram 2500 Ext Cab Short Bed $25,198 Option# Description Cost Total 1 Plow Package: Front mounted western $5,080 $30,278 8' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted 8'2" Boss Power—V or $5,645 $30,843 equal. Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 Install 8' service body Knapheide $3,985 $29,183 Model 700 or equal with sprayed in bed liner including over the top of box. 4—Dual. fuel conversion. Gasoline/CNG N/A N/A conversion with state of the art components and minimum 20 G.G.E. Tanks. - a yn i vvn trust warranty - No Kear Slider REGULAR MEETING MARCH 11, 2014 70 BLOOMINGTON FORD, INC. 2200 S. Walnut St. Bloomington, IN 47401 Bid was signed by: Sam Roberts Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. RTT) Description Year/Make/Model Unit Price '/a T. Ext. Cab 4x4 Pick Up 2015 Ford F250 4x4 XL Super Cab $26,789.87 Option# Description Cost Total 1 Plow Package: Front mounted western $5,071.00 $5,071.00 ea. 8' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted 8'2" Boss Power—V or $5,737.00 $5,737.00 ea. equal. Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. Western MVP Plus V-Plow 3 Install 8' service body Knapheide $5,649.00 $5,649.00 ea. Model 700 or equal with sprayed in bed liner including over the top of box. 4 Dual fuel conversion. Gasoline/CNG $11,015.00 $11,015.00 conversion with state of the art components and minimum 20 G.G.E. Tanks. 21.2 GI3I JORDAN MOTORS, INC. 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was submitted. LOW Description Year/Make/Model Unit Price 4X4 Super Cab XL 2015 Ford 250 $28,129.00 EACH Option# Description Cost Total 1 Plow Package: Front mounted western $5,080.00 Each $5,080.00 each 8' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted 8'2" Boss Power—V or $5,645.00 Each $5,645.00 Each equal. Plow to come equipped with REGULAR MEETING MARCH 11, 2014 71 safety approved lights, markers, and snow deflector and shoes. 3 Install 8' service body Knapheide $4,205.00 Each $4,205. 00 Each Model 700 or equal with sprayed in bed liner including over the top of box. 4 Dual fuel conversion. Gasoline/CNG $10,490.00 Each $10,490.00 Each conversion with state of the art components and minimum 20 G.G.E. Tanks. GATES CHEVY WORLD 636 West McKinley Mishawaka, IN 46545 Bid was signed by: David E. Ridenour Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Copy of Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was partially completed. C 1 Description Year/Make/Model Unit Price 4WD Ext Cab Trucks 2015 Chevrolet Silverado 2500 $28,272.96 Option# Description Cost Total 1 Plow Package: Front mounted western $4,850.00 8' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted 8'2" Boss Power—V or $5,380.00 equal. Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 Install 8' service body Knapheide $5,767,25 Model 700 or equal with sprayed in bed liner including over the top of box. 4 Dual fuel conversion. Gasoline/CNG $9,790.00 conversion with state of the art components and minimum 20 G.G.E. Tanks. Tommy Gate G2 Platform $3,489.00 MICHIGAN CITY CHRYSLER DODGE JEEP RAM 700 E US Highway 20 Michigan City, IN 46360 Bid was signed by: Tom Crane Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted, Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was submitted. n Description Year/Make/Model Unit Price 4WD Pick Up 2014 Ram 2500 Crew Cab $26,800 REGULAR MEETING MARCH 11, 2014 72 Option# Description Cost/Unit Total 1 Plow Package: Front mounted western $5,900 TBD 8' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted 8'2" Boss Power—V or $6,600 TBD equal. Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 Install 8' service body Knapheide $5,900 TBD Model 700 or equal with sprayed in bed liner including over the top of box. 4 Dual fuel conversion. Gasoline/CNG Not Available Not Available conversion with state of the art components and minimum 20 G.G.E. Tanks. F'LETCHER CHRYSLER PRODUCTS, INC. 3099 N. Morton Street Franklin, IN 46131 Bid was signed by: K. Keith Fox Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. A copy of the Ten percent (10%) Bid Bond was submitted. FIff"D Description Year/Make/Model Unit Price 2014 Ram 2500 Crew 4x4 $24,463 Option# Description Cost/Unit Total 1 Plow Package: Front mounted western $4,971 $29,434 8' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted 8'2" Boss Power—V or $5,587 $30,050 equal. Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 Install 8' service body Knapheide $6,309 $30,772 Model 700 or equal with sprayed in bed liner including over the top of box. 4 Dual fuel conversion. Gasoline/CNG $13,927 $38,390 conversion with state of the art components and minimum 20 G.G.E. Tanks. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — THREE (3), MORE OR LESS, 2014 OR NEWER 3/4 TON TWO - WHEEL DRIVE PICK-UP TRUCKS (PARK DEPARTMENT CAPITAL; WATER WORKS CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- REGULAR MEETING MARCH 11 2014 73 County News, which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVY WORLD 630 West McKinley Mishawaka, IN 46545 Bid was signed by: David E. Ridenour Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent {10%) Bid Bond was submitted. Indiana Local Business Preference claim signed, not completed. N Description Year/Make/Model Unit Price 2WD Trucks 2015 Chevrolet Silverado 2500 $23,941.35 Option# Description Cost Total 1 Install 8' service body Knapheide $ $5,767.25 Model 700 or equal with sprayed in bedliner including over the top of box. 2 Dual fuel conversion. Gasoline/CNG $ $9,790.00 conversion with state of the art components and minimum 20 G.G.E. Tanks. Tommy Gate G2 Platform $ $3,489.00 FLETCHER CHRYSLER PRODUCTS INC. 3099 N. Morton Street Franklin, IN 46131 Bid was signed by: K. Keith Fox Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Copy of Ten percent (10%) Bid Bond was submitted me Description Year/Make/Model Unit Price 2014 Ram 2500 4x2 $22 577 Option# Description Cost Total 1 Install 8' service body Knapheide $6,309.00 $28,886.00 Model 700 or equal with sprayed in bedliner including over the top of box. 2 Dual fuel conversion. Gasoline/CNG $13,927.00 $36,504.00 conversion with state of the art components and minimum 20 G.G.E. Tanks. BLOOM_INGTON FORD INC 2200 S. Walnut St Bloomington, IN 47401 Bid was signed by: Sam Roberts Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING MARCH 11, 2014 74 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. D Description Year/Make/Model Unit Price Reg Cab 4x2 Pick Up 2014 or Newer Ford F250 4x2 $22,528.62 Option# Description Cost Total I Install 8' service body Knapheide $ 5,449.00 $5,449.00 ea. Model 700 or equal with sprayed in bedliner including over the top of box. 2 Dual fuel conversion. Gasoline/CNG $11,015.00 $11,015.00 ea. conversion with state of the art components and minimum 20 G.G.E. Tanks. 21.2 G.G.E. O'DANIEL MOTOR SALES INC. 5611 Illinois Road Ft. Wayne, IN 46804 Bid was signed by: Nick Buchanan Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was not submitted. Indiana Local Business Preference Claim was submitted. Description Year/Make/Model Unit Price 4x2 Truck 2014 2500 Reg Cab Long Bed $22 488 Option# Description Cost Total 1 Install 8' service body Knapheide $ 5,348.00 $27,936 Model 700 or equal with sprayed in bedliner including over the top of box. 2 Dual fuel conversion. Gasoline/CNG N/A N/A conversion with state of the art components and minimum 20 G.G.E. Tanks. - 5 yr/100K Rust Protection MICHIGAN CITY CHRYSLER DODGE JEEP RAM 700 E U. S. Hwy 20 Michigan City, IN 46360 Bid was signed by: Tom Crane Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim submitted. Description Year/Make/Model Unit Price 2WD Pick Up 2014 Ram 2500 Regular Cab $23,300.00 REGULAR MEETING MARCH 11, 20t4 75 Option# Description Cost Total 1 Install 8' service body Knapheide $ 5,900.00 TBD Model 700 or equal with sprayed in bedliner including over the top of box. 2 Dual fuel conversion. Gasoline/CNG Not Available Not Available conversion with state of the art components and minimum 20 G.G.E. Tanks. JORDAN MOTORS, INC. 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted, Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim submitted. :n Description Year/Make/Model Unit Price 4X2 Regular Cab XL 2015 Ford F250 $23,269.00 each Option# Description Cost Total 1 Install 8' service body Knapheide $ 5,246.00 Each $5,246.00 Each Model 700 or equal with sprayed in bedliner including over the top of box. 2 Dual fuel conversion. Gasoline/CNG $10,490.00 Each $10,490.00 Each conversion with state of the art components and minimum 20 G.G.E. Tanks. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — THREE (3)MORE OR LESS, 2014 OR NEWER 3/4 TON FOUR- WHEEL DRIVE PICK-UP TRUCKS (WATER WORKS CAPITAL. TRAFFIC AND LIGHTING CAPITAL LEASE PRINCIPAL AND INTEREST) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVY WORLD 636 West McKinley Mishawaka, IN 46545 Bid was signed by: David E. Ridenour Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Partially Completed, BID: Description Year/Make/Model Unit Price REGULAR MEETING MARCH 11, 2014 76 4WD Truck 2015 Chevrolet Silverado 2500 $26,835.66 Option# Description Cost Total 1 Plow Package: Front mounted western $ $4,850.00 8' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted 8'2" Boss Power—V or $ $5,380.00 equal. Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 Install 8' service body Knapheide $ $5,767.25 Model 700 or equal with sprayed in bed liner including over the top of box. 4 Dual fuel conversion. Gasoline/CNG $ $9,970.00 conversion with state of the art components and minimum 20 G.G.E. tanks. Tommy Gate Platform $ $3,489.00 O'DANIEL MOTOR SALES, INC. 5611 Illinois Road Fort Wayne, IN 46804 Bid was signed by: Nick Buchanan Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was not submitted. Indiana Local Business Preference Claim was submitted. IC M Description Year/Make/Model Unit Price 4 X 4 Truck 2014 Ram 2500 Regular Cab Long Bed $23,316.00 Option# Description Cost Total 1 Plow Package: Front mounted western $5,080.00 $28,396.00 8' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted 8'2" Boss Power— V or $5,645.00 $28,961.00 equal. Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 Install 8' service body Knapheide $5,348.00 $28,664.00 Model 700 or equal with sprayed in bed liner including over the top of box. 4 Dual fuel conversion. Gasoline/CNG $ N/A $ N/A conversion with state of the art components and minimum 20 G.G.E. tanks. -No Dual Battery-5yr/100K Rust Warranty REGULAR MEETING MARCH 11, 2014 77 JORDAN MOTORS, INC. 609 E. Jefferson Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was submitted. D Description Year/Make/Model Unit Price 4 X 4 Regular Cab XL 2015 Ford F250 $25,839.00 Each Option# Description Cost Total 1 Plow Package: Front mounted western $5,080.00 $5,080.00 Each 8' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted 8'2" Boss Power—V or $5,645.00 Each $5,645. 00 Each equal. Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 Install 8' service body Knapheide $4,866.00 Each $4,866.00 Each Model 700 or equal with sprayed in bed liner including over the top of box. 4 Dual fuel conversion. Gasoline/CNG $10,490.00 Each $10,490.00 Each conversion with state of the art components and minimum 20 G.G.E. tanks. FLETCHER CHRYSLER PRODUCTS INC. 3099 N. Morton Street Franklin, IN 46131 Bid was signed by: K. Keith Fox Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. ICM Description Year/Make/Model Unit Price 2014 Ram 2500 4 X 4 $24,571.00 Option# Description Cost Total 1 Plow Package: Front mounted western $4,971.00 $29,542.00 8' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. REGULAR MEETING MARCH 11 2014 78 2 Front mounted 8'2" Boss Power—V or $5,587.00 $30,158.00 equal. Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 Install 8' service body Knapheide $6,309.00 $30,880.00 Model 700 or equal with sprayed in bed liner including over the top of box. 4 Dual fuel conversion. Gasoline/CNG $ 13,927.00 $38,498.00 conversion with state of the art components and minimum 20 G.G.E. tanks. BLOOMINGTON FORD, INC. 2200 S. Walnut Street Bloomington, IN 47401 Bid was signed by: Sam Roberts Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. e Description Year/Make/Model Unit Price 3/4-Ton 4X4 Pickup 2015 Ford F250 4X4, 137WB Pickup $24,794.62 Option# Description Cost Total 1 Plow Package: Front mounted western $5,071.00 $5,071.00 8' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted 8'2" Boss Power—V or $5,737.00 $5,737.00 equal. Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. Western MVP plus V-Plows 3 Install 8' service body Knapheide $5,449.00 $5,449.00 Model 700 or equal with sprayed in bed liner including over the top of box. 4* Dual fuel conversion. Gasoline/CNG $ 11,015.00 $ 11,015.00 conversion with state of the an components and minimum 20 G.G.E. tanks. 21.2 CTGE Bi-ruei Reg./C;N(j Conversion Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — 2014-2015 WATER AND WASTEWATER TREATMENT CHEMICALS SEWAGE OPERATIONS AND MAINTENANCE.• WATER OPERATIONS This was the date set for receiving and opening of sealed bids for the above referenced materials. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Ms. Greene stated that due to the number of items being bid on, she would read only the names of those submitting bids into the record and the staff reviewing the bids would confirm that all of the required documents were submitted with each bid. She noted a bid tabulation sheet would be posted on the City website after review and tabulation. The following bids were opened and the names of the bidders publicly read: REGULAR MEETING MARCH 11,, 2014 79 PENCCO, INC. P. O. Box 600 San Felipe, TX 77473 Bid was signed by: Monica Avila Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was submitted. IG Item No Item Estimated Unit Unit Extended QuantityNear Price I Chlorine — 2,000 Lb. Tank 225 Ton NO BID 2 Chlorine — 150 Lb. Cylinder 150 Cyl. NO BID 3 Ferric Chloride 110,000 Gal. NO BID 4 FluorisilicicAcid —23% 260 Ton $542.50 $141,050.00 5 Potassium Permanganate — 55 Lbs. Lb. Pails 7,500 NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton NO BID 8 Sulfur Dioxide — 2,000 Lb. Ton Container 150 NO BID 9 Dry Polymer Flocculent — 50 / Lbs. 55 Lb. Polyethylene Bag 100,000 NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID I 1 Sodium Hypochlorite — 12.5% 30,000 Gal. NO BID 12 Sodium Permanganate Gal. 275 Gallon Totes 2,200 NO BID 13 Sodium Permanganate Gal. 500-500 Gallon Bulk 2,200 NO BID POLYDYNE, INC. One Chemical Plant Road Riceboro, GA 31323 Bid was signed by: Lawrence D. Grizzle Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was submitted. 0 Item No Item Estimated Quantity/Year Unit Unit Price Extended I Chlorine — 2,000 Lb. Tank 225 Ton NO BID 2 Chlorine— 150 Lb. Cylinder 150 Cyl, NO BID 3 Ferric Chloride I I D,000 Gal, NO BID 4 Fluorisilicie Acid — 23% 260 Ton NO BID 5 Potassium Permanganate — 55 Lb. Pails 7,500 Lbs. NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton NO BID 8 Sulfur Dioxide — 2,000 Lb. Container 150 Ton NO BID REGULAR MEETING MARCH 11, 2014 80 9 Dry Polymer Flocculent — 50 / 100,000 Lbs. 55 Lb. Polyethylene Bag $1.50/lb $150,000.00 10 Liquid Calcium Nitrate 25,000 Gal. NO BID 11 Sodium Hypochlorite — 12.5% 30,000 Gal, NO BID Sodium Permanganate Gal. 12 275 Gallon Totes 2,200 NO BID 13 Sodium Permanganate 2,200 Gal. 500-500 Gallon Bulk NO BID SHANNON CHEMICAL CORPORATION P. O. Box 376 Malvern, PA 19355 Bid was signed by: Daniel C. Flynn Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was submitted. awl Item Item Estimated Unit Unit Extended No Quantity/Year Price 1 Chlorine — 2,000 Lb. Tank 225 Ton NO BID 2 Chlorine — 150 Lb. Cylinder 150 Cyl• NO BID 3 Ferric Chloride 110,000 Gal. NO BID 4 Fluorisilicic Acid — 23% 260 Ton NO BID 5 Potassium Permanganate — 55 7,500 Lbs. Lb. Pails NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. $1.74 $39,150.00 7 Solar Salt 300 Ton NO BID 8 Sulfur Dioxide — 2,000 Lb. 150 Ton Container NO BID Dry Polymer Flocculent — 50 / Lbs. 9 55 Lb. Polyethylene Bag 100,000 NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID 11 Sodium Hypochlorite — 12.5% 30,000 Gal. NO BID Sodium Permanganate Gal. 12 2,200 275 Gallon Totes NO BID Sodium Permanganate Gal. 13 2,200 500-500 Gallon Bulk NO BID MOSAIC CROP NUTRITION, LLC. 13830 Circa Crossing Drive Lithia, FL 33547 Bid was signed by: Betty Kendall -Jones Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was submitted. l Item Item Estimated Unit Unit Extended No Quantity/Year Price 1 Chlorine — 2,000 Lb. Tank 225 Ton NO BID REGULAR MEETING MARCH 11, 2014 81 2 Chlorine —150 Lb. Cylinder 150 Cyl. NO BID 3 Ferric Chloride 110,000 Gal. NO BID 4 Fluorisilicic Acid — 23% 260 Ton $532.50 $138,450.00*** 5 Potassium Permanganate — 55 Lbs, Lb. Pails 7,500 NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton NO BID 8 Sulfur Dioxide — 2,000 Lb. Ton Container 150 NO BID 9 Dry Polymer Flocculent — 50 / Lbs. 55 Lb, Polyethylene Bag 100,000 NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID I I Sodium Hypochlorite — 12.5% 30,000 Gal. NO BID 12 Sodium Permanganate Gal. 275 Gallon Totes 2,200 NO BID 13 Sodium Permanganate Gal. 500-500 Gallon Bulk 2,200 NO BID rtfce is based on a 2s %o assay adjusted basis and 20 ton minimum releases. Demurrage charge — After the first two hours - $20 per 15 minutes. ROWELL CHEMICAL CORPORATION 15 Salt Creek Lane, Suite 205 Hinsdale, IL 60521 Bid was signed by: Thomas Harris Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was submitted. BID: Item No Item Estimated Quantity/Year Unit Unit Price Extended 1 Chlorine — 2,000 Lb. Tank 225 Ton NO BID 2 Chlorine — 150 Lb. Cylinder 150 Cyl• NO BID 3 Ferric Chloride 110,000 Gal. NO BID 4 Fluorisilicic Acid — 23% 260 Ton NO BID 5 Potassium Permanganate — 55 Lbs. Lb. Pails 7,500 NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton NO BID 8 Sulfur Dioxide — 2,000 Lb. Ton Container 150 NO BID 9 Dry Polymer Flocculent — 50 / Lbs. 55 Lb. Polyethylene Bag 100,000 NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID 11 Sodium Hypochlorite —12.5% 30,000 Gal. $1.25 $37,500.00 12 Sodium Permanganate Gal. 275 Gallon Totes 2,200 NO BID F13 Sodium Permanganate Gal. 500-500 Gallon Bulk 2,200 NO BID REGULAR MEETING MARCH 11, 2014 82 ALEXANDER CHEMICAL CORPORATION, A CARUS COMPANY 315 Fifth Street Peru, IL 61354 Bid was signed by: Susan Buchanan, Vice -President, Chief Financial Officer Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was submitted. 1601111 Item Item Estimated Unit Unit Extended No Quantity/Year Price I Chlorine — 2,000 Lb. Tank 225 Ton $340,00 $76,500.00 2 Chlorine — 150 Lb, Cylinder 150 Cyl• $ 52.50 $ 7,875.00 3 Ferric Chloride 110,000 Gal. NO BID 4 Fluorisilicic Acid — 23% 260 Ton $498.00 $129,480.00 5 Potassium Permanganate — 55 7,500 Lbs. Lb. Pails $ 3.45 $ 25,875.00 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton NO BID 8 Sulfur Dioxide — 2,000 Lb. 150 Ton Container $520.00 $ 78,000.00 9 Dry Polymer Flocculent — 50 / 100,000 Lbs. 55 Lb, Polyethylene Bag NO BID 10 Liquid Calcium Nitrate 25,000 Gal. $ 1.98 $ 49,500.00 it Sodium Hypochlorite— 12.5% 30,000 Gal. $ .76 $ 22,800.00 Sodium Permanganate Gal. 12 2,200 275 Gallon Totes NO BID Sodium Permanganate Gal. 13 2,200 500-500 Gallon Bulk NO BID KEMIRA WATER SOLUTIONS INC. 4321 W. 6 th Street Lawrence, KS 66049 Bid was signed by: Christina M. Addington Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was submitted. F103"D Item No Item Estimated Quantity/Year Unit Unit Price Extended I Chlorine — 2,000 Lb. Tank 225 Ton NO BID 2 Chlorine —150 Lb. Cylinder 150 Cyl• NO BID 3 Ferric Chloride 110,000 Gal. $0.629 $ 69,190.00 4 Fluorisilicic Acid — 23% 260 Ton NO BID 5 Potassium Permanganate — 55 Lb. Pails 7,500 Lbs, NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton NO BID 8 Sulfur Dioxide — 2,000 Lb. Container 150 Ton NO BID REGULAR MEETING MARCH 11, 2014 83 9 Dry Polymer Flocculent — 50 / Lbs, 55 Lb. Polyethylene Bag 100,000 NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID 11 Sodium Hypochlorite— 12.5% 30,000 Gal, NO BID 12 Sodium Permanganate Gal, 275 Gallon Totes 2,200 NO BID 13 Sodium Permanganate Gal. 500-500 Gallon Bulk 2,200 NO BID WATCON, INC. 2215 S. Main Street South Bend, IN 46613 Bid was signed by: Tom Resnik Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was submitted. BID: Item No Item Estimated Quantity/Year Unit Unit Price Extended I Chlorine — 2,000 Lb. Tank 225 Ton NO BID 2 Chlorine — 150 Lb. Cylinder 150 Cyl. NO BID 3 Ferric Chloride 110,000 Gal. NO BID 4 Fluorisilicic Acid — 23% 260 Ton NO BID 5 Potassium Permanganate — 55 Tbs. Lb. Pails 7,500 NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. $ 2.00 $ 45,000.00 7 Solar Salt 3Q0 Ton NO BID 8 Sulfur Dioxide — 2,000 Lb. Ton Container 150 NO BID 9 Dry Polymer Flocculent — 50 / Lbs, 55 Lb. Polyethylene Bag 100,000 NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID 11 Sodium Hypochlorite — 12.5% 30,000 Gal. NO BID 12 Sodium Permanganate Gal. 275 Gallon Totes 2,200 NO BID 13 Sodium Permanganate Gal. 500-500 Gallon Bulk 2,200 NO BID PVS NOLWOOD CHEMICALS INC 10900 Harper Avenue Detroit, MI 48213 Bid was signed by: Angela Davis, Bid Coordinator Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was not Submitted Ten percent (10%) Bid Bond was submitted. BID: Item No Item Estimated Unit Unit Extended Quantity/Year Price I Chlorine — 2,000 Lb. Tank 225 To NO BID 2 Chlorine — 150 Lb. Cylinder 150 Cyl• NO BID REGULAR MEETING MARCH 11, 2014 84 3 Ferric Chloride 110,000 Gal. NO BID 4 Fluorisilicic Acid — 23% 260 Ton $630 $163,800.00 5 Potassium Permanganate — 55 7,500 Lbs. Lb. Pails NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton NO BID Sulfur Dioxide — 2,000 Lb. 150 Ton 8 Container NO BID Dry Polymer Flocculent — 50 / 100,000 Lbs. 9 55 Lb. Polyethylene Bag NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID 11 Sodium Hypochlorite — 12.5% 30,000 Gal. NO BID Sodium Permanganate 2 200 Gal. 12 275 Gallon Totes NO BID Sodium Permanganate 2,200 Gal. 13 500-500 Gallon Bulk NO BID PVS TECHNOLOGIES INC. 10900 Harper Avenue Detroit, MI 48213 Bid was signed by: Craig Mikkelson Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was submitted. FEW Item Item Estimated Unit Unit Extended No Quantity/Year Price 1 Chlorine — 2,000 Lb. Tank 225 Ton NO BID 2 Chlorine— 150 Lb. Cylinder 150 Cyl• NO BID 3 Ferric Chloride 110,000 Gal. $ 0.987 $108,570,00 4 Fluorisilicic Acid — 23% 260 Ton NO BID Potassium Permanganate — 55 Lbs. 5 Lb. Pails 7,500 NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton NO BID Sulfur Dioxide — 2,000 Lb, Ton 8 Container 150 NO BID 9 Dry Polymer Flocculent — 50 / Lbs. 55 Lb. Polyethylene Bag 100,000 NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID 11 Sodium Hypochlorite — 12.5% 30,000 Gal. NO BID Sodium Permanganate Gal, 12 2,200 275 Gallon Totes NO BID Sodium Permanganate Gal. 13 2,200 500-500 Gallon Bulk NO BID JCI JONES CHEMICALS, INC. 1765 Ringling Blvd. Sarasota, FL 34236 REGULAR MEETING MARCH 11, 2014 85 Bid was signed by: Lorraine Constantino Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was submitted. Item No Item Estimated Quantity/Year Unit Unit Price Extended I Chlorine — 2,000 Lb. Tank 225 Ton $450.00 $101,250.00 2 Chlorine — 150 Lb, Cylinder 150 Cyl. $ 60.00 $ 90,000.00 3 Ferric Chloride 110,000 Gal. NO BID 4 Fluorisilicic Acid — 23% 260 Ton NO BID 5 Potassium Permanganate — 55 Lbs. Lb. Pails 7,500 NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton NO BID 8 Sulfur Dioxide — 2,000 Lb. Ton Container 150 $650.00 $97,500.00 9 Dry Polymer Flocculent — 50 / Lbs. 55 Lb. Polyethylene Bag 100,000 NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID 11 Sodium Hypochlorite — 12,5% 30,000 Gal. NO BID 12 Sodium Permanganate Gal. 275 Gallon Totes 2,200 NO BID 13 Sodium Permanganate Gal. 500-500 Gallon Bulk 2,200 NO BID -POSIT Uu t,L,c, lull,, CLG cyls., or NUG tons HAWKINS INC. Hawkins Water Treatment Group Attn: Chemical Bid & Contract Dept. 2381 Rosegate Roseville, MN 55113 Bid was signed by: Thomas Keller Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was submitted. :M Item No Item Estimated Quantity/Year Unit Unit Price Extended I Chlorine — 2,000 Lb. Tank 225 Ton NO BID 2 Chlorine — 150 Lb. Cylinder Cyl. PN 4800 150 $ 65.00 $ 9,750.00 3 Ferric Chloride 110,000 Gal. NO BID 4 Fluorisilicic Acid — 23% Ton PN 1100 260 $ 617.00 $160,420.00 5 Potassium Permanganate — 55 Lbs. Lb. Pails 7,500 NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton NO BID REGULAR MEETING MARCH 11, 2014 86 8 Sulfur Dioxide — 2,000 Lb. 150 Ton Container NO BID 9 Dry Polymer Flocculent — 50 / lOfl,000 Lbs. 55 Lb. Polyethylene Bag NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID 11 Sodium Hypochlorite — 12.5% 30,000 Gal. NO BID Sodium Permanganate 12 275 (330*) Gallon Totes 2,200 Gal. PN 36370 $ 9.57 $21,054.00 Sodium Permanganate 13 500-500 Gallon Bulk 2,200 Gal. PN 36538 1 $9.95 $21,890.00 No Delivery Fees, FSC, Deposits or Demurrage Charges NOTE: Hawkins, Inc. bid on 330 gallon totes rather than the 275 listed for Item 12. WATER SOLUTIONS UNLIMITED 295 Industrial Drive P. O, Box 347 Franklin, IN 46131 Bid was signed by: Mike Ricks Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was submitted. Item Item Estimated Unit Unit Extended No Quantity/Year Price I Chlorine — 2,000 Lb. Tank 225 Ton NO BID 2 Chlorine — 150 Lb. Cylinder 150 Cyl• NO BID 3 Ferric Chloride 110,000 Gal. NO BID 4 Fluorisilicic Acid — 23% 260 Ton NO BID 5 Potassium Permanganate — 55 7,500 Lbs. Lb. Pails NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. $ 1.65 $ 37,125.00 7 Solar Salt 300 Ton NO BID 8 Sulfur Dioxide — 2,000 Lb. Ton Container 150 NO BID 9 Dry Polymer Flocculent — 50 / Lbs. 55 Lb, Polyethylene Bag 100,000 NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID 11 Sodium Hypochlorite — 12.5% 30,000 Gal. NO BID Sodium Permanganate Gal, 12 2,200 275 Gallon Totes NO BID Sodium Permanganate Gal, 13 2,200 500-500 Gallon Bulk NO BID CARUS CORPORATION 315 Fifth Street Peru, IL 61354 Bid was signed by: Susan Buchanan Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted REGULAR MEETING MARCH I I, 2014 87 Ten percent (10%) Bid Bond was submitted. IC 0 Item No Item Estimated Quantity/Year Unit Unit Price Extended I Chlorine — 2,000 Lb, Tank 225 Ton NO BID 2 Chlorine —150 Lb. Cylinder 150 Cyl• NO BID 3 Ferric Chloride 110,000 Gal. NO BID 4 Fluorisilicic Acid — 23% 260 Ton NO BID 5 Potassium Permanganate — 55 Lbs. Lb. Pails 7,500 NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton NO BID 8 Sulfur Dioxide — 2,000 Lb. Ton Container 150 NO BID 9 Dry Polymer Flocculent — 50 / Lbs. 55 Lb. Polyethylene Bag 100,000 NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID I 1 Sodium Hypochlorite — 12.5% 30,000 Gal. NO BID 12 Sodium Permanganate Gal. 275 Gallon Totes 2,200* $11.737 $ 25,821.40 13 Sodium Permanganate Gal. 500-500 Gallon Bulk 2,200* $10.476 $ 23,047.20 Delivery time is 10-14 Business Days from the receipt of the order CARGILL INC. 916 S. Riverside Ave. St. Clair, MI 48079 Bid was signed by: Thomas A. Brunner Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was not submitted. Item No Item Estimated Quantity/Year Unit Unit Price Extended I Chlorine — 2,000 Lb. Tank 225 Ton NO BID 2 Chlorine — 150 Lb. Cylinder I50 Cyl• NO BID 3 Ferric Chloride 110,000 Gal, NO BID 4 Fluorisilicic Acid — 23% 260 Ton NO BID 5 Potassium Permanganate — 55 Lbs. Lb. Pails 7,500 NO BID 6 BIended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton $189.89 $ 56,967.00 8 Sulfur Dioxide — 2,000 Lb. Ton Container 150 NO BID 9 Dry Polymer Flocculent — 50 / Lbs. 55 Lb. Polyethylene Bag 100,000 NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID 11 Sodium Hypochlorite — 12.5% 30,000 Gal. NO BID REGULAR MEETING MARCH 11, 2014 88 Sodium Permanganate Gal. 12 2,200 275 Gallon Totes NO BID Sodium Permanganate Gal. 13 2,200 500-500 Gallon Bulk NO BID EVOQUA WATER TECHNOLOGIES LLC 2650 Tallevast Road Sarasota, FL 34243 Bid was signed by: Jennifer R. Miller Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was submitted. Mn Item L Item Estimated Unit Unit Extended No Quantity/Year Price I Chlorine — 2,000 Lb. Tank 225 Ton NO BID 2 Chlorine — 150 Lb. Cylinder 150 Cyl• NO BID 3 Ferric Chloride 110,000 Gal. NO BID 4 Fluorisilicic Acid — 23% 260 Ton NO BID 5 Potassium Permanganate — 55 7,500 Lbs. Lb. Pails NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton NO BID 8 Sulfur Dioxide — 2,000 Lb. 150 Ton Container NO BID 9 Dry Polymer Flocculent — 50 / 100,000 Lbs. 55 Lb. Polyethylene Bag NO BID 10 Liquid Calcium Nitrate 25,000 Gal. $ 2 12* $ 53,000.00 11 Sodium Hypochlorite —12.5% 30,000 Gal. NO BID Sodium Permanganate Gal. 12 2,200 NO BID 275 Gallon Totes Sodium Permanganate Gal. 13 2,200 NO BID 500-500 Gallon Bulk *See attachment "A" for bid clarifications KEY CHEMICAL INC. 9503 Dovewood Place Waxhaw, NC 28173 Bid was signed by: Kerrie B. Quinn Contractor's Non -Collusion, Non -Debarment Affidavit, and Non -Discrimination Commitment for Sellers was Submitted Ten percent (10%) Bid Bond was not submitted. :o Item No Item Estimated Quantity/Year Unit Unit Price Extended I Chlorine — 2,000 Lb. Tank 225 Ton NO BID 2 Chlorine — 15 0 Lb. Cylinder 150 Cyl• NO BID 3 Ferric Chloride 110,000 Gal. NO BID 4 Fluorisilicic Acid — 23% 260 Ton S548.80 $142,689.00 REGULAR MEETING MARCH 11, 2014 89 5 Potassium Permanganate — 55 Lbs. Lb. Pails 7,500 NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID 7 Solar Salt 300 Ton NO BID 8 Sulfur Dioxide — 2,000 Lb. Ton Container 150 NO BID 9 Dry Polymer Flocculent — 50 / Lbs. 55 Lb. Polyethylene Bag 100,000 NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID 11 Sodium Hypochlorite — 12.5% 30,000 Gal. NO BID 12 Sodium Permanganate Gal. 275 Gallon Totes 2,200 NO BID 13 Sodium Permanganate Gal. 500-500 Gallon Bulk 2,200 NO BID STERLING WATER TECHNOLOGIES LLC — NO BID P. O. Box 602 Columbia, TN 38402-0602 MORTON SALT - NO BID 123 N Wacker Drive Chicago, IL 60606-1743 SOLVAY FLUORIDES, LLC — NO BID 3333 Richmond Ave. Houston, TX 77098 Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bids were referred to the Water and Wastewater Departments for review and recommendation, OPENING OF BIDS — TRANSMISSION REBUILD AND REPAIR SERVICES APARTMENT OPERATIONS BUDGETS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: CERTIFIED TRANSMISSION INC. 3703 N. Grape Road Mishawaka, IN 46545 Bid was signed by: Donald Kulwicki Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security Check was submitted. G ITEM UNIT TOTAL NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT I Rebuild 42RLE Dodge Charge 1 EA $1,756.02 $ 1,756.02 2 Rebuild 4R70E/4R75E Ford Crown Vic 1 EA $1,688.03 $ 1,688.03 3 Rebuild 4R100 Ford F250 1 EA $1,994.44 $ 1,994.44 REGULAR MEETING MARCH 11, 2014 90 4 Rebuild 4T65E Chevy Impala 1 EA $1,993.72 $ 1,993.72 5 Rebuild 4L80E Chevy K2500 1 EA $1,969,81 $ 1,969.81 6 Rebuild 6T70 Chevy Impala 1 EA $2,386.97 $ 2,386.97 Warranty Period Mileage / Months MI 100,000 M O 18 Labor / Shop Rate 1 HR 86.00 $ 86.00 TOTAL AMOUNT OF BID $11,799.99 Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bid was referred to Central Services for review and recommendation. OPENING OF BIDS — PREQUALIFICATION FOR BODY SHOP REPAIR SERVICE (DEPARTMENT OPERATIONS BUDGETS This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: FLOYD'S BODY SHOP, INC. 3105 W. Sample Street South Bend, IN 46619 Bid was signed by: Lawrence F. Eddy Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was not submitted Item No. Est. Qty. Item Unit Price Total Price 1 1 Repairs to 2009 Dodge Charger $ $1,813.40 See sample estimate for unit #616 2 1 Repairs to 2012 Chevy Impala $ $3,197.62 See sample estimate for unit 4660 3 1 Repairs to 2013 Ford Interceptor Utility $ $3,229.19 See sample estimate for unit #602 Use new parts for sample estimates. Total $ Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above bid was referred to Central Services for review and recommendation. AWARD BID — 2014 STREET AND SEWER MATERIALS — PROJECT NO. 114 004 (MVH) Mr. Paul South, Street Department, advised the Board that on February 28, 2014, bids were received and opened for the above referenced materials. After reviewing those bids, Mr. South recommended that the Board award the bid, in unit bid prices, as listed below: 1. Part A — Asphalt Materials: All HMA & CMA items: Walsh & Kelly, Inc. 2. Part A — Asphalt Materials: All emulsions and liquids: Bit -Mat Products of Indiana, Inc. 3. Part B — PCC Materials: Ozinga Ready Mix Concrete Inc. REGULAR MEETING MARCH 11, 2014 91 4. Part C — Aggregate Materials: Klink Trucking, Inc. 5. Part D — Sewer Materials: All covers and frame items: Underground Pipe & Valve, Inc. 6. Part D — Sewer Materials: All manhole riser items: American Highway Products 7. Part F — Snow Removal Materials: Curved double bevel underbody blade, western pro plus blade and buyer snow dogg blades: American Wire Rope & Sling 8. Part F — Snow Removal Materials: All Curved single bevel blades: Underground Pipe & Valve Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded, in unit bid prices, as outlined above. Mr. Relos seconded the motion, which carried. EXTEND BID AWARD — ONE (1) OR MORE 2013 OR NEWER, VACUUM AIR STREET SWEEPER 2014 SEWERS CAPITAL PRINCIPAL AND INTEREST In a letter to the Board, Mr. Matt Chlebowski, Central Services, requested permission to purchase one (1) additional new vacuum air street sweeper through the March 12, 2013 bid award to Brown Equipment Company, Inc. Mr. Chlebowski included with his letter a copy of the original bid specs that state the successful bidder shall guarantee the bid price for a minimum of twelve (12) months from the bid award date and the City reserves the right to purchase up to two (2) additional sweepers at this price. Mr. Chlebowski noted this purchase is $232,230.00, which is $700.00 less than the original purchase due to not requiring full width vacuum nozzles. Upon a motion by Ms. Roos, seconded by Mr. Relos and carried, the extension of the bid award was approved as outlined above. AWARD QUOTATION — NIMTZ PARKWAY STREETLIGHT REPLACEMENT (AIRPORT TIF) Mr. Paul South, Street Department, advised the Board that on February 28, 2014, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. South recommended that the Board award the contract to the lowest responsive and responsible bidder, All -Phase Electric Supply, 1385 North Bendix Drive, South Bend, Indiana 46628, in the unit amount of $838.00 each. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Roos seconded the motion, which carried. APPROVE CHANGE ORDER NO. 2 — PRIMARY CLARIFIER REHABILITATION AND EQUIPMENT UPGRADES — PROJECT NO. 111-071 WASTEWATER CAPITAL Mr. Gilot advised that Jacob Klosinski, Environmental Services, has submitted Change Order No. 2 on behalf of L. D. Docsa Associates, Inc., 1605 King Highway, Kalamazoo, Michigan 49001, indicating the Contract amount be increased by $11,629.97 for a new Contract sum, including this Change Order, in the amount of $5,086,427.67. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — SOUTH BEND FIRE DEPARTMENT TRAINING CENTER —PROJECT NO. 111-017 EMS CAPITAL Mr. Gilot advised that Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Ziolkowski Construction, Inc., 4030 Ralph Jones Drive, South Bend, Indiana 46628, indicating the Contract amount be increased by $51,323.00 for a new Contract sum, including this Change Order, in the amount of $2,693,222,00. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — VACANT AND ABANDONED HOUSING DEMOLITIONS 1000 HOMES IN 1000 DAYS) Mr, Gilot advised that Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Jackson Trucking and Excavating, 9067 W 100 North, Kewanna, Indiana 46939, indicating the Contract term be extended by twelve (12) days for a new completion date of July 12, 2014. Ms. Greene noted this increase in time was due solely to the weather conditions. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — VACANT AND ABANDONED HOUSING DEMOLITIONS 1000 HOMES IN 1000 DAYS Mr. Gilot advised that Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Pelley Excavating, 1990 Progressive Drive, Niles, Michigan 49120, indicating the Contract amount be increased by $800.00 for a new Contract sum, including this Change Order, in the REGULAR MEETING MARCH 11, 2014 92 amount of $657,401.00. Ms. Greene noted this increase was due to unforeseen asbestos. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — MICHIGAN STREET LIFT STATION REPLACEMENT — PROJECT NO. 111-008 (EDIT) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 2 (Final) on behalf of John Boettcher Sewer & Excavating, 3305 N. Horne Street, Mishawaka, Indiana 46545 indicating the contract amount be decreased by $3,000.00 for a new contract sum, including this Change Order, of $486,879,80. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $486,879.80. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE 2014 OR NEWER, HEAVY DUTY 16.500 LB. GVWR CHASSIS — (STREETS CAPITAL LEASE) In a memorandum to the Board, Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE (3), MORE OR LESS 2014 OR NEWER, MID -SIZE FOUR (4) DOOR SEDAN AUTOMOBILES (ENGINEERING CAPITAL LEASE PRINCIPAL AND INTEREST; BUILDING DEPARTMENT CAPITAL LEASE PRINCIPAL AND INTEREST; AND WATER WORKS CAPITAL) In a memorandum to the Board, Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the above request was approved. ADOPT RESOLUTION NO. 14-2014 — AUTHORIZING THE EXECUTION AN DELIVERY OF A MASTER LEASE AGREEMENT AND OTHER DOCUMENTS RELATED TO 75 EZ GO GOLF CARTS FOR BLACKTHORN GOLF COURSE. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 14-2014 A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER EQUIPMENT LEASE -PURCHASE AGREEMENT WITH PNC EQUIPMENT FINANCE, LLC, AS LESSOR, AND SEPARATE LEASE SCHEDULES AND ESCROW AGREEMENT FOR THE ACQUISITION, PURCHASE, FINANCING AND LEASING OF CERTAIN EQUIPMENT; AUTHORIZING THE EXECUTION AND DELIVERY OF OTHER DOCUMENTS AND ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") is the contracting body for the City of South Bend, Indiana (the "City") pursuant to Indiana Code § 36- 9-6; and WHEREAS, the CITY OF SOUTH BEND ("Lessee") desires to obtain certain equipment (the "Equipment") described in Equipment Schedule A-1 to the Master Lease Agreement (collectively, the "Lease") with PNC EQUIPMENT FINANCE, LLC, the form of which is attached hereto and incorporated herein as Exhibit "A" has been available for review by the governing body of Lessee prior to this meeting; and WHEREAS, the Equipment is essential for the Lessee to perform its governmental functions; and WHEREAS, the funds made available under the Lease will be deposited with PNC EQUIPMENT FINANCE, LLC, (the "Escrow Agent") pursuant to an Escrow Agreement REGULAR MEETING MARCH 11, 2014 93 between Lessee and the Escrow Agent (the "Escrow Agreement") and will be applied to the acquisition of the Equipment in accordance with said Escrow Agreement; and WHEREAS, Lessee has taken the necessary steps, including those relating to any applicable legal bidding requirements, to arrange for the acquisition of the Equipment; and WHEREAS, Lessee proposes to enter into the Lease with PNC EQUIPMENT FINANCE, LLC, and the Escrow Agreement with the Escrow Agent substantially in the forms presented to this meeting. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: Section 1. It is hereby found and determined that the terms of the Lease and the Escrow Agreement (collectively, the "Financing Documents") in the forms presented to this meeting and incorporated in this resolution are in the best interests of Lessee for the acquisition of the Equipment. Section 2, The Financing Documents and the acquisition and financing of the Equipment under the terms and conditions as described in the Financing Documents are hereby approved. The City Controller of Lessee and any other officer of Lessee who shall have power to execute contracts on behalf of Lessee be, and each of them hereby is, authorized to execute, acknowledge and deliver the Financing Documents with any changes, insertions and omissions therein as may be approved by the officers who execute the Financing Documents, such approval to be conclusively evidenced by such execution and delivery of the Financing Documents. The Board of Public Works of the Lessee is hereby authorized to affix the official seal of Lessee to the Financing Documents and attest the same. Section 3. The proper officers of Lessee be, and each of them hereby is, authorized and directed to execute and deliver any and all papers, instruments, opinions, certificates, affidavits and other documents and to do or cause to be done any and all other acts and things necessary or proper for carrying out this resolution and the Financing Documents. Section 4. The undersigned further certifies that the above resolution has not been repealed or amended and remains in full force and effect and further certifies that the Lease and Escrow Agreement executed on behalf of Lessee are the same as presented at such meeting of the governing body of Lessee, excepting only such changes, insertions and omissions as shall have been approved by the officers who executed the same. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on March Il. 2014. at 1308 County -City Building, 227 W. Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Kathryn Roos, Member s/Patrick Henthorn, Member s/David Relos, Member s/Brian Pawlowski, Member ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 15-2014 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY - FIREFIGHTERS BOOTS AND HELMET Upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING MARCH 11, 2014 94 RESOLUTION NO. 15-2014 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 7, 2014, Firefighter Christopher Chapin retired from the South Bend, Indiana, Fire Department after more than eighteen (18) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 1 Ith day of MARCH, 2014. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Kathryn Roos, Member s/Patrick Henthorn, Member s/David Relos, Member sBrian Pawlowski, Member ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 16-2014 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF CITY OWNED PROPERTY AND UNFIT AND/OR OBSOLETE PROPERTY — FIREFIGHTER HELMET AND BOOTS Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 16-2014 REGULAR MEETING MARCH 11 2014 95 A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON THE DISPOSAL OF CITY OWNED PROPERTY AND UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend. WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement.'; and: WHEREAS, James Szczechowski has retired from the South Bend, Indiana Fire Department after more than thirty-four (34) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised that the fire helmets and boots previously worn by this Firefighter are of no further use to the Department and of no practical value; WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.0q BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmets and boots worn by these Firefighters are no longer needed by the City and unfit for the purpose for which they were intended and have an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 11th day of March, 2014 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/David P. Relos, Member s/Kathryn E. Roos, Member s/Patrick M. Henthorn, Member s/Brian J. Pawlowski, Member ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Fundin Motion/ Second Project Crowe Prepare Northeast Allocation $6,000 Relos/Roos REGULAR MEETING MARCH 11, 2014 96 Assignment Horwath Area Tax Increment (Administration Financing (TIF) Analysis Dept.) Memorandum Teamsters Memorializes the N/A Roos/Relos of Local Union Understanding Regarding Understanding No. 364 Pay for Canceled Work Days due to Snow Joint Funding U. S. Support Local Water Level $2,600 Roos/Relos Agreement Geological Monitoring (Water Works Survey, Operations) United States Department of the Interior Contract Rebuilding Repair and Minor Rehab of $200,000 Roos/Rclos Together, Inc. Twenty -One (21) Owner- (CDBG) Occupied Homes in the Near Northwest and Lincoln Park Neighborhoods Lease Burkhart Lease Agreement for $300 Roos/Relos Advertising Billboard at Ironwood North Annually; Paid of Ireland Road (Southeast to the City Corner of Ironwood Retention Road) Contract PostCode LLC Support and Hosting of the $4,950 Roos/ Code for America City/Voice (Information Henthorn Application Technologies Operations) City Policy Billing Procedure for Yard $16.00 Roos/ Waste Containers Annually for the Henthom Period April through November with a Pro Rata Base for New Customers Starting After April and Before November Subscription TriTech To allow EMS Billing $7,761.41 Roos/Relos Service License Software Access to Network Storage (EMS Capital) and Use Systems Using TriTech's Cloud - Agreement Based Server Professional Toole Design Three (3) Separate $111,340 Roos/ Services Group, LLC Workshops to Finalize the (MVH) Henthorn Agreement Concept Design for the Two - Way Street Conversion Project in Downtown Led by Ian Lockwood APPROVAL OF LICENSES AND PERMITS The following processions were presented for gnnrnvgI Applicant Description Date/Time Location Motion Carried St. Adalbert's Viacruces April 13, 2014 Revised Route: North Roos/Relos Parish Stations of the 2:30 p.m. to on Olive Street to Huron Cross 3:30 p.m. Street; West on Huron Street to Dundee Street; North on Dundee Street entering LaSalle Park from the South REGULAR MEETING MARCH 11, 2014 97 Pediatric Brain Northern July 13, 2014 On route as submitted Roos/Henthorn Tumor Indiana Ride 8:00 a.m. to Foundation for Kids 2:00 p.m. Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Building Department, and the Police and Fire Departments for the following License Renewal Applications: Type: Massage Establishment Renewals a) Applicant: Chinese Massage Spa (Relax Place) (1) Location: 2614 S. Michigan Street (2) Favorable Recommendations b) Applicant: Massage by Angie (1) Location: 108 N. Main Street, Ste. 735 (2) Favorable Recommendations c) Applicant: Top Oriental Massage (1) Location: 421 N. Hickory Road (2) Favorable Recommendations d) Applicant: Veda Salon & Day Spa, Inc. (1) Location: 2041 E. Ireland Road (2) Favorable Recommendations e) Applicant: Prairie House Massage Therapy (1) Location: 914 Lincolnway West (2) Favorable Recommendations i) Applicant: Southside Massage Retreat (1) Location: 411 E. Ireland Road (2) Favorable Recommendations Type: Open -Air Business Renewal a) Applicant: Skinny's Coney Concessions b) Location: Corner of Washington Street and Main Street in Front of Court House c) Days and Hours: Monday through Friday; March through October; 10:00 a.m. to 4:00 p.m. d) Favorable Recommendations Public Parking Facilities a) Applicant: South Bend Parking Co. (1) Locations: (a) 322 S. Lafayette St. (b) 123 N. Main St. (c) 119 W. Wayne St. (d) 117 S, Williams St. (2) Favorable Recommendations b) Applicant: Episcopal Cathedral of St. James (1) Location: 117 North Lafayette Blvd. (2) Favorable Recommendations Upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the above License Applications were approved as outlined above. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 315 W. Navarre Street REMARKS: All criteria has been met RATIFY RELEASE OF CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds release be ratified pursuant to Resolution 100-2000 as follows: REGULAR MEETING MARCH 11, 2014 98 Business Bond Type Approved/ Released Effective Date Bender Construction Contractor Released July 25, 2014 Emergency Drain Excavation Released March 10, 2014 Ms. Roos made a motion that the Bonds release as outlined above be ratified. Mr. Relos seconded the motion, which carried. APPROVE CLAIMS Ms. Roos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,260,125.15 03/11/2014 City of South Bend $100.00 03/04/2014 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Relos seconded the motion, which carried. AUTHOIRZE LETTER OF INTENT — POLICE PATROL VEHICLES AND SUV'S Upon a motion by Ms. Roos, seconded by Mr. Henthorn and carried, the Board authorized Mr. Eric Horvath to sign a letter of intent to award to the lowest responsive and responsible bidder for two Police patrol vehicle bids opened at this meeting. Mr. Gilot stated the Board would ratify the letter of intent at their next regular meeting of March 25, 2014. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roos, seconded by Mr, Relos and carried, the meeting adjourned at 11:28 a.m. BOARD OF PUBLIC WORKS 1 Gary A. Gilot, President avid P. Relos. Member s, Member J� Bnan . P-d "1, lember ATTEST: 1�inda M. Martin, Clerk