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Home My WebLink About10/13/08 Board of Public Works Regular MeetingBOARD OF PUBLIC WORKS MEETING Monday, October 13, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. PUBLIC HEARING A. Resolution 61-2008 -Proposed Exercise of Eminent Domain 2. REVIEW OF MINUTES A. Agenda Session, September 18, 2008 and Regular Meeting, September 22, 2008 B. Claims Review Meetings, September 29, 2008 and October 6, 2008 3. OPENING OF BIDS A. Northside Trail - LU. South Bend Segment (Along Northside Boulevard from LU. South Bend to Veterans' Memorial Park) -Project No. 108-064 1. Funding: DNR Grant B. Protected Water System Replacement -Project No. 108-079 1. Funding: Waste Water Capital C. Olive Replacement We113A -Project No. 108-069 1. Funding: Water Works Capital D. Abandoned Vehicles 4. OPENING OF QUOTATIONS A. Habitat for Humanity Sidewalk Improvements -Project No. 108-082 1. Funding: Good Neighbors/Good Neighborhoods B. Fellows Booster High Service Pump #1 Rehabilitation -Project No. 108-084 1. Funding: Water Works Capital 5. AWARD BIDS A. Boland Emergency Drive Reconstruction -Project No. 108-081 (RATIFY) 1. Company: HRP Construction, Inc. 2. Amount: $380,605.00 3. Funding: 2006 Sewer Bond B. Bendix Physicians' Office -Project No. 108-085 1. Company: H.G. Christman Construction Co., Inc. 2. Amount: $346,600.00 (Base bid plus all alternates) 3. Funding: AEDA TIF C. Sample/Arnold/Western Traffic Signal Communications Upgrade -Project No. 108- 066 1. Company: TGB Unlimited, Inc., dba S/T Bancroft Electric 2. Amount: $69,043.75 3. Funding: AEDA TIF 6. AWARD QUOTATIONS A. Sand Seal Paving Project 1. Company: Klink Trucking, Inc. BOARD OF PUBLIC WORKS MEETING Monday, October 13, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $1.19 per square yard for sand seal, $.495 per square yard for fog seal; Total NTE $70,000.00 3. Funding: MVH Fund B. Vessel Pipe Replacement -Project No. 108-072 1. Company: Centerline Mechanical Contracting, Inc. 2. Amount: $45,400.00 3. Funding: Water Works Capital 7. REJECT QUOTATIONS A. Dollar House Program -Project No. 108-044 (A,B & C) 1. Reason: Lack of Funding 8. CHANGE ORDER A. Studebaker Corridor - Area A South -Project No. 108-050 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $27,165.00 4. Percent of Increase: 19.9% 5. New Contract Amount: $163,669.04 6. Funding: AEDA TIF 9. CHANGE ORDER/PROJECT COMPLETION AFFIDAVIT A. Main and Sample Street Conduit Realignment -Project No. 108-060 1. Company: Bancroft Electric, Inc. 2. Change Order No.: 1 3. Increase Amount: $915.75 4. Percent of Increase: 6.07% 5. Original Contract Amount: $15,094.50 6. New Contract Amount: $16,010.25 7. Funding: TIF B. Good Neighbors/Good Neighborhoods Program -Zone 1 -Project No 1. Company: McIntyre Jones, Inc. 2. Change Order No: 1, Final 3. Decrease Amount: ($49,231.30) 4. Percent of Decrease: (31.92)% 5. Original Contract Amount: $154,246.50 6. New Contract Amount: $105,015.20 7. Funding: General 108-025 10. CERTIFICATE OF SUBSTANTIAL COMPLETION A. Primary and Aeration Channel Modifications -Project No. 107-062 BOARD OF PUBLIC WORKS MEETING Monday, October 13, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Company: Bowen Engineering 2. Funding: Wastewater 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Abandoned Vehicles B. Four (4) More or Less, Twenty-five (25) Cubic Yard Packers for Solid Waste 1. Funding: Lease/Purchase 12. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Century Center Chiller Replacement -Project No. 108-085 1. Title Sheet 2. Funding: Bond Issue 13. TITLE SHEET A. CSO Backwater Gate Replacements 2008, Phase II -Project No. 108-027 1. Funding: Sewer Bond 14. RESOLUTION A. No. 71-2008 - A Resolution Amending Resolution No. 51-2008 and Authorizing the Exchange of Property Located in the City of South Bend, Indiana (Napoleon Street - Lot 32) B. No. 72-2008 - Establishing a Policy for the Provision of Services to an Annexation Area in Clay Township (54908 Ivy Road (Court) Annexation Area) 15. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Temporary Occupancy Permit -Gibson-Lewis, LLC (RATIFY) 1. Location: Occupancy at 100 N. Michigan Street 2. Purpose: Dumpster on Sidewalk until November 28, 2008 for construction B. Construction Contract - Rieth-Riley Construction Co., Inc. 1. Service: South Bend Avenue/Twyckenham Drive Intersection Improvements - Project No. 108-047 2. Amount: $196,992.15 3. Funding: TIF Bond C. Agreement Renewal -University of Notre Dame 1. Service: E-Coli Sensor Development 2. Amount: One year, no cost extension of original agreement in the amount of $36,153.00 D. Construction Contract - HRP Construction, Inc. 1. Service: Boland Drive Emergency Reconstruction -Project No. 108-081 2. Amount: $380,605.00 3. Funding: Sewer Bond BOARD OF PUBLIC WORKS MEETING Monday, October 13, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 E. Construction Contract - HRP Construction, Inc. 1. Service: River Crossing No. 4 Odor Control Facility -Project No. 108-032 2. Amount: $197,700.00 3. Funding: WWTP Capital F. Contract Amendment #2 - Wightman Petrie 1. Service: Additional Survey and Construction Administration Work to Complete the Environmental Improvements of the Closed Biosolids Lagoon #4 -Project No. 107-073 2. Amount: $16, 500.00 3. Funding: Sewage Works and Bond G. Proposal - Symbiont 1. Service: Leeper Park Odor Control Construction Related Services -Project No. 108-032 -Provide Shop Drawing Reviews and Technical Assistance 2. Amount: NTE $16,200.00 3. Funding: Sewer Bond H. Agreement - University of Notre Dame Du Lac 1. Service: Research and development for Midwest Institute for Nanoelectronic Discovery Project 2. Amount: $1,000,000.00 3. Funding: UDAG Fund 410 I. Addendum - The Troyer Group 1. Service: Additional scope of work on Eddy Street Intersection Improvements at Colfax a nd LaSalle -Project No. 104-033 2. Amount: $18,300.00 3. Funding: LRSA J. Su pplemental Agreement -Ken Herceg & Associates 1. Service: Additional scope of work on Miami Road Widening -Project No. 98- 082 2. Amount: $22,986.00 3. Funding: General Fund K. Maintenance Agreement - IMS 1. Service: Maintenance Agreement for Desk Top Letter Opener for Water Works 2. Amount: $375.00 3. Funding: Water Works Capital L. Contract - C enterplate 1. Service: IACT Annual Conference Banquet 2. Amount: $36,489.13 3. Funding: Mayor's Promotional 16. RECOMMENDATIONS A. Street Closure -Arts Cafe BOARD OF PUBLIC WORKS MEETING Monday, October 13, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Sponsor: Near Northwest Neighborhood, Inc. 2. Location: Cottage Grove Avenue from Lindsey to Lincoln Way West 3. Date/Time: November 2, 2008, from 10:00 a.m. to 5:00 p.m. 4. Favorable Recommendations B. Encroachment Permit -Installation of Gorilla Sculpture 1. Company -South Bend Candy & Card Company 2. Location: 122 South Michigan Street 3. Engineering Comments C. Procession -South Bend Start! Heart Walk 1. Sponsor: American Heart Association 2. Location: Leeper Park, Riverside Drive, Lafayette Boulevard, Park Lane, and Michigan Street (Would like Riverside Drive and Lafayette Boulevard closed for walkers) 3. Date/Time: October 25, 2008, from 6:00 a.m. to 12:00 p.m. 4. Favorable Recommendations D. Procession - 20th Annual Red Ribbon March 1. Sponsors: South Bend Heritage Foundation/Drug Free Community Council/21st Century Scholars 2. Location: Begin at Colfax Cultural Center, East on Colfax, South on Williams Street, East on Jefferson Boulevard to the Century Center 3. Date/Time: October 17, 2008, from 9:30 a.m. to 11:00 a.m. 4. Favorable Recommendations E. Motorcycle Run - 1st Annual "Justice Ride" 1. Sponsor: Family Justice Center 2. Location: West on Colfax to St. Joseph, to Northshore, to Angela, to Riverside, To Cleveland , to Bypass 3. Date/Time: October 19, 2008; 9:00 a.m. to 12:30 p.m. 4. Favorable Recommendations 17. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Reserved Parking Space Sign 1. Location: 909 Beale Street 2. Denied -Does not have car or drivers license B. New Installation - No Parking/Tow Zone during Notre Dame Home Football Game Days 1. Location: East Side of Oak Ridge, Edison Road to Oak Park 2. All criteria has been met C. New Installation -Two-Hour Parking 1. Location: 3 spaces on Main Street and 3 spaces on Marion Street along frontage of 501 N. Main Street (United Religious Community of St. Joseph County office) 2. Mar Main parking issues BOARD OF PUBLIC WORKS MEETING Monday, October 13, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 D. New Installation - No Parking/Tow Zone 1. Location: South side of Colfax Avenue from Eddy Street to 20' West of the first alley 2. All criteria has been met E. New Installation - No Parking Signs/Striping for Bicycle Lanes 1. Location: Twvckenham Avenue as follows: Type From To Description Striping/ McKinley Jefferson Bicycle lanes added - On street No Parking Avenue Boulevard parking removed from east and west sides with no parking to be installed on east and west sides of street. Striping/No Jefferson CN Railroad Bicycle lane added - On street Parking Boulevard Bridge (Near parking removed on the east side South Street) with no parking to be installed on west side of street. Striping/No CN Railroad Wall Street Bicycle lane added - On street Parking Bridge (Near parking removed on east side with South Street) no parking to be installed on east side of street. No Wall Street First East/West Retain "Share the Road" Changes Alley South of Designation -Bicycle lane not Hildreth Street added with on street parking unchanged. Striping/No First East/West Lincoln Way Bicycle lanes added - On street Parking Alley South of East parking removed with no parking to Hildreth Street be installed on east side of street. Striping/No Dubail Street Ewing Avenue Bicycle lanes added - On street Parking parking removed with no parking to be installed on west side of street. Striping Ewing Avenue Ridgedale Road Retain "Share the Road" designation. Bicycle lanes not added. On-street parking unchanged but parking lanes will be striped on both sides of street to define separation between parking and travel lanes. 2. All criteria has been met F. New Installation - No Parking Here to Corner 50' from Intersection all Directions 1. Location: Colfax Avenue and Frances Street, Alzheimer's Services BOARD OF PUBLIC WORKS MEETING Monday, October 13, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 18. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 54301 Northern Avenue -Water B. 17490 State Road 23 -Sewer 19. SAFETY REPORTS A. Engineering (July to September 2008) B. Environmental Services C. Organic Resources D. Streets/Sewer/Traffic & Lighting E. Water Works 20. MONTHLY AND PERFORMANCE GOALS REPORTS A. Environmental Services B. Water Works 21. CERTIFICATES OF INSURANCE A. OJS Building Services, Inc., South Bend, Indiana B. The Levy Company, Portage, Indiana C. Indiana Trucking Co., Portage Indiana D. TechniArtist Media LLC, dba FTP Pictures 22. BONDS A. Contractor Bonds 1. Tony Kendall dba Kendall Construction -Approved September 30, 2008, Pursuant to Resolution 100-2000 2. Ebright Corp. -Approved October 2, 2008, Pursuant to Resolution 100-2000 B. Excavation Bonds 1. TD Remodeling & Mechanicals, Inc. -Approved September 26, 2008, Pursuant to Resolution 100-2000 23. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium C. Eddy Street Commons 1. DLZ - $13,407.50 2. Baker & Daniels - $39,522.40 24. PRIVILEGE OF THE FLOOR 25. ADJOURNMENT BOARD OF PUBLIC WORKS MEETING Monday, October 13, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601