HomeMy WebLinkAbout10/09/08 Board of Public Works Regular MeetingBOARD OF PUBLIC WORKS
PUBLIC AGENDA SESSION
Thursday, October 9, 2008 -10:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1. PUBLIC HEARING
A. Resolution 61-2008 -Proposed Exercise of Eminent Domain
2. REVIEW OF MINUTES
A. Agenda Session, September 18, 2008 and Regular Meeting, September 22, 2008
B. Claims Review Meetings, September 29, 2008 and October 6, 2008
3. OPENING OF BIDS
A. Northside Trail - LU. South Bend Segment (Along Northside Boulevard from LU.
South Bend to Veterans' Memorial Park) -Project No. 108-064
1. Funding: DNR Grant
B. Protected Water System Replacement -Project No. 108-079
1. Funding: Water Works Capital
C. Olive Replacement We113A -Project No. 108-069
1. Funding: Water Works Capital
D. Abandoned Vehicles
4. OPENING OF QUOTATIONS
A. Habitat for Humanity Sidewalk Improvements -Project No. 108-082
1. Funding: Good Neighbors/Good Neighborhoods
B. Fellows Booster High Service Pump #1 Rehabilitation -Project No. 108-084
1. Funding: Water Works Capital
5. AWARD BIDS
A. Boland Emergency Drive Reconstruction -Project No. 108-081 (RATIFY)
1. Company: HRP Construction, Inc.
2. Amount: $380,605.00
3. Funding: 2006 Sewer Bond
B. Bendix Physicians' Office -Project No. 108-085
1. Company: H.G. Christman Construction Co., Inc.
2. Amount: $346,600.00 (Base bid plus all alternates)
3. Funding: AEDA TIF
C. Sample/Arnold/Western Traffic Signal Communications Upgrade -Project No. 108-
066
1. Company: TGB Unlimited, Inc., dba S/T Bancroft Electric
2. Amount: $69,043.73
3. Funding: AEDA TIF
6. AWARD QUOTATIONS
A. Sand Seal Paving Project
1. Company: Klink Trucking, Inc.
BOARD OF PUBLIC WORKS
PUBLIC AGENDA SESSION
Thursday, October 9, 2008 -10:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
2. Amount: $1.19 per square yard for sand seal, $.495 per square yard for fog seal;
Total NTE $70,000.00
3. Funding: MVH Fund
B. Vessel Pipe Replacement -Project No. 108-072
1. Company: Center Line Mechanical Contracting, Inc.
2. Amount: $45,400.00
3. Funding: Water Works Capital
7. REJECT QUOTATIONS
A. Dollar House Program -Project No. 108-044 (A,B & C)
1. Reason: Lack of Funding
8. CHANGE ORDER
A. Studebaker Corridor - Area A South -Project No. 108-050
1. Company: C&E Excavating, Inc.
2. Change Order No.: 1
3. Increase Amount: $27,165.00
4. Percent of Increase: 19.9%
5. New Contract Amount: $163,669.04
6. Funding: AEDA TIF
9. CHANGE ORDER/PROJECT COMPLETION AFFIDAVIT
A. Main and Sample Street Conduit Realignment -Project No. 108-060
1. Company: Bancroft Electric, Inc.
2. Change Order No.: 1
3. Increase Amount: $915.75
4. Percent of Increase: 6.07%
5. Original Contract Amount: $15,094.50
6. New Contract Amount: $16,010.25
7. Funding: TIF
B. Good Neighbors/Good Neighborhoods Program -Zone 1 -Project No
1. Company: McIntyre Jones, Inc.
2. Change Order No: 1, Final
3. Decrease Amount: ($49,231.30)
4. Percent of Decrease: (31.92)%
5. Original Contract Amount: $154,246.50
6. New Contract Amount: $105,015.20
7. Funding: General
108-025
10. CERTIFICATE OF SUBSTANTIAL COMPLETION
A. Primary and Aeration Channel Modifications -Project No. 107-062
BOARD OF PUBLIC WORKS
PUBLIC AGENDA SESSION
Thursday, October 9, 2008 -10:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1. Company: Bowen Engineering
2. Funding: Wastewater
11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
A. Abandoned Vehicles
B. Four (4) More or Less, Twenty-five (25) Cubic Yard Packers for Solid Waste
1. Funding: 2008 Approved Vehicle Capital
12. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET
A. Century Center Chiller Replacement -Project No. 108-085
1. Title Sheet
2. Funding: Bond Issue
13. RESOLUTION
A. No. 71-2008 - A Resolution Amending Resolution No. 51-2008 and Authorizing the
Exchange of Property Located in the City of South Bend, Indiana (Napoleon Street -
Lot 32)
14. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Long-Term Occupancy Permit -Gibson-Lewis, LLC (RATIFY)
1. Location: Occupancy at 100 N. Michigan Street
2. Purpose: Dumpster on Sidewalk until November 28, 2008 for construction
B. Construction Contract - Rieth-Riley Construction Co., Inc.
1. Service: South Bend Avenue/Twyckenham Drive Intersection Improvements -
Project No. 108-047
2. Amount: $196,992.15
3. Funding: TIF
C. Agreement Renewal -University of Notre Dame
1. Service: E-Coli Sensor Development
2. Amount: One year, no cost extension of original agreement in the amount of
$36,153.00
D. Rental Agreement -Studebaker National Museum
1. Service: Welcome Reception for IACT Conference
2. Date/Time: October 12, 2008, 7:00 p.m. to 10:00 p.m.
E. Construction Contract - HRP Construction, Inc.
1. Service: Boland Drive Emergency Reconstruction -Project No. 108-081
2. Amount: $380,605.00
3. Funding: Sewer Bond
F. Construction Contract - HRP Construction, Inc.
1. Service: River Crossing No. 4 Odor Control Facility -Project No. 108-032
2. Amount: $197,700.00
BOARD OF PUBLIC WORKS
PUBLIC AGENDA SESSION
Thursday, October 9, 2008 -10:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
3. Funding: WWTP Capital
G. Contract Amendment #2 - Wightman Petrie
1. Service: Additional Survey and Construction Administration Work to Complete
the Environmental Improvements of the Closed Biosolids Lagoon #4 -Project No.
107-073
2. Amount: $16, 500.00
3. Funding: Sewage Works and Bond
H. Proposal - Symbiont
1. Service: Leeper Park Odor Control Construction Related Services -Project No.
108-032 -Provide Shop Drawing Reviews and Technical Assistance
2. Amount: $16,200.00
3. Funding: Sewer Bond
I. Agreement -University of Notre Dame Du Lac
1. Service: Research and development for Midwest Institute for Nanoelectronic
Discovery Project
2. Amount: $1,000,000.00
3. Funding: UDAG Fund 410
J. Addendum -The Troyer Group
1. Service: Additional scope of work on Eddy Street Intersection Improvements at
Colfax and LaSalle -Project No. 104-033
2. Amount: $18,300.00
3. Funding: LRSA
K. Su pplemental Agreement -Ken Herceg & Associates
1. Service: Additional scope of work on Miami Road Widening -Project No. 98-
082
2. Amount: $19,886.00
3. Funding: General Fund
15. RECOMMENDATIONS
A. Street Closure -Arts Cafe
1. Sponsor: Near Northwest Neighborhood, Inc.
2. Location: Cottage Grove Avenue from Lindsey to Lincoln Way West
3. Date/Time: November 2, 2008, from 10:00 a.m. to 5:00 p.m.
4. Favorable Recommendations
B. Encroachment Permit -Installation of Gorilla Sculpture
1. Company -South Bend Candy & Card Company
2. Location: 122 South Michigan Street
3. Engineering Comments
C. Use of City Property - 9th Annual Fishing Event (RATIFY) -AGENDA SESSION
1. Sponsor: People of Praise
2. Location: Retention Pond at York Road and Jackson Road,
BOARD OF PUBLIC WORKS
PUBLIC AGENDA SESSION
Thursday, October 9, 2008 -10:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
3. Date: October 4, 2008
4. Favorable Recommendations
D. Procession -South Bend Start! Heart Walk
1. Sponsor: American Heart Association
2. Location: Leeper Park, Riverside Drive, Lafayette Boulevard, Park Lane, and
Michigan Street (Would like Riverside Drive and Lafayette Boulevard closed for
walkers)
3. Date/Time: October 25, 2008, from 6:00 a.m. to 12:00 p.m.
4. Favorable Recommendations
E. Procession - 20th Annual Red Ribbon March
1. Sponsors: South Bend Heritage Foundation/Drug Free Community Council/21st
Century Scholars
2. Location: Begin at Colfax Cultural Center, East on Colfax, South on Williams
Street, East on Jefferson Boulevard to the Century Center
3. Date/Time: October 17, 2008, from 9:30 a.m. to 11:00 a.m.
4. Favorable Recommendations
F. Street Closure -Block Party (AGENDA SESSION)
1. Sponsor: Kelly Rocca
2. Location: Kessler Boulevard from Woodlawn Boulevard to Marquette Boulevard
3. Date/Time: October 11, 2008 from 4:00 p.m. to 7:00 p.m.
4. Favorable Recommendations
16. TRAFFIC CONTROL DEVICES
A. New Installation -Handicapped Reserved Parking Space Sign
1. Location: 909 Beale Street
2. Denied -Does not have car or drivers license
B. New Installation - No Parking/Tow Zone during Notre Dame Home Football Game
Days
1. Location: East Side of Oak Ridge, Edison Road to Oak Park
2. All criteria has been met
C. New Installation -Two-Hour Parking
1. Location: 3 spaces on Main Street and 3 spaces on Marion Street along frontage
of 501 N. Main Street (United Religious Community of St. Joseph County office)
2. All criteria has been met
D. New Installation - No Parking/Tow Zone
1. Location: South side of Colfax Avenue from Eddy Street to 20' West of the first
alley
2. All criteria has been met
E. New Installation - No Parking Signs/Striping for Bicycle Lanes
1. Location: Twyckenham Avenue as follows:
BOARD OF PUBLIC WORKS
PUBLIC AGENDA SESSION
Thursday, October 9, 2008 -10:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
Type From To Description
Striping/ McKinley Jefferson Bicycle lanes added - On street
No Parking Avenue Boulevard parking removed from east and
west sides with no parking to be
installed on east and west sides of
street.
Striping/No Jefferson CN Railroad Bicycle lane added - On street
Parking Boulevard Bridge (Near parking removed on the east side
South Street) with no parking to be installed on
west side of street.
Striping/No CN Railroad Wall Street Bicycle lane added - On street
Parking Bridge (Near parking removed on east side with
South Street) no parking to be installed on east
side of street.
No Wall Street First East/West Retain "Share the Road"
Changes Alley South of Designation -Bicycle lane not
Hildreth Street added with on street parking
unchanged.
Striping/No First East/West Lincoln Way Bicycle lanes added - On street
Parking Alley South of East parking removed with no parking to
Hildreth Street be installed on east side of street.
Striping/No Dubail Street Ewing Avenue Bicycle lanes added - On street
Parking parking removed with no parking to
be installed on east side of street.
Striping Ewing Avenue Ridgedale Road Retain "Share the Road"
designation. Bicycle lanes not
added. On-street parking
unchanged but parking lanes will
be striped on both sides of street to
define separation between parking
and travel lanes.
2. All criteria has been met
17. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO
REMONSTRATE
A. 54301 Northern Avenue -Water
B. 17490 State Road 23 -Sewer
18. SAFETY REPORTS
A. Engineering (July to September 2008)
B. Environmental Services
BOARD OF PUBLIC WORKS
PUBLIC AGENDA SESSION
Thursday, October 9, 2008 -10:30 a. m.
Location: 1308 County-City Building
South Bend, Indiana 46601
C. Organic Resources
D. Streets/Sewer/Traffic & Lighting
E. Water Works
19. MONTHLY AND PERFORMANCE GOALS REPORTS
A. Environmental Services
B. Water Works
20. CERTIFICATES OF INSURANCE
A. OJS Building Services, Inc., South Bend, Indiana
B. The Levy Company, Portage, Indiana
C. Indiana Trucking Co., Portage Indiana
21. BONDS
A. Contractor Bonds
1. Tony Kendall dba Kendall Construction -Approved September 30, 2008,
Pursuant to Resolution 100-2000
2. Ebright Corp. -Approved October 2, 2008, Pursuant to Resolution 100-2000
B. Excavation Bonds
1. TD Remodeling & Mechanicals, Inc. -Approved September 26, 2008, Pursuant
to Resolution 100-2000
22. CLAIMS
A. City of South Bend
B. St. Joseph County Housing Consortium
C. Eddy Street Commons
1. DLZ - $13,407.50
2. Baker & Daniels - $39,522.40
23. PRIVILEGE OF THE FLOOR
24. ADJOURNMENT