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Home My WebLink About03/25/2014 Board of Public WorksCITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING MARCH 25, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session of March 6, 2014; Regular Meeting of March 11, 2014; Claims Review Meeting of March 18, 2014 2. OPENING OF BIDS A. 2014 Sewer Lining — Project No. 114 -005 1. Funding: Sewer Capital (624.0621.415.42.05) B. One or More, 2014 or Newer, Tandem Axle Multi -Use Dump Truck 1. Funding: Street Capital Lease Principal (202.0607.431.37.11); and Interest (202.0607.431.37.12) C. Two (2), More or Less, 2014 or Newer, Single Axle Multi -Use Dump Trucks 1. Funding: Streets Capital Lease Principal (202.0607.431.37.11) and Interest (202.0607.431.37.12) D. Trucking of Material from the City of South Bend's Organic Resources Facility 1. Funding: Organic Resources E. One (1) or More, 2014 or Newer, Front Wheel Drive Cargo Van 1. Funding: Water Works Capital (622.0640.415.43.02) 3. AWARD BIDS AND APPROVE CONTRACT A. Chemical Bid 2014/2016 Company: a) Alexander Chemical Corp (1) Chlorine -2000 lb. Tank (2) Chlorine -150 lb. Tank (3) Flourisilicic Acid 23% (4) Potassium Permanganate 55 lb Pail (5) Sulfur Dioxide 2000 lb container (6) Liquid Calcium Nitrate (7) Sodium Hypochlorite 12.5% b) Kemira Water Solutions (1) Ferric Chloride c) Water Solutions Unlimited (1) Blended Phosphate Sequestrant d) Polydyne, Inc. (1) Dry polymer Flocculent 50155 lb. e) Hawkins, Inc. (1) Sodium Permanganate Totes (2) Sodium Permanganate Bulk 2. Amount: Unit Prices GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING w E y MARCH 25, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Water Works /Environmental Services ( 620. 0640 .603.22.25/641.0630.793.65.06) B. Transmission Rebuild and Repair Services 1. Company: Certified Transmission 2. Amount: Unit Prices 3. Funding: User Departments C. Pre - Qualification for Body Shop Repair Service 1. Company: Floyd's Body Shop Inc. 2. Amount: Unit Prices 3. Funding: User Departments 4. REJECT BIDS A. Thirty-Seven (37), More or Less, 2014 or Newer, All Wheel Drive Police Patrol Vehicles 1. Reason: One Bid Non - Responsive to Specs; Unable to Meet Bid Cut -Off Deadline on Others 2. Funding: Capital Principal and Interest (404.0401.415.3711; 404.0401.415.3712) 5. CHANGE ORDERS A. Digester No. 2 Upgrade and Digester Gas Cleaning— Project No. 111 -029 1. Company: Grand River Construction 2. Change Order No.: 5 3. Increase Amount: $37,040 4. Percent of Increase: 0.66% 5. Revised Contract Amount: $5,755,587 6. Funding: Wastewater Operations and Maintenance, 2011 Sewer Bond (659.0630.415.42.06) 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2014 Infrared Pavement Patching — Project No. 114 -014 1. Funding: MVH Paving (202.0607.431.23.02) 7. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Government Contract Order for DS -1 Service — SBC Global Services, Inc. dba AT &T Global Services 1. Description: Renewal of Existing T1 Data Lines to City of South Bend Golf Course Maintenance and Pro Shops, and Charles Black and Martin Luther King Centers. 2. Amount: $1,631.56 /month; Change to Six (6) Months to One (1) Year GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING MARCH 25, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Golf and Recreation Departments Phones (201.1 102.452.32.04; 201.1 103.452.32.04) B. Professional Services Agreement — Career Transitions, LLC 1. Description: Outplacement Services for Departing Employees 2. Amount: $2,200 /Employee; Total $6,600; No Charge if Service is not Used 3. Funding: 2014 Administration and Finance (101.0401.415.31.25) C. Professional Services Agreement — Creative Financial Services, LLC 1. Description: Temporary Billing Clerk Services for Code Enforcement 2. Amount: $25 /hour; Three (3) Weeks 3. Funding: Code Enforcement Other Professional Services (222.0616.419.31.06) D. Special Purchase — Kirby Risk 1. Description: Upgrade of SCADA Network HMI Server and Software; Sole Source Compatible 2. Amount: $38,560 3. Funding: Waste Water Operations and Maintenance (641.0630.793.63.35) E. Professional Services Agreement — Socrata, Inc. 1. Description: Open Data Portal Hosting and Support 2. Amount: $35,976 3. Funding: IT Operations (404.0672.415.36.04) F. Professional Services Agreement - DLZ Indiana, LLC 1. Description: Design Plans and Specifications for the Replacement of an Obsolete Sanitary Sewer Lift Station, Forcemain Pipe, and Necessary Pavement Improvements Incidental to the Installation at East Gate Lift Station 2. Amount: $110,040 3. Funding: Wastewater Engineering (641.0630.793.31.02) G. Amendment to the Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Fellows Street Corridor Improvements Design, Bid Coordination, Demolition, and Construction — Supplement No. 8 2. Funding: SSDA TIF (430.1050.460.42.03) (11J019) H. Amendment to Professional Services Agreement — Christopher B. Burke Engineering, LLC 1. Description: Update Maintenance of Traffic Plan, Revise Construction Phasing and Bid Documents, Coordinate Utilities, and Bid Services for Fellows Street Corridor Improvements — Project No. 112 -006 2. Amount: $12,306 3. Funding: SSDA TIF (43 0.105 0.460.42.03) (11JO19) I. Amendment to Professional Services Agreement — Cardno JFNew GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 8. CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING MARCH 25, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Drainage Design for Fellows Street Corridor Improvements — Project No. 112 -006 2. Amount: $2,592 3. Funding: SSDA TIF (430.1050.460.42.03) (11J019) J. Professional Services Agreement — Blue & Co., LLC 1. Description: Prepare the Indiana Medicaid Freestanding Governmental Ambulance Provider Cost Reports for Reimbursement for Fire Department EMS Services for 2013 2. Amount: $20,000 3. Funding: EMS Capital (288.0902.422.31.06) LICENSES AND PERMITS A. Processions 1. Applicant: Dean Reinke a) Event: South Bend Glow in the Park 5k b) Date /Time: May 3, 2014; 3:00 p.m. to 8:00 p.m. c) Review of Previous Approval 2. Applicant: Mike McNeff a) Event: Bend it 'til it Breaks b) Date /Time: May 3, 2014; 10:00 a.m. to 8:00 p.m. c) Subject to Board's Requirements 3. Applicant: Beacon Health System a) Event: Sunburst Race b) Date /Time: May 30, 2014, 6:00 p.m. to 8:00 p.m. and May 31, 2014, 6:00 a.m. to 12:30 p.m. c) Favorable Recommendations 4. Applicant: The 360' Project a) Event: 1st Annual Spring Outing/Motorcycle Ride b) Date /Time: May 10, 2014; 12:00 p.m. to 3:00 p.m. c) Favorable Recommendations 5. Applicant: Notre Dame Cycling Club a) Event: Notre Dame Collegiate Cycling Classic b) Date /Time: April 13, 2014; 8:00 a.m. to 1:30 p.m. c) Comments: DTSB Requests Organizers notify Businesses and Residents; Board Requests Petitioner attend Board Meeting B. Licenses 1. Type: Blanket Transient Merchant Renewal a) Applicant: St. Joseph County 4 -H Fair, Inc. b) Location: 5117 S. Ironwood Drive c) Date /Time: Various Dates and Times throughout 2014 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING w E y MARCH 25, 2014 — 9:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 d) Favorable Recommendations 2. Type: Massage Establishment Renewal a) Applicant: Hair Crafters (1) Location: 602 Lincoln Way East (2) Favorable Recommendations for Establishment License b) Applicant: Therapeutic Indulgence (1) Location: 904 E. Jefferson Blvd. (2) Favorable Recommendations 9. TRAFFIC CONTROL DEVICE A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 2007 Miami Street 2. All criteria has been met 10. RATIFY BONDS A. Contractor Bonds 1. McIntyre- Jones, Inc. — For Release Effective May 2, 2014 B. Excavation Bonds 1. JK Brothers, LLC — For Release Effective March 25, 2014 2. Environmental Protection Industries — For Release Effective January 24, 2014 11. CLAIMS 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5