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Home My WebLink About08/21/08 and 08/25/08 Board of Public Works Regular MinutesAUNDA SESSION AUGUST 21. 2008 The Public Agenda Session of the Board of Public Works was convened at 10:35 a. m. on August 2-1, 2008, by Board President Mr. Gary A. Gilot, with Board Member Carl P. Littrell present. Board Member Donald E. Inks was absent. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following items from that list: AGENDA SESSION AUGUST 21, 2008 made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion, which carried. APPROVAL OF CONTRACT The following Contract was submitted to the Board for approval: TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ SECONDED Construction R&R Demolition of Former $649,190.00 plus Littrell/Gilot Contract Excavating, Gates Chevy Building - Environmental 2008 from Inc. Project No. 108-033 Allowance Unit 11:00 a.m. to Dead End/Alley Prices 2:00 p.m. (SBCDA TIF) North/South • 'M10111 1111 11,111111111 1 Sponsor Description Date/Time Location Motion Carried Sunnymeade Street Closure — August 23, Bronson Street from Gilot/Littrell Revitalization Block Party 2008 from Sunnyside Avenue to Subject to Program 11:00 a.m. to Dead End/Alley leaving 2:00 p.m. North/South alley open for neighbors access to garages Ladd, Kevin & Street Closure — August 24, West Jefferson Street Littrell/Gilot Meleah 8th Annual 2008 from from Chapin Street to Chapin/Jefferson 12:00 p.m. to Scott Street Block Party 7:00 p.m. Carrell & Kids Street Closure August 23, Haney Street from Denied Birthday Party 2008 — 12:00 Fellows Avenue to Gilot/Littrell p.m. to 8:00 Columbia Street p.m. Apostolic Street Closure August 23, Bendix Drive from Littrell/Gilot Outreach Praise in the 2008 from Jefferson Boulevard to Ministries Neighborhood 12:00 p.m. to Bendix Circle, including Party 7:00 p.m. Bendix Circle ADOPT RESOLUTION NO. 56-2008 - RELATED TO THE ACQUISITION OF PROPERT IN THE CITY OF SOUTH BEND, INDIANA, RELATED TO THE MCKINLEY HIGHWA & IRONWOOD DRIVE INTERSECTION IMPROVEMENT PROJECT Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the followi Resolution was adopted by the Board of Public Works: I RAW, GIR111111, MCKINLEY HIGHWAY & IRONWOOD DRIVE INTERSECTION IMPROVEMENT PROJEC (Project No. 107-100) 1 WHEREAS, pursuant to Indiana Code § 36-9-6-3 and Indiana Code § 36-1-10.5-1 the City of South Bend, Indiana Board of Public Works (ABoard@) is the entity vested with the authority to receive, manage and care for the property of the City and to oversee the Project; and WHEREAS, in order to properly complete the Project it is necessary to acquire all or a portion of the property set forth at Exhibit "A" attached hereto and incorporated herein ( "ROW Property"); and WHEREAS, the ROW Property is owned by the persons or entities set forth at Exhibit "A",- and WHEREAS, the Board has negotiated an offer for the parcel of ROW Property to be acquired, the amount of which is set forth at Exhibit "A "; and WHEREAS, the Board desires to purchase the ROW Property and to authorize staff to present and negotiate offers for the ROW Property on behalf of the Board provided that the offers not exceed the negotiated amount set forth at Exhibit "A°; and WHEREAS, the acquisition of the ROW Property is not expected to exceed Twenty-five Thousand and 00/100 Dollars ($25,000.00). NOW, THEREFORE, BE IT RESOLVED, by the City of South Bend, Indiana, Board of Public Works, as follows: 1. The Board hereby finds that the Project and the acquiring of the ROW Property will serve a public purpose, will be of benefit to the health or general welfare of the unit, and be in the best interest of the citizens of the City and that acquiring the ROW Property is necessary in order to properly complete the Project. Adopted at the meeting of the City of South Bend, Indiana, Board of Public Works held on August 21st, 2008, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Carl Littrell ATTEST: s/Linda Martin, Clerk APPROVE CLAIMS Mr. Gilot stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. AGENDA SESSION AUGUST 21, 2008 Therefore, Mr. Littrell made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Gilot seconded the motion, which carried. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:35 a.m. ATTEST: Lida M. Martin, Clerk BOARD OF PUBLIC WORKS LA, Gary A. Gilot, President Carl P. Littrell, Member f)Fnald F/Inks, Member REGULAR MEETING AUGUST 25, 2008 The Regular Meeting of the Board of Public Works was convened at 9:35 a. m. on Monday, zn August 25, 2008, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Cheryl Greene. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. links and carried, the minutes of the Agenda Session and Regular Meeting and Claims Review Meeting of the Board held on August 7, 2008, August 11, 2008, and August 18, 2008, were approved. This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read- TRANS TECH ELECTRIC ,LP 4601 Cleveland Road South Bend, Indiana 46628 Bid was signed by: Mr. John Ferro Non-Collusion Affidavit was in order Five percent (5%) Bid Bond was submitted 829 Boyd Boulevard REGULAR MEETING AUGUST 25. 2008 BID: $129,32150 BID- $69,043.75 Post Office Box 2409 Elkhart, Indiana 46515 Bid was signed by: Mr. Adam Clark Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $124,878.75 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Engineering for review and recommendation. 625 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by: Mr. William Stevens Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $207,137.40 BID: $222,042.20 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Michael Jaskela REGULAR MEETING AUGUST 259 2008 Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $196,992.15 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Engineering and their Consultant for review and recommendation 226 South Elder Street Mishawaka, Indiana 46544 Bid was signed by: Mr. Marc Campbell Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted 2500 West Arthington Street Chicago, Illinois 60612 Bid was signed by: Mr. Harold Kosova Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: BASE BID UNIT ITEM QUANTITY UNIT PRICE AMOUNT I --Mobilization Grit Removal, Post Removal 2 Closed Circuit TV Inspection 3051 Foot $28.00 $85,428.00 ALTERNATES UNIT ITEM QUANTITY UNIT PRICE AMOUNT I Alternate 1A 293 Foot $28.00 $8,204.00 2 Alternate 113 444 Foot $28.00 $12,432.00 3 Alternate I C 644 Foot $28.00 $18,03 32.00 4 -Alternate 1D 365 Foot $28.00 $10,220.00 5 Alternate 1E 1791 Foot $28.00 $50,148.00 6 Alternate IF 1388 Foot $35.00 $48,500.00 Alternate I G 4645 Foot $35.00 $162,575.00 2500 West Arthington Street Chicago, Illinois 60612 Bid was signed by: Mr. Harold Kosova Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted REGULAR MEETING AUGUST 25, 2008 1:]:IAlternate BID: 1A 293 Foot $19.94 $5,842.42 2 BASE BID Alternate I B 444 Foot $19.94 $8,853,36 3 Alternate I C 644 Foot $19.94 $12,841.36 4 Alternate 1D 365 Foot $19.94 $7,278.10 � _' 5 AMOUNT Alternate I E 1791 Foot $19.94 $35.712154 6 Alternate IF 1388 Foot $61.98 $86,028.24 7 Alternate 1O 4645 Foot $78.54 $364,81811.30 21221 Mullin Avenue Warren, Michigan 48089 Bid was signed by: Ms. Diann Regelbrugge Non-Collusion Affidavit was in order Non-Discrimination commitment forrn was completed Five percent (5%) Bid Bond was submitted Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Environmental Services for review and recommendation. OPEN AND AWARD QUOTATIONS — DEMOLITION OF 1025 NORTH BENDIX DRIVW (FORMER SUPERCLEAN CARWASH) — PROJECT NO. 108-068 (AEDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations the above referenced project. The following Quotations were opened and read: 825 S. Fellows South Bend, Indiana 46601 Quotation was submitted by Mr. William A. Torok B & J EXCAVATION, INC. 1104 West Donald Street South Bend, Indiana 46613 Quotation was submitted by Mr. Darnell O'Neal QUOTATION: $ 18,800.00 BID: BASE BID UNIT ITEM QUANTITY UNIT PRICE AMOUNT I Mobilization Grit Removal, Post Removal 2 Closed Circuit TV Inspection 3051 Foot $30.45 $92,90195 ALTERNATES UNIT ITEM QUANTITY UNIT PRICE AMOUNT I Alternate 1 A 293 Foot $30.45 $8,921.85 2 Alternate 113 444 Foot $30.45 $13,519.80 3 Alternate 1C 644 Foot $30.45 $19,609.80 4 Alternate ID 365 Foot $30.45 $11,114.25 5 Alternate 1E 1791 Foot $46.50 $83.281.50 6 Alternate 1F 1388 Foot $52.75 $73,217.00 7 Alternate I G 4645 Foot $52.75 1 $245,02175 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Environmental Services for review and recommendation. OPEN AND AWARD QUOTATIONS — DEMOLITION OF 1025 NORTH BENDIX DRIVW (FORMER SUPERCLEAN CARWASH) — PROJECT NO. 108-068 (AEDA TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations the above referenced project. The following Quotations were opened and read: 825 S. Fellows South Bend, Indiana 46601 Quotation was submitted by Mr. William A. Torok B & J EXCAVATION, INC. 1104 West Donald Street South Bend, Indiana 46613 Quotation was submitted by Mr. Darnell O'Neal QUOTATION: $ 18,800.00 REGULAR MEETING AUGUST 25, 2008 C & E EXCAVATING, INC. 53767 County Road 9 Elkhart, Indiana 46514 Quotation was submitted by Mr. Al Johnson Total Amount of Quote (items I through 2) 1 $ 19,643.00 R & R EXCAVATING INC. 2010 Went Avenue Mishawaka, Indiana 46545 Quotation was submitted by Mr. William H. Loudin RITSCHARD BROS., INC. 1204 West Sample Street South Bend, Indiana 46619 Quotation was submitted by Mr. Donald Ritschard, Jr. OURUNG11DUUNW70 'ANHASONK01 M-211 REGULAR MEETING AUGUST 25, 2008 Indiana 46634, in the amount of $13,450.00 per vehicle, totaling $26,900.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. ADOPT RESOLUTION NO. 55-2008 - A RESOLUTION OF THE SOUTH BEND BOARM OF PUBLIC WORKS REGARDING USE OF AN AUCTIONEER TO DISPOSE SURPLUS PROPERTY I REGULAR MEETING AUGUST 25, 2008 n. f- 0_3 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works to dispose of surplus vehicles by Equipment Services: RESOLUTION NO. 55-2008 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING USE OF AN AUCTIONEER TO DISPOSE OF SUR-PLUS PROPERTY WHEREAS, pursuant to Indiana Cod-, § 36 -9 -6 -1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and I personal property owned by the City of South Bend.. Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A " attached hereto and incorporated herein ("Property"); and WHERE-AS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an Zn auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000, and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and WHEREAS, Board desires to engage a duly-licensed auctioneer to advertise the sale and conduct a public auction to dispose of the Property in accordance with Indiana Code §§ 5- 22 -22- 1 et seq. NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby fin f] that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit (I the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 25th day of August, 2008. s/Gary A. Gilot, President s/Carl P. Littrell, Member s/Donald E. Inks, Member ATTEST: s/Linda. M Martin, Clerk ADOPT RESOLUTION NO. 58-2008 - ACCEPTING THE TRANSFER OF REAL PROPERTY AND GRANTING AN EASEMENT FROM THE SOUTH BEND COMMUNITY SCHOOL CORPORATION Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: WHEREAS, the South Bend Community School Corporation (the "School Corporation") is the owner of the real property situated in the City of South Bend (the "City") described in Exhibit A (the "Real Property"); and WHEREAS, the City desires to acquire the Real Property as well as a utility easement for the installation of storm sewer piping described in Exhibit B (the "Easement")-, and WHERE-AS, the care, custody and control of the School Corporation real estate is vested in the Board of School Trustees of the School Corporation (the "School Board") pursuant to Indiana Code 20-26-5-4; WHEREAS, the School Corporation desires to transfer the Real Property and the Easement to the City in exchange for Two Hundred Thousand Dollars ($200,000) pursuant to Indiana Code 20-26-7-1; and WHEREAS, Indiana Code 36-1-11-8 permits the School Corporation and the City to transfer property upon terms and conditions agreed upon by the entities as evidenced by the adoption of substantially identical resolutions by the Board of Public Works of the City (the "Board") and the School Board; and WHEREAS, the School Board, at its meeting of August 4, 2008, adopted a resolution approving the transfer of the Real Estate and the Easement to the City for Two Hundred Thousand Dollars ($200,000); NOW THEREFORE, BE IT RE-SOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. The Board hereby accepts the transfer of the Real Property and the Easement from the School Corporation for the sum of Two Hundred Thousand Dollars ($200,000). 1 The Board hereby authorizes and directs the Clerk of the City to record, or cause to be recorded, a deed conveying all of the right, title and interest of the School Corporation in and to the Real Estate to the City. 3. The Board hereby authorizes and directs the President of the Board to enter into and execute an agreement with the School Corporation granting the Easement to the City. 4. This Resolution shall be in full force and effect from and after its adoption • Adopted at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on August 25, 2008, in room 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. s/Gary A. Gilot, P.E., Board President s/Carl P. Littrell, P.E., Member s/Donald E. Inks, Member ATTEST: s/Linda M. Mai-tin, Clerk ADOPT RESOLUTION NO. 59-2008 - AMENDING RESOLUTIONNO. 38-2007 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") is authorized to purchase real property or personal property needed by the City of South Bend, Indiana (the "City") for any public use under Indiana Code § 36-9-6-4,- and WHEREAS, the Properties have been placed on the Indiana Commissioners Certificate Sale: St. Joseph County Auction being conducted by SRI Incorporated as an online auction, and will be available for purchase at said auction; and WHEREAS, Jeff Vitton (` °Vitton") has the required knowledge and expertise to place bids for the Properties and is an appropriate individual to act as the Board's agent for the purposes set forth in Resolution 38-2007. NOW, THEREFORE, BE IT RESOLVED, by the City of South Bend, Indiana, Board of Public Works, as follows: 2. Each member of the Board may, individually, approve and execute any and all documentation, including but not limited to offer letters, counteroffer letters, assignment agreements, purchase agreements and deeds necessary or advisable, in the opinion of legal counsel, to secure and accept the Properties. Adopted at a meeting of the City of South Bend, Indiana, Board of Public Works held on August 25, 2008, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. - 1914=4�01 s/Gary Gilot, President s/Carl Littrell s/Don Inks ATTEST: s/Linda Martin, Clerk REGULAR MEETING AUGUST 25, 2008 WHEREAS, pursuant to I.C. §36-9-6-2 and I.C. §36-9-6-3, the City of South Bend. Indiana Board of Public Works ("Board") has authority over the use of public rights of way and may contract for all work required to improve or repair City streets and property; and WHEREAS, Gary Gilot is a duly licensed Engineer who serves as the City's Director of Public Works; and WHEREAS, the Board has heretofore executed various contracts and agreements related to the construction of certain improvements located at the intersection of Ireland Road and Miami Street within the City of South Bend, and more specifically identified by the Board as Project No. 107-040 ("Project"); and WHEREAS, due to problems arising during the course of construction on the Project, it was determined that it was necessary to obtain certain services and equipment Advanced Valve Technologies, LLC ("AVT") on an expedited basis in order to correct the construction problems and avoid prolonged disruption of traffic in the Project area; and WHEREAS, the City and AVT reached an agreement as to certain terms and conditions as more specifically set for in certain documents entitled "Contract Number 00253A" and "Contract Number 002533B" (collectively "Contracts") dated August 13, 2008, said Contracts are attached hereto and incorporated herein as Exhibit "A " and WHEREAS, in order to facilitate the Project, Gary Gilot executed the Contracts on August 13, 2008 on behalf of the City; and WHEREAS, the Contracts between the City and AVT are subject to final approval by the Board; and WHEREAS, the Board believes that the Contracts are in the best interests of the health, safety and the social and economic welfare of the City and its residents and that the Contracts comply with federal, state and local laws under which the Project has been undertaken and is being assisted.- and wi PH 50, � _! ; �1191111 ON01111111,111 �i� NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: 1. The actions taken by the Director of Public Works for the City of South Bend relating to the Project, including the execution of the Contracts on behalf of the City are hereby in all respects ratified, confirmed and approved. 2. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. REGULAR MEETING AUGUST 25, 2008 ADOPTED at a meeting a the Board of Public Works of the City of South Bend, Indiana held on August 25, 2008, at 13108 Coumy-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. s/Gary Gilot, President s/Carl Littrell, Member s/Donald Inks, Member ATTEST: s/Linda Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements /Contracts /Proposals /Addenda were submitted to the Board for approval: TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ SECONDED Amendment to Abonmarche 2008 CSO Backwater $7,100.00 Littrell/Inks Professional Consultants of Gates Replacement — (Capital 642) Services Indiana, LLC Project No. 108-027 Agreement Release of Ranch Hamer New TRANSPO N/A Littrell/Inks Easement & Associates, Maintenance Building Inc. Site — Former Eckler Lahey Site (North/South Alley from Broadway Street to Indiana Avenue between Franklin Street an Lafayette Boulevard; East/West Alley from Franklin Street to Lafayette Boulevard between Broadway Street and Indiana Avenue) Contract ESG Security, Security Services for $15.00/hour - Gilot/Inks Renewal Inc. MPAC and Palais Supervisor Royale Ballroom — $ 13.00 /hour - Through 2009, 2010 Security and 2011 personnel (charges included in Promoter Contract) Grant PetSmart $10,000.00 Grant for N/A Gil—ot/lnks Agreement Charities the spaying/neutering of approximately 168 cats at $15.00 each, 62 dogs at $40.00 each for low income families and the spaying/neutering of 100 cats at $25.00 each and 50 dogs at $50 each that are housed at the South Bend Animal Control Shelter Professional Abom-narche Finalize and Update NTE $82,900.00 Gilot/Inks Services Consultants, Construction Drawings (LRSA) Subject to Agreement LLC for design on Douglas Clarification Road Widening — of Dollar Project NO. 107-002 Amount REGULAR MEETING AUGUST 259 2008 r Q - The following street closures were presented for approval: S-6eplemental Ken Herceg & Miami Road Widening $155,086.00 TABLED Agreement No. Associates, Inc. from Kern Road to (LRSA) Gilot/Inks 6 Jackson Road — Project Carried Authorize Street Closure — September 6, No. 98-082 —Appraisal, from Engineering Humanity of St. WomenBuild Staking, Buying. Duey Street to and Legal to Joseph County Miscellaneous Services a.m. to 2:00 Work out to acquire temporary details on rights of way parcels Sunnyside difficult ones September 14, North Frances and re-design of Ink-s/Littrell and bring Justin Roberts 2008 from 1:00 drainage system to new back to the Children's p.m. to 6:00 outlet East Board to Concert p.m. Washington Street ratify. Amendment to Malcolm Wastewater Treatment NTE $38,000.00 Gilot/Inks Professional Pirnie, Inc. Plant Blower Nos. I and (O&M 641 2008 from 4:00 Services 2 Rehabilitation and Engineering) Agreement Digester Gas Utilization Supplemental DLL Indiana, South Bend Avenue and $49,070.00 Gilot/Inks Agreement No. LLC Twyckenharn Drive (TIF) I Intersection Improvements — Project No. 108-047 — Operational and safety improvements to intersection in advance of S.R. 23 widening Contract AT&T Police Department DS I $3,750.00/month Gilot/InIcs Lines (Police Subject to the Department) Director of Public Works working with Controller on better plan using the I Metronet. Letter of AEP Relocation of Kankakee $695,578.00 Gilot/Inks Approval Colfax Transmission (AEDA TIF) Line, and Distribution Lines on Proposed TRANSPO Site Grant of Emmanuel, Related to Vacation of N/A Gilot/Littrell Easement Iglesia first North/South Alley Cristiana located west of Laurel Street and south of Western Avenue continuing south bordering the Pere Central Railroad APPROVAL OF STREET CLOSURES The following street closures were presented for approval: Sponsor Description Date/Time Location Motion Carried Habitat for Street Closure — September 6, Howard Street from Littrell/Inks Humanity of St. WomenBuild 2008 from 7:00 Duey Street to Talbot Joseph County 2008 a.m. to 2:00 Street p.m. Sunnyside Street Closure — September 14, North Frances Street Ink-s/Littrell Presbyterian Justin Roberts 2008 from 1:00 from Jefferson Church Children's p.m. to 6:00 Boulevard to East Concert p.m. Washington Street Boucher, Street Closure — September 6, usher Street from Littrell/Inks Kelsey th 4 Annual 2008 from 4:00 Michigan Street to REGULAR MEETING AUGUST 25, 2008 Tasher Street p.m. to 8:00 Jennings Street Block Party p.m. Davis, Clara Street Closure - September 13, Diamond between Inks/Littrell Gospel Jazz 2008 form 8:00 Lincolnway West and Block Party a.m. to 8:00 LaPorte D.M. APPROVE IRREVOCABLE LETTER OF CREDIT: Mr. Tony Molnar, Division of Engineering, submitted the following irrevocable Letter of Credit to the Board and recommended approval: Mr. Littrell made a motion that the Letter of Credit, as outlined above, be approved. Mr. Inks seconded the motion, which carried. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted the following Wastewater Discharge Permits and recommended approval: There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the permits were approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control device was approved: Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control device was approved: NEW INSTALLATION: Residential Parking LOCATION: 300 Block of LaMonte Terrace Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 433 S. Edison Street REMARKS: Reconsidered and Approved. Mr. Gilot stated the Director their property where steps are located. tails I The Division of Water Works and Equipment Services submitted Safety Reports for July 2008. These reports reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the reports were accepted and filed. OF PUBLIC WORKS The Department of Water Works, Equipment Services and Environmental Services submitted their Monthly and Performance Reports for the month of July 2008. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the monthly reports were accepted and filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Certificates of Insurance for the following businesses were accepted for filing: REGULAR MEETING AUGUST 25, 2008 n , I 0 _ A Custom & Moore Tree Experts, Inc., Granger. Indiana Granger, Juvenile Diabetes Research Foundation, New York, New York Mr. Anthony Molnar, Engineer, Division of Engineering, recommends that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business and Type Approved/ Released Effective Date Wayne Barrier Contractor Approved August 14, 2008 DNA Concrete, Inc. Contractor Approved August 12, 2008 Do All Contractors Contractor Approved August 11, 2008 K&K Earthmoving, Inc. Contractor Released August 9, 2008 Eric Frye d/b/a Elf Excavating Excavation Approved August 12, 2008 Mr. Littrell made a motion that the Bonds approval and/or release as outlined above be ratified, Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board-, each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date St. Joseph County Housing Consortium $36,874.15 August 12, 2008 -City of South Bend $2,480,578.84 August 25, 2008 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried, ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:53 a.m. Gary A. Gilot, President Carl P. Littrell, Member nald E. Inks, Member -Linda M. Martin, Clerk