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Home My WebLink About02/25/2014 Board of Public WorksREGULAR MEETING FEBRUARY 25 2014 39 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. IC Item Item Description Quantity Unit Price Total Amount 1 Manhole Rehab, Cone Liner 0' to 12' 282 Each $3,804,00 $1,072,728.00 2 Manhole Rehab, Add'1 Depth Beyond 12' 280 Lft $317.00 $ 88,760.00 TOTAL BASE BID $1,161,488.00 OPTION A Manhole Rehab, Cone Liner 0' to IT, Mod Cone Mix 20 Each $3,979.00 $79,580,00 Manhole Rehab, Add'I Depth Beyond 12', Mod Cone Mix 20 Lft $332.00 $6,640.00 RIETH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23, P.O. Box 1775 South Bend, Indiana 46614 Bid was signed by: Todd J. Kulczar, Sales Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. ME Item No. Description p Quantity Unit price Total Amount 1 Manhole Rehab, Cone Liner 0' to 12' 282 Each $3,470.00 $978,540,00 2 Manhole Rehab, Add'1 Depth Beyond 12' 280 Lft $265.00 $74,200.00 TOTAL BASE BID $1,052,740.00 OPTION A Manhole Rehab, Cone Liner 0' to 12', Mod Cone Mix 20 Each $3,650.00 $73,000.00 Manhole Rehab, Add'l Depth Beyond 12', Mod Cone Mix 20 Lft $300.00 $6,300.00 Mr. Gilot suggested there was a math error in Rieth Riley's bid on the Option A, beyond 12' concrete mix. He noted the bid calls for twenty (20) linear feet and they bid $300.00 per foot. That would be $6,000,00, not $6,300.00 as they have written. Ms, Greene stated the bid review team should review this along with everything else to confirm the bid is correct and responsible and responsive. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above bids were referred to the Streets and Sewers Departments for review and recommendation. OPENING OF BIDS — 2014 STREET AND SEWER MATERIALS — PROJECT NO. 114-004 MVH/SEWER OPERATIONS AND MAINTENANCE) This was the date set for receiving and opening of sealed bids for the above referenced project, The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Ms. Greene stated she was contacted by Linda Martin, Clerk of the Board, yesterday, and told that in the bid specifications there was included a paragraph that is used normally for vehicle bids and states each item bid should be submitted in a separate envelope. Ms. Greene noted this should not have been included in this bid and it is at the Board's discrepancy to waive the irregularity if they choose. She noted in this case, she wouldn't expect over one -hundred (100) items to be bid on in separate envelopes. Ms. Greene stated that due to the number of individual items, she would read only the names of the bidders into the REGULAR MEETING FEBRUARY 25, 2014 40 record and a bid tab would be prepared after review of the bids for responsiveness. Mr. Gilot requested that the covering materials, Part A, HMA No. 11, the largest part of the bid, be read also. The following bids were opened and the covering material totals publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 PO Box 1775 South Bend, Indiana 46614 Bid was signed by: Todd Kulczar Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Preference Claim Form was submitted. Ten (10%) Bid Bond was submitted. "MM Item No. Item Quantity Unit Unit Price PART A — ASPHALT MATERIALS HMA Surface I IL 5,500 Ton $63.00 HMA Surface I 1 L MAC 1,000 Ton $78.00 HMA Surface 11 L MAC HD 500 Ton $82.00 HMA Surface 11 S 6,800 Ton $64.00 HMA Surface 1 I S MAC 800 Ton $80.00 HMA Surface IIS MAC HD 1,000 Ton $83.00 HMA Surface I IL HP 500 Ton $92.00 HMA Surface I IS HP 500 Ton $92.00 HMA Surface 11 Steel Slag HP 1,800 Ton $72.00 HMA Binder 819 500 Ton $57.00 HMA Binder 8/9 MAC 500 Ton $67.00 HMA Binder 11 6,300 Ton $55.00 HMA Binder 11 MAC 2,000 Ton $66.00 HMA Base 5D 1,000 Ton $52.00 CMA Patch HP 750 Ton $135.00 CMA Patch AE-300P 500 Ton $125.00 AE-T Tack 75,000 Gal No Bid AE-90S Crack Seal 5,000 Gal No Bid MAC 20 Crack Seal 2,500 Gal No Bid RS-2 15,000 Gal No Bid Polymer Modified Asphalt Emulsion 15,000 Gal No Bid Dust Control Agent 140,000 Gal No Bid Polymer Modified Asphalt Cement MAC HD 15,000 Gal No Bid PART B — PCC MATERIALS - NO BIDS PART C — AGGREGATE MATERIALS REGULAR MEETING FEBRUARY 25 2014 41 Item No. Item Quantity Unit Unit Price No. 24 Sand 5,000 Ton $10.20 No. 53 Gravel 5,000 Ton $14.25 No. 53 Recycled Concrete 5,000 Ton $13.75 No. 53 Slag 5,000 Ton $15.95 Topsoil 400 Cys No Bid Sand/Slag Mix 500 Ton No Bid No. I I Slag Chip Stone 1,200 Ton $15.95 PART D — SEWER MATERIALS — NO BIDS PART E — TRAFFIC MATERIALS — NO BIDS PART F — SNOW REMOVAL MATERIALS — NO BIDS WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Preference Claim Form was submitted. Ten (10%) Bid Bond was submitted. Item No. Item Quantity Unit Unit Price PART A — ASPHALT MATERIALS HMA Surface 1 l L 5,500 Ton $52.00 HMA Surface I IL MAC 1,000 Ton $58.00 HMA Surface I I L MAC HD 500 Ton $60.00 HMA Surface 11S 6,800 Ton $53.50 HMA Surface 11 S MAC 800 Ton $61.00 HMA Surface 11 S MAC HD 1,000 Ton $63.00 HMA Surface 11L HP 500 Ton $72.00 HMA Surface 11S HP 500 Ton $72.00 HMA Surface I Steel Slag HP 1,800 Ton $72.00 HMA Binder 8/9 500 Ton $33.00 HMA Binder 8/9 MAC 500 Ton $36.00 HMA Binder 11 6,300 Ton $45.00 HMA Binder 11 MAC 2,000 Ton $47.00 HMA Base 5D 1,000 Ton $33.00 CMA Patch HP 750 Ton $90.00 CMA Patch AE-300P 500 Ton $90.00 REGULAR MEETING FEBRUARY 25, 2014 42 Item No. Item Quantity Unit Unit Price AF-T Tack 75,000 Gal No Bid AE-90S Crack Seal 5,000 Gal No Bid MAC 20 Crack Seal 2,500 Gal No Bid RS-2 15,000 Gal No Bid Polymer Modified Asphalt Emulsion 15,000 Gal No Bid Dust Control Agent 140,000 Gal No Bid Polymer Modified Asphalt Cement MAC HD 15,000 Gal No Bid PART B — PCC MATERIALS — NO BIDS PART C — AGGREGATE MATERIALS No. 24 Sand 5,000 Ton No Bid No. 53 Gravel 5,000 Ton No Bid No, 53 Recycled Concrete 5,000 Ton $12.00 No. 53 Slag 5,000 Ton $18.00 Topsoil 400 Cys No Bid Sand/Slag Mix 500 Ton No Bid No. I I Slag Chip Stone 1,200 Ton No Bid PART D — SEWER MATERIALS — NO BIDS PART E — TRAFFIC MATERIALS — NO BIDS PART F — SNOW REMOVAL MATERIALS — NO BIDS BIT -MAT PRODUCTS OF INDIANA, INC.. P. O. Box 428 Ashley, Indiana 46705 Bid was signed by: John Baumgartner Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Preference Claim Form was submitted. Ten (10%) Bid Bond was submitted. Item No. Item Quantity Unit Unit Price PART A — ASPHALT MATERIALS BMA Surface I IL 5,500 Ton NO BID HMA Surface I IL MAC 1,000 Ton NO BID HMA Surface 1 I MAC HD 500 Ton NO BID HMA Surface 11 S 6,800 Ton NO BID HMA Surface I I S MAC 800 Ton NO BID HMA Surface 11 S MAC HD 1,000 Ton NO BID HMA Surface I IL HP 500 Ton NO BID HMA Surface I IS HP 500 Ton NO BID REGULAR MEETING FEBRUARY 25 2014 43 Item No Item Quantity Unit Unit Price HMA Surface i 1 Steel Slag HP 1,800 Ton NO BID HMA Binder 8/9 500 Ton NO BID HMA Binder 8/9 MAC 500 Ton NO BID HMA Binder 11 6,300 Ton NO BID HMA Binder 11 MAC 2,000 Ton NO BID HMA Base 5D 1,000 Ton NO BID CMA Patch HP 750 Ton NO BID CMA Patch AE-300P 500 Ton NO BID AE-T Tack 75,000 Gal $2.30 AE-90S Crack Seal 5,000 Gal $2.40 MAC 20 Crack Seal 2,500 Gal $2.80 RS-2 15,000 Gal $2.05 Polymer Modified Asphalt Emulsion 15,000 Gal $2.40 Dust Control Agent 140,000 Gal $1.45 Polymer Modified Asphalt Cement MAC HD 15,000 Gal $3.00 PART B — PCC MATERIALS — NO BIDS PART C — AGGREGATE MATERIALS — NO BIDS PART D — SEWER MATERIALS — NO BIDS PART E — TRAFFIC MATERIALS — NO BIDS PART F — SNOW REMOVAL MATERIALS — NO BIDS UNDERGROUND PIPE & VALVE INC. 1077 Oliver Plow Ct. South Bend, Indiana 46601 Bid was signed by: Donald E. Nuner Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Preference Claim Form was submitted. Ten (10%) Bid Bond was submitted. Item No. —F Item Quantity�Un�itUnit Price PART A — ASPHALT MATERIALS — NO BIDS PART B — PCC MATERIALS — NO BIDS PART C — AGGREGATE MATERIALS — NO BIDS PART D — SEWER MATERIALS Manhole Cover & Frame 300 Each $188.00 Catch Basin Cover & Frame 300 Each $163.00 MH Riser 20 3/4" D — 1 "R — 7/8"L 60 Each $115.00 MH Riser 20 3/4" D — 1 1/2"R — 7/8"L 90 Each $120.00 REGULAR MEETING FEBRUARY 25, 2014 44 Item No. Item Quantity Unit Unit Price MH Riser 20 3/4" D - 2"R - 7/8"L 60 Each $124,00 MH Riser 20 3/4" D- 2 1/2"R-7/8"L 15 Each $130.00 MH Riser 20 3/4" D - 3"R - 7/8"L 10 Each $139.00 MH Riser 20 3/4" D - 3 1/2"R - 7/8"L 10 Each $147.00 MH Riser 20 3/4" D - 4"R - 7/8"L 10 Each $160.00 MH Riser 21 3/4" D - 1"R- 1 3/8"L 40 Each $134.00 MH Riser 21 3/4" D - 1 1/2"R - 1 3/8"L 30 Each $138.00 MH Riser 21 3/4" D - 2"R - 13/8"L 30 Each $143.00 MH Riser 21 3/4" D - 2 1/2"R - 1 3/8"L 30 Each $148.00 MH Riser 21 3/4" D - 3"R - 1 3/8"L 10 Each $158.00 MH Riser 21 3/4" D - 3 1/2"R- 1 3/8"L 10 Each $166.00 MH Riser 21 3/4" D - 4"R - 1 3/8"L 10 Each $178.00 MH Riser 22 1/8" D - 1"R - 1 1 /4"L 10 Each $115.00 MH Riser 22 1/8" D - 1 1 /2"R - 1 1 /4"L 10 Each $120.00 MH Riser 22 1/8" D - 2"R - 1 1 /4"L 20 Each $124.00 MH Riser 22 1/8" D -2 1/2"R- 1 1/4"L 20 Each $130.00 MH Riser 22 1/8" D - 3"R - 1 1/4"L 10 Each $139.00 MH Riser 22 1/8" D - 3 1/2"R - I 1/4"L 10 Each $147,00 MH Riser 22 1/8" D - 4"R - 1 1 /4"L 10 Each $160.00 MH Riser 22 1 /4" D - I "R - 1 1 /2"L 60 Each $115.00 MH Riser 22 1 /4" D - 1 1/2"R - 1 1 /2"L 60 Each $120.00 MH Riser 22 1 /4" D - 2"R - I 1 /2"L 20 Each $124.00 MH Riser 22 1 /4" D - 2 1 /2"R - 1 1 /2"L 25 Each $130.00 MH Riser 22 1 /4" D - 3"R - l 1 /2"L 10 Each $139.00 MH Riser 22 1 /4" D - 3 1/2"R - 1 1/2"L 10 Each $147.00 MH Riser 22 1/4" D - 4"R - I 1 /2"L 10 Each $160.00 MH Riser 23" D- 1"R- 1 3/4"L 60 Each $115.00 MH Riser 23" D- 1 1/2"R- 1 3/4"L 30 Each $120.00 MH Riser 23" D - 2"R - 1 3/4"L 60 Each $124.00 MH Riser 23" D - 2 1/2"R - 13/4"L 15 Each $130.00 MHRiser23"D-3"R-13/4"L 10 Each $139.00 MH Riser 23" D - 3 1 /2"R - 13/4"L 10 Each $147,00 MH Riser 23" D - 4"R - 1 3/4"L 10 Each $160,00 MH Riser 23 518" D - 1 "R - 1 1 /8"L 10 Each $115.00 MH Riser 23 5/8" D - I 1/2"R - 1 1/8"L 10 Each $120.00 MH Riser 23 5/8" D - 2"R - 1 1 /8"L 10 Each $124,00 MH Riser 23 5/8" D - 2 1/2"R - I 1/8"L 10 Each $130.00 MH Riser 23 5/8" D - 3"R - 1 1 /8"L 10 Each $139.00 REGULAR MEETING FEBRUARY 25 2014 45 Item No. Item Quantity Unit Unit Price MH Riser 23 518" D — 3 1/2"R — 1 1/8"L 10 Each $147.00 MH Riser 23 5/8" D — 4"R — 1 1 /8"L 10 Each $160.00 MH Riser 23 5/8" D — 1 "R — 1 1 /2"L 20 Each $115.00 MH Riser 23 5/8" D — I 1/2"R — I 1/2"L 25 Each $120,00 MH Riser 23 5/8" D —2"R— I 1/2"L 20 Each $124.00 MH Riser 23 5/8" D — 2 1 /2"R — 1 1 /2"L 20 Each $130.00 MH Riser 23 5/8" D — 3"R — 1 1 /2"L 10 Each $139.00 MH Riser 23 5/8" D — 3 1/2"R— 1 1/2"L 10 Each $147.00 MH Riser 23 5/8" D — 4"R — 1 1 /2"L 10 Each $160.00 MHRiser 251/2"D—I"R-11/2"L 20 Each $115.00 MH Riser 25 1/2" D — 1 1 /2"R — 1 1 /2"L 20 Each $120.00 MH Riser 25 1/2" D — 2"R — 1 1/2"L 10 Each $124.00 MH Riser 25 1/2" D — 2 1/2"R — 1 1/2"L 10 Each $130.00 MH Riser 25 1/2" D — 3"R — 1 1 /2"L 10 Each $139.00 MH Riser 25 1/2" D— 3 1/2"R— 1 1/2"L 10 Each $147.00 MH Riser 25 1/2" D — 4"R — 1 1/2"L 10 Each $160.00 MH Riser 26" D — 1 "R — I 1 /2"L 20 Each $121.00 MH Riser 26" D — I 1 /2"R — 1 1 /2"L 25 Each $126.00 MHRiser 26"D-2"R-11/2"L 25 Each $130.00 MH Riser 26" D — 2 1/2"R— 1 1/2"L 25 Each $136.00 MH Riser 26" D — 3"R— 1 1/2"L 10 Each $145.00 MH Riser 26" D — 3 1/2"R — 1 1 /2"L 10 Each $153.00 MH Riser 26" D — 4"R — I 1/2"L 10 Each $166,00 MH Riser 26 1/2" D — 1 "R — 1 1 /2"L 15 Each $121.00 MH Riser 26 1/2" D — 1 1/2"R— 1 1/2"L 15 Each $126.00 MH Riser 26 1/2" D — 2"R— 1 1/2"L 15 Each $130,00 MH Riser 26 1/2" D — 2 1 /2"R — 1 1 /2"L 15 Each $13 6.00 MH Riser 26 1/2" D — 3 "R — 1 1 /2"L 10 Each $145.00 MH Riser 26 1/2" D — 3 1/2"R — I 1/2"L 10 Each $153,00 MH Riser 26 1/2" D — 4"R — 1 1 /2"L 10 Each $166.00 PART E — TRAFFIC MATERIALS — NO BIDS PART F — SNOW REMOVAL MATERIALS Curved Double Bevel Carbon Steel Underbody Blade 5'L x 6"T x 5/8"Th 600 Each $49.00 Curved Single Bevel Carbon Steel Underbody Blade 5'L x 6"T x 3/4"Th 100 Each $74.25 Curved Single Bevel Carbon Steel Underbody Blade 6'L x 6"T x 3/4"Th 100 Each $89.00 Western Pro Plus Plow Blades 8 1 Each $95.00 REGULAR MEETING FEBRUARY 25,_ 2014 46 Item Item Quantity Unit Unit Price No. 90"L x 6"T x 1/2"Th Buyer Snow Dogg EX75 Plow Blade 8 Each $95.00 90"I., x 6"T x 1/2"Th OZINGA READY -MIX CONCRETE, INC. 715 West Ireland Road South Bend, Indiana 46614 Bid was signed by: Chuck Houin Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten (10%) Bid Bond was submitted. Item No. Item Quantity Unit Unit Price PART A — ASPHALT MATERIALS — NO BIDS PART B — PCC MATERIALS Class A Concrete 1,500 Cys $87.00 Class A High Early 200 Cys $92.00 Flowable Fill, Removable 400 Cys $59.00 PART C — AGGREGATE MATERIALS — NO BIDS PART D — SEWER MATERIALS — NO BIDS PART E — TRAFFIC MATERIALS — NO BIDS PART F — SNOW REMOVAL MATERIALS — NO BIDS HD SUPPLY WATERWORKS, LTD. P. O. Box 10219 South Bend, Indiana 46680 Bid was signed by: Mike Tolson Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility 'Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten (10%) Bid Bond was submitted. Item No. Item Quantity Unit Unit Price PART A — ASPHALT MATERIALS — NO BIDS PART B — PCC MATERIALS — NO BIDS PART C — AGGREGATE MATERIALS — NO BIDS PART D — SEWER MATERIALS Manhole Cover & Frame 300 Each $192.75 Catch Basin Cover & Frame 300 Each $166.75 MH Riser 20 3/4" D — 1"R— 7/8"L 60 Each $115.00 REGULAR MEETING FEBRUARY 25, 2014 47 Item No. Item Quantity Unit Unit Price ME Riser 20 3/4" D - 1 1/2"R - 7/8"L 90 Each $118.73 ME Riser 20 3/4" D - 2"R - 7/8"L 60 Each $123,75 ME Riser 20 3/4" D - 2 1/2"R - 7/8"L 15 Each $129.50 ME Riser 20 3/4" D - 3"R - 7/8"L 10 Each $138.75 ME Riser 20 3/4" D - 3 1 /2"R - 7/8"L 10 Each $147.00 ME Riser 20 3/4" D - 4"R - 7/8"L 10 Each $160,00 ME Riser 21 3/4" D - 1"R- 1 3/8"L 40 Each S133. 55 ME Riser 21 3/4" D - 1 1/2"R - 13/8"L 30 Each $138.25 MR Riser 21 3/4" D - 2"R - 1 3/8"L 30 Each $142.50 ME Riser 21 3/4" D - 2 1/2"R- 1 3/8"L 30 Each $148.25 MH Riser 21 3/4" D - 3"R - 1 3/8"L 10 Each $157.50 ME Riser 21 3/4" D - 3 1/2"R - l 3/8"L 10 Each $165.75 ME Riser 21 3/4" D - 4"R - 1 3/8"L 10 Each $178.75 ME Riser 22 1/8" D - 1 "R - 1 1 /4"L 10 Each $115.00 ME Riser 221/8"D-11/2"R-11/4"L 10 Each $119.50 ME Riser 22 1/8" D - 2"R - I 1/4"L 20 Each $123.75 ME Riser 22 1/8" D -2 1/2"R - 1 1/4"L 20 Each $129.50 ME Riser 221/8"D-3"R-11/4"L 10 Each $138.75 ME Riser 22 1/8" D - 3 1/2"R - 1 1/4"L 10 Each $147.00 ME Riser 22 1/8" D - 4"R - 1 1 /4"L 10 Each $160.00 ME Riser 22 1/4" D - 1 "R - 1 1 /2"L 60 Each $115.00 ME Riser 22 1/4" D - 1 1/2"R -1 1/2"L 60 Each $119.50 ME Riser 22 1/4" D - 2"R- 1 1/2"L 20 Each $123.75 ME Riser 22 1/4" D - 2 1/2"R - 1 1/2"L 25 Each $129.50 ME Riser 221/4"D-3"R-11/2"L 10 Each $138.75 ME Riser 22 114" D - 3 1/2"R - 1 1 /2"L 10 Each $147.00 ME Riser 22 1/4" D - 4"R - 1 1 /2"L 10 Each $160.00 ME Riser 23" D - 1 "R - 1 3/4"L 60 Each $115.00 MR Riser 23" D - 1 1/2"R- 1 3/4"L 30 Each $119.50 MR Riser 23" D - 2"R- 1 3/4"L 60 Each $123.75 ME Riser 23" D - 2 1/2"R - 1 3/4"L 15 Each $129.50 ME Riser 23" D - 3"R - 1 3/4"L 10 Each $138.75 ME Riser 23" D - 3 1/2"R- 1 3/4"L 10 Each $147.00 MR Riser 23" D - 4"R - 1 3/4"L 10 Each $160,00 ME Riser 23 5/8" D - 1"R- 1 1/8"L 10 Each $115.00 ME Riser 23 5/8" D - 1 1 /2"R - 1 1/8"L 10 Each $119.50 ME Riser 23 5/8" D - 2"R - 1 1/8"L 10 Each $123.75 ME Riser 23 5/8" D - 2 1/2"R - 1 1 /8"L 10 Each $129,50 REGULAR MEETING FEBRUARY 25, 2014 48 Item No. Item Quantity Unit Unit Price MH Riser 23 5/8" D — 3"R -- I 1/8"L 10 Each $138.75 MH Riser 23 5/8" D — 3 1/2"R — I 1/8"L 10 Each $147.00 MH Riser 23 5/8" D — 4"R -- 1 1 /8"L l b Each $160.00 MH Riser 23 5/8" D — 1 "R — 1 1 /2"L 20 Each $115.00 MH Riser 23 5/8" D — 1 1/2"R — 1 1 /2"L 25 Each $119.50 MH Riser 23 518" D — 2"R — 1 1 /2"L 20 Each $123.75 MH Riser 23 5/8" D —2 1/2"R— 1 1/2"L 20 Each $129.50 MH Riser 23 5/8" D — 3"R — 1 1 /2"L 10 Each $138.75 MH Riser 23 5/8" D — 3 1/2"R— 1 1/2"L 10 Each $147.00 MH Riser 23 5/8" D — 4"R — 1 1/2"L 10 Each $160.00 MH Riser 25 1/2" D — 1"R — 1 1/2"L 20 Each No Bid MH Riser 25 1/2" D — 1 1 /2"R — 1 1 /2"L 20 Each No Bid MH Riser 25 1/2" D — 2"R — 1 1 /2"L 10 Each No Bid MH Riser 25 1/2" D — 2 1/2"R — 1 1/2"L 10 Each No Bid MH Riser 25 1/2" D — 3"R — 1 1/2"L 10 Each No Bid MH Riser 25 1/2" D — 3 1 /2"R — 1 1 /2"L 10 Each No Bid MH Riser 25 1/2" D — 4"R — I 1 /2"L 10 Each No Bid MH Riser 26" D — I "R — 1 1 /2"L 20 Each No Bid MH Riser 26" D — 1 1/2"R— 1 1/2"L 25 Each No Bid MH Riser 26" D — 2"R — 1 1 /2"L 25 Each No Bid MH Riser 26" D — 2 1/2"R — 1 1/2"L 25 Each No Bid MH Riser 26" D — 3"R — I 1/2"L 10 Each No Bid MH Riser 26" D — 3 1/2"R — 1 1 /2"L 10 Each No Bid MH Riser 26" D — 4"R — 1 1/2"L 10 Each No Bid MH Riser 26 1/2" D — 1"R — 1 1 /2"L 15 Each No Bid MH Riser 26 1/2" D— 1 1/2"R— 1 1/2"L 15 Each No Bid MH Riser 26 1/2" D — 2"R — 1 1 /2"L 15 Each No Bid MH Riser 26 1/2" D — 2 1/2"R— 1 1/2"L 15 Each No Bid MH Riser 26 1/2" D — 3"R — 1 1 /2"L 10 Each No Bid MH Riser 26 1/2" D — 3 1/2"R — 1 1/2"L 10 Each No Bid MH Riser 26 1/2" D — 4"R — I 1/2"L 10 Each No Bid No Bid PART E — TRAFFIC MATERIALS — NO BIDS PART F — SNOW REMOVAL MATERIALS Curved Double Bevel Carbon Steel Underbody Blade 5'L x 6"T x 5/8"Th 600 Each $54.75 Curved Single Bevel Carbon Steel Underbody Blade 5'L x 6"T x 3/4"Th 100 Each $83.00 Curved Single Bevel Carbon Steel Underbody Blade 6'L x 6"T x 3/4"Th 100 Each $99.50 REGULAR MEETING FEBRUARY 25, 2014 49 Item No. Item Quantity Unit Unit Price Western Pro Plus Plow Blades 90"L x 6"T x 1/2"Th 8 Each $106,00 Buyer Snow Dogg EX75 Plow Blade 90"L x 6"T x 1/2"Th 8 Each $106.00 AMERICAN WIRE ROPE & SLING 5005 Lincolnway East Mishawaka, Indiana 46544 Bid was signed by: Tony Kuruda Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Business Claim Form was submitted. Ten (10%) Bid Bond was not submitted. Item No. Item Quantity Unit TUnit Price PART A — ASPHALT MATERIALS — NO BIDS PART B — PCC MATERIALS — NO BIDS PART C — AGGREGATE MATERIALS — NO BIDS PART D — SEWER MATERIALS — NO BIDS PART E — TRAFFIC MATERIALS — NO BIDS PART F — SNOW REMOVAL MATERIALS Curved Double Bevel Carbon Steel Underbody Blade 5'L x 6"T x 5/8"Th 600 Each $45.80 Curved Single Bevel Carbon Steel Underbody Blade 5'L x 6"T x 3/4"Th 100 Each $79.35 Curved Single Bevel Carbon Steel Underbody Blade 6'L x 6"T x 3/4"Th 100 Each $95.20 Western Pro Plus Plow Blades 90"L x 6"T x 1/2"Th 8 Each $61.80 Buyer Snow Dogg EX75 Plow Blade 90"L x 6"T x 1/2"Th 8 Each $61.80 KUERT CONCRETE INC. 3402 Lincolnway West South Bend, IN 46628-1455 Bid was signed by: Tim Miller Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten (10%) Bid Bond was submitted. Item No. Item Quantity Unit Unit Price PART A — ASPHALT MATERIALS — NO BIDS PART B — PCC MATERIALS REGULAR MEETING FEBRUARY 25. 2014 50 Item No. Item Quantity Unit Unit Price Class A Concrete 1,500 Cys $91.75 Class A High Early 200 Cys $96.75 Flowable Fill, Removable 400 Cys $61.75 PART C — AGGREGATE MATERIALS — NO BIDS PART D — SEWER MATERIALS — NO BIDS PART E — TRAFFIC MATERIALS — NO BIDS PART F — SNOW REMOVAL MATERIALS — NO BIDS AMERICAN HIGHWAY PRODUCTS, LTD. 11723 Strasburg Bolivar Road Bolivar, Ohio 46612 Bid was signed by: Jason Downing Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten Percent (10%) Bid Bond was submitted. Item No. Item Quantity Unit Unit Price PART A — ASPHALT MATERIALS — NO BIDS PART B — PCC MATERIALS — NO BIDS PART C — AGGREGATE MATERIALS — NO BIDS PART D — SEWER MATERIALS Manhole Cover & Frame 300 Each NO BID Catch Basin Cover & Frame 300 Each NO BID MH Riser 20 3/4" D — 1 "R — 7/8"L 60 Each $85.00 MH Riser 20 3/4" D — 1 1/2"R— 7/8"L 90 Each $88.50 MH Riser 20 3/4" D -- 2"R — 7/8"L 60 Each $92.00 MH Riser 20 3/4" D — 2 1/2"R — 7/8"L 15 Each $96.50 MH Riser 20 3/4" D — 3"R — 7/8"L 10 Each $104.00 MH Riser 20 3/4" D — 3 1/2"R — 7/8"L 10 Each $110.50 MH Riser 20 3/4" D — 4"R — 7/8"L 10 Each $121.00 MH Riser 21 3/4" D — 1"R— 1 3/8111, 40 Each $100.00 MH Riser 21 3/4" D — 1 1/2"R — 1 3/8"L 30 Each $103.50 MH Riser 21 3/4" D — 2"R— l 3/8"L 30 Each $107.00 MH Riser 21 3/4" D — 2 1 /2"R — 1 3/8"L 30 Each $111.50 MH Riser 21 3/4" D -- 3"R — 1 3/8"L 10 Each $119.00 MHRiser 213/4"D-31/2"R-13/8"L 10 Each $125,50 MH Riser 21 3/4" D — 4"R — 1 3/811L 10 Each $136.00 MH Riser 22 1/8" D — 1"R — 1 1/4"L 10 Each $85.00 REGULAR MEETING FEBRUARY 25 2014 51 Item No. Item Quantity Unit Unit Price MHRiser 22 1/8" D- I 1/2"R- 1 1/4"L 10 Each $88.50 MH Riser 22 1/8" D -2"R- 1 1/4"L 20 Each $92.00 MH Riser 22 1/8" D - 2 1/2"R - I 1/4"L 20 Each $96.50 MH Riser 22 1/8" D-3"R- 1 1/4"L 10 Each $104.00 MH Riser 22 1/8" D - 3 1/2"R- 1 1/4"L 10 Each $110.50 MH Riser 22 1/8" D -4"R- 1 1/4"L 10 Each $121.00 MH Riser 22 1/4" D - 1 "R - 1 1/2"L 60 Each $85.00 MH Riser 22 1/4" D - I 1/2"R- 1 1/2"L 60 Each $88.50 MH Riser 22 1/4" D - 2"R - 1 1 /2"L 20 Each $92.00 MH Riser 22 1/4" D - 2 1/2"R - 1 1/2"L 25 Each $96.50 MH Riser 22 1/4" D - 3"R - 1 1/211L 10 Each $104.00 MH Riser 22 114" D - 3 1/2"R - l 1/2"L 10 Each $110.50 MH Riser 22 1/4" D - 4"R - 1 1/2"L 10 Each $121,00 MH Riser 23" D - 1"R- 1 3/4"L 60 Each $85.00 MH Riser 23" D - I 1/2"R- 1 3/4"L 30 Each $88.50 MH Riser 23" D - 2"R - 1 3/4"L 60 Each $92.00 MH Riser 23" D - 2 1 /2"R - 1 3/4"L 15 Each $96.50 MH Riser 23" D - 3"R - 1 3/4"L 10 Each $104.00 MH Riser 23" D- 3 1/2"R- 13/4"L 10 Each $110.50 MH Riser 23" D - 4"R - 1 3/4"1 10 Each $121.00 MH Riser 23 5/8" D - 1 "R - 1 1 /8"L 10 Each $85.00 MH Riser 23 5/8" D - 1 1/2"R- 11/8"L 10 Each $88.50 MH Riser 23 5/8" D - 2"R - I 1 /8"L 10 Each $92.00 MH Riser 23 5/8" D - 2 1/2"R- 1 1/8"L 10 Each $96.50 MH Riser 23 5/8" D - 3"R - I I/8"L 10 Each $104.00 MH Riser 23 518" D - 3 1/2"R - 1 1 /8"L 10 Each $110.50 MH Riser 23 5/8" D - 4"R - l I /8"L 10 Each $121.00 MH Riser 23 5/8" D - 1 "R - 1 1 /2"L 20 Each $85.00 MH Riser 23 5/8" D - 1 1/2"R - 1 1/2"L 25 Each $88.50 MH Riser 23 5/8" D - 2"R - I 1 /2"L 20 Each $92.00 MH Riser 23 5/8" D - 2 1/2"R - 1 1/2"L 20 Each $96.50 MH Riser 23 5/8" D - 3 "R - 1 1 /2"L 10 Each $104.00 MH Riser 23 5/8" D - 3 1 /2"R - 1 1/2"L 10 Each $110.50 MH Riser 23 5/8" D - 4"R - 1 1 /2"L 10 Each $121.00 MH Riser 25 1/2" D- 1"R- 1 1/2"L 20 Each $85.00 MH Riser 25 1/2" D - 1 1/2"R - 1 1/2"L 20 Each $88.50 MH Riser 25 1/2" D - 2"R - 1 1 /2"L 10 Each $92.00 MH Riser 25 1/2" D - 2 1/2"R- 1 1/2"L 10 Each $96.50 REGULAR MEETING FEBRUARY 25, 2014 52 Item No. Item Quantity Unit Unit Price MH Riser 25 1/2" D — 3"R — 1 1 /2"L 10 Each $104.00 MH Riser 25 1/2" D— 3 1/2"R- I 1/2"L 10 Each $110.50 MH Riser 25 1/2" D — 4"R — 1 1 /2"L 10 Each $121.00 MH Riser 26" D — 1 "R — 1 1/2"L 20 Each $90.00 MH Riser 26" D —1 I/2"R — 11/2"L 25 Each $93.50 MH Riser 26" D — 2"R — 1 1/2"L 25 Each $97.00 MH Riser 26" D — 2 1 /2"R — 1 1 /2"L 25 Each $101.50 MH Riser 26" D — 3"R — I 1 /2"L 10 Each $109.00 MH Riser 26" D — 3 1/2"R — 1 1 /2"L 10 Each $1 15.50 MH Riser 26" D — 4"R — 1 1 /2"L 10 Each $126.00 MH Riser 26 1/2" D — 1 "R — 1 1/2"L 15 Each $90.00 MH Riser 26 1/2" D — 11/2"R — 1 1/2"L 15 Each $93.50 MH Riser 26 1/2" D — 2"R — 1 1 /2"L 15 Each $97.00 MH Riser 26 1/2" D — 2 1/2"R— 1 1/2"L 15 Each $101.50 MH Riser 26 1/2" D — 3"R — 1 1 /2"L 10 Each $109.00 MH Riser 26 1/2" D — 3 1/2"R— l 1/2"L 10 Each $115,50 MH Riser 26 1/2" D — 4"R — I 1 /2"L 10 Each $126.00 PART E — TRAFFIC MATERIALS — NO BIDS PART F — SNOW REMOVAL MATERIALS -- NO BIDS KLINK TRUCKING, INC. P. O. Box 428 Ashley, Indiana 46705 Bid was signed by: Anthony Winters Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Preference Claim was submitted. Ten (10%) Bid Bond was submitted. Item No. Item Quantity Unit Unit Price PART A — ASPHALT MATERIALS - NO BIDS PART B — PCC MATERIALS — NO BIDS PART C — AGGREGATE MATERIALS No. 24 Sand 5,000 Ton $7.50 No. 53 (Travel 5,000 Ton $8.90 No. 53 Recycled Concrete 5,000 Ton $10.25 No. 53 Slag 5,000 Ton $12.85 Topsoil 400 Cys $14.00 REGULAR MEETING FEB RUARY 25 2014 53 Item No. Item Quantity Unit Unit Price Sand/Slag Mix 500 Ton $13.00 No. 11 Slag Chip Stone 1,200 Ton $15.75 PART D — SEWER MATERIALS — NO BIDS PART E — TRAFFIC MATERIALS — NO BIDS PART F -- SNOW REMOVAL MATERIALS — NO BIDS Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above bids were referred to the Street and Sewer Departments for review and recommendation and for a bid tabulation. OPENING AND AWARD OF BIDS — 2014 TRUCKING OF BIOSOLIDS ORGANIC RESOURCES CONTRACTUAL SERVICES) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: TRUCKS R US, INC. - AWARDEE 23942 State Road #2 South Bend, Indiana 46619 Bid was signed by: Casey D. Burger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond was submitted for $5,000. o BID PRICING FOR CONTRACT Item No. Est. Qty. Item Manufacturer Unit Price Per Truck, I TBD Trucking of Belt Pressed Per Hour "on call" Biosolids for Land Application Tri Axles + Quad $93.75 Axles FANIO SERVICES INC. 28015 State Road 23 North Liberty, Indiana 46554 Bid was signed by: Cindy Elliott Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond was submitted for $5,000. :E BID PRICING FOR CONTRACT Item No. Est. Qty. Item Manufacturer Unit Price 1 TBD Trucking of Belt Pressed Biosolids Per Truck, $90.00 REGULAR MEETING FEBRUARY 25, 2014 54 "on call" for Land Application Per Hour Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above bids were referred to Wastewater for review and recommendation. After reviewing those bids, Mr. Jacob Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Truck's R'Us, 23942 State Rd. 2, South Bend, Indiana 46619, in the unit price amount of $83.75 per truck, per hour, subject to vehicle inspection. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Henthom seconded the motion, which carried. OPENING OF QUOTATIONS — NIMTZ PARKWAY LED LUMINAIRE RETROFIT (,AIRPORT TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: ALL -PHASE ELECTRIC SUPPLY CO./CEO 1385 North Bendix Drive South Bend, IN 46628 Bid was signed by: Dave Maly Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten (10%) Bid Bond was submitted. Indiana Local Business Preference Claim submitted. OUOTE: Item Est. Item Unit Price Total No. Qty. 1 91 Roadway LED Luminaire with $838.00 $76,258.00 existing pole adaptor and hardware WESCO DISTRIBUTION, INC. 3412 Boland Drive South Bend, fN 46628 Bid was signed by: Michael S. Huitsing Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond was not submitted. Indiana Local Business Preference Claim Submitted, QUOTE: Item No. Est. Qty. Item Unit Price Total Roadway LED Luminaire with 1 91 existing pole adaptor and hardware— $855,75 $77,873.25 Lithonia Lighting DSXI LED 60C 700 40K T3M MVOLT SPUMBA DDBX GRAY13AR ELECTRIC 1834 Kenmore Street South Bend, IN 46628 Bid was signed by: Michael Sullivan REGULAR MEETING FEBRUARY 25, 2014 55 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Bid Bond was not submitted. Indiana Local Business Preference Claim Submitted. QUOTE: Item Est. No, Qty. Item Unit Price Total 1 41 Roadway LED Luminaire with existing pole adaptor and hardware $868.13 $78,999.83 TERMS -NET 30 KIRBY RISK ELECTRICAL SUPPLY 1331 N. Iowa Street South Bend, IN 46628 Bid was signed by: Jason Dittmar Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten (10%) Bid Bond was submitted. Indiana Local Business Preference Claim Submitted. QUOTE: Item Est. No. Qty. Item Unit Price Total 1 91 Roadway LED Luminaire with existing pole adaptor and hardware $885.00 $80,535.00 Upon a motion made by Ms. Roos, seconded by Mr. Henthom and carried, the above Quotations were referred to Traffic and Lighting for review and recommendation. NULLIFY CONTRACT CORRECT RECORD AND APPROVE REQUEST TO RE - ADVERTISE — TRUCKING OF MATERIAL FROM THE CITY OF SOUTH BEND ORGANIC RESOURCES FACILITY LOSS RECOVERY FUND In a letter to the Board, Mr. Matt Chlebowski, Central Services, advised the Board that on December 19, 2013, the Board of Works awarded the above bid to Rose Cor, Inc. in unit prices. A contract was sent to them for signature to be returned in two weeks. The City was contacted by their attorney shortly afterwards, who informed them that Rose Cor was unable to perform their contract. Ms. Greene stated this was a service contract, a bid bond is not required for services; however the specifications included a requirement of a bid bond. She explained the Board awarded the bid to the lowest responsive and responsible bidder and did not catch that Rose Cor did not submit a bid bond with their bid. Even though it is not a legal requirement of a services bid, the record indicating they had submitted a bid bond, needs to be corrected, she added. She stated when the contractor failed to sign the contract after the award it became a null award and a null contract. At this point, Ms. Greene stated, after completing the bidding process, the City can now go to the open market if they choose. She added that a service is not required to be bid by State law. Therefore, Mr. Gilot made a motion that three steps be approved; the award and the contract be declared null; the request to re -advertise be approved; and the Minutes of November 11, 2013 be corrected to reflect no bid bond was submitted by Rose Cor. Ms. Roos seconded the motions, which carried. APPROVE PROJECT COMPLETION AFFIDAVIT — DIAMOND AVENUE STORM SEWER SEPARATION PHASE 3 — PROJECT NO. 109-033C 2012 SEWER BOND Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Woodruff & Sons, Inc., P. O. Box 450, Michigan City, Indiana 46361, for the above referenced project, indicating a final cost of $2,526,721.73. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Project Completion Affidavit was approved. REGULAR MEETING FEBRUARY 25, 2014 56 APPROVE PROJECT COMPLETION AFFIDAVIT — 2013 SEWER REHABILITATION — PROJECT NO. 112-054 (SEWER CAPITAL) Mr. Gilot advised that Paul South, Director of Street Department, has submitted the Project Completion Affidavit on behalf of Insituform Technologies USA, LLC, 17988 Edison Avenue, Chesterfield, Missouri 60335, for the above referenced project, indicating a final cost of $935,828.00. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — INFRARED PAVEMENT PATCHING — PROJECT NO 113-014�STREETS-PAVING) Mr. Gilot advised that Paul South, Director of Street Department, has submitted the Project Completion Affidavit on behalf of Asphalt Restoration Services, LLC, PO Box 2484, South Bend, Indiana 46680 for the above referenced project, indicating a final cost of $170,499.36. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the Project Completion Affidavit was approved APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONES), oR MORE 2014 OR NEWER FRONT WHEEL DRIVE CARGO VANS 2014 WATER WORKS CAPITAL In a memorandum to the Board, Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Roos, seconded by Mr, Henthorn and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2014 SEWER LINING — PROJECT NO. 114-005 (SEWER CAPITAL) In a memorandum to the Board, Paul South, Director of Street Department, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1), OR MORE 2014 OR NEWER TANDEM AXLE MULTI -USE DUMP TRUCK (STREETS CAPITAL) In a memorandum to the Board, Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO (2), MORE OR LESS, 2014 OR NEWER SINGLE AXLE MULTI -USE DUMP TRUCK (STREETS CAPITAL In a memorandum to the Board, Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — SOUTHWOOD SEWER SEPARATION — PROJECT NO. 112-042 (SEWER REHAB/2012 SEWER BOND In a memorandum to the Board, Mr. Patrick Henthorn, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the above request was approved, APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Professional Gibson Request for Proposal $10,000 Roos/ Services Insurance Development, Analysis, and (Reduced to Henthorn Agreement Agency Consultation for Potential $5,000 if City City Health Clinic decides not to implement a REGULAR MEETING FEBRUARY 25. 2014 57 clinic) (Health Insurance Fund) Addendum to Redevelopment Environmental Remediation, (AEDA TIF) Roos/ Master Commission Demolition and Associated Henthorn Agency Site Work of the Hamilton Agreement Towing Property at 917 S. Lafayette. Addendum to Redevelopment Demolition, Remediation, (AEDA TIF) Roos/ the Master Commission and Clearing of Two (2) Henthorn Agency Properties in Ignition Park Agreement South Construction Redevelopment Certify that the N/A Roos/ Easement, Commission Doubletree/Century Center Henthorn Restriction, Skywalk Agreement is not in and Default per Request of Operating Lender to Jenna Hotel, LLC. Agreement Special Midwest Meter Sole Source/Compatible 2013 Unit Roos/ Purchase Company Price Extension for Water Prices (Water Henthorn Meters to End of 2014 Revenue Bonds and Operating Fund) Professional KRS Financial Correction of Amount Additional Roos/ Services LLC Approved Previously by $4,900.09 Henthorn Agreement Board of Works (General Fund Previously Approved Professional Amount: $14,000; Corrected Services) Amount: $18,900,09 Professional BMI Audit Audit of Health Care Plan $14,200 Roos/ Services Services, Inc. Dependent Eligibility (Health Henthorn Agreement Insurance Fund) Professional JWF Specialty Workers' Compensation $50,000.00/ Roos/ Services Company Claims Administration, Year for Three Henthorn Agreement Third -Party Administration (3) Years Services (Liability Insurance Fund) Amendment Asset Health, Addendum No. 4 to Contract $1,000.00 Roos/ to Inc. Dated October 27, 2011 for (Health Henthorn Professional Additional Costs for Paper Insurance Fund) Services Copies of Health Assessment Agreement and Personal Risk Reports Letter of Studebaker Permission to Conduct a Car N/A Roos/ Permission National Raffle Drawing at the Henthorn Museum Studebaker National Museum on December 2, 2014 from 4:00 p.m. to 7:00 p.m. Contract Ricoh USA Replacement Copier for $82.00/ Month Roos/ Police Training Department. for Five (5) Henthorn Years; Total $4,921 (Police Capital Lease) Assignment Kolata Assignment of Contract with N/A Henthorn/ of Interest Enterprises LLC Ann E. Kolata Previously Roos Approved by Board of Works to Kolata Enterprises LLC REGULAR MEETING FEBRUARY 25, 2014 58 Addendum to Redevelopment Fagade Enhancement for N/A Roos/ the Master Commission Wayne Street Parking Henthorn Agency Garage Subject to Agreement Redevelop ment Commission Approval Professional Alliance Facade Enhancement Design $60,900.00 Roos/ Services Architects for Wayne Street Parking (Parking Garage Henthorn Agreement Garage Fund) Subject to Redevelop ment Commission Approval APPROVE LONG-TERM OCCUPANCY PERMITS -- LL GEANS CONSTRUCTION CO. AND HIGHLINE US LL Mr. Tony Molnar, Permit Manager, submitted a Memo to the Board stating both of the below listed applicants have consented to revise their permit applications after the Board tabled the applications at their previous Board meeting for further restrictions on the permits. L.L. Geans Construction Co. states that no material will be stored in the tree lawn or parking lane. They request fencing for security purposes. Highline US LLC asks that half of the parking lanes be blocked without obstruction to the ADA ramps, and state no materials will be stored on the streets or sidewalks. Therefore, the permits were approved as outlined below subject to the rnntrar.tnr rPnairina any damage to the public ritzht-of-way. Applicant Description Date/Time Location Motion Carried Highline US, Long -Term Seven Months 1130 Napoleon Street; Roos/Henthorn LLC, Chad Occupancy Between Georgiana Gernand Permit Street and Burns Ave. L. L. Geans Long -Term Through April, 525 and 529 North Roos/Henthorn Constructions Occupancy 2014 Hill Street Co., Chad Pagels Permit APPROVAL OF PERMITS/LICENSES The following processions were presented for approval: Applicant Description Date/Time Location Motion Carried Holy Family Procession: May 10, 2014; Holy Family School Roos/Henthorn School Holy Family 7:00 a.m. to 56407 Mayflower Westside 5K 10:30 a.m. Road Run/Walk & Trojan Stampede Homeward Bound Procession: April 5, 2014; 921 N. Eddy Street. Roos/Henthorn Homeward 8:00 a.m. to Bound 10:30 a.m. Walk/Run Marvin E. Procession: May 18, 2014; Portage Ave to Roos/Henthorn Walthers/American Fallen Heroes 8:00 a.m. to Bendix Dr. to US Legion Riders Ride 12:45 p.m. 31 to State Road 23 South to US 6 East to Miami Road North to Kern Road East to Beech Road North to Lincoln Way to Post 308 in Osceola Carol Meehan/ Procession: March 15 2014; Start: St. Frances Roos/Henthorn Michiana Celtic St. Patrick's 9:30 a.m. to Street/E Jefferson Society Day Parade 12:00 p.m. Blvd. Finish: N. Niles REGULAR MEETING FEBRUARY 25.2014 59 Avenue/E. Washington Street. Andrea Wade/ Procession: May 17, 2014; Coveleski Stadium Roos/Henthorn March of Dimes March for 8:30 a.m. to Babies 12:00 p.m. National MS Procession: May 3, 2014; Roos/Henthorn Society/Jennifer V. Walk MS: 7:00 a.m. to Liddell Michiana 2014 12:00 p.m. Girls on the Procession: May 17, 2014; Begins at John Roos/Henthorn Run/Brian S. Girls on the 9:00 a.m. to Adams High School Collier Run 5K 10:30 a.m. Group 2 Transient March 14, Century Center Roos/Henthorn Promotions, Inc. Merchant 2014; 5:00 p.m. License to 9:00 p.m.; Renewal: March 15, 2014; Michiana 10:00 a.m. to Home Show 9:00 p.m.; March 16, 2014; 12:00 p.m. to 5:00 p.m. Maple Hill Golf Transient March 1, 2014; Century Center Roos/Henthorn Merchant 9:00 a.m. to License 5:00 p.m.; Renewal: March 2, 2014; Huge Golf 10:00 a.m. to Liquidation 3:00 p.m. Sale FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST EAST/WEST ALLEY NORTH OF NORTH SIDE BLVD FROM 20T11 STREET EAST TO THE FIRST NORTH/SOUTH ALLEY Mr. Gilot indicated that Kyle D. Bach, 911 Main Street, Indianapolis, Indiana 46220, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department, and Community Investment. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Ms. Roos noted the Petitioner will need to complete a Cross -Access Agreement. Therefore, Ms. Roos made a motion recommending approval of the request for vacation. Mr. Henthorn seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST EAST/WEST ALLEY SOUTH OF MISHAWAKA AVENUE FROM CLOVER STREET WEST TO THE FIRST NORTH/SOUTH ALLEY FOR A DISTANCE OF 111.5 FEET AND A WIDTH OF 14 FEET Mr. Gilot indicated that J. HoIm, Holm Rental, LLC, 50733 Tarrington Way, Granger, Indiana 46530, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Fire Department, Police Department, Community Investment, and the Engineering Department. Community Investment stated that the alley in question serves as a second access to the business on the corner of Mishawaka and Clover St. (Le Candy Shop) and recommends approval of this request provided that this vacation will not create any future access hardship for this business. The Engineering Department stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms, Roos REGULAR MEETING FEBRUARY 25, 2014 60 made a motion recommending approval of the request for vacation. Mr. Henthorn seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Parking LOCATION: 2010 S. Taylor Street REMARKS: All requirements met. NEW INSTALLATION: Reserved Handicap Parking LOCATION: North Side of Jefferson Boulevard, East of Lafayette Permit No. 2 REMARKS: Reserved parking space for Ms. Stephens who works for the St. Joseph County Treasurer office and has met the requirements. REMOVAL: Bus Parking Only REVISION: 2 HOUR PARKING 6:00 a.m. to 6:00 p.m. LOCATION: South Side of 100 Block East Washington (along Hall of Fame) REMOVAL: Reserved Handicap Parking LOCATIONS: 729 S. 33rd Street 1230 N. Adams Street 1617 N. Brookfield Street 1141 N. College Street 317 E. Dubail Street 437 S. Edison Ave. 1627 Franklin Street 1413 Fremont Street 2014 S. Gertrude Street 438 S. Gladstone Street 717 S. Gladstone Street 745 S. Gladstone Street 1118 W. Jefferson Blvd. 626 S. Kendall Street I I I I Lindsey Street 401 W. Madison Street 1626 Magnolia Street 834 N. Olive Street 2008 S. Scott Street 813 Sherman Ave. 419 N Sunnyside Blvd. 1725 S. Taylor REMARKS: Update handicap letters were sent on January 21, 2014. TABLE TRAFFIC CONTROL DEVICE REQUEST — NO PARKING BOTH SIDES OF EDDY STREET SR 23 MADISON STREET TO CAMPEAU STREET Mr. Gilot stated this request for no parking signs was generated by INDOT to provide assistance for redesigning Eddy Street as a four (4) lane street. He noted when previous traffic counts were done, 18,000 vehicles per day were forecast; with this change to four (4) lane traffic, that will increase to 20,000 vehicles per day based on statistics. He added this will have to be done eventually. Ms. Roos stated this is a dangerous area, and to facilitate home owners, maybe they could do the area before the curve She suggested someone work with the neighbors prior to putting up the signs, noting one long block on the west side is entirely residential and would necessitate the home owners parking on the opposite side of Eddy Street, with no driveways or accessible alleys an option. Mr. Gilot suggested Engineering and the Neighborhood Planning group work with the neighbors. Ms. Roos added INDOT should be communicated with on this. REGULAR MEETING FEBRUARY 25, 2014 61 Therefore, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the following traffic control device was tabled until further communication with residents: NEW INSTALLATION: No Parking LOCATION Both sides of Eddy Street (SR 23) Madison Street to Campeau Street REMARKS; No Parking is needed so INDOT can make Eddy Street four lanes. INDOT will supply all signage. APPROVE CLAIMS Ms. Roos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal ----Cel anu ucnuicu ror accuracy. Name Amount of Claim Date City of South Bend $1,401,456.99 02/25/2014 City of South Bend $225,000,00 02/21/2014 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Henthorn seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local No. 645, asked if contractors can schedule a demonstration for Manhole Rehabilitation now that this year's bid has been addressed. Ms. Roos questioned if he was referring to a demonstration for next year's bid? Mr. Miller confirmed he was. Mr. Paul South, Director of Street Department, stated he can't bid a project until he has an approved budget. Ms. Greene stated by law, you can't award a bid until budgeted and once bids are received, you have sixty (60) days after opening to award. Ms. Roos reassured Mr. Miller that they would have a discussion about this. Ms. Gilot reminded Mr. Miller that there are two issues here, and one is whether the city wants to use the process of coating the manholes rather than do a twenty (20) year structural rehab process. Mr. Miller stated the thickness was the issue and there are already several manholes in place that have had the coating done and have been around for nearly twenty (20) years that they could look at. Mr. South stated it is on the list for next year. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the meeting adjourned at 10:49 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President David V. Relos, Member , Member Patrick . enth n, Member Bria a tuber ATTEST: ' r da M. Martin tlerk CLAIMS REVIEW MEETING MARCH 4, 2014 62 A Claims Review Meeting of the Board of Public Works was convened at 8:37 a.m, on Tuesday, March 4, 2014, by Board Member Kathryn Roos with Board Members David Relos and Brian Pawlowski present. Board President Gary Gilot and Board Member Patrick Henthorn were absent. TABLE RESCIND APPROVAL AND REVOKE PERMIT — GLO IN THE PARK 5K Ms. Roos stated she would like to table the action on this permit until Thursday's Agenda Review Session to allow for a discussion with the petitioner for the event, Dean Reinke. Therefore, upon a motion by Mr. Relos, seconded by Mr. Pawlowski and carried, the Board tabled the request to rescind their previous approval and revoke the permit for Dean Reinke to conduct the above event in South Bend, until Thursday, March 6, 2014. APPROVE CLAIMS Ms. Roos stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Ms. Roos stated the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $4,795,501.51 02/28/2014 City of South Bend $1,170,162.70 02/28/2014 City of South Bend $749.48 03/04/2014 City of South Bend $3,038,359.35 02/28/2014 City of South Bend $1,212,514,25 03/04/2014 St. Joseph County Housing Consortium $1,116.37 02/21/2014 Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Relos seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the meeting adjourned at 8:40 a.m. BOARD OF PUBLIC W . S /14' L Gary A. Gilot, President ATTEST: �',,d,M. Martin, Clerk