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Home My WebLink About09/22/08 Board of Public Works Regular MeetingBOARD OF PUBLIC WORKS MEETING Monday, September 22, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: August 21, 2008 (TABLED); September 4, 2008 B. Regular Meeting: August 25, 2008 (TABLED); September 8, 2008 C. Claims Review Meeting: September 2, 2008 (TABLED); September 15, 2008 2. OPENING OF BIDS A. Bendix Physicians' Office -Project No. 108-048 1. Funding: AEDA TIF B. 2008 Road Salt -Project No. 108-072 1. Funding: MVH 3. OPENING OF QUOTATIONS A. Vessel Pipe Replacement -Project No. 108-072 1. Funding: Water Works Capital B. Dollar House Program 2008 -Project No. 108-044 A, B, & C 4. AWARD BID A. River Crossing No. 4 Odor Control Facility -Project No. 108-032 1. Company: HRP Construction 2. Amount: $197,700.00 3. Funding: Waste Water Capital 5. CHANGE ORDER A. Exterior Facade Rehabilitation, 101 N. Michigan St.-Project No. 107-031 1. Company: Majority Builders, Inc. 2. Change Order No.: 2 3. Decrease Amount: $58,520.00 4. Percent of Decrease: (8.24%) 5. New Contract Amount: $651,830.00 6. Funding: TIF 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Western Avenue Streetscapes (Albert to Illinois) -Project No. 107-014 1. Company. Martell Electric, Inc. 2. Change Order No.: 1, Final 3. Increase Amount: $7,236.00 4. Percent of Increase: 5% 5. Total Percent of Increase: 5% 6. New Contract Amount: $153,013.75 7. Funding: COIT BOARD OF PUBLIC WORKS MEETING Monday, September 22, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 7. PROJECT COMPLETION AFFIDAVIT A. Main and Colfax Parking Garage Painting -Project No. 107-102 1. Company: Kaser-Spraker Construction, Inc. 2. Final Contract Amount: $55,000.00 3. Funding: General 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Protected Water System Replacement -Project No. 108-079 1. Funding: Wastewater Capital 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Northside Trail LU. South Bend Segment -Project No. 108-064 1. Funding: DNR Grant 10. RESOLUTIONS A. Resolution No. 67-2008 -Disposal of Unfit and/or Obsolete Property 1. IBM Printer (Admin. & Finance) B. Resolution No. 68-2008 -Disposal of Unfit and/or Obsolete Property 1. Ladders, Hoses, and Boats (Fire Department) C. Resolution No. 69-2008 - A Resolution Amending and Authorizing the Continuation of the Disposition by Exchange Process for Property Located in the City of South Bend, Indiana (Napoleon Street -Lot 32) D. Resolution No. 70-2008 -Declaring Two Chevrolet Police Vehicles Obsolete 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Appraisal Proposal - R.E. Pitts & Associates, Inc. 1. Service: Appraisal of Three (3) Douglas Road Right-of--Way Acquisition Properties 2. Amount: $2,800.00 3. Funding: Major Moves B. Appraisal Proposal -Ralph D. Lauver, MAI, SRA. 1. Service: Appraisal of Three (3) Douglas Road Right-of--Way Acquisition Properties 2. Amount: $6,000.00 3. Funding: Major Moves C. Construction Contract -Torok Excavating & Demolition, Inc. 1. Service: Demolition of 1025 North Bendix Drive -Project No. 108-068 2. Amount: $18,800.00 (Includes $5,000.00 Environmental Clean-Up Allowance) 3. Funding: AEDA TIF BOARD OF PUBLIC WORKS MEETING Monday, September 22, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 D. Agreement -Real Services, Inc. 1. Service: Provide Funds for Facility at 1024 South Main Street for Operation of "Kitchen for Independent Living Project" 2. Amount: $50,000.00 for 2008 ($50,000.00 in 2009 and $50,000.00 in 2010 for a total of $150,000.00) E. Agreement -Ark Engineering Services, Inc. 1. Service: Entry Upon Public Property to Drill Monitoring Well in the Tree Lawn of Sheridan Avenue Adjacent to 4023 Sample Street F. Memorandum of Understanding - On Line Data 1. Service: First Class Mail Processing Service for City of South Bend G. Maintenance Agreement Renewal - SimplexGrinnell LP 1. Service: Fire Alarm Maintenance Renewal for Water Works 2. Amount: $494.00/year 3. Funding: Water Works Operations H. Preventative Maintenance Agreement -Herrman & Goetz, Inc. 1. Service: Preventative Maintenance for Emergency Generators at Waste Water Treatment Plant and Lift Stations 2. Amount: $31,050.00 ($10,350.00/year for three (3) years) 3. Funding: Operations and Maintenance I. Addendum -The Troyer Group, Inc. 1. Service: Added Scope of Work for Western Avenue and Walnut Street, Project No. 107-074 - To Meet NEPA's Section 106 Modifications Requiring Survey of Additional Structures 2. Amount: $9,400.00 3. Funding: LRSA J. Addendum -South Bend Heritage Foundation 1. Service: Change from Acquisition/Demolition to Rehabilitation, and an Extension of Time to June 30, 2009, for the Chapin/Western Commercial Acquisition & Demolition Project K. Addendum -South Bend Heritage Foundation 1. Service: Extension of Time for the Office Space Project to December 31, 2008 L. Amendment -The Troyer Group, Inc. 1. Service: Additional Professional Services for Riverside Trail Phase II -Project No. 105-051 to conform to new INDOT procedures and specifications, and second round of permits required by reviewing agencies. 2. Amount: $24,500.00 3. Funding: General Fund M Construction Contract -National Power Rodding Corporation 1. Service: Large Diameter Interceptor Sewer Grit Removal -Project No. 108-067 2. Amount: $217,392.96 3. Funding: Waste Water O&M BOARD OF PUBLIC WORKS MEETING Monday, September 22, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 12. RECOMMENDATIONS A. Procession -Fun Walk 1. Sponsor. Monroe Park Community Center 2. Location: St. Joseph Street to East Bronson, to Edgewater Drive, to Howard Park, to Jefferson, back to St. Joseph. Street 3. Date/Time: October 18, 2008 from 7:00 a.m. to 12:00 p.m. 4. Comment: Must stay on sidewalks and obey all traffic laws B. Procession -Bike Ride 1. Sponsor. YMCA of Michiana 2. Location: 3 miles, 7.5 miles, and 30 miles (see maps) 3. Date/Time: October 12, 2008 from 1:00 p.m. to 4:00 p.m. 4. Favorable Recommendations C. Street Closure -Prevention and Safety Sense (PASS) for Youth 1. Sponsor: Housing Authority of South Bend 2. Location: Monroe Circle between Taylor and Taylor 3. Date/Time: October 7, 2008 from 2:00 p.m. to 5:00 p.m. 4. Favorable Recommendations D. Tr affic Restriction -Holy Day Services 1. Sponsor: Temple Beth-El 2. Location: Allow Parking on Both Sides of the Temple Block on West Madison Street and North Lafayette Boulevard 3. Dates/Times: a) September 29, 2008 from 7:OOp.m. to 11:00 p.m. b) September 30, 2008 from 9:00 a.m. to 3:00 p.m. c) October 8, 2008 from 7:00 p.m. to 11:00 p.m. d) October 9, 2008 from 9:00 a. m. to 6:30 p.m. 4. Favorable Recommendations E. Procession - Gulu Walk 1. Sponsor: University of Notre Dame 2. Location: Start at Indiana University, East on Vine St., south on Ironwood, West on Northside Blvd., North on Clover St., East on Mishawaka Ave, South on 20th St. Back to Indiana University 3. Date/Time: October 12, 2008 from 1:00 p.m. to 2:45 p.m. 4. Police cannot provide traffic control F. Street Vacation -Callandar Street 1. Petitioner: T. Arthur Stump, Attorney Frank Agostino 2. Location: First East-West Street South of Ireland Road and East of U. S. 31 South (Callandar Street) 3. Purpose: Re-develop Property to Commercial Use 4. See Comments BOARD OF PUBLIC WORKS MEETING Monday, September 22, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 13. TRAFFIC CONTROL DEVICE B. New Installation - No Parking Notre Dame Home Games 9 am to 1 am Tow Away 1. Location: Howard -Eddy to Notre Dame Ave. (both sides), Notre Dame Ave. - Napoleon to Howard (both sides), Charles St. -South Bend Ave. to Rosemary Lane (both sides) 2. Favorable recommendations 14. SAFETY REPORT -AUGUST 2008 A. Central Services 15. MONTHLY AND PERFORMANCE GOALS REPORTS -AUGUST 2008 A. Central Services C. Environmental Services D. Water Works 16. CERTIFICATES OF INSURANCE A. Fluid Dynamics, Inc. B. Vanderheyden Inc. C. Weaver Boos Consultants, Inc., For Release D. OJS Building Services Inc., For Release E. National Power Rodding Corporation 17. RATIFY BONDS A. Contractor Bond 1. Jenia Tschumakow -Approved September 9, 2008 Pursuant to Resolution 100- 2000 B. Excavation Bond 1. Southmore Mutual Housing Corporation -For Release Effective October 13, 2008 18. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium C. Write-Off Bad Debt -City of South Bend -June 1, 2006 thru December 31, 2007 D. Eddy Street Commons Claim for F.A. Wilhelm 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT