HomeMy WebLinkAbout6D(1) f/Spi; B•
nk; Department of
YA Community Investment
Memorandum
Friday, March 7,2014
TO: Redevelopment Commission
FROM: Michael Divita'*
SUBJECT: Resolution No. 3209 &Amendment to Addendum to Master Agency Agreement
Fellows Street Improvements
Attached to this memorandum are documents relating to design, coordination, demolition, and
construction for the proposed Fellows Street improvements. Resolution 3209 and Amendment to
the Addendum to the Master Agency Agreement(Fellows Street Corridor improvement Project-
Supplement#8)authorize the Board of Public Works to act as the Commission's agent, and they set
a total budget of$926,828 to complete design and construction on this project.
The first attachment to the addendum is a copy of a proposed $12,306 amendment to the existing
agreement with Christopher B. Burke Engineering(CBBE). CBBE will update the maintenance of
traffic plan, revise construction phasing and bid documents, coordinate utilities, and offer bid
services.An additional fee is necessary because of greater than anticipated coordination with DLZ,
the City's property acquisition agent for this project; with Cardno JF New,the drainage design
consultant; and with Indiana & Michigan Power regarding movement of utility poles. The second
attachment is a copy of a proposed $2,592 scope change with Cardno JFNew allowing them to
complete drainage design work.
The addendum also sets a budget of$12,000 for the demolition of the house and removal of other
site improvements located at 4404 Fellows Street,the future location of a drywell system that will
manage stormwater from the project area.
Finally,the addendum sets a budget of$900,000 for construction. As part of this project, a left-turn
lane will be added on southbound Fellows Street at Ireland Road. Curbs, sidewalks,trees, and
stormwater inlets will be added to Fellows Street between Ireland Road and Walter Street. Fellows
Street intersections north to Teri Street will receive pavers to handle stormwater and serve as a
traffic calming device.
A full draft of the final construction documents has been completed, and final revisions are expected
to be completed in April. The demolition at 4404 Fellows Street will be awarded in April and finished
by June. Necessary property acquisitions and/or construction easements have been completed for
nine of the eleven properties in the project area. Property acquisition is anticipated to be done fully
by May 1. The project will be bid this spring and construction is expected to take 2-3 months.
Staff requests approval of Resolution 3209 and Amendment to the Addendum to the Master Agency
Agreement(Fellows Street Corridor improvement Project-Supplement#8), including the $926,828
budget.
227 W. JEFFERSON BLVD. SOUTH BEND, IN 46601 I P: 574-235-9371 I FAX: 574-235-9021 I SOUTHBENDIN.GOV
RESOLUTION NO.3209
RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT
TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT
(Fellows Street Corridor Improvement Project- Supplement#8)
(2865-11, 2972-11,3037-12, 3045-12, 3104-12, 3128-13,3139-13, 3171-13, 3209-14)
WHEREAS, effective January 1, 2014, the South Bend Department of
Redevelopment, acting by and through its Redevelopment Commission (the
"Commission") and the South Bend Board of Public Works (the "BPW") entered into a
Master Agency Agreement which authorized the BPW to act as agent for and on behalf
of the Commission for certain projects during 2014; and
WHEREAS, effective January 1, 2014, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for the limited purpose of contracting for and managing the
completion of existing Projects; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission added
the Fellows Street Corridor Improvement Project to the Master Agency Agreement by
way of an Addendum on April 12, 2011; and
WHEREAS, the Commission amended the Addendum with Supplement #1 by
way of Resolution 2972 on December 13, 2011; and
WHEREAS, the Commission amended the Addendum with Supplement #2 by
way of Resolution 3037 on May 31, 2012; and
WHEREAS, the BPW tabled Supplement #3 to the Addendum on June 26, 2012;
and
WHEREAS, the Commission amended the Addendum with Supplement #4 by
way of Resolution 3104 on November 8, 2012; and
WHEREAS, the Commission amended the Addendum with Supplement #5 by
way of Resolution 3128 on March 14, 2013; and
WHEREAS, the Commission amended the Addendum with Supplement #6 by
way of Resolution 3139 on May 9, 2013; and
WHEREAS, the Commission amended the Addendum with Supplement #7 by
way of Resolution 3171 on September 26, 2013; and
WHEREAS, the Commission desires to amend the Addendum by way of this
Amendment.
NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment
Commission as follows:
Section 1. The Commission hereby approves the Amendment to the
Addendum to the Master Agency Agreement (Fellows Street Corridor Improvement
Project - Supplement #8) and hereby authorizes its execution in substantially the form
attached hereto with such changes as the Commission may deem necessary or appropriate
upon the advice of counsel, said execution thereof to be conclusive evidence of the
Commission's approval of such changes. The Clerk is hereby directed to file a copy of
this Amendment to the Addendum with the BPW.
Section 2. This Resolution shall be in full force and effect after its adoption
by the Commission.
Section 3. Commission staff members are authorized to execute on behalf of
the Commission any documents necessary to carry out the intent of this resolution.
ADOPTED at a meeting of the South Bend Redevelopment Commission held on
March 13, 2014, at 9:30 a.m., in Room 1308, County-City Building, South Bend, Indiana
46601.
(Signature Page Follows)
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission