Loading...
HomeMy WebLinkAbout12-16-2013 Minutes SOUTH BEND BOARD OF PARK COMMISSIONERS REGULAR MEETING DECEMBER 16, 2013 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday December 16,2013 at the O'Brien Administration&Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date,time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Goodrich,President Mr. Garrett Mullins Mr. Bruce BonDurant Park Board members absent were as follows: Ms. Amy Hill,Vice President Staff members present: Phil St. Clair,Director of Parks; Bill Carleton,Director of Financial Services; Paul McMinn,Assistant Recreation Director; Mark Bradley,Director of Marketing; Mike Dyszkiewicz,Maintenance Superintendent; John Martinez, Central Mowing and Graffiti Removal Supervisor; Cheryl Greene,Park Board Attorney; Ann-Carol Nash,Assistant City Attorney L The Meeting was Called to Order by Board President Robert Goodrich at 4:01 p.m. IL The First Order of Business was the Interviewing of Interested Citizens. There were no citizens wishing to address the Board. III. Unfinished Business 1. Request to Ratify Collective Bargaining Agreement with Teamsters Local 364- Cheryl Greene Ms. Greene gave the details of the negotiations with the Teamster work group. Negotiations took place from June through November. A three year collective bargaining agreement was reached. She requested that the Board approve the supplemental agreement that affects the Park Department teamster employees. She went over changes to the general agreement. Mr. BonDurant made a motion to ratify the supplemental agreement. Mr. Mullins seconded the motion and it was passed. Mr. Jim Szucs,Business Agent for Local 364 Teamsters,thanked Director St. Clair and Ms. Greene for their efforts in helping put the agreement together. 2. Request to Ratify Lease and Management Agreement and Employee Services Agreement with the Potawatomi Zoological Society-Director St. Clair, Cheryl Greene Ms. Greene gave an overview of the agreements. Director St. Clair explained that the Employee Services Agreement states that the Potawatomi Zoological Society(PZS)will hire and retain all full time, current City employees with less than five years and over ten years tenure. Those with between five and ten years tenure have - - I - - the option of staying with the Zoo as a"Loaned Employee", still technically a City employee, or choosing to become an employee of PZS. The agreement states their rights and obligations should they choose to remain a loaned employee. When they achieve ten years of service they will automatically become employees of PZS. This addresses those employees that are not vested as members of the Public Employees Retirement Fund. He explained the Lease and Management Agreement with PZS. He went over the financial and nonfinancial obligations of both parties, as well as other requirements. He thanked the PZS staff and officers for their for their work and discussion over the time the agreement was crafted. Mr. George Horn,past president of the PZS,thanked the City staff for their efforts crafting together the agreements. Mr. Mullins made a motion to ratify the Employee Services Agreement and the Lease and Management Agreement. Mr. BonDurant seconded the motion and it was passed. 3. Request to Award Master Plan Proposal-Matthew Moyers Mr. Moyers reported that proposals were opened at a special meeting on December 9, 2013 and they were evaluated by staff over the past week. He recommended that the project be awarded to Jones,Petrie, and Rafmski in the amount of$50,000 for the base bid and $17,125 for the statistically valid survey as alternate #1. Mr. BonDurant made a motion to award the project to Jones,Petrie, and Rafmski for a total of $67,125 for the base bid and alternate #I. Mr. Mullins seconded the motion and it was passed. IV. The Next Order of Business was Unfinished Business. There was no unfinished business. V. The Next Order of Business was New Business. 1. Request to Ratify Resolution 13-01 Naming the Softball Field at the Martin Luther King, Jr. Center for Mr. Seabe Gavin, Sr.-Paul McMinn Mr. McMinn read the resolution that named the field after Mr. Seabe Gavin, Sr. Mr. BonDurant made a motion to ratify Resolution 13-01. Mr. Mullins seconded the motion and it was passed. Mr. Seabe Gavin, Jr. thanked the Board for honoring his father. 2. Request to Ratify agreement for Services with the Department of Community Investment for Snow Removal-Mike Dyszkiewicz, John Martinez Ms. Nash presented the Board with the contract agreement. Mr. Dyszkiewicz introduced Mr. Martinez. He explained the areas and timetable for snow removal as outlined in the agreement. President Goodrich commended Mr. Martinez for his efforts and good work on this and the other areas he is responsible for. Mr. Mullins made a motion to approve the contract with Community Investment for snow removal from their properties. Mr. BonDurant seconded the motion and it was passed. 3. Request to Declare Equipment Obsolete-Bill Carleton Mr. Carleton requested that a 1978 Cushman Truckster utility cart be declared obsolete. Parts are no longer available. It will be disassembled to use for parts for other equipment. The cart is - - 2 - - at Elbel Golf Course. Mr. BonDurant made a motion to approve the request to declare the 1978 Cushman Truckster obsolete. Mr. Mullins seconded the motion and it was passed. VI. Comments by Sharon Smith,Food& Beverage and Giftshop Manager 1. Ms. Smith reported that the Zoo closed December 1. Attendance was up for 2013. 2. Electrical repairs are underway for the accreditation inspection. 3. Water valves in the otter exhibit are being replaced. 4. Wallabies will be shipped to Blank Park Zoo later this week. 5. The new blood analyzer is installed and working in the vet hospital. 6. She wished the Board happy holidays VII. Approval of the Minutes of the Last Regular Meeting of the Board held on November 18,2013 and Special Meeting held December 9,2013 Mr. BonDurant made a motion to approve the minutes of the regular Board meeting held on November 18, 2013 as mailed. The motion was seconded by Mr. Mullins and approved. Mr. BonDurant made a motion to approve the minutes of the special Board meeting held on December 9, 2013 as mailed. The motion was seconded by Mr. Mullins and approved. VIII. Approval of the Parks and Recreation Vouchers for the month of November 2013 totaling $890,650.98 Mr. Mullins made a motion to approve the vouchers for the month of November 2013 in the amount of$890,650.98. Mr. BonDurant seconded the motion and it was passed. IX. Business by Director St. Clair 1. Director St. Clair discussed the recently completed IUSB Marketing class project. They were tasked with how to create community pride in South Bend Parks. They recently presented their ideas to Park staff. They included an innovative volunteer program,using geocaching in parks,utilizing social media, and establishing a dog park. He felt that these ideas could be incorporated in some fashion. 2. He thanked all the Park staff for a great year despite being confronted with many challenges. X. Comments by the Marketing Director 1. Mr. Bradley gave the Board copies of the new Parks and Recreation Activities Calendar. It will take the place of the Activity Guide. Feedback has been good. XI. Comments by the Maintenance Superintendent 1. Mr. Mike Dyszkiewicz informed the Board that the Maintenance Department is moving from leaf removal to snow removal. 2. He commended two employees, Todd Brill and Wes Weaver,which used their innovation to - - 3 - - repair the chiller at the Ice Rink. He felt that the Ice Rink would not have been able to open without their efforts. 3. The staff is working on electrical issues at the Zoo. 4. He will be attending a diversity fair at the Century Center that will expose minority and woman owned businesses to projects the City will be doing in 2014. 5. He is working with County Emergency Management to coordinate debris removal in the event of a disaster such as a tornado. 6. One employee position was lost for 2014 due to budget constraints. 7. Two tree stumps are being prepared in Potawatomi Park for carving. President Goodrich requested the City Forester to come to the next meeting to comment on this project. 8. He has not received a response from the Street Department regarding costs for the planned Zoo parking lot improvements. XII. Comments by the Potawatomi Zoological Society 1. Ms. Dean reported that the audit review will be taking place in January 2014. 2. The Butterfly Exhibit will be open again in 2014. 3. The Red Panda and Carousel Project plans are still being worked on. 4. 2014 accreditation meetings are taking place to resolve any issues. 5. Details of the public-private partnership are being worked out. 6. Mr. Nufer announced that Ms. Dean was appointed executive director and that three or four other positions are to be filled. XIIL There being no more business to come before the Board the meeting adjourned at 4:50 p.m. by President Goodrich The next regular meeting will be held Tuesday January 21,2014 at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 4 - -