HomeMy WebLinkAbout12-09-2013 Special Meeting Minutes SOUTH BEND BOARD OF PARK COMMISSIONERS
SPECIAL MEETING
DECEMBER 9, 2013
The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on
Monday December 9,2013 at the O'Brien Administration&Recreation Center, 321 E. Walter St.,
South Bend, Indiana for a special meeting. Notice of the date,time and place of the meeting were
duly given as required by law.
Park Board members present were as follows:
Mr. Robert Goodrich,President
Ms. Amy Hill,Vice President
Mr. Garrett Mullins
Mr. Bruce BonDurant
Park Board members absent were as follows: None
Staff members present: Bill Carleton,Director of Financial Services; Susan O'Connor,Deputy
Director; Matthew Moyers, Special Projects Manager; George King,Purchasing Manager
L The meeting was called to order by Board President Robert Goodrich at 1:00 p.m.
IL The next order of business was unfinished business.
1. Proposals for the Department's five year master plan were opened and read aloud.
The proposals received were as follows:
A. Jones,Petrie &Rafmiski-
Base proposal- $50,000
Alt 1 (survey)- $17,125
Alt 2(Conceptual Park Plans)- $25,500
B. Eppley Institute-
Base proposal- $135,000
Alt 1 (Survey)- $9,000
Alt 2 (Database of Parks &Recreation Resources)- $68,500
Alt 3 (Creation of Industry Standard Total Cost of Facility Ownership Program)- .
$39,850
C. Triad/Lanstory-
Base proposal- $55,600
D. Green 3-Declined to offer a proposal
E. Hitchcock Design Group-
Base proposal- $98,900
Alt 1 (Facility and Parks ADA Accessibility Audit and Transition Plan)- $28,000
Alt 2(Comprehensive Facility Analysis of Potawatomi Zoo)- $7,500
- - I - -
Alt 3 (Comprehensive Facility Analysis of Coveleski Stadium)- $7,500
Alt 4 (Comprehensive MEP Evaluations of Major Facilities)- $3,000/building
Alt 5 (Project Web Page)- $2,500
Alt 6 (Community Workshop)- $2,000 each
Alt 7 (Online Survey)- $2,000
F. Pros Consulting-
Base proposal- $105,600
Alt 1 (Survey)- $14,400
Alt 2(Financial Analysis)- $5,600
Alt 3 (City Cemeteries Master Plan)- $3,320
Alt 4 (Database of Community Inventory)- $16,200
Ms. Hill made a motion to receive the proposals and refer them to staff for review and bring
their recommendation back to the Board at the December 16, 2013 regular meeting.
Mr. BonDurant seconded the motion and it was passed.
III. There being no more business to come before the Board the meeting was adjourned at
1:25 p.m. by President Goodrich
The next regular meeting will be held Monday December 16, 2013 at 4:00 p.m. in the Boardroom
of the O'Brien Administration Center.
Respectfully Submitted,
William Carleton
Executive Secretary
- - 2 - -