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Home My WebLink About03/06/2014 Agenda ReviewCITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION March 6, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. LICENSES AND PERMITS A. Procession Applicant: Dean Reinke a) Event: Glo in the Park 5k b) Date /Time: May 3, 2014; 6:30 p.m. to 9:30 p.m. c) Comments: Review Board of Works' Approval of February 11, 2014. REGULAR MEETING 1. ELECTION OF 2014 BOARD OF WORKS PRESIDENT 2. REVIEW OF MINUTES A. Agenda Review Session of February 20, 2014: Regular Meeting of February 25, 2014; Claims Review Meeting of March 4, 2014 3. OPENING OF BIDS A. Thirty-Seven (37), More or Less, 2014 or Newer, All -Wheel Drive Police Patrol Vehicles 1. Funding: COIT (404.0401.415.37.11 / 37.12) B. One (1) or More, 2014 or Newer, All -Wheel Drive SUV Police Patrol Vehicles 1. Funding: 2014 Police Capital/Principal (404.0401.415.37.11) and Interest (404.0401.415.37.12) C. Three (3), More or Less, 2014 or Newer, 3/4 Ton Extended Cab Four -Wheel Drive Pick -Up Trucks 1. Funding: 2014 Street Department Capital Lease Principal (202.0607.431.37.11) and Interest (202.0607.431.37.12); Sewer Department Capital (642.0621.415.43.02) D. Three (3), More or Less, 2014 or Newer, 3/4 Ton Two -Wheel Drive Pick -Up Trucks 1. Funding: Park Department Capital (201.1100.452.43.02); Water Works Capital (622.0640.415.43.02) E. Three (3), More or Less, 2014 or Newer, 3/4 Ton Four -Wheel Drive Pick -Up Trucks 1. Funding: Park Department Capital (201.1101.452.43.02); Water Works Capital (622.0640.415.43.02); Traffic and Lighting Capital Lease Principal (202.0607.431.37.11) and Interest (202.0607.431.37.12) F. 2014 — 2015 Water and Wastewater Treatment Chemicals 1. Funding: Sewage Operations and Maintenance (641.0630.793.65.06); Water Operations (620.0640.603.22.25) G. Transmission Rebuild and Repair Services GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION March 6, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Funding: Department Operations Budgets H. Pre - Qualification for Body Shop Repair Service 1. Funding: Department Operations Budgets 4. BID AWARDS A. 2014 Street & Sewer Materials — Project No. 114 -004 1. Company: a) Walsh & Kelly, Inc. (1) Description: Part A — Asphalt Materials: All HMA & CMA Items: b) Bit -Mat Products of Indiana, Inc. (1) Description: Part A — Asphalt Materials: All Emulsions and Liquids: c) Ozinga Ready Mix Concrete Inc. (1) Description: Part B — PCC Materials d) Klink Trucking, Inc. (1) Description: Part C — Aggregate Materials: e) Underground Pipe & Valve, Inc. (1) Description: Part D — Sewer Materials: All Covers and Frame Items f) American Highway Products (1) Description: Part D — Sewer Materials: All Manhole Riser Items g) American Wire Rope & Sling (1) Description: Part F — Snow Removal Materials: Curved Double Bevel Underbody Blade, Western Pro Plus Blade and Buyer Snow Dogg Blades h) Underground Pipe & Valve (1) Description: Part F — Snow Removal Materials: All Curved Single Bevel Blades 2. Amounts: Unit Bid Prices 3. Funding: MVH 5. EXTEND BID AWARD A. One (1), 2013 or Newer, Vacuum Air Street Sweeper 1. Company: Brown Equipment Company, Inc. 2. Description: Price Guarantee Extension of 2013 Bid 3. Amount: $232,230 4. Funding: 2014 Streets Capital Principal (641.0621.792.37.11) and Interest (641.0621.792.37.12) 6. AWARD QUOTATION A. Nimtz Parkway Streetlight Replacement 1. Company: All Phase Electric Supply GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION March 6, 2014 -10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: Unit Price; $838 Each 3. Funding: Airport TIF (324.1050.4460.36.10) Signal and Lighting Equipment (202.0607.431.22.40) 7. CHANGE ORDERS A. Primary Clarifier Rehabilitation and Equipment Upgrades - Project No. 111 -071 1. Company: L. D. Docsa Associates, Inc. 2. Change Order No.: 2 3. Increase Amount: $11,629.97 4. Percent of Increase: 0.23% 5. Revised Contract Amount: $5,086,427.67 6. Funding: Wastewater Capital (642.0630.415.43.66) (13T001) B. South Bend Fire Department Training Center - Project No. 111 -017 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 2 3. Increase Amount: $51,323 4. Percent of Increase: 1.94% 5. Revised Contract Amount: $2,693,222 6. Funding: EMS Capital (288.0902.422.31.08) C. Vacant and Abandoned Property Demolitions (1,000 Homes in 1,000 Days) 1. Company: Jackson Trucking and Excavating 2. Change Order No.: 1 3. Increase Amount: Time Extension of Twelve Days to July 12, 2014 4. Funding: General (408.1201.415.50.02) D. Vacant and Abandoned Property Demolitions (1,000 Homes in 1,000 Days) 1. Company: Pelley Excavating 2. Change Order No.: 1 3. Increase Amount: $800.00 4. Percent of Increase: 0.12% 5. Revised Contract Amount: $657,401 6. Funding: General (227.1201.415.39.89) 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Michigan Street Lift Station Replacement - Project No. 111 -008 1. Company: John Boettcher Sewer & Excavating 2. Change Order No.: 2 3. Decrease Amount: ($3,000) 4. Percent of Decrease: (61%) 5. Total Percent of Change: (.90 %) 6. Revised Contract Amount: $486,879.80 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION March 6, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 7. Funding: EDIT (642.0658.415.42.05) B. Main Street /Lafayette Boulevard Connector from Ireland Road to Chippewa Road —Project No. 110 -058B 1. Company: Rieth -Riley Construction Co., Inc. 2. Change Order No.: 3 3. Decrease Amount: ($90,549.37) 4. Percent of Decrease: (2.41%) 5. Total Percent of Change: (2.08 %) 6. Revised Contract Amount: $3,662,084 7. Funding: SSDA TIF (430.1050.460.31.02) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One (1) or More, 2014 or Newer, Heavy Duty 16,500 lb. GVWR Chassis 1. Funding: 2014 Capital Lease Principal and Interest (202.0607.431.37.11; 202.0607.431.37.12) B. IVY Tower Removal of Lead -Based Paint Phase 1 — Project No. 114 -011 1. Funding: AEDA TIF (324.1050.460.31.06) C. Three (3), More or Less, 2014 or Newer, Mid -size Four (4) Door Sedan Automobiles 1. Funding: Engineering Capital Lease Principal (101.0602.431.37.11) and Interest (101.062.431.37.12); Building Department Capital Lease Principal (600.1306.415.37.11) and Interest (600.1306.415.37.12); and Water Works Capital (622.0640.415.43.02) 10. RESOLUTIONS A. No. 14 -2014 — A Resolution of the Board of Works of the City of South Bend Authorizing the Execution and Delivery of a Master Lease Agreement and Other Documents Related to 75 EZ Go Golf Carts for Blackthorn Golf Course B. No. 15 -2014 — A Resolution of the City of South Bend, Indiana, Board of Public Works for the Disposal of Surplus Property — Firefighters Boots and Helmets 1. Firefighter Christopher Chapin C. No. 16 -2014 - A Resolution of the City of South Bend, Indiana, Board of Public Works for the Disposal of Surplus Property — Firefighters Boots and Helmets 1. Firefighter James Szczechowski 11. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Project Assignment — Crowe Horwath 1. Description: Prepare Northeast Allocation Area Tax Increment Financing (TIF) Analysis 2. Amount: $6,000 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION March 6, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Administration Dept. Professional Services (211.1001.460.31.06) B. Memorandum of Understanding — Teamsters Local Union No. 364 1. Description: Memorializes the Understanding Regarding Pay for Canceled Work Days C. Joint Funding Agreement — U. S. Geological Survey, United States Department of the Interior 1. Description: Support Local Water Level Monitoring 2. Amount: $2,600 3. Funding: Water Works Operations (620.0640.658.31.35) D. Contract — Rebuilding Together, Inc. 1. Description: Repair and Minor Rehab of Twenty -One (21) Owner - Occupied Homes in the Near Northwest and Lincoln Park Neighborhoods 2. Amount: $200,000 3. Funding: CDBG (212.1001.460.39.30) (14JC13) E. Agreement — Microsoft via CDW -G 1. Description: Volume Licensing Agreement Required by Microsoft for use of their Software at Special Government Pricing 2. Amount: $4,502.96 3. Funding: Wastewater Operations and Maintenance (641.0630.793.63.35) F. Lease — Burkhart Advertising 1. Description: New Twenty (20) Year Lease for Billboard at Ironwood North of Ireland Road (Southeast Corner of Ironwood Retention Pond) 2. Amount: $300 Annually; Paid to the City G. Contract — PostCode LLC 1. Description: Support and Hosting of the Code for America CityVoice Application 2. Amount: $4,950 3. Funding: Information Technologies Operations (404.0672.415.36.04) H. City Policy — Billing Procedure for Yard Waste Containers 1. Description: Total Annual Billing for Yard Waste Containers To Be $16.00 for the Period April through November with a Pro Rata Base for New Customers Starting After April and Before November. I. Subscription Service License and Use Agreement — TriTech Software Systems 1. Description: To allow EMS Billing Access to Network Storage Using TriTech's Cloud -Based Server 2. Amount: $7,761.41 3. Funding: EMS Capital (288.0902.422.36.04) J. Professional Services Agreement — Toole Design Group, LLC GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION March 6, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 Description: Three (3) Separate Workshops to Finalize the Concept Design for the Two -Way Street Conversion Project in Downtown Led by Ian Lockwood 2. Amount: $111,340 3. Funding: MVH 12. LICENSES AND PERMITS A. Processions 1. Applicant: St. Adalbert's Parish a) Event: Viacruces Stations of the Cross b) Date /Time: April 13, 2014; 2:30 p.m. to 3:30 p.m. c) Favorable Recommendation on Revised Route: North on Olive Street to Huron Street; West on Huron Street to Dundee Street; North on Dundee Street entering LaSalle Park from the South 2. Applicant: Pediatric Brain Tumor Foundation a) Event: Northern Indiana Ride for Kids b) Date /Time: July 13, 2014; 8:00 a.m. to 2:00 p.m. c) Favorable Recommendations B. Licenses 1. Type: Massage Establishment Renewals a) Applicant: Chinese Massage Spa (Relax Place) (1) Location: 2614 S. Michigan Street (2) Favorable Recommendations b) Applicant: Massage by Angie (1) Location: 108 N. Main Street, Ste. 735 (2) Favorable Recommendations c) Applicant: Top Oriental Massage (1) Location: 421 N. Hickory Road (2) Favorable Recommendations d) Applicant: Veda Salon & Day Spa, Inc. (1) Location: 2041 E. Ireland Road (2) Favorable Recommendations e) Applicant: Prairie House Massage Therapy (1) Location: 914 Lincolnway West (2) Favorable Recommendations f) Applicant: Southside Massage Retreat (1) Location: 411 E. Ireland Road (2) Favorable Recommendations 2. Type: Open -Air Business Renewal a) Applicant: Skinny's Coney Concessions GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION March 6, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 b) Location: Corner of Washington Street and Main Street in Front of Court House c) Days and Hours: Monday through Friday; March through October; 10:00 a.m. to 4:00 p.m. d) Favorable Recommendations 3. Public Parking Facility a) Applicant: South Bend Parking Co. (1) Locations: (a) 322 S. Lafayette St. (b) 123 N. Main St. (c) 119 W. Wayne St. (d) 117 S. Williams St. (2) Favorable Recommendations b) Applicant: Episcopal Cathedral of St. James (1) Location: 117 North Lafayette Blvd. (2) Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 315 W. Navarre Street 2. All criteria has been met 14. RATIFY BONDS A. Contractor Bonds 1. Bender Construction — For Release Effective July 25, 2014 B. Excavation Bonds 1. Emergency Drain — For Release Effective March 10, 2014 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 7 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION March 6, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 8