HomeMy WebLinkAbout02/11/2014 Board of Public WorksREGULAR MEETING FEBRUARY 11, 2014 20
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the minutes of the
Agenda Session held on January 23, 2014, the Regular Meeting held on January 29, 2014 and the
Claims Meeting of the Board held on February 4, 2014, were approved.
OPENING OF REQUEST FOR QUALIFICATIONS — GUARANTEED ENERGY SAVINGS
PERFORMANCE CONTRACT - CENTURY CENTER CENTURY CENTER OPERATIONS
Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for
the above referenced project. The following Quotations were opened and the names of the
bidders read:
TRANE COMPREHENSIVE SOLUTIONS
Burney Scoles, Account Executive
5355 N. Post Rd.
Indianapolis, Indiana 46216
ENERGY SYSTEMS GROUP (ESG)
Mark Falahee, Account Executive
3905 Vincennes Road, Suite 505
Indianapolis, Indiana 46268
AMERESCO, INC.
Mark E. Heirbrandt, Account Executive
Suite 155
5875 Castle Creek Parkway N. Drive
Indianapolis, Indiana 46250
JOHNSON CONTROLS
Tom Hogan, Account Manager
4312 North Technology Drive
South Bend, Indiana 46628-5332
CHEVRON ENERGY SOLUTIONS
Tim Spisak, Midwest Development Manager
619 Enterprise Drive, Suite 201
Oak Brook, Illinois 60523
SCHNEIDER ELECTRIC BUILDINGS AMERICAS, INC.
Ty R. Miller, Senior Energy Program Director
216 Island Drive
LaPorte, Indiana 46350
Ms. Greene stated the Review Committee will review all required qualifications to confirm all
bidders are in compliance. At this time, she noted, she will just read the names of the bidders into
the record. She requested the committee prepare a checklist of compliance for Legal's review
before making an award recommendation, in addition to their scoring matrix. Upon a motion
made by Mr. Gilot, seconded by Mr. Henthorn and carried, the above Quotations were referred
to the review team for review and recommendation.
APPROVE CHANGE ORDER NO. 4 — WTTP DIGESTER NO. 2 UPGRADE AND
DIGESTER GAS CLEANING — PROJECT NO. 111-029 (WASTEWATER OPERATING &
MAINTENANCE; 2011 SEWER BOND
Mr. Gilot advised that Jacob Klosinski, Division of Environmental Services, has submitted
Change Order No. 2 on behalf of Grand River Construction, Inc., PO Box 323, Hudsonville,
Michigan 49426 indicating the Contract amount be increased by S6,027.00 for a new Contract
sum, including this Change Order, in the amount of $5,718,547.00. Upon a motion made by Ms.
Roos, seconded by Mr. Relos and carried, the Change Order was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT — EAST RACE FLOATING DOCK
REPLACEMENT — PROJECT NO. 113-019 (SEWER REHAB)
Mr. Gilot advised that Toy Villa, Engineering Department, has submitted the Project Completion
Affidavit on behalf of GUS Commercial Divers, Inc., 12839 Industrial Park Drive, P. O. Box
REGULAR MEETING FEBRUARY 11, 2014 21
516, Granger, Indiana, 46530, for the above referenced project, indicating a final cost of
$64,000.00. Upon a motion made by Ms. Roos, seconded by Mr. Henthorn and carried, the
Project Completion Affidavit was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2014-2015
WATER TREATMENT CHEMICALS — SEWAGE OPERATING & MAINTENANCE AND
WATER OPERATING FUND)
In a memorandum to the Board, George King, Department of Administration and Finance,
requested permission to advertise for the receipt of bids for the above referenced materials.
Therefore, upon a motion made by Ms. Roos, seconded by Mr. Relos, and carried, the above
request was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS —
TRANSMISSION REBUILD AND REPAIR SERVICES FOR ALL CITY VEHICLES
(DEPARTMENT OPERATING BUDGETS)
In a memorandum to the Board, Jeff Hudak, Central Services, requested permission to advertise
for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by
Ms. Roos, seconded by Mr. Relos, and carried, the above request was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — PRE-
UALIFI_CATION FOR BODY SHOP REPAIR SERVICES FOR ALL CITY VEHICLES
(DEPARTMENT OPERATING BUDGETS)
In a memorandum to the Board, Jeff Hudak, Central Services, requested permission to advertise
for the receipt of bids for the above referenced service. Therefore, upon a motion made by Ms.
Roos, seconded by Mr. Relos, and carried, the above request was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1,), OR
MORE, 2014 OR NEWER, ALL -WHEEL DRIVE SUV POLICE PATROL VEHICLE — (2014
POLICE CAPITAL PRINCIPAL AND INTEREST)
In a memorandum to the Board, Jeff Hudak, Central Services, requested permission to advertise
for the receipt of bids for the above referenced vehicle, Therefore, upon a motion made by Ms.
Roos, seconded by Mr. Relos, and carried, the above request was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE 3
MORE OR LESS 2014 OR NEWER 3/a TON EXTENDED CAB FOUR-WHEEL DRIVE
PICK-UP TRUCKS (2014 STREET DEPARTMENT CAPITAL LEASE PRINCIPAL)
In a memorandum to the Board, Jeff Hudak, Central Services, requested permission to advertise
for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms.
Roos, seconded by Mr. Relos, and carried, the above request was approved.
TABLE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE 3 MORE OR
LESS 2014 OR NEWER MID -SIZE SEDAN AUTOMOBILES — ENGINEERING CAPITAL
LEASE.• BUILDING DEPARTMENT CAPITAL LEASE PRINCIPAL AND INTEREST,• AND
WATER WORKS CAPITAL)
In a memorandum to the Board, Jeff Hudak, Central Services, requested permission to advertise
for the receipt of bids for the above referenced vehicles. Ms. Roos requested that a comparison
be done comparing the hybrid transmission to the CNG model before bidding. Therefore, upon a
motion made by Ms. Roos, seconded by Mr. Relos, and carried, the above request was tabled.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE (3),
MORE OR LESS, 2014 OR NEWER, 3/4 TON TWO -WHEEL DRIVE PICK-UP TRUCKS —
PARKS DEPARTMENT CAPITAL AND WATER WORKS CAPITAL
In a memorandum to the Board, Jeff Hudak, Central Services, requested permission to advertise
for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms.
Roos, seconded by Mr. Relos, and carried, the above request was approved.
REGULAR MEETING
FEBRUARY 11, 2014 22
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE (3),
MORE OR LESS, 2014 OR NEWER, '/4 TON FOUR-WHEEL DRIVE PICK-UP TRUCKS —
(PARKS DEPARTMENT CAPITAL, WATER WORKS CAPITAL, TRAFFIC AND
LIGHTING CAPITAL LEASE PRINCIPAL AND INTEREST)
In a memorandum to the Board, Jeff Hudak, Central Services, requested permission to advertise
for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms.
Roos, seconded by Mr. Relos, and carried, the above request was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THIRTY-SIX
36 MORE OR LESS ALL -WHEEL DRIVE POLICE SEDANS COIT
In a memorandum to the Board, Jeff Hudak, Central Services, requested permission to advertise
for the receipt of bids for the above referenced vehicles. Ms. Roos stated the Police Department
has agreed to convert all vehicles to CNG; however they have not agreed on the Chevy versus
the Ford vehicle. She noted she received a letter from the Police Chief agreeing to the
conversions, and explained that the conversion costs will come out of the Police Department
budget in the purchase cost. She also confirmed that from this point forward all vehicles
purchased will be CNG, including these. Mr. Gilot stated Mr. George King, Purchasing, should
provide a memo to the Board for the record justifying the specifications based on the surrender
value; all -wheel drive feature; and the trunk space for conversion to CNG. Therefore, upon a
motion made by Mr. Relos, seconded by Ms. Roos and carried, the above request was approved
based on the Memo to the Board.
ADOPT RESOLUTION NO 05-2014 — A RESOLUTION OF THE CITY OF SOUTH BEND
INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO. 05-2014
A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS FOR THE
DISPOSAL OF SURPLUS PROPERTY
WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the
right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana
statutes, all real and personal property owned by the City of South Bend; and
WHEREAS, the Common Council of the City of South Bend passed as amended on
January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the
City of South Bend to determine that the sidearm of a police officer who retires in good standing
is surplus property and no longer useful to the City of South Bend; and
WHEREAS, OFFICER DEREK DIETER retired effective February 9, 2014, from the
South Bend Police Department after thirty-two (32) years of service, and the Board of Public
Safety of the City of South Bend has determined that he retired in good standing; and
WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal
property which is no longer needed by the City and which is unfit for the purpose for which it
was intended;
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that sidearm Serial No. AL49936, Model No. P229, a .40 Caliber Sig -Sauer sidearm,
is no longer needed by the City and is unfit for the purpose for which it was intended and has an
estimated fair market value of less than Five Hundred Dollars ($500.00).
BE IT FURTHER RESOLVED that said property be disposed of and removed from the
City inventory.
Adopted this 1 Ith day of February, 2014
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary Gilot
REGULAR MEETING FEBRUARY 11, 2014 23
s/ David Relos
s/ Kathryn Roos
s/ Patrick Henthorn
s/ Brian Pawlowski
ATTEST:
s/Linda Martin, Clerk
ADOPT RESOLUTION NO. 06-2014 — A RESOLUTION OF THE CITY OF SOUTH BEND
INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO. 06-2014
A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS FOR THE
DISPOSAL OF SURPLUS PROPERTY
WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the
right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana
statutes, all real and personal property owned by the City of South Bend; and
WHEREAS, the Common Council of the City of South Bend passed as amended on
January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the
City of South Bend to determine that the sidearm of a police officer who retires in good standing
is surplus property and no longer useful to the City of South Bend; and
WHEREAS, OFFICER IAN MCQUEEN retired effective February 15, 2014, from the
South Bend Police Department after twenty-three (23) years and five (5) months of service, and
the Board of Public Safety of the City of South Bend has determined that he retired in good
standing; and
WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal
property which is no longer needed by the City and which is unfit for the purpose for which it
was intended;
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that sidearm Serial No. AL49968, Model No. P229, a .40 Caliber Sig -Sauer sidearm,
is no longer needed by the City and is unfit for the purpose for which it was intended and has an
estimated fair market value of less than Five Hundred Dollars ($500.00).
BE IT FURTHER RESOLVED that said property be disposed of and removed from the
City inventory.
ADOPTED this I ITH Day of FEBRUARY, 2014
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary Gilot
s/ David Relos
s/ Kathryn Roos
s/ Patrick Henthorn
s/ Brian Pawlowski
ATTEST:
s/Linda Martin, Clerk
ADOPT RESOLUTION NO. 07-2014 — A RESOLUTION OF THE CITY OF SOUTH BEND
INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution
was adopted by the Board of Public Works:
REGULAR MEETING FEBRUARY 11, 2014 24
RESOLUTION NO.07-2014
A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS FOR THE
DISPOSAL OF SURPLUS PROPERTY
WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the
right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana
statutes, all real and personal property owned by the City of South Bend; and
WHEREAS, the Common Council of the City of South Bend passed as amended on
January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the
City of South Bend to determine that the sidearm of a police officer who retires in good standing
is surplus property and no longer useful to the City of South Bend; and
WHEREAS, OFFICER SHERRI TAYLOR retired effective February 15, 2014, from
the South Bend Police Department after twenty-nine (29) years and five (5) months of service,
and the Board of Public Safety of the City of South Bend has determined that she retired in good
standing; and
WHEREAS, T.C. 5-22-22-1 permits and establishes procedure for disposal of personal
property which is no longer needed by the City and which is unfit for the purpose for which it
was intended;
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that sidearm Serial No. AL50123, Model No. P229, a .40 Caliber Sig -Sauer sidearm,
is no longer needed by the City and is unfit for the purpose for which it was intended and has an
estimated fair market value of less than Five Hundred Dollars ($500.00).
BE IT FURTHER RESOLVED that said property be disposed of and removed from the
City inventory.
ADOPTED this I ITH Day of FEBRUARY, 2014
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary Gilot
s/ David Relos
s/ Kathryn Roos
s/ Patrick Henthorn
s/ Brian Pawlowski
ATTEST:
s/Linda Martin, Clerk
ADOPT RESOLUTION NO. 08-2014 — A RESOLUTION OF THE CITY OF SOUTH BEND,
INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO. 08-2014
A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS FOR THE
DISPOSAL OF SURPLUS PROPERTY
WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the
right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana
statutes, all real and personal property owned by the City of South Bend; and
WHEREAS, the Common Council of the City of South Bend passed as amended on
January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the
City of South Bend to determine that the sidearm of a police officer who retires in good standing
is surplus property and no longer useful to the City of South Bend; and
REGULAR MEETING FEBRUARY 11, 2014 25
WHEREAS, OFFICER DAVID HECKLINSKI retired effective February 19, 2014,
from the South Bend Police Department after thirty-two (32) years of service, and the Board of
Public Safety of the City of South Bend has determined that he retired in good standing; and
WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal
property which is no longer needed by the City and which is unfit for the purpose for which it
was intended;
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that sidearm Serial No, AL50131, Model No. P229, a .40 Caliber Sig -Sauer sidearm,
is no longer needed by the City and is unfit for the purpose for which it was intended and has an
estimated fair market value of less than Five Hundred Dollars ($500.00).
BE IT FURTHER RESOLVED that said property be disposed of and removed from the
City inventory.
ADOPTED this 11TH Day of FEBRUARY, 2014
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary Gilot
s/ David Relos
s/ Kathryn Roos
s/ Patrick Henthorn
s/ Brian Pawlowski
ATTEST:
s/Linda Martin, Clerk
ADOPT RESOLUTION NO. 09-2014 — A RESOLUTION OF THE CITY OF SOUTH BEND
INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO. 09-2014
A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS FOR THE
DISPOSAL OF SURPLUS PROPERTY
WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the
right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana
statutes, all real and personal property owned by the City of South Bend; and
WHEREAS, the Common Council of the City of South Bend passed as amended on
January 11, 1998, Ordinance No. 7847-88 which mandates the Board of Public Works of the
City of South Bend to determine that the sidearm of a police officer who retires in good standing
is surplus property and no longer useful to the City of South Bend; and
WHEREAS, OFFICER JOHN SZUBA retired effective March 17, 2014, from the
South Bend Police Department after thirty-two (32) years of service, and the Board of Public
Safety of the City of South Bend has determined that he retired in good standing; and
WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal
property which is no longer needed by the City and which is unfit for the purpose for which it
was intended;
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that sidearm Serial No. AL49911, Model No. P229, a .40 Caliber Sig -Sauer sidearm,
is no longer needed by the City and is unfit for the purpose for which it was intended and has an
estimated fair market value of less than Five Hundred Dollars ($500.00).
REGULAR MEETING FEBRUARY 11, 2014 26
BE IT FURTHER RESOLVED that said property be disposed of and removed from the
City inventory.
ADOPTED this 1 ITH Day of FEBRUARY, 2014
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary Gilot
s/ David Relos
s/ Kathryn Roos
s/ Patrick Henthorn
s/ Brian Pawlowski
ATTEST:
s/Linda Martin, Clerk
ADOPT RESOLUTION NO. 10-2014 — A RESOLUTION OF THE SOUTH BEND BOARD
OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO. 10-2014
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following property
is unfit for the purpose for which it was intended and is no longer needed by the City of South
Bend:
ONE (1) 2002 DODGE INTREPID
ONE (1) 2004 CHEVY TRAILBLAZER
WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal
of personal property which is unfit for the purpose for which it was intended and which is no
longer needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that the items listed above are no longer needed by the City and/or are unfit for the
purpose for which they were intended and have an estimated combined value of less than five
thousand dollars ($5,000.00).
BE IT FURTHER RESOLVED that said items may be transferred or sold at public
auction or private sale, without advertising. However, if the property is deemed worthless, such
may be demolished or junked.
ADOPTED this 1 Ith day of FEBRUARY 2014.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary Gilot
s/ David Relos
s/ Kathryn Roos
s/ Patrick Henthorn
s/ Brian Pawlowski
ATTEST:
s/Linda Martin, Clerk
ADOPT RESOLUTION NO. 11-2014 — A RESOLUTION OF THE SOUTH BEND BOARD
OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON
PROPERTY OF SIMILAR NATURE
REGULAR MEETING FEBRUARY 11, 2014 27
Upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO. 11-2014
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY
ON PROPERTY OF SIMILAR NATURE
WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that
the following described property is unfit for the purpose for which it was intended and should be traded -in
for property of a similar nature:
Unit SN476, 1996 International Dump Truck, VIN# I HTGCAATOTH277745
Unit SN479, 1997 International Dump Truck, VIN# I HTGBAAR6VH441672
Unit 243, 1997 International Dump Truck, VIN# I HTGCAAT9VH441674
WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange
City -owned property for partial or full reduction in the purchase price of property of similar nature.
NOW, THEREFORE, BE 1T RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE
CITY OF SOUTH BEND, AS FOLLOWS:
1. The following described property shall be traded -in for property of a similar nature and
shall be removed from the inventory of the City of South Bend:
Unit SN476, 1996 International Dump Truck, VIN#IHTGCAATOTH277745
Unit SN479, 1997 International Dump Truck, VIN41HTGBAAR6VH441672
Unit 243, 1997 International Dump Truck, VIN#I HTGCAAT9VH441674
Adopted this I 1 th day of February, 2014
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary Gilot
s/ David Relos
s/ Kathryn Roos
s/ Patrick Henthorn
s/ Brian Pawlowski
ATTEST:
s/Linda Martin, Clerk
ADOPT RESOLUTION NO. 12-2014 — A RESOLUTION OF THE BOARD OF PUBLIC
WORKS ON THE DISPOSAL OF CITY OWNED PROPERTY AND UNFIT AND/OR
OBSOLETE PROPERTY
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO. 12-2014
A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON THE DISPOSAL OF
CITY OWNED PROPERTY AND UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the
right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana
statutes, all real and personal property owned by the City of South Bend.
WHEREAS, the Common Council of the City of South Bend passed as amended on
January 9, 1995, Ordinance No. 9570-95 which states that upon retirement with twenty (20) or
more years of service: "Upon retirement with twenty (20) or more years of service to the City of
South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to
retain as his or her own personal property, the fire helmet used by such Firefighter immediately
prior to giving notice of his or her retirement."; and:
REGULAR MEETING FEBRUARY 11, 2014 28
WHEREAS, James Szymkowiak has retired from the South Bend, Indiana Fire
Department after thirty-six (36) years of service, and the Board of Public Safety of the City of
South Bend, Indiana has determined that he has retired in good standing; and
WHEREAS, Chief Stephen Cox has advised that the fire helmets and boots previously
worn by this Firefighter are of no further use to the Department and of no practical value;
WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that the items listed above are no longer needed by the City; are unfit for the purpose
for which they were intended and have an estimated value of less than one thousand dollars
($1,000.00).
BE IT FURTHER RESOLVED that said items may be transferred or sold at public
auction or private sale, without advertising. However, if the property is deemed worthless, such
may be demolished or junked.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of
South Bend that the fire helmets and boots worn by these Firefighters are no longer needed by
the City and unfit for the purpose for which they were intended and have an estimated fair
market value of less than One Thousand ($1,000.00) Dollars.
BE IT FURTHER RESOLVED that said property be disposed of in accordance with
Ordinance 8570-95 and removed from the City inventory.
Adopted this 1 lth day of February, 2014
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary Gilot
s/ David Relos
s/ Kathryn Roos
s/ Patrick Henthorn
s/ Brian Pawlowski
ATTEST:
s/Linda Martin, Clerk
ADOPT RESOLUTION NO. 13-2014 — A RESOLUTION OF THE SOUTH BEND BOARD
OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO. 13-2014
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
FIREFIGHTER FIRE HELMET AND BOOTS
WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has
the duty and authority to have custody, control, use, and to dispose of real and personal property
owned by the City of South Bend, Indiana; and
WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal
property which is no longer needed by the City and which is unfit for the purpose for which it
was intended; and
WHEREAS, on January 7, 2014, Firefighter Robert Severeid retired from the South
Bend, Indiana, Fire Department after Eighteen (18) years of service, and the Board of Public
REGULAR MEETING
FEBRUARY 11, 2014 29
Safety of the City of South Bend, Indiana has determined that he has retired in good standing;
and
WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet
and boots ("Property") are of no further use to the Department, are of no practical value, and
have an estimated market value of less than One -Thousand Dollars ($1,000.00); and
WHEREAS, the Board has determined that the Property is worthless as that term is
defined in I.C. 5-22-22-8(b); and
WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal
property which is either unfit for the purpose for which it was intended, no longer needed by the
City, or property which is deemed worthless.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend, Indiana, as follows:
1. The Property is no longer needed by the City of South Bend, is unfit for the purposes
for which was intended, and has an estimated value of less than One -Thousand
Dollars ($1,000.00).
2. The Property may be demolished, junked or otherwise disposed in a manner
determined by the Fire Chief, including donation to the Firefighter as a token for his
years of service to the City of South Bend.
ADOPTED this 1 Ith day of FEBRUARY, 2014.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary Gilot
s/ David Relos
s/ Kathryn Roos
s/ Patrick Henthorn
s/ Brian Pawlowski
ATTEST:
s/Linda Martin, Clerk
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for
approval:
Type
Business
Description
Amount/
Motion/
Funding
Second
Amendment
SunGard
General Training on Naviline
$5,000
Roos/Relos
to Software
System
(Education and
License and
Training)
Services
Agreement
Professional
New Avenues
2014 Employee Assistance
$3.40/
Relos/Roos
Services
Program
Employee/
Agreement
Month;
$40,000
(Health Insurance
Fund)
Professional
Logicalis
Assistance and Training with
$7,190
Relos/Roos
Services
Reconfiguration of Existing
(Environmental
Agreement
Fiber
Services O&M)
Professional
Canon
Maintenance Agreement for a
$60/Quarter plus
Roos/Relos
Services
Solutions
Used Networked Copier from
.075 per Color
Agreement
America, Inc.
Water Works to Morris
Copy (MPAC
Performing Arts Center
Operations)
REGULAR MEETING FEBRUARY 11, 2014 30
Release of
Yoder, Ainlay,
Release of Utility Easements
N/A Roos/Relos
Utility
Ulmer &
Left in Ingress/Egress
Easements
Buckingham,
Vacation Ordinance for
LLP for
Portion of the Southfield
Southfield
Village Development located
Village, Inc.
at Miami Street and Kern
Road
Distribution
Indiana
Relocate Two Spans of
$1.00 to City Relos/Roos
Easement
Michigan
Existing Three -Phase
Agreement
Power
Overhead Poles to
Company
Accommodate Vehicle Traffic
and Site Work on Digesters at
the Wastewater Treatment
Plant
Agreement
Physio-Control,
Annual Maintenance
$14,236
Roos/Relos
Inc.
Agreement for LifePak 500
(Police General
AEDs Used by Police
Fund)
Officers
Amendment
Neighborhood
Transfer Remaining Funds
($9,293.41)
Roos/Relos
to the 2012
Resources &
from 2012 Contract to 2013
(CDBG)
Contract
Technical
Contract for Leadership and
Services
Organizational Development
Corporation
to Build Stronger South Bend
Neighborhoods - to
Terminate Contract
Amendment
Neighborhood
Transfer Remaining Funds
$9,293.31
Roos/Relos
to 2013
Resources &
from 2012 Contract to 2013
(CDBG)
Contract
Technical
Contract for Leadership and
Services
Organizational Development
Corporation
to Build Stronger South Bend
Neighborhoods — to Increase
Contract Funds
Lease
PNC Equipment
Lease/Purchase of 75 EZ Go
$5,224.82/ month
Relos/Roos
Agreement
Finance
Carts for Blackthorn
for 60 months
(Option B);
Financing
$293,788
(Blackthorn
Operating
Budget)
Professional
Geographic
GIS Assessments: Phase 2
$20,900
Roos/
Services
Technologies,
and Phase 3
(Engineering
Henthorn
Agreement
Inc.
Professional
Services)
Amendment
Redevelopment
Hill and Colfax Drainage
N/A
Roos/Relos
to the
Commission
Improvement: Additional
Addendum
Scope and Setting a Project
to the
Budget
Master
Agency
Agreement
Amendment
Abonmarche
Parking Lot Paving,
$19,750
Roos/Relos
to Contract
Landscaping, Streetscape and
(SBCDA TIF)
Pavement Markings for Hill
and Colfax Drainage
Improvement Project
Professional
PostCode, LLC
Develop a City Voice
$15,000
Roos/
Services
Application to Aid Public
(Loss Recovery
Henthorn
Agreement
Participation for the West
Fund)
Side Corridors Plan Project
Service
Doron Precision
Annual Preventative
$9,566 (EMS
Roos/Relos
Agreement
Systems, Inc.
Maintenance Service for
Capital)
REGULAR MEETING FEBRUARY 11, 2014 31
Driving Simulator
Amended
Jackson
104 Vacant and Abandoned
$539,250
Roos/
and Restated
Excavating
Residential Property
(EDIT)
Henthorn
Contract
Demolitions; Restructuring
Demolitions for Board of
Works to take over Bidding,
Code Enforcement to
Continue to Issue Demolition
Orders
Purchase
Swing -Batter-
Purchasing Improvements
$500,000
Roos/Relos
and Sales
Swing, LLC
(Reimbursement) to the
(Professional
Subject to
Agreement
Synagogue at Stanley
Sports
the
Coveleski Stadium made by
Development
Approval
Andrew Berlin; Original
Fund)
of the
Purchases in the Amount of
Transfer of
$1,500,000.00
Funds
Amended
Pelley
115 Vacant and Abandoned
$656,601
Roos/Relos
and Restated
Excavating
Residential Property
(EDIT)
Contract
Demolitions; Restructuring
Demolitions for Board of
Works to Take over Bidding,
Code Enforcement to
Continue to Issue Demolition
Orders
APPROVAL OF PERMITS/LICENSES
The following street closures and processions were presented for approval:
Applicant
Description
Date/Time
Location
Motion
Carried
Downtown
Special Event: St,
March 14,
Baer's Parking Lot,
Roos/Relos
South
Paddy's Tent Party
2014
350 S. Michigan St.;
Bend, Inc.
and Pub Tour;
12:00 p.m. to
Michigan St. from
Street Closure
11:00 p.m.
Wayne St. to Western
Ave.
Alma C.
Special Event: P2
April 26, 2014;
Notre Dame Avenue
Roos/Relos
Powell for
(Pray & Praise
7:00 p.m. to
from South Bend
Olivet
Conference)
11:00 P.M.
Avenue, South to
AME
Almond Court
Church
Dean
Procession: South
May 3, 2014;
On Revised Route to be
Gilot/Roos
Reinke
Bend "Glo in the
6:30 p.m. to
Determined by
Subject to
Park" 5k
9:30 p.m.
Engineering, Streets, and
Coordination
DTS13
with and
Approval of
Route by
DTSB
Gena
Procession:
March 15,
On Revised Route to be
Roos/Relos
Robinson
Shamrock Chase
2014
Determined by
on the Race 5k
7:30 a.m.
Engineering and Streets
to10:30 a.m.
Liz Dube
Busker: Acoustic
Busker District
Relos/Roos
Instruments and
Voice "Old -Time/
Americana" Music
JDL Corp.
Transient
February 15,
Century Center
Relos/Henthorn
Merchant License
2014, 9:00
Renewal;
a.m. to 6:00
Shipshewana on
p.m.; February
the Road
16, 2014, 10:00
a.m, to 5:00
p.m.
REGULAR MEETING FEBRUARY 11, 2014 32
APPROVE MODIFICATION OF WASTEWATER DISCHARGE PERMIT(S)
In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services,
submitted the following modified Wastewater Discharge Permits) and recommended approval:
McCormick & Company, 3425 West Lathrop Drive, Significant Industrial User
Suzuki Garphyttan Corporation, 4404 Nimtz Parkway, Significant Industrial User
There being no further discussion, upon a motion made by Ms. Roos, seconded by Mr. Relos and
carried, the modified permits were approved.
APPROVAL OF REVISED TRAFFIC CONTROL DEVICE
Mr. Eric Horvath, Director of Public Works, informed the Board that State law does not require
an Engineers traffic study on a reduction in speed limit of five (5) mph. He explained the law
sets residential speed limits at 30 mph but allows a city to reduce the speed limit in a residential
neighborhood from 30 mph to 25 mph. Mr. Horvath stated he is not opposed to looking at
residential neighborhoods on an individual basis, where the streets are just for moving traffic
from homes with driveways to a main arterial. Ms. Roos stated this could be precedent setting
and may create a flood of other neighborhoods wanting the same thing done. Mr. Horvath agreed
and stated Engineering would need to set some criteria of what constitutes a residential
neighborhood. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the
following traffic control device revision was approved:
REVISION: Reduce speed limit from 30 mph to 25 mph
LOCATION: Kensington Farms East: Aberdeen Dr., Farnsworth Dr.,
Stonehedge Lane
APPLICANT: Somers Square Home Owners Association
APPROVE CLAIMS
Ms. Roos stated that a request to pay the following claims in the amounts indicated has been
received by the Board; each claim is fully supported by an invoice; the person receiving the
goods or services has approved the claims; and the claims have been filed with the City Fiscal
Officer and certified for accuracy.
Name
Amount of Claim
Date
City of South Bend
$7,221.24
02/07/2014
City of South Bend
$1,107,581.80
02/11/2014
St. Joseph Housing Consortium
$537.78
02/03/2014
St. Joseph Housing Consortium
$1,337.30
02/03/2014
St, Joseph Housing Consortium
$1,353.30
02/03/2014
Therefore, Ms. Roos made a motion that after review of the expenditures, the claims be approved
as submitted. Mr. Relos seconded the motion, which carried.
PRIVILEGE OF THE FLOOR
Mr. Murray Miller, Local No. 645, asked why the City was paying for improvements at the
Coveleski Stadium. Ms. Greene explained that the city invested in the work on the Synagogue,
but $1,500,000.00 was done by a private investor committed to improving a historic structure.
She explained that the City owns most of the Coveleski Stadium, including the Synagogue, and
is reimbursing the developer for their investment into the City property. She noted the City is
only paying $500,000.00 for $1,500,000.00 worth of work.
011161iMWILVA mIOrk
There being no further business to come before the Board, upon a motion made by Mr. Gilot,
seconded by Ms. Roos and carried, the meeting adjourned at 10:34 a.m.
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
REGULAR MEETING FEBRUARY 11, 2014 33
ATTEST:
� 'inda M. Martin, Cle •k
CLAIMS REVIEW MEETING FEBRUARY 18, 2014 34
A Claims Review Meeting of the Board of Public Works was convened at 8:33 a.m. on Tuesday,
February 18, 2014, by Board President Gary Gilot with Board Members David Relos and Brian
Pawlowski present. Board Members Kathryn Roos and Patrick Henthorn were absent.
APPROVE CLAIMS
Mr. Relos stated that a request to pay claims has been received by the Board; each claim is fully
supported by an invoice; the person receiving the goods or services has approved the claims; and
the claims have been filed with the City Fiscal Officer and certified for accuracy.
Mr. Relos stated the following claims were submitted to the board for approval:
Name
Amount of Claim
Date
City of South Bend
$411,837,25
02/11/2014
City of South Bend
$4,951,679.56
02/14/2014
City of South Bend
$1,552,330.99
02/18/2014
Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be
approved as submitted. Mr. Pawlowski seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Gilot,
seconded by Mr. Relos and carried, the meeting adjourned at 8:36 a.m.
BOARD OF PUBLIC WORKS
Gary A. clot, President
David Ps Relos, Member
Roos,
Patrick M. H,pw9orn, Member
Bri low ember
ATTEST:
da M. Martin, Cl rk